Reception worksheet Whether you are planning a quiet luncheon for family, or a full sit-down dinner complete with dancing and drinks, the reception will need to be planned in advance. Make sure to call your ideal location as soon as possible, sometimes they are booked in advance!
Site # 1 ____________________
Site # 2 ____________________
Site # 3 ____________________
Phone: _________________________
Phone: _________________________
Phone: _________________________
Address: ________________________
Address: ________________________
Address: ________________________
Contact Person: ____________________
Contact Person: ____________________
Contact Person: ____________________
Dates Available: ____________________
Dates Available: ____________________
Dates Available: ____________________
Indoor ______
Indoor ______
Indoor ______
Outdoor __________
Outdoor __________
Outdoor __________
Date Deposit is Due to Hold Date: ________
Date Deposit is Due to Hold Date: ________
Date Deposit is Due to Hold Date: ________
Deposit: ______ Total Cost: ___________
Deposit: ______ Total Cost: ___________
Deposit: ______ Total Cost: ___________
Questions to ask Reception Site Coordinator: Does the site provide: - separate rooms for wedding party dressing - food or snacks - beverage/alcohol - disabled access - adequate parking for guests
Use this template to help get your seating organized. Additional table templates are provided below to customize the layout to match your venue. Remember to leave a couple of extra seats available for any last minute rsvp’s.
TABLE 1 DETAILS
6
7
5 6
7
1
1
1 8
1
5
5 6
8
8
7
7
7 1
1 8
1 6
6
8
8
7
TABLE 9
5
5
5 6
8
7
1
6 4
8
5
SEAT# GUEST NAME
3
7 1
6
TABLE 9 DETAILS
2
1 2 3 4 5 6 7 8
________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________
CAKE TABLE
BRIDE
________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________
GROOM
1 2 3 4 5 6 7 8
HEAD TABLE
4
5 6
8
________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________ TABLE 8 DETAILS
3
________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________
SEAT# GUEST NAME
4
4
4
TABLE 6
1 2 3 4 5 6 7 8
2
TABLE 8
SEAT# GUEST NAME
3
3
7
cherish • 2012
________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________
4
4
TABLE 3
1 2 3 4 5 6 7 8
________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________
1 2 3 4 5 6 7 8
TABLE 7
TABLE 6 DETAILS
2
SEAT# GUEST NAME
1 2 3 4 5 6 7 8
SEAT# GUEST NAME
2
SEAT# GUEST NAME
TABLE 5
TABLE 3 DETAILS
2
________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________ TABLE 5 DETAILS
2 3
3
________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________
1 2 3 4 5 6 7 8
3
TABLE 4
TABLE 2 DETAILS 1 2 3 4 5 6 7 8
TABLE 7 DETAILS
SEAT# GUEST NAME
2
SEAT# GUEST NAME
TABLE 2
C
________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________
4
4
1 2 3 4 5 6 7 8
3
3
TABLE 1
2
18
TABLE 4 DETAILS
SEAT# GUEST NAME
2
- Tables - Chairs & chair covers - China, glassware, silverware & serving dishes - Linens - will any decorations be provided - Are there any decorating restrictions
5
Seating chart
- valet - on-site wedding coordinator for day of event - staff to cut the cake - will there be other events besides yours going on that day Does the site provide any of the following rentals: