MEASURED SURVEY AND BUILDING RECORDING
its history or use. This can be particularly useful when researching rural properties such as crofts or farmsteads.
5.9 THE REPORT AND OTHER DELIVERABLES
What can the client or commissioning body expect to receive following the completion of a recording project, and in what format will the deliverables arrive? This is largely dependent upon the specification for the project, the methodologies adopted and the nature of the historic building or structure itself. Assuming there has been a significant element of measured survey, corresponding to the building investigation, and a certain amount of documentary study, the client or commissioning body might expect to receive all or a number of the following elements. Whatever the project, it is clearly essential that all information be properly and clearly presented in an accessible form. This is particularly important with building recording - with a building in use, access to the data should be as easy and flexible as possible.
5.9.2 The sztrvey drawings Drawings may be supplied at a variety of scales, usually ranging from l : l 0 (details) to 1:200 (site plans, elevations). The measured survey drawings are today generally processed through a CAD package (Ch 4.5). For a small project, it may be sufficient to include the site drawings (plans, sections, elevations, architectural detail etc) in the Report. For large scale projects (such as Auchindrain Township,Argyll, Ch 8.1) this may not be possible, and it may prove necessary to have separate bound volumes of the site drawings (Illus 79). The digital supply of drawings and other data will be expected and CD ROM is the favoured format. For some projects the client may also prefer drawings to be produced onto stable plastic or Mylar-based drafting film. Hand drawn illustrations will be supplied on the medium specified, but thought should be given to the best method of reproducing such drawings from the chosen medium. For Auchindrain, hand drawn illustrations such as axonometric views were largely based upon the 3D CAD drawings.
5.9.3 Corttext records The project database or context records comprises the collation of the field notes, often again presented in digital format and often in a database program such as Microsoft 'Access'. The record sheets are usually
presented in an A4 pro-forma format, so they can easily be printed off (Ch 5.5). The digital context records may have links to corresponding photographs. At Auchindrain, the link also allowed the site drawings to be accessed. In this instance, the link was initiated through the drawings, rather than through the context record sheet. The client was able to open a drawing, select a feature number, and via the link access the relevant record sheet.
5.9.4 Photographic material All procured photographic material will normally be supplied. Following recent improvements in the resolution of digital cameras, there is a growing tendency for digital photography to be specified within the brief, and for the subsequent delivery of this to be in digital format. More traditional photography has however not been completely superseded, and 35mm format monochrome and colour transparencies are still a basic requirement of most projects. Traditional photographic prints, especially in larger sizes such as A4, can be expensive. The client should always take care to specify when prints are required rather than contact sheets, the number of sets to be produced, or whether the film images should be scanned onto one of the photographic CD formats. With digital storage, it is becoming common to have a small printout (approx lOOmm X 70mm) of every image made, possibly in a separate volume. If more detail is required, the digital original can be consulted. The final choices will be influenced by the proposed function of the photographic record, for instance as a working aid or archive material.
5.9.5 Tlze Report The Report comprises the body of the results of the project, for example that prepared for Auchindrain Township (LUAU 2000) as described in Ch 8.1 Case Studies. It should contain relevant copies of photographs, illustrations, tables and technical appendices. It would normally be bound and divided into appropriate sections, as described below (Illus 79). A digital copy is now usually submitted, to allow it to be reproduced at the client's convenience and to act as a back up. Today, this is most commonly on CD ROM, particularly if the survey comprised a large quantity of drawings and photographs. The use of Adobe 'Acrobat' PDF format can be very convenient, although it does not offer quite the flexibility of having the presentation in formats such as word processor files. Unless the requirement is a purely photographic survey, the main component of most projects is likely