1.0 PURPOSES 1.1 To provide guidelines in evaluating journal for compliance to standards in journal evaluation that will earn recognition by the Ministries of Education of countries where IAMURE has clients,and by professional scientific research organizations; and 1.2 To assist journal publications in the development of quality assurance system towards the attainment of higher levels of journal evaluation
2.0 SCOPE 2.1 This procedure is applicable to all submitted entries for journal evaluation to IAMURE which passed the initial assessment in the application status. The journal evaluation only covers disciplinespecific or multidisciplinary international journals. A publication is considered international if it meets the following criteria: a. the editorial board is composed of an international team; b. the articles undergo an international peer-review process; and c. the articles and target circulation of the journal are also international. Otherwise, the publication is considered as local or national. This includes publications in another country that do not meet the international criteria.
3.0 DESCRIPTION OF JOURNAL EVALUATION LEVELS Level 0. Applicant Status. All journals go through the Applicant Status. The Executive Office prescribes the documentary requirements and provides orientation into the process included in journal accreditation. 2
The experts are chosen in close fit to the expertise requirements of the contents of the journal as defined in the aim and scope of the journal. Level 1. Developing Journal. A developing journal is characterized as having a journal policy that expressly uses a double blind review, and a statement of publication ethics and malpractice. It has licensed software for its technology-based quality assurance. The contents of the journal contribute to new knowledge of the discipline with acceptable readability levels that are consistent among the articles. The journal published promptly and regularly as stated. Contents are available online. The operations are sustainable as evidenced by a development plan to ensure passing the next level. It has a print and online ISSN found in the Head Office Paris, France. The journal is archived by the aggregator companies in the home country and abroad. The journal demonstrates transparency in its operations and ethical responsibility to the extent that what is stated in its declaration of quality assurance is actually practiced. Level 2. Developed Journal. The journal policy ensures that the journal meets international quality expectations of double blind review by International reviewers. The editorial board and writers have continental geographic distribution to guarantee impact and world readership. The journal has technology-based quality assurance. The contents have international perspective and there is evidence of utilization by the writers and by independent parties. The journal standing is strong with editors and authors having H-Index. Impact is established by the number of page reviews and downloads per article. There is evidence of online availability as shown by an independent URL, a good quality of journal homepage and robust global readership. The journal has a development plan to ensure its transition to the next accreditation level. The journal identity is well established by print and online ISSN verifiable in the headquarters in Paris, France. There is a Digital Object Identifier through membership of CrossRef/Publishers International Linking Association, Inc. USA. The journal publication is produced using a Quality Management System Certified ISO to 9001:2008. The journal is indexed by reputable research databases. The publisher is a member of professional, national, and international academic publishing association. 3
Level 3. Advanced Journal. The articles in the journal havebeen cited by other scholars. The journal earned journal impact factor. It has achieved awards and recognitions both for the editorial board and its articles. It has maintained its ISO certification, CrossRef/Publishers International Linking Association, Inc. USA membership for Digital Object Identifier, and has expanded its membership in indexing companies and publishing associations. Its status is recognized by the Ministry of Education of the home country and/or preferred scientific associations.
4.0 FRAMEWORK OF EVALUATION OF INTERNATIONAL JOURNALS 4.1 Journal Name, Aims, Scope and Publisher An international journal carries a name that already expresses its contents. The aims and scope define the contents of the journal either as discipline specific or multidisciplinary. The journal has print and electronic ISSN verifiable from the head office in Paris, France. It has Digital Object Identifier for its contents. The journal declares the name of its publisher with a verifiable website. The publisher is a member of professional, national, and international academic publishing association. 4.2 Access and Visibility 4.2.1Â Independent Website An international journal has its own independent website containing information on the editorial board, editorial policy, guide for authors, current and previous issues (archive), updates on journal related events, subscription information, call for paper submissions, contact information, and interactive forum for readers and journal management. The website has a functional journal publication system.
4.2.2. Journal Archiving/Indexing An international journal is indexed by research libraries and databases in the home country and/or overseas. These companies carry the journal’s contents to world users. 4.2.3. Web Analytics An international journal keeps track of its global influence in terms of cluster map of visitors that show country distribution of site users; an open or restricted journal system that generates data on registered site members, page views, full text downloads; indexing by Google Scholar and other companies that track citation counts of every article and H-index of authors. There are web analytical trends of data across months and years. 4.3 Journal Metrics An international journal accessed to has web-based metrics that show information to readers upon demand such as article citation, journal impact factor, H-Index, among others. These metrics are supplied by Google, Scopus, Thomson Reuters, and other independent databases. 4.4 Journal Policy and Management Editorial Policy. There is a clear statement of governing policies on the journal aims and scope, intended readers, selection of editorial board, peer reviewers, peer review system, author guide, copyright transfer, reproduction of published materials, digital preservation, indexing, technologies of quality assurance, ethics and malpractice: (honorary authorship, ghost authorship, retraction and correction, digital image manipulation, plagiarism). The Editorial Board. An international journal has a mix of experts from the home country and the international community. They have online publications which have earned citations by scholars of their disciplines. The Editorial Personnel. They are technical experts who provide the ground work of the quality assurance process and 5
the prepublication and post publication activities, such as but not limited to finance manager, managing editor, copy editor, webmaster, office manager, plagiarism specialist, peer review specialist, circulation manager, marketing and sales manager, public relations, layout artist. Publisher. This refers to the copyright owner of the journal or an independent body that qualifies assurance in the production, distribution, reproduction, and membership in publishing associations.
5.0 Quality Assurance An international journal requires licensed technologies to complement the expertise of the editorial board, peer reviewers, and the editorial staff in the implementation of quality assurance such as but not limited to the plagiarism detection, reference checker, formula checker, spelling and grammar checker, academic readability, citations gadget, and publish or perish software that implement quality assurance in the production, distribution, reproduction, and membership in publishing associations and other professional bodies.
6.0 Cross Referencing Digital Object Identifier An international journal is a member of CrossRef/Publishers International Linking Association, Inc. USA that provides a Digital Object Identifier (DOI) to facilitate cross referencing, linking, and citation tracking.
7.0 Recognition by the Ministries of Education and/or Professional Organizations A relevant journal naturally merits the conferment of awards and distinction for its contribution to knowledge creation and dissemination. An international journal is recognized by the Ministry of Education of the home country and by professional organizations.An international journal merits reviews and recognition by professional bodies, which indicates the recognized contribution of the journal.
8.0 Selection of Journal Evaluators
Inclusion Criteria. A journal evaluator: 1) demonstrates continental representation; 2) represents the academic publishing and research community in any of these capacities: published researcher, publisher, scientific librarian, editorial board, peer reviewer, journal evaluator; 3) shows willingness to render voluntary service to the scientific community; and 4) demonstrates computer literacy and interest to engage in web communication. Qualifications for Journal Evaluator. He/She must: 1) have knowledge of online academic publishing and its standards; 2) have background in journal publication management; 3) be expert in the discipline of the journal; 4) have publication track record; and 5) have knowledge of quality management system or quality assurance.
9.0 REFERENCES 1.1 ISO 9004:2005 Quality Management System – Fundamentals and Vocabulary 1.2 ISO 9001:2008 Quality Management System – Requirements
10.0 APPENDICES Appendix A: FM-IAMURE-14 A Nomination Form for Journal Evaluation with: Entry Form for Journal Evaluation Appendix B: FM-IAMURE-14 B Journal Evaluation Form
11.0 PROCEDURES 11.1 Journal Entry and Application for Evaluation Activity
Download the Entry Form
Response to the application
Any researcher can download the Entry Form (FM-IAMURE-14A) from www.iamure. com and www.iaaj.info, journalevaluation@ iamure.com copy furnish fill out and send to firstname.lastname@example.org using thepassword – ISO 9001: 2008.
The IAMURE responds to the application and send a letter of notification to the Editor of the applicant journal.
Acceptance of application
Submission of specimen journal
The Editor responds affirmatively to indicate the start of the evaluation process; if negative, the IAMURE notifies the applicant.
The editor of the applicant journal submits a specimen journal for evaluation.
11.2 Invitation and Appointment of Journal Evaluators Activity
Selection of Journal Evaluators
Compose panel of journal evaluators
Country Representatives from different continents
Selection of Journal Evaluators considers the following criteria: Continental representation - 20% Publication track record - 40% Willingness to serve voluntary service - 20% Computer literacy - 20% 100%
The Panel of Journal Evaluators is composed of 5 members; each represents a country and a continent.
Invitation of Evaluators
Issuance of Appointment
IAMURE invites the evaluators and secures the acceptance to do the job.
Upon the acceptance by the evaluators, they are given appointments to do the task.
11.3 Procedure for Journal Evaluation Activity
Application of Journal for Evaluation
Posting of electronic documents in the website
The applicant journal, after accepting to undergo journal evaluation shall provide a menu bar in their website a title Journal Evaluation. All data required for journal evaluation must be available in this menu bar. This is required for transparency. The requirements and criteria for Journal Evaluation from are complied and posted in the website. Selfevaluation is sent by electronic mail to email@example.com copy furnish firstname.lastname@example.org. The judges will check the compliance of the journal applicant and recommends the appropriate journal level (FM-IAMURE-14B).
Consolidation of Results
Issuance of Certificate
Announcement of the Result
Web Administrator Editorial Office IAMURE President
Transmittal of Results to the Ministry of Education of the home country
IAMURE will consolidate the results and submit the same to the Chair of the Journal Evaluators for review and confirmation. The Chair signs the results and transmits them to the IAMURE President.
The IAMURE president issues the Certificate of Journal Evaluation Passed indicating the journal level reached. The certificate contains the logo of IAMURE and IAAJ embossed on gold notarial paper and AJA Registrars, Inc.
The announcement is posted in the website of iamure.com and iaaj. info. The president sends a letter of announcement to IAMURE members across the world. The Editorial Office transmits the results of journal evaluation to the Ministry of Education of the home country for information and recognition.
Appendix A FM-IAMURE-14A Rev.2 as of June 1, 2013 Entry Form for Journal Evaluation
I. Journal Name, Aims, Scope and Publisher
Journal Name: City and Country of Origin: Month & Year of First Publication: Print ISSN: Online ISSN: Frequency: Type:
If discipline specific, state discipline Publisher: Country of Publisher: State the Aims and Scope:
II. Access and Visibility
URL of the Journal: URL of the Publisher: Name of Journal Online Aggregator/Archiver: URL of the Aggregator/Archiver: Name of Journal Indexing Companies: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
III. Journal Policy and Management Editorial Policy: (Write Editorial Policy here.) Editorial Board:
Member 1 Member 2 Member 3 Member 4 Member 5 Member 6 Member 7 Editorial Board: Personnel 1 Personnel 2 Personnel 3 Personnel 4 Personnel 5 Personnel 6 Personnel 7
IV. Journal Quality Assurance List of Software Technologies
1. 2. 3. 4. 5.
V. Contact Details Name of Applicant: Date of Application: Designation: Contact Number: Mailing Address: Email Address:
Appendix B FM-IAMURE-14B Rev.0 as of June 1, 2013 Journal Evaluation Form This Journal Evaluation Form has to be accomplished by a competent journal evaluator who has satisfied the requirements set for this purpose. The journal has passed the entry requirements. To the evaluator: We appreciate your sincere commitment in evaluating the journals submitted. Please express your evaluation by putting a check mark in the space of each description that applies to the journal you are evaluating. Also explain your judgment with detailed comments. Publishers will appreciate it and will be able to benefit from your evaluation. Thank you for your kind collaboration.
1. Background of the Journal
Journal Name: Type: Discipline-Specific Multidisciplinary If discipline-specific, state discipline
2. Evaluation Checklist
The journal has a policy that expressly uses a double blind review.
The journal has a statement of publication ethics and malpractice.
3. The journal has licensed software for its technology-based quality assurance. 16
4. The contents of the journal contribute to new knowledge of the discipline with acceptance readability levels that are consistent among the articles. 5. The journal publishes promptly. 6. The journal publishes regularly. 7. The journal contents are available online. 8.
The operations are sustainable as evidenced by a development plan.
The journal has print ISSN found in the Head Office Paris, France.
10. The journal has online ISSN found in the Head Office Paris, France. 11. The journal is archived by the aggregator companies in the home country. 12. The journal is archived by the aggregator companies abroad. 13. The journal demonstrates transparency in its operations as stated in its declaration of quality assurance. 14. The journal editorial board and writers have continental geo graphic distribution to guarantee impact and world readership. 15. The journal contents have international perspective and there is evidence of utilization by the writers and by the independent parties. 16. The journal standing is strong with editors and authors having H-index. 17. The journal impact is established by the number of page reviews and downloads per article. 18. The journal has evidence of online availability as shown by an independent URL, a good quality of journal homepage and robust global readership. 19. The journal has a development plan to ensure its transition to the next accreditation level. 20. The journal has a Digital Object Identifier (DOI) through membership of CrossRef/Publishers International Linking Association, Inc.USA. 21. The journal publicationis produced using a Quality Management System (QMS) Certified ISO 9001:2008. 22. The journal is indexed by reputable research databases. 23. The publisher is a member of professional, national,and international academic publishing association. 24. The articles in the journal have been cited by other scholars. 25. The journal earned journal impact factor. 17
26. The journal has achieved awards and recognitions for the editorial board. 27. The journal has achieved awards and recognitions for its articles. 28. The journal has maintained its ISO certification, CrossRef/Publishers International Linking Association, Inc. USA for Digital Object Identifier. 29. The journal has expanded its membership in indexing companies and publishing associations. 30. The journal status is recognized by the Ministry of Education of the home country and/or preferred scientific associations.
Needs improvement to reach Level 1
Level 3 To the evaluator: Please make explicit here your evaluation comments and final recommendation. Try to comment on specific issues that the publisher can address directly.
Evaluatorâ€™s Name and Signature: Date of Evaluation:
Appendix C FM-IAMURE-14C Rev.0 as of June 1, 2013 Selection Criteria for Journal Evaluators A journal evaluator: 1) demonstrates continental representation; 2) represents the academic publishing and research community in any of these capacities: published researcher, publisher, scientific librarian, editorial board, peer reviewer, journal evaluator; 3) shows willingness to render voluntary service to the scientific community; and 4) demonstrates computer literacy and interest to engage in web communication. He/She must: 1) have knowledge of online academic publishing and its standards; 2) have background in journal publication management; 3) be expert in the discipline of the journal; 4) have publication track record; and 5) have knowledge of quality management system or quality assurance.
I. Personal Information
Name of Evaluator Applicant: Gender: Origin (Continent/Country): Institution: Position: Field of Specialization/Expertise: No. of Years of Experience as Journal Evaluator:
Publication Track Record
Willingness to serve Voluntary Service 20%
(Name and Signature) Member, Selection Committee