Henry County Chamber of Commerce
Business Boosters Luncheon & Business After Hours Sponsorship Package Lydia Pierre
2016-17
1709 Highway 20 West, McDonough, GA 30253
Sponsorship Opportunities Sponsoring a Henry County Chamber of Commerce (HCCC) event is a great marketing opportunity for your company, giving you access to business owners and decision makers in the Henry County market. Sponsorships offer you opportunities to gain valuable visibility to build better relationships within your business. This is a great way to help maximize your marketing investment. Your company will receive prime positioning on the event's promotions, premier exposure at the event itself, and extended recognition after the event concludes. Aligning your company with a Henry County Chamber event will help to enhance your brand recognition, reinforce relationships with your current clients, and give you the opportunity to expand your customer base among leading decision makers. Sponsorships are offered on a first-come, first-served basis, so seize the opportunity to take your participation beyond simply attending chamber events. Gain recognition for your company and support the work of the Henry County Chamber of Commerce. Contact The Henry County Chamber of Commerce at (770)957-5786 to inquire about available sponsorship opportunities.
Have an idea for a sponsorship that you don’t see listed here? Let us know! We are happy to work with our sponsors to create the right way to promote your company, meet your budget, and support the work of the Chamber.
Henry County Chamber of Commerce
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Business Boosters Luncheon Sponsorship There are several benefits, products and services offered to the members of the Henry County Chamber of Commerce (HCCC) that bring added value to membership. One of which is the monthly Business Booster Luncheons held on the 3rd Thursday of every month. HCCC’s Business Booster Luncheons (BBL) are presented by HCCC’s Small Business Council and are intended to provide information to the chambers small business owners in an affordable way. For this reason, each Business Booster has an Educational Goal which includes giving small business owners quality and informative education that will allow small business to grow or help to elevate start up business. These luncheons generally take place between 11:00am- 1:00pm and feature a Chamber member or Guest Speaker who has expertise in a particular area who then shares that knowledge with other members. The message at the luncheons is not a sales pitch from the speaker but an opportunity for members to help one another grow their businesses and organizations. Typical luncheon topics include: Networking, Economic Forecast, Transportation and more. Regardless of the size of the small business, owners will be able to gather valuable information that can be implemented immediately to impact short-term and long-term business practices. Each Business Booster includes lunch for a nominal fee. There is a charge of $12(early registration) or $15 (at the door) for Chamber members to participate in the luncheons and they receive priority seating. Non-members are welcome to attend for a charge of $20(early registration) or $23 (at the door). Lunch is catered. WHO IS INVITED? Representatives of area businesses belonging to the Chamber, their employees and guests may be invited. Also a small list of area officials, potential members and area resource people might be included.
Henry County Chamber of Commerce
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HOW DO PEOPLE LEARN OF THE EVENT? The Chamber will share this event via the weekly e-newsletter, a listing on the Chamber’s website in the events calendar, a listing in the Chamber Print newsletter, email blast notifications of the event to chamber members, several postings on the Chamber Facebook page and Twitter (@Henry_Chamber), as well as mentions at previous Chamber events and of course word of mouth!
WHAT HAPPENS AT THE EVENT? • • • • • •
A Chamber representative will arrive early to assist as necessary to set up an area for name tags and door prize registration. Participants will be asked to wear nametags – which the Chamber will provide. Participants will place their business card into a basket for the door prize drawing. You will be allowed to keep the business cards for your reference following the BBL. During the event, the Sponsors, Chamber Board Members and Special Guests will be introduced to the attendees. You will be introduced and have the opportunity to say a few words about your business. (2-3 minutes) A Chamber representative will make brief announcements regarding any upcoming Chamber events and activities.
WHAT DOES THE SPONSOR PROVIDE FOR THE EVENT? • • • •
Marketing and Promotional Materials. (may include company’s signage) Door prizes related to the sponsoring business (optional) Promotional information, marketing materials and/or display. Provide the Chamber a paragraph about your business at least one month in advance of the date you are hosting.
Henry County Chamber of Commerce
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WHAT DOES THE CHAMBER PROVIDE FOR THE EVENT? • • •
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• •
The Location- The event will be held in our Hudgins Room located at the Chamber of Commerce. The Chamber will plan and execute the entire event and its program. Including selecting and booking the caterer. Publicity for the event. The Chamber will announce the Business Boosters Luncheon in the HCCC newsletter, circulate it to local media contacts, and promote the event in email blasts to chamber members, as well as have mentions at the previous Business Boosters Luncheon. The HCCC will include your logo in information distributed giving you optimal advertising and awareness of your business. The Chamber will list the event on the Chamber Facebook page, email blasts to chamber members and other area businesses, and include the event on the Chamber website events calendar. Name tags for attendees, door prize card blanks (for those without business cards), and basket for door prize tickets/business cards. A table or desk, preferably near the entrance, for registration of our members and guests. We will also provide a table for sponsor to use this surface to set up any displays or promotional items.
WHAT NEEDS TO BE DONE IN ADVANCE? •
Provide the Chamber a paragraph about your business at least one month in advance of the date you are hosting. We do the Rest!
Typical Business Booster Luncheon Agenda 11:00 a.m. – 11:20a.m. – Registration & Networking 11:20 a.m. – 11:30 a.m. – Welcome & Introduction of BBL Sponsor 11:30 a.m. – 12:00 p.m. – Lunch 12:00 p.m. – 12:30 p.m. – Speaker 12:30 p.m. – 12:35 p.m. – Announcements of Upcoming events Introduction by President or other Small Business Council Representative 12:35 p.m. – 12:45 p.m. – Door Prize drawings (if applicable) 12:45 p.m. – 1:00 p.m. –Thank you to speaker/sponsor by Chamber Representative. Any last minute announcements are made
Henry County Chamber of Commerce
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Business After Hours Sponsorship
Business After Hours Sponsored by La Maison Dermesthetics Med Spa
What is a Business After Hours? A Business After Hours (BAH) is a business/social gathering of Chamber members and their guests at your business or chosen location. As a business after hours sponsor, the BAH provides you with the opportunity to showcase the products and services of your business, and offers area business people a chance to get to gather informally, see old friends, make new business contacts, and find out what our area businesses have to offer. The BAH generally takes place at the end of the business day, +--from 5:30pm – 7:00 pm. It is usually held monthly on the fourth Thursday in the evening. All Sponsoring parties must be current members of the Henry County Chamber of Commerce. WHO IS INVITED? Representatives of area businesses belonging to the Chamber, their employees and guests may be invited. Also a small list of area officials, potential members and area resource people might be included. HOW DO PEOPLE LEARN OF THE EVENT? The Chamber will share your event via the weekly e-newsletter, a listing on the Chamber’s website in the events calendar, a listing in the Chamber Print newsletter, email blast notifications of the event to chamber members, several postings on the Chamber Facebook page and Twitter (@Henry_Chamber), as well as mentions at previous Chamber events and of course word of mouth!
Henry County Chamber of Commerce
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WHAT HAPPENS AT THE EVENT? •
•
•
• • • • • •
A Chamber representative will arrive early to assist as necessary to set up an area for name tags and door prize registration. As our host, we will ask you, or one of your employees to greet guests as they come in. A Chamber staff member or representative will assist with this. Participants will be Business After Hours Sponsored by Pro Studios asked to wear nametags – which the Chamber will provide. Participants will place their business card into a basket for the door prize drawing. You will be allowed to keep the business cards for your reference following the BAH. Chamber Members names will be pulled for a Jackpot drawing (when applicable) During the evening, the Sponsors, Chamber Board Members and Special Guests will be introduced to the attendees. You will be introduced and have the opportunity to say a few words about your business. Sponsor has the opportunity to provide giveaways at the door or on the tables A Chamber representative will make brief announcements regarding any upcoming Chamber events and activities.
WHAT DOES THE SPONSOR PROVIDE FOR THE EVENT? • • • • • •
The location - If you would like your event to stand out, consider a theme to create a festive and appealing event. Hors D’oeuvres & beverages (can be alcoholic and/or non-alcoholic – it’s up to you) Door prizes related to the sponsoring business. (Optional) Promotional information, displays, or tours of the business. Guest speakers can also be a part of the program. Provide the Chamber a paragraph about your business at least one month in advance of the date you are hosting. A table or desk, preferably near the entrance, for registration of our members and guests. We will also use this surface to set up any raffles and to display member literature and upcoming events.
Henry County Chamber of Commerce
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WHAT DOES THE CHAMBER PROVIDE FOR THE EVENT? •
•
• • •
Publicity for the event. The Chamber will provide the sponsor with a listing of all current chamber members for the sponsor to mail invites. The Chamber will announce the Business After Hours in the HCCC newsletter, circulate it to local media contacts, and promote the event in email blasts, as well as have mentions at the previous Business After Hours. The HCCC will include your logo in information distributed giving you optimal advertising and awareness of your business. The Chamber will list the event on the Chamber Facebook page, email blasts to chamber members and other area businesses, and include the event on the Chamber website events calendar. Name tags for attendees, door prize card blanks (for those without business cards), and basket for door prize tickets/business cards. Member name slips for the Jackpot drawing. Staff support and guidance. The Chamber staff will work with you to ensure that all necessary steps are taken for you to host a fun and successful Business After Hours!
WHAT NEEDS TO BE DONE IN ADVANCE? • •
Work with the Chamber to promote your event. You may do your own publicity as well, please be sure to indicate that it is a Henry County Chamber of Commerce Business After Hours.
If you do not have a suitable business location or a Business After Hours is difficult to plan, why not consider a Business Boosters Luncheon? Please contact the Henry County Chamber of Commerce at (770) 957-5786 or email at lpierre@henrycounty.com if you would like to be a sponsoring host. There is a $300 sponsorship fee for hosting.
Businuess After Hours Sponsored by Fidelity Bank
Henry County Chamber of Commerce
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Typical Business After Hours Agenda: 5:30 - 5:45
Registration of members and guests.
5:30 - 6:00
Networking
About 6:15 Announcement of upcoming events and introduction by President or other Chamber representative. About 6:30 Brief Presentation by Host. About 6:45 Door prize(s) are drawn. 6:45 - 7:00
Thank you to Host by Chamber Representative. Any last minute announcements are made.
7:00 - 7:30
Networking continues. Business After Hours Sponsored by Tanger Outlets
Henry County Chamber of Commerce
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LOOKING FOR BBL SPONSORS! Would You like to Be Our Next FEATURED Business? You will be included in all advertisements, table space to showcase your business and an opportunity to share your business story. Sponsor Benefits
BBL Sponsor $300
BAH Sponsor $300
Corporate logo on all marketing pre, during & after the Event
Mention in media advertising
Sponsorship table at event with marketing materials
Listing in the Chamber Printed newsletter inserted in Henry Daily Herald (Pre and Post)
Recognition at Event
Tickets to Event Speaking Opportunity at Event
Provided by sponsor
2 tickets (plus 2 at 50%off)
N/A
2-3 minutes
3-5 minutes
Corporate Logo and Name and business description in weekly enewsletter
Sponsors recognition in Social & online Media, including link added to business profile on HCCC website.
Banners/display and/or signage at Event
(Up to 3) provided by sponsor
listing on the Chamber’s website in the events calendar
Event held in Hudgins Room
Henry County Chamber of Commerce
Event held at Sponsors place of business Promotional Video Recap
N/A
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Member Marketing Opportunities The Henry County Chamber of Commerce provides a number of marketing opportunities for members. If you require any further information or if you are interested in pursuing any of the following Marketing Opportunities please contact us. Business Cards – Showcase your business cards or brochures at our office. Business Directory –Your business is listed on the website’s business directory. The directory acts as a one-stop shop for locals seeking info on local business. If you haven’t already please email your logo ‘jpg’ format + 150 word description of your business. Member-2-Member Loyalty Program – The program provides value to members by: • Offering a point of sale bonus or discount to members making purchases at participating businesses. • Building consumer loyalty. • Fostering connections between members sharing business with each other. Website Ad Space – Advertise on the website at a reasonable cost. Your ad will be placed on the website; placing will be based on availability. Contact us for pricing. Submit an Event – A new feature on the website allows members to create their own event and add it to the Calendar of Events for members and the public to access. Business After Hours – The Business After Hours is a monthly networking event (fourth Thursday from 5:30pm-7:00pm) sponsored by a member to showcase their business by having members and their guests visit their physical location. Each month, except November and December, members get the opportunity to visit different member businesses and network while enjoying beverages and light hor d’hoeuvres also supplied by members. Business Boosters Luncheon - is a monthly Luncheon held on the 3rd Thursday of every month at 11:00am-1:00pm, except July and December. It features a Chamber member or Guest Speaker who has expertise in a particular area who then shares that knowledge with other members. Sponsorships are available and your company will receive prime positioning on the Luncheons promotions throughout the month, premier exposure at the event itself, and extended recognition after the event concludes. Sponsorship – Aligning your company with the chamber events will enhance your brand recognition, reinforce relationships with your current clients, and give you the opportunity to expand your customer base among leading decision makers. There are a number of sponsorship opportunities available. If you are interested in various Sponsorship opportunities for our Chamber events, (i.e. Business, Booster Luncheon; Business After Hours) please contact the office at (770)-957-5786. Special Events – Keep up to date with the latest events through the Facebook page and website. We are often looking for speakers, sponsors, hosts & more! Henry County Chamber of Commerce
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EVENT SPONSORSHIP FORM Contact Info: (please Print or Type) Dr./Prof./Mr./Ms. Last Name:_____________________________ First Name:___________________________M.I.______ Company:______________________________________ Position/Title___________________________ Street Address________________________________________________________________________ City:_______________________________State/Province:______________ Postal Code: ____________ Telephone:____________________________Email:__________________________________________
□Monthly Chamber BUSINESS BOOSTERS LUNCHEON (BBL)
Lunch sponsorships are offered at $300 each. Choose any of the available months below:
□August 18, 2016
□January 19, 2017
□June 15, 2017
□September 15, 2016
□February 16, 2017
□August 17, 2017
□October 20, 2016
□March 16, 2017
□September 21, 2017
□November 17, 2016
□April 20, 2017
□October 19, 2017
□May 18, 2017
□November 16, 2017
□Monthly Chamber BUSINESS AFTER HOURS (BAH)
After Hour sponsorships are offered at $300 each. Choose any of the available months below:
□July 28, 2016
□January 26, 2017
□June 22, 2017
□August 25, 2016
□February 23, 2017
□July 27, 2017
□September 22, 2016
□March 23, 2017
□August 24, 2017
□October 27, 2016
□April 27, 2017
□September 28, 2017
□May 25, 2017
□October 26, 2017
Henry County Chamber of Commerce
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METHOD OF PAYMENT
Sponsorship will not be processed without payment.
□ Enclosed is a check payable to “Henry County Chamber of Commerce” □ I wish to pay my fees by credit card. Card Type:_________________ Card Number:_____________________________________________ Expiration Date:_______/________ Total Amount Authorized:_________________________________ Name on Card:______________________________________________________________________ CVV2 Code*: ______________________ *CVV2 Code- Visa and MasterCard is 3 digits printed in the signature panel on the back of the card. It is the last 3 digits AFTER the credit card number. American Express is 4 digits printed on the front of the card above and to the right of the raised credit card number. Authorizing Signature: ______________________________________ Date:_____________________ RETURN THIS COMPLETED FORM WITH PAYMENT TO: Henry County Chamber of Commerce 1709 Highway 20 West Westridge Business Center McDonough, GA 30253 *Credit card payment sponsorship can be scanned and emailed to Lydia Pierre, lpierre@henrycounty.com or faxed to (770) 957-8030.
CANCELLATION POLICY If you must cancel your sponsorship, all requests must be received in writing and no later than 6 months before date of event. All fees paid will be refunded minus a $50.00 processing fee. Cancellation of this contract within six months of the event date will result in the forfeiture of the sponsorship fee. The opportunity to sponsor a Business After Hours/Business Boosters Luncheon is contingent upon Chamber membership. If Chamber membership is dropped for any reason before the event, this contract becomes null and void and will result in the forfeiture of the sponsorship fee.
Thank You WE LOOK FORWARD TO WORKING WITH YOU! WWW.HENRYCOUNTY.COM / 770.957.5786
Henry County Chamber of Commerce
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