Local Municipality Minutes

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Upsala City • February 6, 2023

Call to Order/Attendance: The City Council meeting was called to order at Upsala City Hall by Mayor Rollie Johnson at 7:00 P.M. The pledge of allegiance was said.

On roll call members present: Mayor Rollie Johnson, Council Members Lana Bartells, Alan Gunderson, Mitch Lange, and Wendy Rene. Staff present: Public Works Director Mike Tschida, and City Clerk-Treasurer Jane Popp.

Minutes: Lange moved to approve the regular city council meeting minutes from January 4, 2023, 2nd by Rene. Motion carried unanimously.

Special Meeting Minutes: Rene moved to approve the city council meeting minutes from January 4, 2023, 2nd by Bartells. Motion carried unanimously.

Added agenda items: Bartells moved to approve the agenda as presented, 2nd by Rene. Motion carried unanimously.

Presentations, Citizen Appeals/requests: Department Reports: Fire Department Report: Chief Nick Johnson was absent, so Danielle Haus updated the council on the Fire Department’s activities. The fireboard meeting went well. The new members started training and new gear has been ordered.

First Response Team: First Response Team Vice President Danielle Haus reported fourteen calls for January. The calls have been increasing. The team will be volunteering at Ice Fest. The First Response will be doing a food drive at Paul & Kathy’s but the date is to be determined.

Maintenance Report: Tschida reported on water and sewer levels as well as the various tasks done throughout the City.

City Office Report: Popp reviewed the February Calendar and that she has been working with the Auditors.

Planning Commission: Larry Bartells reported that the Planning Commission did not meet last month.

Heritage Days: Parade will start at 4:00 and they are working on the details.

Unfinished Business: Park Bathrooms: Johnson contacted Chris Kremer to check if he will be able to finish the project this Spring.

Update Website: The new website is up and running. The videos and photos look great.

Contractor’s Application for Payment: Bartells moved to approve the signature for the contract application of final payment to Burski Excavating for Walnut Avenue Extension, 2nd by Lange. Motion carried unanimously.

New Business: Approval of Raffle for UBA on Heritage Days: Rene moved to approve the Gambling Permit Application from the Upsala Ballpark Association to hold a Raffle on August 12 (Heritage Days) with no waiting period, 2nd by Lange. Motion carried unanimously.

Recycling Grant Resolution 2-6-2023-1: Rene moved to accept resolution 2-6-2023-1, accepting a Recycling Grant from Morrison County in the amount of $2,042.70, 2nd by Lange. Motion carried unanimously.

Clean Up Day Grant Resolution 2-6-2023-2: Lange moved to accept resolution 2-6-2023-2, accepting a Clean Up Day Grant from Morrison County in the amount of $935.92, 2nd by Bartells. Motion carried unanimously.

Electric Charging Station was discussed.

City Wide Garage Sales will be May 19 & 20, 2023.

Minnesota Municipal Clerks Annual Conference March 21-24, 2023: Rene moved to approve Jane Popp to attend the Minnesota Municipal Clerks Annual Conference, 2nd by Bartells. Motion carried unanimously.

Lions Pull Tabs & Supplies to be stored in the REC Building: Bartells moved to store the Lions Pull Tabs & supplies in a 15x15 enclosure in the Southeast corner of the REC Building with an exterior door. The Lions will build the enclosure and pay rent of $50.00 a month, 2nd by Gunderson. Motion carried unanimously.

Financials: Rene moved to approve the bills as presented, 2nd by Bartells. Motion carried unanimously.

Adjourn: Bartells moved to adjourn at 8:31 pm, 2nd by Rene. Motion carried unanimously.

Jane Popp, Clerk/Treasurer

Burnhamville Township • January 31, 2023

The regular meeting of the Town Board of Burnhamville was held January 31, 2023 at the Burtrum Community Center. The meeting was called to order at 7:00 p.m. by Chair Mike Berscheit. Members present include Supervisors Bruce Johnson, Joe Muellner and Mike Berscheit; Clerk Shirley Hulinsky. Treasurer Pam Throener was absent. Also present was Erv Herdering.

The minutes from the regular meeting of December 27, 2022 were approved on a motion by Sup. Berscheit and second by Sup. Johnson.

Motion passed. A motion was made by Sup. Berscheit to pay all bills numbered 6386 through 6398 totaling $13,188.55. Sup. Muellner seconded the motion. Motion passed.

For correspondence the township received notice from county weed inspection report due, Sytek has more fiber internet to home service in our area, Long Prairie Fire meeting tomorrow, Impact Funding notice from Sourcewell, information on county upgrading street signs, December taxes, and information on a Zoom meeting on water quality changes.

The board had complaints about tar areas getting more snow plowing. Contractor noted that tar needs a lot more maintenance to keep up the quality of the road surface. That tar area sees more traffic also.

Burnhamville Township is again planning on doing the clean-up day in May. The board discussed the details for a bid letter to get a better price on hauling away the big items.

With township elections on March 14 Sup. Berscheit made a motion to appoint Bonnie Alsleben, Janice Lind, Brenda Schwanke, as election judges with Shirley Hulinsky as alternate. Brenda Schwanke and Shirley Hulinsky will be the Absentee Ballot board. Motion was seconded by Sup. Johnson. Motion passed.

The board reviewed and completed the annual county weed inspection report.

FEMA grant has gone through and the state has the money, but the township is waiting on a Unique Entity ID number to receive the full grant funds.

In the road report the contractor suggested using equipment to scratch the ice and compacted snow on the roads to improve conditions. Contractor and board members will monitor road and storm conditions. The board will follow county original plan for replacing intersection sign blades.

Treasurer’s report showed a balance of $79,641.10. Sup. Berscheit motioned to approve and Sup. Johnson seconded the motion. Motion passed.

Meeting was adjourned at 7:41 p.m. on a motion by Sup. Berscheit and a second by Sup. Johnson. Next regular meeting will be on Tuesday, February 28, 2023 at 7 pm in the Burtrum Community Center.

Shirley Hulinsky, Burnhamville Township Clerk

Burtrum City • March 7, 2023

Present: Jenae Ulbricht, Romie Gessell, Irene Ehlert, Juli Scherping, Chad Landowski and Brooke Thieschafer. Others present: Bobby and Nicole Veldkamp, Sandy, Adam Ulbricht

Call to Order/Pledge of Allegiance: Mayor Ulbricht called the meeting to order at 7:01 PM

City Clerk City Council: Chad Landowski made a motion to nominate Brooke Thieschafer as City Clerk-Treasurer, Romie Gessell seconded. All in favor, motion carried.

City Council Swear in new city council, Juli Scherping and City Clerk, Brooke Thieschafer.

Approval of Agenda City Council: Approve the agenda as posted in accordance with the Open Meeting Law and herein place all agenda items on the table for discussion. Motion by Irene Ehlert seconded by Juli Scherping. All in favor, motion carried.

Approval of Bills City Council: City Financials in the amount of $991.82 for Minnesota Power; Todd County Sherriff’s Office $504.00; $15.00 Business Check Monthly Fee; Rahn’s Propane $667.69; Quinlivan $70.00 Totaling: $2,248.51. Deposits totaling: $254.35. Motion by Romie Gessell, seconded by Irene Ehlert. All in favor, motion carried.

Old Business: Handicap Railings at Community Center: Handicap railings need to be purchased and installed in both bathrooms at the city hall. No action has been taken at this time. City will seek bids for purchase of and installation. Romie Gessell will follow-up with another quote and bring it back to the next meeting. No further action is needed at this time.

City Phone Number/Wi-Fi Community Center: No update. The Verizon contact is out for 2-weeks on PTO he will return next week on Monday.

City locks: One quote came in at $752.49. This is to install a wireless lock on the main door and rekey all doors in the community center. Going to reach out to Design Electronics in Little Falls for another quote. No further action is needed at this time.

City Laptops: Update. Discussion of 2 options for City Laptops. Romie Gessell made Motion to move forward with the Acer computer. Seconded by Irene Ehlert. All in favor, motion carried.

City Clean Up Bid: Update: Bids are not opened, yet.

Elected Leader Institute: Foundational Pro- gram: Was late to sign up. No expenses incurred for the city.

Office Clean Up: No update. Will schedule once the City Clerk is able to review the retention policy.

Update Name on all Accounts: Name is updated on the accounts. This will be a work in progress going for emails, and other items we may receive. Keys have not been retrieved from the former Mayor. Mayor Ulbricht will work obtaining the keys. Irene Ehlert made a motion to add Brooke Thieschafer to all necessary accounts including the safety deposit box and Magnifi banking. Seconded by Chad Landowski. All in favor, motion carried.

Quinlivan & Hughes (city attorney): No Update. City is continuing to gather the information on rates from other attorney offices for the position of city attorney.

Open Floor: Bobby Veldkamp would like to apply for a building permit. Irene Ehlert made a motion to approve the building permit. Seconded by Juli Scherping. All in favor, motion carried.

Discussion was had on the city plowing and the plow truck and maintenance. Bobby Veldkamp reported there is a small leak on the plow truck. Requesting extra oil to be on hand, if needed. Romie Gessel will get oil and store it for availability. Also discussed were options for plowing for next year.

Discussion on new trash and recycling services for the city. Irene Ehlert will reach out and get pricing and bring numbers back for the next meeting.

New Business: Easter Egg Hunt: A date was set for the Egg Hunt to be April 8th, 2023 at 10 a.m. at the city park. If bad weather, the egg hunt will be moved to the Community Center. Burtrum Cabooze will also help. Looking for donations. All donations are due to Brooke Thieschafer or Mayor Ulbricht by 04/01/2023. Members will be at the community center the week of the egg hunt to help with stuffing eggs and organize prizes.

Community Center Rental: Discussion on the pricing of the Community Center Rental. New pricing for renting the Community Center will be $75 per day. Wedding rentals will be $200 per day with a $100 damage deposit. Tractor Club will continue paying $20. Townships will pay $30 per meeting. The Bean Bake committee will pay $150. Chad Landowski made motion, seconded by Juli Scherping. All in favor, motion carried.

City Sign: Seeking to create a city sign when entering the city limits of Burtrum. Looking for quotes. Opening the design/logo/saying of the sign to the public. Submit any ideas you may have to the City’s Email CityofBurtrum@gmail. com deadline is TBD at this time. Selected winner will receive a prize.

Annual Weed Meeting and Training for Local Weed Inspectors: In Browerville on March 29th, 10:30 am to noon.

Initiative Foundation: They are looking for a donation of $110, we have donated since 2011 to this foundation. Supports Non-profits organization.

Appreciation to the following people: Bobby Veldkamp, Dustin Weichmann, and Carrie Wiechmann for helping within the community from answering questions, and snow plowing. Romie and Erik Gessell for troubleshooting the horn. All your work was much appreciated.

Adjournment: Motion by Landowski, seconded by Scherping to adjourn meeting at 8:37 P.M. Motion carried.

Minutes not approved.

Brooke Thieschafer, City Clerk-Treasurer

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Gutters • Soffits Fascia • Siding

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