details of a candidate’s occupation and record it in
While proposed new Rule 29.1 will impose a
the Club’s membership register.
minimum requirement of 4 meetings per calendar
The Registered Clubs Act was amended in
year, it enables the Board to meet more frequently
November 2021 to remove the need to display the
if it so determines.
address, or to collect and record the occupation of membership applicants. These changes better
SPECIAL RESOLUTION 5
maintain the applicants’ privacy.
That the Constitution of Hornsby RSL Club Ltd be amended by deleting existing Rules 43.1(c) and
Accordingly, Special Resolution 3 is being proposed
Rule 43.1(d) and replacing them with the following
to update those rules in the Constitution which
new Rules 43.1(c) and Rule 43.1(d):
provided for those old requirements.
This will
allow the Club to maintain consistency with these
43.1
recent changes to club legislation.
electronic address recorded for that member, as
(c)
by
sending
it
to
the
provided by that member to the Club; or SPECIAL RESOLUTION 4 That the Constitution of Hornsby RSL Club Ltd
(d)
be amended by deleting existing Rule 29.1 and
information in physical or electronic form to
by sending the recipient sufficient
inserting a new Rule 29.1 as follows:
allow the recipient to access it electronically, in accordance with the Act and the Registered Clubs
“29.1
The Board may meet together for
Act.
the dispatch of business, adjourn and otherwise regulate its meetings as it thinks fit provided
Explanatory Note – Special Resolution 5
that the Board shall meet whenever it deems
The Registered Clubs Act was amended to
it necessary but at least once every three (3)
expressly permit clubs to electronically distribute
calendar months for the transaction of business.”
notices of, or information about, meetings or Board elections (subject to certain requirements
Explanatory Note – Special Resolution 4
under the Registered Clubs Act).
Existing Rule 29.1 of the Constitution requires the Board to meet at least once a month for the
As a company, the Club remains subject to the
purposes of deliberating on matters relating to
Corporations Act which is scheduled to have
the Club’s business and affairs. This reflects the
changes
requirements under the Registered Clubs Act prior
permitting companies to give notices electronically,
to its amendment in late November 2021.
again subject to meeting requirements under
come
into
the Corporations Act.
effect
shortly
similarly
These changes make
The amendments to the Registered Clubs Act have
permanent some of the temporary measures
reduced the frequency at which club directors
introduced after the pandemic to assist clubs in
are required to meet.
Under the amendments,
convening meetings. The changes will also make
the Club’s Board must now meet at least once on
the giving of notices for Annual General Meetings
a quarterly basis, which amounts to a minimum
more cost-effective and efficient.
of 4 times per calendar year. Therefore, Special Resolution 4 proposes to update Rule 29.1 to
If members choose, they can expressly elect in
reflect this legislative change.
writing to still receive such documents in physical form.
Hornsby RSL Club Annual Report 2021
13
