possible location being investigated. (This location being the Corn Exchange). Minute page 714 Item 10 Proposal for the future signage in the Town Centre Car Parks. That the Town Clerk advises BDC that the preferred new signs would be similar in design to those already installed in burgundy. Highways & Footpaths, Subject to the following amendment It was RESOLVED to ADOPT the REPORT, 24th September 2013. Minute page 719 Item 8 Matters Pending List, SCC officers will present a draft scheme to the Sudbury Steering Group. Finance, It was RESOLVED to ADOPT the REPORT, 1st October 2013, Policy & Resources It was RESOLVED to ADOPT the REPORT 1st October 2013.9. Police Report PCSO Mick Baxter attended the meeting to discuss the September Police Report which had been distributed to members (copy of reports shown at minute pages 759 - 761). He stated that Street Watch is going from strength to strength, so much so, that Tim Passmore – Police and Crime Commissioner has asked that it be rolled out throughout Suffolk. Members asked if it would be possible to have every other street light left on overnight instead of all being turned off (to make energy savings), as it was felt certain areas were too dark and would encourage crime. However PCSO Baxter reported that there has been no increase in crime percentages since having the street lights turned off. RESOLVED That PCSO Baxter be thanked for attending the meeting and his report NOTED. 10. County Councillors’ Reports Mr Sayers was very pleased to report that SCC locality funding had been allocated to help supply Catchpole Court with a sensory garden for its residents in the style of a “Seaside”. Mr C Spence reported that following the ‘Raising the Bar’ initiative £2.4million is being invested in Suffolk schools. A recent Ofsted report made recommendations regarding the protection of children which SCC will now be following. Mr Tim Passmore, Suffolk Police and Crime Commissioner will be attending a public meeting in the Town Hall, Sudbury on 10th October. Mr Spence also reported that he had attended the recent Local Transport Plan meeting discussing future transport plans for Sudbury. RESOLVED That Mr Sayers and Mr Spence be THANKED and their reports NOTED. 11. Town Centre Development Manager Mrs Osborne reported that the Town Centre Development Manager’s position was due to be advertised by the end of October. Members discussed the report on the Town Team meeting which can be seen at minute page 762. RESOLVED That Mrs Osborne be THANKED and her report noted. 12. Ips Library Report The Deputy Mayor and the Town Clerk gave verbal reports on the library IPS. They stated that an initial meeting had occurred with the Friends of Library Group and in future there will be quarterly meetings. The town council will be given updates as appropriate. At the AGM of the IPS Mrs Brotherwood, Sudbury representative, was elected onto the board as one of seven board members she will represent Sudbury and the other forty three libraries. The IPS meetings will generally be one per month. RESOLVED That Deputy Mayor and the Town Clerk be THANKED and their reports NOTED. 13. Sudbury Residents Parking Members discussed the Sudbury Residents Parking questionnaire, prepared by STC/BDC/SCC, a copy of which can be seen a minute pages 763 – 768. It was suggested that Ingrams Wells Road (as it has very few residents) should be considered for a one hour restriction, probably 8am to 9am, to help with the parking issues. The Town Clerk advised members that those producing the questionnaire were aware that other roads should be considered for residents parking other than those covered by the initial consultation. RESOLVED That the town council supports the proposed Sudbury Residents Parking questionnaire and looks forward to receiving the results. 14. Mayor’s Announcements The Mayor’s report can been seen at minute pages 769. RESOLVED That the report be NOTED. Exclusion Of Public (Which Term Includes The Press) Pursuant to Section 100A (4) of the Local Government Act 1972, that the public is excluded from the meeting for the business specified in item 13 on the grounds that if the public were present during these items, it is likely that there would be disclosure to them of exempt information. 15. Belle Vue House RESOLVED That an extra fifteen of meeting time be approved That the Private and Confidential Report shown at Minute page 770 be NOTED. The business of the meeting was concluded at 9.15pm Minutes of The Meeting of The Leisure and Environment Committee held in The Mayor’s Parlour, Town Hall on Tuesday 29th October 2013 at 6.30pm PRESENT: Mr R Smith - Chair, Mrs S Ayres, Mr S Barrett, Mr R Platt, Mr N Bennett (Sub), Mr J Sayers (Sub), Mr J Owen (Sub), Mrs S Brotherwood - Town Clerk, Ms J Cole – Finance Officer 1. Substitutes And Apologies Any member attending as an approved substitute to report giving his/her name and the name of the member being substituted. Apologies were received from Mr A Osborne, Mr I Pointon, Mr P Gray and Mrs L Ford-Platt. Mr N Bennett attended as a substitute for Mrs L Ford-Platt, Mr J Sayers attended as a substitute for Mr A Osborne, Mr J Owen attended as a substitute for Mr I Pointon 2. Declarations Of Interest Members were asked to declare any interest in the agenda items. In accordance with guidance from Babergh District Council’s Standards Committee, Mr S Barrett, Mr J Sayers, Mr N Bennett and Mr J Owen declared a non- pecuniary interest in that they are Babergh District and/or Suffolk County Councillors. It is requested that it be noted that views expressed at this meeting would be based on information available at the time and might not be the same as those expressed at meetings involving other councils. 3. Declarations Of Gifts And Hospitality No declarations of Gifts and Hospitality were received 4 Requests For Dispensation No requests for dispensation had been received. 5. Minutes RESOLVED That the Minutes of the meeting held on 24th September 2013 be confirmed and signed as a correct record. 6. Matters Pending Members discussed the Matters Pending List, a copy of which is shown at minute page 778. RECOMMENDED Item 1: Future projects for young people – Ongoing; Item 2: Belle Vue House – Ongoing; Item 3: Allotments – Town Clerk to visit a potential site; Item 4: 10/10 Campaign – Ongoing; Item 5: Divestment – Town Clerk is now a member of the Library IPS Board; Item 6: Sandy Lane – Ongoing; Item 7: School Council – Waiting for two outstanding invitation responses; Item 8: To Create Wild Flower Areas – Seed had been delivered ; Item 9: Sporting Activities – Integrated into Party in the Park, ongoing; Item 10: Ambassador for Young
People – Presentation in November 7.To Discuss A Letter From Mr And Mrs Wood Regarding The Nestle Factory The Committee had received a letter from a local resident expressing concern regarding the odour from a nearby factory. The Committee considered the letter and noted that the company concerned were aware of the issue and were striving to address it. RECOMMENDED That the Town Clerk contacts the company and request to be kept informed of the remedies being put in place by the company concerned. That the Environment Agency be copied into the correspondence. That a letter be sent to the resident concerned detailing the above actions The meeting closed at 6.45pm. Minutes of The Meeting of The Highways and Footpaths Committee held in The Mayors Parlour, Town Hall, Sudbury on Tuesday 29th October 2013 at 7.15pm PRESENT: Mr R Platt – Chairman, Mrs S Ayres, Mr N Bennett, Mr J Owen, Mrs S Brotherwood - Town Clerk, Ms J Cole – Finance Officer 1 Substitutes And Apologies Any member attending as an approved substitute to report giving his/her name and the name of the member being substituted. Apologies were received from Mr P Gray, Mr I Pointon, Mrs L Ford-Platt and Mrs J Osborne 2 Declarations Of Interest Members were asked to declare any interest in the agenda items. In accordance with guidance from Babergh District Council’s Standards Committee Mr Bennett and Mr J Owen declared a non- pecuniary interest in that they are Babergh District Councillors. It was requested that it be noted that views expressed at this meeting would be based on information available at the time and might not be the same as those expressed at meetings involving other councils. There were no other declarations of interest 3 Declarations Of Gifts And Hospitality There were no declarations of gifts and hospitality 4 Requests For Dispensation No requests for dispensation had been received 5. Minutes RECOMMENDED That the Minutes of the meeting held on 24th September 2013 be confirmed and signed as a correct record. 6. To Review The Matters Pending List Members discussed the Matters Pending List, a copy of which is shown at minute page 783; Item 1: Belle Vue Juction – Ongoing; Item 2: Cycle Racks – Contacting Roy’s Manager; Item 3: Mobility Scheme – Ongoing; Item 4: Pedestrian Signage – Feedback had been given to Helen Cutting, Babergh DC; Item 5: Cycle Paths – for discussion later on the agenda; Item 6: 20mph Speed Limits – for discussion later on the agenda; Item 7: Path Widening – Ongoing; Item 8: Residents Parking Scheme – Ongoing; Item 9: Disabled Parking – Ongoing; Item 10: Ongoing; Item 11: Signage East St/Girling St – Some discussion had taken place with SCC, ongoing 7. Cllr R Lindsay From Bildeston Pc To Discuss 20 Plenty Scheme This item was deferred as Cllr Lindsay was unable to attend. 8. Mr R Lloyd To Discuss Cycle Route Proposals Mr Lloyd presented details of existing, and a map of potential, cycle paths linking areas of Sudbury and surrounding villages. It was noted that although some areas had benefited from cycle access it was not a joined up solution. It was further noted that some cycle routes become impassable at certain times of the year if they are not maintained. An earlier proposal by SCC was circulated to councillors to consider alongside the scheme being put forward by Mr Lloyd. RECOMMENDED That Mr Lloyd reviews the SCC scheme alongside the one he put forward to highlight common ground. That the November Committee meeting has ‘Cycle Routes’ as the only agenda item and that interested parties are invited to submit views to be considered. 9. To Discuss A Letter From A Local Resident Regarding A Flood Issue The Committee considered a letter from a resident regarding Church Street who had recently experienced an issue with flooding. RECOMMENDED That the Town Clerk makes enquiries regarding the state of the drains on the highway and if required, recommend that the drains are cleared. That the Town Clerk writes to the resident or an update on the effect of the recent storm on the flooding issue in that area. 10. At The Request Of Cllr R Platt – To Consider Campaigning About The ByPass & Hgvs Mr Platt asked the Committee to ensure that the issue of the Sudbury By-Pass be escalated to a medium priority by SCC. This was to provide some security that the matter would not be put aside and would remain in sight. The issue of the level of HGVs passing into and through the town was also discussed. It was noted that surveys had been undertaken by the Highways Authority and that data for air quality was available. It was noted that SCC had given some assurances in the past regarding an alternative route to Sudbury for HGV’s. It was suggested that the Sudbury Town Council work in partnership with Halstead Town Council to consider a joint approach on the issues of by-passes and HGV traffic. RECOMMENDED That the Town Clerk advises SCC that the town council requests that the Sudbury By-Pass should be up graded to Medium Term rather than Long Term. That the Town Clerk obtains the HGV and air quality data from the relevant authorities with this to be viewed at a future meeting. That the Town Clerk contacts SCC regarding the alternative route (including Cuckoo Tye) and that Mr Newman (Portfolio holder for transport) be invited to address the Committee on these issues at a future meeting. That the Town Clerk contacts Halstead Town Council with the view to setting up a small group to consider a joint approach on the issues of by-passes and HGV traffic. 11. At The Request Of Cllr Owen – To Discuss Signage At Friars Meadow/Quay Lane Mr J Owen raised a matter that had been brought to his attention by local groups in the area of Friars Meadow/Quay Lane. There are a number of active sports and other groups/activities operating from premises in Quay Lane but there are no signs which indicate this to the public. It was noted that this could be a potential issue for emergency vehicles It was noted that it would be a good advertising opportunity for the various groups to have adequate signage. Shops and businesses in Gaol Lane have benefited from the sensitively designed signage placed on the Town Hall wall. Each business pays £25 to have their signs made up and erected. RECOMMENDED That the various groups in Quay Lane be approached asking if they would contribute to similar signage to that used in Gaol Lane. If there was a positive take up then Babergh District Council be consulted on whether planning consent would be required. The town council are prepared to organise the signage upon the organisations commitment to pay for them. The meeting closed at 8.30pm.
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