Withdrawal Procedures
Tuition and Fees Refunds
During the schedule adjustment period, students can drop classes Registration obligates a student to pay tuition and any fees for the using WebAdvisor. After the schedule adjustment period, students class. Non-attendance is not a basis for refund of tuition. must follow the withdrawal process. In compliance with State Board policy, GTCC will refund 100% Students who withdraw from a class after the schedule adjustment of tuition and fees if the student officially drops the class before period and on or before the census date will not receive a grade the first day of classes of the semester. GTCC will refund 75% of and will be eligible for a refund of 75% of the cost of the class if, tuition only if the student officially withdraws from class on or after the withdrawal, they are registered for fewer than 16 credit after the first day of classes of the semester and prior to or on hours for the tern. Students who withdraw from a class on or the class’s census date. Fees such as the campus access/security/ after the census date and before or on the withdrawal date will parking fee, lab/shop/clinic fee, physical education fee, student receive a grade of W and will not be eligible for a refund. The activity fee, technology fee, student accident insurance fee, and census date and withdrawal date for each class is found on the malpractice insurance fee are not refundable after classes start. course syllabus. Students who do not complete a class and do not withdraw will receive a grade of F for the class. Students are No refunds will be issued to students who withdraw from a responsible for initiating the withdrawal process. course after the census date. To withdraw from a face-to-face or hybrid class, students must complete the following steps: • Obtain a student course withdrawal form from Enrollment Services and complete the form • Obtain the instructor’s signature on the form • Return the form and present a photo ID to Enrollment Services on any campus If the course instructor is not available to sign the Student Course Withdrawal form, the department chair or assigned faculty coach or Student Success Specialist is authorized to sign the form. Students receiving veterans’ benefits must obtain the signature of the Coordinator of Veterans and Military Assistance Programs. To withdraw from an online course, students must email the instructor the following information • Student’s full name • Student ID number • Course code and section number • Reason for withdrawing from the course
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PLEASE NOTE: During the schedule adjustment period, if students drop and add a class with the same number of credit hours, both the drop and the add must be completed in the same registration session in order to receive full credit for the dropped class. For additional info regarding the refund policy, please visit http:// supportservices.gtcc.edu/refund-policy/. The college refund policy is established by the NC General Assembly and is subject to change without notice. Please allow six to eight weeks after the census date for a refund.
Special Refund Conditions for Title IV Federal Student Aid and State Grant Recipients Federal and State law sets special refund policies for students who receive Title IV federal aid and/or state grant funds. To review these policies visit: http://financialaid.gtcc.edu/keeping-your-financial-aid/#toggle-id-5
Guilford Technical Community College | catalog.gtcc.edu