Automated Document Classification - The Need of the Hour Managing the documents is a mammoth task in each and every business organization irrespective of its area of functioning. These documents may be classified as personal, official client correspondence, bank related documents, emails, inquiry letters, order letters, faxes, invoices so on and so forth. With a growing enterprise, it may get difficult to manage and organize all documents regularly and with efficiency. To tackle the problem of receiving, storing and organization of the documents every business must rely on automated document classification services. This automated document classification system acts as an efficient substitute for manual classification of documents and ensures regular routing of documents. The better organization of documents improves the work flow and thus aids productivity thereby decreasing the cost of managing. Workflow of Automated Document Classification The first step after the documents enter the system is identification of the document, sorting and classifying them and then processing them on the basis of their classification. This will facilitate the following things: 1. Auto bifurcation of documents on the basis of single page or multiple pages 2. Routing the classified documents to the concerned officials or department on the basis of the content 3. Flagging and identifying documents in case of any missing pages or incorrect content 4. Since all the documents relating to a department are processed together, it brings a lot of organization 5. This system also features automatic anexxure and indexing of the documents Above mentioned features of automated document classification are just to name the few. You can always customize the mechanism to suit your business requirements and needs. Kinds of Automated Document Classification Techniques There can be three fundamental kinds of automated document classification techniques, namely: 1. Supervised Document Classification: This system contains a little human element as the classification of all documents is supervised by him. 2. Unsupervised Document Classification: This technique is also known as document clustering and is based upon no external interference or supervision. 3. Semi-supervised Document Classification: Before the automated classification begins there is partial labeling of documents by human or external mechanism. Benefits of Automated Document Classification In todayâ€™s world, where one can rely upon technology more than human judgment, automated document classification is undoubtedly the need of the hour. Automated manual classification helps you to overcome the loopholes associated with manual classification and reduce the labor cost and adds to the speed and efficiency. Here are top 5 benefits if you decide to implement automated document classification: 1. User friendly system for classifying documents
2. Quicker and more reliable means of document classification as opposed to manual sorting, arranging and routing of documents 3. Even when the work load or the document load is high, the system works quite efficiently 4. Substantial reduction in manual scanning and sorting of documents, especially bulky documents 5. Simple and uniform means of saving money, time, effort and space To make best use of the automated document classification, rely only an experienced and reliable service provider. Keep in mind his past records and the cost and the back end support offered by him before zeroing in any particular provider.
Published on Sep 26, 2013
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