Griffith City Council Annual Report 2016/17
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Table of Contents SECTION 1 Message from the Mayor and the General Manager................................................... 5
SECTION 2 About the Annual Report ............................................................................................ 8
SECTION 3 What Makes Griffith Unique ...................................................................................... 11
SECTION 4 Our Organisation ...................................................................................................... 14
SECTION 5 Our Community’s Vision for the Future ..................................................................... 19
SECTION 6 Our Services for the Community............................................................................... 21
SECTION 7 Statutory Reporting Requirements ........................................................................... 24 Rates & Charges ...................................................................................................... 25 Overseas Visits ........................................................................................................ 25 Payment of Expenses & Provision of Facilities to Councillors ................................... 26 Contracts for Goods & Services ............................................................................... 27 Legal Proceedings.................................................................................................... 28 Private Works ........................................................................................................... 28 Donations Under Section 356 ................................................................................... 29 External Bodies Exercising Functions Delegated by Council .................................... 29 Controlling Interests in Companies ........................................................................... 29 Corporate, Partnerships & Joint Ventures ................................................................ 29 Statement of Activities to Implement EEO Management Plan .................................. 33 Statement of Number of Senior Staff ........................................................................ 34 Stormwater & Floodplain Risk Management ............................................................. 34 Statement of Environment Report ............................................................................ 36 Environmental Upgrade Agreements ........................................................................ 36 Special Variation Expenditure................................................................................... 36 Capital Works Projects ............................................................................................. 37 Other Major Achievements ....................................................................................... 39 Roads ................................................................................................................ 39 Urban Water Supply ......................................................................................... 42 Sewerage ......................................................................................................... 42 Economic Development .................................................................................... 42 Griffith Visitor Information Centre ...................................................................... 46 Environment, Health & Sustainability ................................................................ 48 Swimming Pool Inspections .............................................................................. 52 Griffith Regional Aquatic Leisure Centre ........................................................... 52 Waste Management .......................................................................................... 54 Griffith Regional Art Gallery .............................................................................. 55
Griffith City Council Annual Report 2016/17
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Community Development .................................................................................. 56 Griffith City Library ............................................................................................ 58 Griffith Regional Theatre ................................................................................... 64 Sustainable Development ................................................................................. 66 Griffith Pioneer Park Museum ........................................................................... 67 Griffith Livestock Marketing Centre ................................................................... 70 Fleet Management ............................................................................................ 70 Parks, Reserves & Sportsgrounds .................................................................... 71 Cemeteries ....................................................................................................... 73 Westend Sports Stadium .................................................................................. 73 Asset Management & Geographical Information Systems ................................ 74 Information Technology .................................................................................... 75 Corporate Information ....................................................................................... 77 Bushfire Hazard Reduction Programs ............................................................... 77 Statement of Activities – Companion Animals .......................................................... 81 Government Information (Public Access) Act – Access to Information...................... 82 Planning Agreements in Force ................................................................................. 84 Public Interest Disclosure Annual Report ................................................................. 84 Statement of Human Resource Activities ................................................................. 84
SECTION 8 Councillors Payment of Expenses & Provision of Facilities Policy ............................ 88
SECTION 9 Integrated Planning & Reporting Framework .......................................................... 121 Delivery Program & Operational Plan - Annual Report 2016/17.............................. 126
SECTION 10 Financial Summary................................................................................................. 209
SECTION 11 Financial Statements .............................................................................................. 212
Griffith City Council Annual Report 2016/17
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Griffith City
Section 1 PageManager 1 CMessage o u n c i l Afrom n n u the a l RMayor e p o r tand 2 0 1the 6 / General 17
Skate Park redevelopment, Griffith Regional Aquatic Leisure Centre Masterplan, the CBD Strategy, Halse Road works, just to name a few.
John Dal Broi Emeritus Mayor It is with pleasure that Griffith City Council presents the Annual Report which provides an insight in to what Council has achieved throughout the 2016/17 financial year. The past 12 months has seen Griffith move ahead in leaps and bounds and Council is working hard to continue the momentum. The City has witnessed unprecedented growth in the employment, housing and industry sectors. The NSW Premier, The Hon. Gladys Berejiklian, MP commented during a visit in June 2017, saying “How many regional centres are growing as fast as Griffith?!”, illustrating the City of Griffith is certainly on the radar at the State and Federal level as a major contributor to the State’s economy. Local Government elections were held in September 2016 and we are almost through our first year of the four year term. It has been a successful 12 months, and the new Councillors are finding their way, learning on the job. During 2016/17 Council has seen the commencement and completion of a number of projects including: St Vincent’s Private Community Hospital Griffith, announcement of $35 million for Stage 1 of a new Griffith Base Hospital, $25 million for the merger of the two secondary schools over two sites, completion of Stage 1 of the Southern Heavy Industry Link Road (Bagtown Roundabout), the
In 2016 we celebrated the City’s Centenary with a host of events throughout the year. There was something happening each month and the year was enjoyed by locals, visitors and past residents. The success of the Centenary Celebrations was largely due to the dedication of Council staff, generosity of local businesses and the many volunteers who give their time again and again to make a difference to the Griffith community and the people who live here. The International Sculpture Symposium saw seven amazing sculptures created and placed along the main canal, signifying our relationship with water. The Symposium was a popular attraction over the two weeks it was held with many visitors, locals and school children heading up to Pioneer Park to watch the sculptors at work. Also a highlight of the calendar was the 2016 Street Party and Parade which was attended by more than 15,000 people with around 1,500 participants taking part in the Parade. It was wonderful to see Griffith reflect on what was, while making plans for what will be. I am proud to say that Council has achieved a strong surplus in 2016/17 which places Council in the strongest financial position it has been in for many years. I would like to acknowledge the work of Council staff and my fellow Councillors. Council staff continue to demonstrate their commitment and dedication to the City providing a broad range of services and advice to our residents and ratepayers.
John Dal Broi Emeritus Mayor
Griffith City Council Annual Report 2016/17
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Brett Stonestreet General Manager The Centenary of Griffith was celebrated in 2016 and the entire year was dotted with community events to mark this special year in our history. Highlights included a reception for the NSW Governor, a Centenary Street Parade and the International Stone Symposium. The Symposium featured seven international sculptors and their inspiring works of art which now hold pride of place at IOOF Park (next to City Park). Following the Local Government election in September 2016, the newly elected Council reviewed the Community Strategic Plan to ensure the Plan continued to capture ongoing and new community aspirations. The new Plan is named ‘guiding griffith 2040’. Construction of the St Vincent's Private Community Hospital Griffith was completed during 2016. Council in partnership with St Vincent's Health Australia and the community constructed our new hospital which incorporates the Murrumbidgee Clinical Teaching and Learning Centre. This project has been a decade in the planning and was officially opened on Friday, 23 September 2016. In terms of health services, Council's energies now focus squarely on securing a new Base Hospital for the City and region. The Premier of NSW Hon. Gladys Berejiklian MP made a commitment during her visit to Griffith in June 2017 that a new Base Hospital will be constructed in the City. The Minister for Health Hon. Brad Hazzard MP has publically repeated the Premier's commitment and Council will continue to lobby the Government to nominate a time frame to complete the construction of the new Base Hospital.
completed and opened by the Premier in June 2017. Stage two (Thorne Road) construction is now underway. Griffith City Council has again achieved a strong surplus in 2016/17 as detailed in this report and Council's financial sustainability is providing us with the flexibility to take on new projects as opportunities arise. 2017/18 is already proving to be another busy year with Councillors deliberating priorities for new infrastructure for our great City. A big thank you to Councillors and staff for your hard work again during the last 12 months.
Brett Stonestreet General Manager
With Griffith's economy booming, the quantity of freight moving through and around our City is increasing rapidly. Council has accelerated the construction of its Southern Industrial Link Road (City Bypass) with the entire northern section now complete. Stage one of the southern section (Bagtown Roundabout) was Griffith City Council Annual Report 2016/17
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Section 2 About this Report
Griffith City Council Annual Report 2016/17
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This Annual Report provides an overview of Griffith City Council’s performance during 2016/17 against Council’s Community Strategic Plan – ‘Growing Griffith 2030’ and the annual Operational Plan. The Annual Report is Griffith City Council’s key accountability document. It represents Council’s commitment to open and honest disclosure to the local community, and other key stakeholders. These stakeholders include residents and ratepayers, local businesses, customers, resident and ratepayer groups, community groups, visitors, non-government organisations, contractors/suppliers, investors, Councillors, our employees, government agencies, State and Federal government, the education section, other councils, the media and other interested parties. The Annual Report has been prepared in accordance with Section 428 of the Local Government Act 1993. The Annual Report is forwarded to the Minister for Local Government and the State Library of NSW and is available for inspection at Council’s Customer Service counter and the Griffith City Library and is also available on Council’s website at www.griffith.nsw.gov.au. Council actively encourages open government and welcomes constructive contributions in the running of Council. Input can be made through a range of opportunities including planning processes, Council meetings and topical community forums.
Council’s corporate website www.griffith.nsw.gov.au provides detailed information on the operations of Council, meeting agendas and minutes and a range of strategic plans, documents and guidelines. Council meetings are held in the Council Chambers on the 2nd and 4th Tuesday of each month. Meetings commence at 7.00 pm, with all members of the public invited to attend these meetings (other than confidential sessions). Members of the public can address the Council on business paper matters. This can be done by contacting Council prior to the Ordinary Meeting of Council and requesting permission to address Council in relation to the matter. Notice of this must be given by 12 noon on the day of the meeting.
Measuring Performance Our success is measured by our performance against the goals of Council’s Community Strategic Plan – ‘Growing Griffith 2030’. The Operational Plan 2016/17 sets the actions and targets for the financial year. Key performance indicators have been set to monitor progress against the Operational Plan 2016/17 which aligns directly with the goals of the Strategic Plan and performance against these indicators is outlined in Section 8 under each of the Core Themes, being:
Leading by Example Love the Lifestyle Valuing our Environment Growing our City
Griffith City Council Annual Report 2016/17
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Council’s Mission Statement 1. To respond to the needs of the community and deliver in an economical manner those services which are the responsibility of Local Government. 2. To provide Local Government administration that is dedicated, accountable and committed to the improvement of the quality of life and the economic well-being of the citizens of the City of Griffith.
Council’s Vision for Griffith Council’s adopted vision for Griffith is: To be an acknowledged major regional centre with an emphasis on best agricultural practices, providing:
a viable local economy with sustainable development and growth; a clean and ecologically sustainable built environment and natural environment; a quality lifestyle for residents, and pride in our cultural diversity.
Council’s Corporate Motto "Love the Lifestyle" Griffith City Council’s vision for its community is to be thriving, engaged, safe, happy, prosperous and connected. As a community, Griffith is proud of its history and inspired by its potential and the opportunities that are available to existing and future residents. The motto “Love the Lifestyle” is a reflection of this vision as it embodies all that defines Griffith. This City and its community provides an abundance of opportunities for work, leisure, retail, education, business and investment and is the major regional centre for the Western Riverina.
Council’s Corporate Logo Griffith’s logo complements the corporate slogan and establishes recognition of the Griffith area, the fundamentals that have helped to create a strong community and the design principles of Griffith’s Architect, Walter Burley Griffin. The logo includes abstract representations of a waterwheel, the town plan, the sun, irrigation channels and the fruit produced by these elements.
Griffith City Council Annual Report 2016/17
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Griffith City Council Annual
Section 3 What Makes GriffithPage Unique? 11 Report 2016/17
Griffith was proclaimed in 1916 and is located within the Murrumbidgee Irrigation Area (MIA). It was named after Arthur Griffith, the New South Wales Minister for Public Works during the period of 1910 – 1915 and was designed by Walter Burley Griffin and Marion Mahoney Griffin, who received worldwide acclaim for their design of Canberra. Griffith is situated in the Riverina Region of south-western New South Wales, about 450 kilometres north of Melbourne, and 570 kilometres west of Sydney. Griffith City is bounded by Carrathool Shire in the north, west and south-west, Narrandera Shire and Leeton Shire in the east, and Murrumbidgee Shire in the south. Griffith is located in the heart of the Wiradjuri Nation – the largest nation of Aboriginal and Torres Strait Islander people in Australia. Griffith City Council recognises the position of Aboriginal
people in the history and growth of Griffith and its surrounding villages. As such, Council acknowledges the Wiradjuri people as the traditional owners of the land and pays respect to Wiradjuri Elders past, present and future. Griffith City Council also acknowledges the contribution made to this community by the many and diverse cultural groups that have greatly contributed to the social and economic wealth of this region. Griffith is noted for its cultural diversity, with a higher than average number of residents of European descent, primarily Italian. Griffith is seen as a key service centre for surrounding Shires providing a range of commercial, retail, recreational, educational and health facilities. Griffith City Council is governed by an elected body of twelve Councillors and has an operating budget in the vicinity of $52 million.
Griffith City Council Annual Report 2016/17
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Some key statistics about our community (2011 Census Figures) • • • • • • • • • •
Griffith City Council covers an area of 1,640 square kilometres. The communities of Griffith live in the centres of Beelbangera, Bilbul, Hanwood, Lake Wyangan, Nericon, Tharbogang, Warburn, Widgelli, Yoogali and Yenda as well as Griffith. Griffith’s population was recorded as 24,364 during the 2011 census. Aboriginal and Torres Strait Islander people make up 4.1% of Griffith’s population. The most common ancestries in Griffith are Australian, English, Italian, Irish and Scottish. In Griffith, 75% of people were born in Australia. The most common countries of birth for Griffith residents are Italy 5.3%, India 3.4%, New Zealand 1.7% and Philippines 0.7%. English is the most commonly spoken language at home in Griffith. Other languages spoken at home include Italian, Punjabi, Samoan, Tongan and Turkish. Employment figures indicate that 60% of people residing in Griffith are employed fulltime, 28% are employed part-time and 4.9% are unemployed. The median age of people in Griffith is 36 years. Children aged 0-14 years make up 22% of the population and people aged 65 years and over make up 14% of the population. Of occupied private dwellings in Griffith 34% were owned outright, 30% were owned with a mortgage and 31% were rented.
Griffith City Council Annual Report 2016/17
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Griffith City Council Annual Report 2016/17
Section 4 Our PageOrganisation 14
Your Councillors *As at 30 June 2017
Griffith City Council Annual Report 2016/17
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Council’s Senior Management Team Council's Senior Management Team consist of the General Manager - Mr Brett Stonestreet; Manager Executive Services - Mrs Shireen Donaldson; Director of Business, Cultural and Financial Services - Mr Max Turner; Director Infrastructure and Operations - Mr Phil King; Director Sustainable Development - Mr Neil Southorn and Director Utilities - Mr Graham Gordon.
Above: the current Senior Management Team L: Graham Gordon, Max Turner, Neil Southorn, Shireen Donaldson, Phil King and Brett Stonestreet
General Manager - Brett Stonestreet Brett Stonestreet was appointed as Griffith City Council's General Manager in August 2011. Brett has 33 years of experience in local government and has spent a significant period of that time as a CEO, Group Manager and General Manager in Moyne Shire (Victoria), Gunnedah Shire, Cobar Shire and Barraba Shire Councils.
Manager Executive Services - Shireen Donaldson Shireen Donaldson is the Manager Executive Services and is Council's Public Officer and Right To Information Officer. Shireen previously held a number of positions within Council including Information Services Manager and Information Technology Manager. She also worked as the Systems Librarian at Griffith City Library. Shireen holds a Bachelor of Arts Degree in Information Science and has additional qualifications in Management, Finance, Information Technology and Project Management. As Manager Executive Services, Shireen is responsible for Human Resources, Work Health and Safety, Payroll, Governance and Administration, Compliance, Media and Communications, Statutory Reporting and Integrated Planning and Reporting. Griffith City Council Annual Report 2016/17
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Director Business, Cultural & Financial Services - Max Turner Max Turner is the Director of Business, Cultural & Financial Services with Griffith City Council. He returned to Griffith City Council in May 2012 after previously serving the Council from 2005 to 2011. Prior to working at Council, Max worked in the wine industry, most notably with Cranswick Premium Wines Ltd and Warburn Estate for 10 years in various senior financial roles. As Director of Business, Cultural & Financial Services, Max is responsible for Business Services including Griffith Community Private Hospital, Assets Management and Geographical Information Systems, Cultural Facilities including Griffith Regional Theatre and Art Gallery, Griffith Regional Aquatic Leisure Centre, West End Stadium, Library and Financial Services including Information Technology, Corporate Information, Rates and Water Billing, Grants, Procurement and Investments.
Director Infrastructure and Operations – Phil King Phil King is the Director Infrastructure and Operations and commenced with Griffith City Council in June 2016. Phil has previously worked as Director Infrastructure Services at Lachlan Shire Council and Manager Design and Traffic at Parkes Shire Council, providing him with more than 11 years’ experience in Local Government. Phil has also had stints in the private sector working for engineering and surveying consulting firms in Port Stephens and Orange. Phil graduated from University of Newcastle with Bachelor Engineering (Civil) and Bachelor Surveying, both with honours. As Director Infrastructure and Operations, Phil is responsible for Emergency Management, Airport, Sports Grounds, Parks & Landscapes, Noxious Weeds, Cemetery, Fleet, Depot Operations, Workshop, Store, Roads Construction and Maintenance, Roads and Maritime Services (RMS) Works, Drainage Maintenance and Construction.
Director Sustainable Development - Neil Southorn Neil Southorn joined Griffith City Council in 2012 after 8 years at Shoalhaven City Council as Senior Strategic Planner and Policy Planning Manager. Neil has previously worked in higher education and as a consultant at Hawkesbury Agricultural College and Orange Agricultural College, now part of Charles Sturt University. He has been involved in irrigation and farm water supply, designing sustainable farming systems, and helped establish the cool climate wine industry around Orange and Molong. A qualified Agricultural Engineer, Neil has a Master's degree in Engineering Science and a PhD in Agriculture. As Director of Sustainable Development, Neil is responsible for Planning and Environment (Land Use Planning, Development Assessment, Building Certification, Property, Urban Design, Strategic Planning, Environment and Health), Community Development, Customer Services, Tourism and Economic Development (including Pioneer Park Museum and the Visitor Information Centre) and Council's role in the Western Riverina Higher Education Project.
Director Utilities – Graham Gordon Graham Gordon began his career at Griffith City Council as an Engineering Assistant/Design Draftsman in June 1995. Since then he has taken on the roles of Development Engineer, Development Services Coordinator, and Engineering Design and Approvals Manager. He graduated from Deakin University with a Bachelor of Technology Degree, majoring in Civil Engineering and Management. He worked with private engineering consultants PPK and Calare Civil in Bathurst before joining Griffith City Council in 1995. As Director of Utilities, Graham is responsible for Survey, Design and Drafting Services, Solid Waste Management, Recycle Collection, Trade Waste, Landfill Operations, Weighbridge and Quarry, Water and Wastewater, Saleyards, Flood Mitigation and Road Safety.
Griffith City Council Annual Report 2016/17
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Organisational Chart
Griffith City Council Annual Report 2016/17
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G r i f f i t h C i t y C o u n c i l A n nOur u a l Community’s R e p o r t 2 0 1Vision 6/17
Section 5
forPage the19Future
What type of community do we want for the future? The vision we have for the future of Griffith is to live in a community that recognises and celebrates the myriad of cultures that enrich the fabric of our society. This community will be one that nurtures itself and its future generations by building on existing employment opportunities as well as expanding local education and health facilities. The overarching aim is to have a happy, healthy and resilient community.
How is this going to be achieved? This vision will be achieved through the implementation of the strategies based on the four core themes of ‘Growing Griffith 2030”. Those themes are:
Leading by Example Love the Lifestyle Valuing our Environment Growing our City
The core processes impacting Griffith are:
shaping
and
Availability of water Economic activities (value adding activities) Cultural diversity and social justice issues Infrastructure delivery and maintenance State and Federal government policies Overall, it is the people of our community, the cohesion and the big family atmosphere that makes us unique from the rest. It is important our vision contains quality of life, prosperity and connectivity. The community’s vision for Griffith is captured in this simple statement:
“Griffith is a thriving regional capital with a vibrant lifestyle and diverse economy; embracing community, heritage, culture and the environment.” 2040
These themes are clearly interwoven and impact upon each other. They are the cornerstone for our community’s progress and success. Civic leadership is a key pillar to establishing an ecologically sustainable future embracing the principles of social justice. As such, it is integral to the ongoing prosperity of our community today and in the years ahead. In order to develop our vision it is critical we understand the core systems and processes shaping and impacting Griffith. The core systems are: The local, regional and international trade and industries Our community and lifestyle Our environment, best defined by our catchment ecosystem The current (and future) assortment of infrastructure and services
Griffith City Council Annual Report 2016/17
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G r i f f i t h C i t y C o u n c i l A n n u a l R e pOur o r t Services 2 0 1 6 / 1for 7
Section 6
Page 21 the Community
Griffith City Council Annual Report 2016/17
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Griffith City Council Annual Report 2016/17
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Section 7 Statutory Reporting Requirements
Griffith City Council Annual Report 2016/17
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Rates & Charges cl 132 In accordance with Clause 132 of the Local Government (General) Regulation 2005, set out below are details of rates and charges written off during the 2016/17 rating year. Rates & Charges Written Off
2014/15
2015/16
2016/17
Pensioner abandonments Rates
$290,906
$288,550
$279,352
Charges
$380,488
$306,285
$295,076
TOTAL
$671,394
$594,835
$574,428
$1,971
$728
$473
$31,044
$51,775
$47,830
$3,161
$13,535
$28,120
$36,176
$66,038
$76,423
$707,570
$660,873
$650,851
Other abandonments Rates Rates Subsidy (Refer to Council’s policy Rates – Payment by Community Organisations FS-CP-202)
Charges TOTAL GRAND TOTAL
Overseas Visits s428(4)(b) cl 217(1)(a) There were no overseas visits undertaken in 2016/17 by Councillors, Council staff or other persons representing Griffith City Council.
Griffith City Council Annual Report 2016/17
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Payment of Expenses & Provision of Facilities to Councillors s428 cl 217(1)(a1) - cl 217(1)(a1)(viii) Money expended during the 2016/17 financial year on: Mayoral fees
$41,090
Councillor fees
$218,807
Councillors’ expenses
$102,994 TOTAL
$362,891
Councillors’ expenses listed above include the following items which must be separately reported:
Provision of dedicated office equipment allocated to Councillors (IPads)
$4,923
Telephone & Data (1 iPhone & 12 iPads) usage by Councillors
$9,692
Attendance of Councillors at conferences and seminars
$7,512
Training of Councillors and provision of skill development
$6,395
Interstate visits by Councillors, including transport, accommodation and other out of pocket travelling expenses
$1,084
Overseas visits by Councillors, including transport, accommodation and other out of pocket travelling expenses
Nil
Expenses of any spouse, partner or other person who accompanied a Councillor
Nil
Expenses involved in the provision of care for a child or an immediate family member of a Councillor
Nil
Mayoral car running expenses
$23,016
Printing & stationery
$2,029
Membership / subscriptions / licence fees
$12,131
Council functions / Council meetings & workshops catering expenses
$16,056
Travel expenses to & from Council meetings / workshops / other meetings within NSW
$20,156
TOTAL
Griffith City Council Annual Report 2016/17
$102,994
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Council has in place a Councillor Payment of Expenses and Provision of Facilities Policy GCCP-407 to provide guidelines for the payment of expenses and provision of facilities for Councillors. Councillor Payment of Expenses and Provision of Facilities Policy as at 30 June 2017 is attached to this report – refer to Section 8.
Contracts for Goods & Services s428 cl 217(1)((a2) Detailed below are contracts awarded by Council during 2016/17 other than employment contracts and contracts for less than $150,000. Included in the table is the name of the contractor, the nature of the goods and services supplied by the contractor and the total amount payable to the contractor under the contract. Name of Contractor
Nature of Goods or Services
Contract Amount (Inc. GST)
Downer EDI
Sprayed Bituminous Surfacing
Unit Rate
Contracts awarded on a per chemical basis
Supply & delivery of W&S Treatment Chemicals (3 year contract until 30 November 2019)
Unit Rate
Milbrae Quarries
Gravel Crushing
Unit Rate
GA & J G Young
Gravel Haulage
Unit Rate
Griffith City Council (Works Department)
Construction of Cooper Road & Associated Drainage Works Bilbul
$385,000
P & C Favero
Construction of 59 Double Below Ground Vaults & 9 Single Below Ground Vaults at Griffith Cemetery including Associated Segmented Concrete Paving between Vaults
$203,970
Bellato Plumbing
Construction of DN250 Potable Main Willandra Avenue to Sidlow Road
$171,459
Hartwig Trucks & Vermeer Sales & Service
Cab Chassis Truck Fitted with a Vacuum Excavator Hartwig Trucks (Cab Chassis) Vermeer Sales & Service (Vacuum Excavator) Total
$133,366 $181,655 $315,021
Best Western Petroleum Services
Design, Supply and Installation of an Above Ground Refuelling Facility
$326,507
Litchfield Horizontal Boring
Telecommunications Conduit Installation Griffith Water Reclamation Plant to Benerembah Street
$212,212
Enviro One Services & Installations Pty Ltd
Lake Wyangan, Nericon & Tharbogang Sewerage Scheme
$834,230
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Legal Proceedings s428(2)(e) cl 217(1)(a3) Council’s total expenditure on legal expenses during 2016/17 was $308,345 ($112,924 on development matters and $195,421 on other matters) which was expended on items such as legal advice, legal opinions, lease, licence and agreement preparation. Legal proceedings undertaken during 2016/17 comprised: Item Debt Recovery - Rates
Status Complete/Ongoing Ongoing
Amount $84,279
Debt Recovery – Accounts Receivable
Ongoing
$1,182
Industrial Relations – Sundry (HR)
Ongoing
$43,994
Dog Control & Impounding
Ongoing
$9,381
Compliance
Complete
$209
Litter Fines Legal Expenses
Ongoing
$194
Parking Fines
Ongoing
$25,957
Development Control – Appeals & Other
Ongoing
$112,924
Property Co-ordination (leases, licences, agreement preparation, legal advice)
Numerous items some ongoing
Legal Expenses – Miscellaneous (Water Fund) Legal Fees
Ongoing
$30,043
TOTAL
$308,345
$182
Private Works s67(3) cl 217(1)(a4) At the Ordinary Meeting of 14 June 2016 (Minute No. 16/167), Council determined specific Fees and Charges for private works to be undertaken in 2016/17. Works were then undertaken on behalf of private individuals in accordance with Council’s policy and there were no specific resolutions relating to any of the work performed. The works which all, in real terms, are of a minor or ordinary nature falls within the usual activities Council permits to be carried out under delegation to senior staff with the charges to be applied in accordance with the principles adopted by Council (i.e. full cost recovery and profit). Council’s Private Works Policy (WO-CP-101) in respect to works undertaken for and on behalf of Council staff was first adopted at the Ordinary Meeting of Council of 14 January 2003 (Minute No. 30). This policy has been reviewed on a number of occasions; the most recent review was conducted during 2014. The reviewed policy was adopted by Council on 11 November 2014 (Minute No. 0392).
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Donations Under Section 356 cl 217(1)(a5) During 2016/17 the total amount contributed by Council for contributions or grants under Section 356 of the Local Government Act 1993 was $111,190. This included a community grants program of $56,304 which assisted a range of community groups.
Public Reserves Management Fund Program The Public Reserves Management Fund Program (PRMFP) provides financial support for the development, maintenance and improvement of public reserves. The PRMF funds a diverse range of activities each year in the following categories; • •
General development, maintenance and protection activities on any eligible reserve. Pest and weed projects on Crown land.
Council as a Trust Manager of Crown Reserves is eligible to apply under the PRMFP for funding each year for the ongoing improvement of Crown reserves within the LGA. Council’s Crown Reserve Reporting System – Annual Return for the period 2016/17 can be viewed by clicking here.
External Bodies Exercising Functions Delegated by Council cl 217(1)(a6) There were no external bodies that exercised delegated function on behalf of Council during the 2016/17 financial year.
Controlling Interest in Companies cl 217(1)(a7) Griffith City Council has a 100% controlling interest in Griffith Health Facilities Limited.
Corporations, Partnerships & Joint Ventures cl 217(1)(a8) During 2016/17, Council has once again been a member or a party to a number of cooperatives and partnerships for the benefit of the community.
(i)
Griffith City Library
During 2016/17 Griffith City Library continued to forge new partnerships as well as cultivate existing relationships.
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1.
Western Riverina Libraries (WRL) The harmonious relationship between the five councils of Griffith City, Hay, Narrandera, Carrathool, and Murrumbidgee Council continues to flourish since being established almost three decades ago. Griffith City Council manages the finances and technical services for WRL and prepares the Annual Report, calls the appropriate estimates and Annual General meeting and co-ordinates book buying visits.
2.
South West Zone Digital Library Griffith City Library service has partnered with all other library services in South West NSW in a consortium to provide a digital library of e-audio, e-books and e-magazines known as South West Zone Digital Library.
3.
Tech Savvy Seniors Griffith City Library, in partnership with Telstra, provided five Tech Savvy Seniors programs for members of the Griffith community. The program was sponsored by Telstra and co-ordinated by the State Library of New South Wales.
4.
Youth off the Streets Since the opening of the Library’s new Youth Room, Youth off the Streets has been providing support for young people, assisting them to use the space for after school study. The space is ideal for young people who have nowhere else to study and/or don’t have access to internet at home.
5.
NSW Archives An invitation was extended to one of the joint Library Managers’ to participate in the NSW Archives Community Advisory Group, with a view to increasing collaboration and community engagement.
(ii)
Western Riverina Weeds Advisory Committee
2016/17 has been a big year for the Noxious Weeds Department with the Noxious Weeds Act being repealed and replaced with the NSW Biosecurity Act 2015. This will come into effect on 1 July 2017. Weed Control in the area has been successful in three main areas. 1.
The roadside inspection program has stopped new weed incursions from becoming established.
2.
Existing infestations of Prickly Pear and African Boxthorn have been greatly reduced in most areas, this will need to be continued over the next three or four years to maintain this progress.
3.
The program involving the handing out of relevant weed information and Weed Information Packs has given interested parties the tools to control infestations on their properties before it become an issue for surrounding land-holders.
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African Boxthorn Gum Creek Road infestations have been greatly reduced over the past twelve months. Nine kilometres of road reserve have been excavated and African Boxthorn burnt. The eradication program for African Boxthorn will continue next year with Murrumbidgee Irrigation playing a part in treating African Boxthorn on drainage channels. The Biosecurity Act encourages partnerships to control infestations that cross boundaries.
Burning of African Boxthorn infestation along Road Reserve
Prickly Pear The eradication of Prickly Pear continued, with media releases, talkback radio and TV commercials, reinforcing the message to landholders to remove infestations from their properties. Land-holders have taken advantage of Council disposal sites on the corner of Scenic Drive / Rifle Range Road and the Tharbogang Reserve. These sites will be available on request for the sole purpose of Prickly Pear disposal. Throughout the year Council was extremely busy excavating and treating infestations in the following locations: White Road, Lakes Road, Tyson Road, Thorne Road, West Road, Kubank Road, Slopes Road, Bromley Road, Brown Road, Hanwood Road, Bob Irvine Road, Mirrool Branch Canal Road, Quarry Road and Tyson Lane.
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Alligator Weed Three infestations were detected in the main inlet channel at Barren Box Swamp. Barriers have been placed across all inlets and outlets to minimise the possibility of spreading infestations downstream. Coolatai Grass Two persistent infestations exist in the Griffith LGA, one located on Fire Trail 22, the other located on Rifle Range Road Reserve. These infestations are continuing to be treated during the summer months and will be mechanically removed. Boneseed Boneseed has made a return this year for the first time in four years, this could possibly be because of the use of heavy machinery in the realignment of Coombe Road resulting in the disturbance of the seedbank. St John’s Wort Infestations were located both sides of Rifle Range Road extending to the old tip site, and along Kidman Way two kilometres south of Willbriggie grain storage sheds. Other scattered infestations were located at the Hillston Road rest stop and along the Whitton Stock Route Road. Silver leaf Nightshade Silver leaf Nightshade infestations have always been extensive in the Griffith LGA. Infestations dominate supply and drainage channel reserves across the region. Efforts to control this weed are problematic. Herbicide control has been ineffective due to the plant being a woody weed and its ability to spread by seed and plant segment. Spiny Burr Grass Small infestations of scattered plants were identified during the summer months on Boorga Road, Frazer Road and Lee Lane. Infestations were treated or bagged for disposal before seed-drop, all other known infestation sites showed no sign of any plants. Darlington Point Apex Fishing Competition – 11 & 12 February 2017 Attendance at this event was a great opportunity to discuss aquatic weeds and to distribute over 220 Weed Information Packs and brochures to the fishing community. Riverina Field Days – 12 & 13 May 2017 Weeds Officers from Murrumbidgee, Carrathool and Griffith distributed 153 Weed Information Packs during the two day event. Scenic Hill Reserve (Lake Wyangan Avenue to Rifle Range Road) Weed control has continued with inspections of fire trails and re-inspection of known Prickly Pear locations. Infestations of African Boxthorn between Fire Trails 1, 2, 3 and 4 have been treated with herbicide. This will be monitored for regrowth over the next 12 months.
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Crownland Reserve (Abattoir Road to Lakes Road) Infestation of Prickly Pear in this location has been treated three times over the past 18 months. Infestations on private properties remain the biggest concern and will remain so until compliance is achieved. Several land-holders have voluntarily removed infestations from their properties and bushwalkers continue to remove seedlings on their walks around the Fire Trails. African Boxthorn infestations have all been treated three times and regrowth has been minimal. Continued inspections and follow-up treatments for both African Boxthorn and Prickly Pear will need to be undertaken over the next few years. Grant funding has been expended for this program Tharbogang Swamp (Crownland Grant) Infestations of Prickly Pear and African Boxthorn have been reduced in size at the Tharbogang Swamp and will now only require occasional inspection and herbicide treatments. Lake Wyangan North & Campbell’s Swamp (Crownland Grant) Crownland between Lakes Road and Boorga Road are now free of any large Prickly Pear and African Boxthorn infestations. Control will now shift to monitoring the sites with occasional treatment required to control outbreaks. Grant funding has been expended for this program. Nericon Swamp (Crownland Grant) The occurrence of new infestations of African Boxthorn at Nericon Swamp has been reduced following three years of treatment. Boorga Road and Smeeth Road have had infestations of both Prickly Pear and African Boxthorn which have been excavated or treated with herbicide. Inspections will continue across the area. Grant funding has been expended for this program. Herbicide treatments of Horehound and Sweet Briar Rose are being treated. McPherson Range (Simms Road Gun Club) An infestation of Prickly Pear and African Boxthorn has been treated with herbicide on three separate occasions at The Black Powder Gun Club and Simms Road Reserve. Prickly Pears are now in a state of decay. Grant funding has been expended for this program.
Statement of Activities to Implement EEO Management Plan cl 217(1)(a9) Griffith City Council remained committed to the principles of Equal Employment Opportunity during 2016/17. The Human Resources section continues to provide information to new staff on Council’s associated policies and practices during Induction Programs.
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Council monitors the progress towards planned objectives on a regular basis to achieve: • • •
A diverse and skilled workforce; Improved employment access and participate by EEO groups, and A workplace culture displaying fair workplace practices and behaviours.
Statement of Number of Senior Staff cl 217(1)(b) - cl 217(1)(b)(v),
cl 217(1)(c) - cl 217(1)(c)(v)
During 2016/17 Council employed five senior staff members, the General Manager, Director Utilities, Director Infrastructure & Operations, Director Sustainable Development, Director Business, Cultural & Financial Services on performance based contracts (in accordance with the Local Government Act, 1993) at a total remuneration cost of $1,359,321. . The total remuneration package for the General Manager for the 2016/17 period in respect of his employment was $278,613 which includes: Salary component
$258,986
Superannuation
$19,627
Total
$278,613
The annual remuneration paid to Directors for year ended 30 June 2017 was as follows: Salary component
$1,010,856
Superannuation
$69,852
Non-cash benefits (i.e. professional development etc.)
Nil
Total amount payable by way of fringe benefits tax for any such non-cash benefits
Nil
Total
$1,080,708
Stormwater & Floodplain Risk Management cl 217(1)(e) Griffith City Council introduced a stormwater management charge at the commencement of the 2007/08 financial year at a rate of $25 per assessment (both residential and business; $12.50 for Strata) in the identified urban areas of the Local Government Area. The levy collected is used not to replace existing stormwater management services but to provide new or additional services or infrastructure. •
The stormwater management charge assists with Council’s commitment to continual improvements of local urban stormwater drainage issues. It is utilised for larger projects that have been identified as a priority and that can provide an improvement for a high
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percentage of rate payers. •
Griffith City Council now has a number of completed Flood Studies and Floodplain Risk Management Study and Plans which assist in the strategic planning of Griffith and surrounding areas. The most current studies and plans are available on Council’s web page and are listed below. Aerodrome Overland Flow Flood Study Aerodrome Overland Flow Floodplain Risk Management Study (2011) CBD Overland Flow Flood Study (2012) CDB Overland Flow Floodplain Risk Management Study (2013) Lake Wyanga Flood Study (2012) Lake Wyanga Floodplain Risk Management Study (2013) Griffith Main Drain J and Mirrool Creek Flood Study 2015 Vol 1 Griffith Main Drain J and Mirrool Creek Flood Study 2015 Vol 2 - Part 1 Griffith Main Drain J and Mirrool Creek Flood Study 2015 Vol 2 - Part 2 Griffith Main Drain J and Mirrool Creek Flood Study 2015 Vol 2 - Part 3 Griffith Main Drain J and Mirrool Creek Flood Study 2015 Vol 2 - Part 4 Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan (2015)
•
Through the Floodplain Risk Management process, Council has prioritised the mitigation measures adopted in the Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan. Council is currently installing ‘Mirrool Creek Flood Warning System’ at Barellan
Bridge and at the East Mirrool Regulator (EMR) Site. This project is scheduled to be completed by September 2017. With the help of the Bureau of Meteorology (BOM), Council is establishing
‘Mirrool Creek Flood Forecasting System’. This project is scheduled to be completed by December 2017. Council is finalising a protocol with Murrumbidgee Irrigation (MI) for an
emergency breaching of the Main Canal during major Mirrool Creek flood events. This project is scheduled to be completed by December 2017. Council is also finalising detailed design and tender documentation for the
McCormack Road Yoogali Levee and Upgrade of DC605J Culverts. This project is scheduled to be completed by February 2018. •
Council has applied for funding from the Office of Environment and Heritage for the following flood mitigation projects: Investigation and Detailed Design of Hanwood Stormwater Pump and Levee, and
Installation of Decommissioned Flood Gates at the EMR site.
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Staff upon the completion of the Halse Road drainage works, 2017
State of the Environment Report In accordance with the Integrated Planning and Reporting framework, the State of the Environment Report is due the year of the ordinary Council election (every four years). The State of Environment Report is available on Council’s website, www.griffith.nsw.gov.au. Council’s End of Term Report is appended for information relating to the objectives for the environment as established by the Community Strategic Plan. This can be viewed via the following link: End of Term Report 2012-2016
Environmental Upgrade Agreements s54P Griffith City Council has not entered into any Environmental Upgrade Agreements during the 2016/17 financial period.
Special Variation Expenditure s508(2) s508A Griffith City Council did not apply for any special variation of expenditure during the 2016/17 financial period.
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Capital Works Projects
The St Vincent’s Private Community Hospital Griffith, November 2016
At the completion of the financial year, a number of capital projects have been completed or commenced within the Griffith Local Government Area. Among the most significant works were: • • • • • • • • • • • • • • • •
St Vincent’s Private Community Hospital Griffith and Murrumbidgee Clinical Teaching and Learning Centre – construction completed and opened October 2016. Medical Student accommodation (4x2 bedroom units) – construction completed in January 2017. New Mechanical Workshop, Jensen Road – construction completed in December 2016. New Animal Handling and Rehoming Facility – construction completed in April 2017. Flood Mitigation Measures – grant approved and installation complete of upstream gauges along Mirrool Creek. Application pending for East Mirrool Regulator automation. Rehabilitation Oakes Road – completed in January 2017. Airport runway/apron/taxiway resurfacing completed in October 2016. Precision Approach Path Indicator (PAPI) lighting on Airport runway – installation completed in January 2017. Draft Master Plan for Griffith Regional Aquatic Leisure Centre re-development completed and grant application submitted. Roundabout at Old Willbriggie Road and Kurrajong Avenue (Bagtown Roundabout) – construction completed and opened in June 2016. Lakes Road – sealing completed. Mirrool Creek crossing - Halse Road – rehabilitation completed. Cooper Road - construction has commenced. Shared pathway around the Hospital (from Beal Street to Warrambool Street) completed in December 2016. Shared pathway in Boonah Street (adjacent to North Griffith School) between Macarthur and Kooba Streets completed in December 2016. An application for funding has been submitted to construct the final link in Noorebah Avenue (adjacent to Apex Park from Warrambool Street to Kooba Street) during 2017/18 to complete a total link around the hospital grounds in Animoo Avenue, Noorebah Avenue / schools, and park, from Macarthur Street to the CBD.
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• • • • • • • • • • • • • •
Pedestrian Refuge and Pedestrian Kerb Ramp constructed in West Avenue Yenda in January 2017. Pedestrian Kerb Ramp installed in November 2016 in Kooyoo Street adjacent to the disabled parking. In January 2017 a Pedestrian Kerb Ramp was installed in Hebden and Edon Streets, Yoogali in preparation for next year’s Shared Path Funding application which will connect Post School Options to the Yoogali shopping precinct. A 100m section x 1.2m link is hoped to be under construction by the end February which will complete an existing section of path in Ulong Street, between Coolah Street and Couch Road. 2016 Centenary Celebrations – Street Parade, International Sculpture Symposium completed in August 2016. The Senior Citizen’s Centre new storeroom has been completed. The State Bank House has been updated to accommodate the Economic Development team. Tenders have been prepared for Sprayed Bituminous Surfacing, Supply and Delivery of Water and Sewerage Treatment Chemicals, Vault Construction at the Griffith Cemetery, Transactional Banking Services, Fire Safety Equipment and Insurances. A new Waste Transfer Station and Community Recycling Centre became operational in August 2016. Sand filters at the Griffith Water Filtration Plant were upgraded. Remediation work on Griffith 9ML Reservoir was completed. Water Mains renewal in Jondaryan Avenue was completed. New Water Mains in Oakes Road was completed. Trunk Water Mains renewal in Wakaden Street was completed.
Trunk water mains renewal undertaken in Wakaden Street
• • • • • • • •
New Trunk Water Mains in Willandra Ave is under construction. Renewal of raw water mains in Bowditch Place was completed. Odour Control inlet works at the Griffith Water Reclamation Plant was completed. Application for grant funding for sewerage to Lake Wyangan, Tharbogang and Nericon was successful. Youth Space Study Room at the Library was completed in October 2016. A new jetty was installed at Lake Wyangan during October 2016. An upgrade to the toilet block at Lake Wyangan was completed in December 2016. Shade Sails were installed at City Park in November 2016. Griffith City Council Annual Report 2016/17
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• • • • • • • • •
The End of Term Report was presented to Council in September 2016. Community Strategic Plan has been reviewed and adopted. A new Council was elected on 10 September 2016. Local Government Week was celebrated in August 2016. A review of Council’s Committee Structure was undertaken. Lake Wyangan and Catchment Management Strategy was presented to Council. Expression of Interest for the purchase of Council owned land at Lake Wyangan progressed. A rejuvenation of McKirdy Park and Mallee Park (Nericon) took place. The Skate Park Design Concept commenced.
Other Major Achievements Roads Griffith City Council is committed to provide, maintain and develop a physical infrastructure that can effectively and safely move people, goods and resources responding to the demands of changing urban and rural development. Major achievements during the past financial year include:
The Bagtown Roundabout upon completion in 2017
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Construction Griffith Southern Industrial Link – Stage 1 Bagtown Roundabout Griffith Southern Industrial Link – Stage 2a Thorne Road Griffith Southern Industrial Link – Stage 2b Kidman Way/Thorne Road Lakes Road – construct & seal Oakes Road - rehabilitation Cooper Road – construct & seal Main Road – heavy patches & ordered work RMS miscellaneous traffic safety Traffic facilities Natural Disaster August – September flooding – Emergency local & regionals roads Natural Disaster August – September flooding – Restoration local & regionals roads Design phase of: Griffith Southern Industrial Link – Stage 5b,6a & 6b
Status Ongoing Ongoing
Maintenance Sealed Roads - Local, Regional & Main Roads Unsealed Roads - Urban & Rural Reseals - Local & Regional Roads Gravel Resheeting Additional Resealing Program Rural Roads funded by R2R
Status 2016/17 Ongoing $1,624,841 Ongoing $1,902,372 Ongoing $647,199 Ongoing $838,781 Ongoing $246,656 TOTAL $5,259,849
Footpath & Other Works Construction of 2.5m shared path Boonah Street (from Macarthur Street to Kooba Street) Construction of 2.5m shared path Noorebah Avenue (from Beal Street to Warrambool Street) Construction of 2.5m shared path Animoo Avenue (from Wyangan Avenue to the Private Hospital) Construction of 2.5m shared path Noorebah Avenue (Apex Park) Construction of 2.5m shared path Ulong Street (from Coolah Street to Couch Road) Pram Ramps in Noorebah Avenue, Kooyoo Street, Hebden and Edon Streets Yoogali & Pedestrian Refuge in West Avenue Yenda Footpath replacement CBD Footpath & CBD paver maintenance Carparks maintenance Kerb & Guttering maintenance
Ongoing
2016/17 $1,986,316 $23,616 $22,763
Completed Ongoing Ongoing Ongoing Ongoing Ongoing
$956,307 $722,332 $66,113 $486,513 $33,152 $182,543
Completed
$256,663
Ongoing
$705,287
Ongoing $9,750 TOTAL $5,451,355
Status
2016/17
Completed
$33,380
Completed
$34,463
Completed
$6,003
Completed
$18,287
Completed
$14,331
Completed
$12,507
Ongoing Ongoing Ongoing Ongoing
Griffith City Council Annual Report 2016/17
Nil $35,443 $33,334 $126,072
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Bus Shelter – new & maintenance Replace Taxi Rank – Memorial Gardens Street lighting Road Callouts – including accidents/incidents & grape spills
Ongoing Completed Ongoing Ongoing TOTAL
Drainage Drainage maintenance & weed control Drainage improvements / replacements including; Kookora Street/Kooringal Avenue, Cutler Avenue to Noorla Street
Status Ongoing
2016/17 $111,840
Completed
$103,484
TOTAL
Airport Upgrade Runway resurfacing and Precision Approach Path Indicator System (PAPI)
Status Completed TOTAL
$48,957 $50,651 $452,023 $38,229 $903,680
$215,324
2016/17 $549,324 $549,324
GRAND $12,379,532 TOTAL
Griffith Airport following the PAPI upgrades undertaken in 2016
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Urban Water Supply Griffith City Council continues to supply high quality potable water in compliance with the Australian Drinking Water Guidelines. Some water reticulation projects completed in 2016/17: • • • • •
Renewal of 375 mm diameter trunk water main on Wakaden Street. Renewal of 180 mm diameter water main on Jondaryan Avenue. Renewal of 150 mm diameter water main on Benerembah Lane. Renewal of 150 mm diameter water main on Rosetto Road commenced. New 200 mm diameter water main on Sidlow Road and Merrigal Street.
Council replaced 435 water meters and installed 98 new water services during the 2016/17 financial year.
Sewerage •
Condition assessment and flow gauging projects resulted in prioritising renewal work on Council’s sewer rising mains.
•
Planning and design for the replacement sewer rising main from G3 sewer pump station commenced. Funds have been allocated in the next financial year’s capital works budget to commence work.
•
Council was successful in obtaining funding from Infrastructure NSW totalling 42% of the $5 million for the sewer backlog project that will see Lake Wyangan, Nericon and Tharbogang provided with reticulated sewers. Council awarded a tender for the detailed design and supply of equipment for the project. Construction is due to commence in the 2017/18 financial year.
Economic Development During 2016/17 Griffith City Council’s Tourism & Economic Development Unit has undertaken the following tasks to boost economic growth for Griffith: Economic Snapshot •
As part of the Southern Heavy Vehicle Bypass, the Bagtown (5 way) Roundabout Stage 1 has been completed through Roads to Recovery and Fixing Country Roads funding. This intersection is a major part of the heavy vehicle bypass strategy that will connect heavy vehicles along the southern sector of Griffith, linking major and local roads to State highways and key freight hubs such as industrial parks, silos, saleyards and rail hubs to make it easier to move regional freight from paddock to port. It is hoped the bypass will also decrease heavy vehicle movements through the Griffith CBD, school zones, recreational, residential and commercial areas and will reduce emissions and improve congestion, safety and amenity of the local area.
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•
Stage 2a and 2b funding for the southern heavy vehicle bypass has been announced and construction of Thorne Road East will commence through Roads to Recovery funding. The Thorne Road and Kidman Way Roundabout will commence later this year through the Heavy Vehicle Safety and Productivity Program (HVSPP) funding.
•
The Economic Development Unit has been working with developers to facilitate the construction of an intermodal rail terminal and to relocate the rail hub out of the town centre. This will free up significant, prime real estate for further development in the CBD.
•
The Economic Development Unit is working alongside other Council staff to facilitate a major upgrade to the CBD with stage one to commence in Yambil Street.
•
Council has been actively lobbying for an upgrade to the Griffith Base Hospital with the State Government recently committing $35 million for Stage 1 of the proposed upgrade.
•
Construction of a new ambulance station has begun in Wakaden Street with the site currently being prepared.
•
Almondco recently opened a new $25 million almond processing plant. The shelling and hulling factory will create up to 20 jobs during the peak processing season.
•
Leading French renewable energy firm Neoen is developing a 60 Mw and 34 Mw solar farm in Yoogali. This project could potentially create up to 90 jobs during the construction phase. The solar farm will comprise almost 112,000 solar panels installed on 100 hectares of land and generate approximately 76,000 megawatt hours (MWh) of clean, renewable electricity into the national power grid each year. This is enough electricity to power approximately 11,500 homes with renewable energy. The Griffith Solar Farm development will bring significant benefits to the local economy, industry and the community.
•
Baiada plans to build a new hatchery capable of hatching approximately three million chicks per week. The Hanwood processing plant has recently installed a second processing line that will increase total capacity from 1.4 million to 2.8 million.
•
The new Aldi Supermarket opened in January 2017, attracting a wider range of people to visit and shop in Griffith.
•
The St Vincent's Private Community Hospital Griffith, a $25 million project, opened to the public in September 2016. Day surgeries include ophthalmology, diagnostic endoscopy, day chemotherapy, urology, simple orthopaedics, ENT, general, plastics such as excision of lesions, and dentistry. Inpatient services include palliative care, respiratory, endocrinology, surgical urology, gynaecology, ENT, general, and simple orthopaedics such as arthroscopy and vascular such as varicose veins.
•
The Murrumbidgee Clinical Teaching and Learning Centre was constructed as part of the private hospital project. The Murrumbidgee Clinical Teaching and Learning Centre is a multidisciplinary training facility, with a focus on medical, nursing and allied health training. The centre includes a clinical skills laboratory with control room, lecture theatre, tutorial rooms, student resource centre, practice consulting rooms, meeting rooms and amenities.
•
A new Medical Centre was constructed in Binya Street and is now operational.
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Quest Apartments were officially opened in February 2017
•
Griffith’s newest high-rise accommodation complex, Quest was officially opened in February 2017, adding to the City’s growing tourism industry. The development features 68 apartments, a mix of studio, one and two bedroom apartments, as well as on-site parking, a conference room and gymnasium.
General Activities • • • • • • • • • • • • • • • • • •
Coordinated and compiled the Tourism & Economic Development Quarterly Report. Coordinated Committee meetings including Business Development & Major Projects Committee, Tourism & Events Committee and Festival of Gardens Committee. Regular meetings were held with Regional Development Australia (RDA) - Riverina, NSW Business Chamber, AusIndustry, Trade & Investment to discuss regional economic initiatives, grant funding and infrastructure projects. Assisted with the coordination of Grow Our Own Business Breakfast and informative video. Coordinated and attended several Census 2016 meetings and promoted Census 2016. Attended meetings with the Griffith Business Chamber. Coordinated the Griffith Sculptures at IOOF Park for the Griffith Centenary Celebrations. Meetings were held with developers regarding residential developments. Installed the new Airport mural. Assisted with Nitro Circus coming to Griffith and assisted with the coordination of the Traffic Management Plan. Completed submission to the Review of Rice Vesting. Completed submission to the Review of Working Holiday Maker Tax. Prepared Population Projections Report. Prepared the submission to the review of the draft Riverina Murray Regional Plan. Coordinated a new DVD for both Tourism and Economic Development. Attended Department of Education community discussions on the two options for Griffith schools. Attended Inland Rail meetings. Assisted with community consultation for Griffith City Council’s Strategic Plan.
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• • • • • • • • • • • • • • • • • • • • • • • •
Hosted and participated in the NSW Business Chamber’s HR group discussion regarding jobs growth. Compiled the 2017 Business Audit. Assisted the Griffith’s Got Spirit Working Group. Consulted with Compact Wagga to discuss education opportunities for local students. Liaised with Community Development and Urban Design for Place Creation Workshops. Met with local business operators in conjunction with Business Enterprise Centre. Facilitated id. forecast updates in conjunction with id. staff. Met with local businesses and stakeholders to discuss future growth and opportunities. Participated in Griffith Tourism & Development Strategic Planning Session. Met with education providers in regards to mentoring and training opportunities in Griffith. Developed Economic Snapshot to provide information to potential developers. Participated as a panel member for Regional Business Accelerator Program. Consulted with the University of South Australia in regards to the resilience of Murray Darling Basin communities. Attended Economic Impacts of International Freight held in Canberra regarding opportunities to discuss air freight ex Canberra for Griffith stakeholders. Attended Riverina Regional Tourism Board meetings. Held meeting with proponent regarding Aquatic Park at Lake Mulwala and hosted site visit to Lake Wyangan. Coordinated Farrah Food Fair stand at Parliament House Canberra. Assisted organisers of Griffith’s Biggest Lap. Assisted with and attended the International Temperate Rice Conference. Several meetings were held with the proponents of Griffith’s solar farms. Attended the Local Government Tourism Conference. Attended Ports of Melbourne Industry update. Attended Kidman Way meeting. Promotion of events – Media Releases, Instagram, Facebook, Website.
Grants • • • • • • •
Completed second submission for Energise Enterprise Funding Round 2 for $20,000. Submitted an application to the Tourism Demand Driver Infrastructure Funding. Assisted with the Fixing Country Truck Washes Application. Successful in second submission for Energise Enterprise Funding Round 3 for $18,200. Received letter of offer for Back to Business Week, $5,000 funding. Applied for Building Better Regions Community Investment Stream. Successful application for Regional Growth Marketing and Promotion Fund, $50,000. This grant plus contributions from Griffith City Council and several local businesses, will enable Council to undertake a promotional campaign aimed at attracting skilled workers from metropolitan and other regional areas to our City.
Workshops • • • • • •
Digital Marketing Strategy Workshops. Grow Our Own Business Breakfast Forum. Regional Economic Opportunities and Infrastructure Priorities Project Workshop. ABARES Conference. Innovate Energy Technology Seminar. Business Expansion in the Riverina Region facilitated by Department of Premier Cabinet. Griffith City Council Annual Report 2016/17
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• • • • • • •
Developer Forum held in Griffith. Driving Business Growth - TAFE NSW Griffith. Building Better Regions Fund and Economic Development Forum. Facilitated two day Place Creation Workshops. Facilitated Back to Business Week Seminar in Griffith and Leeton. Regional Economic Developers Forum. Cultivated Female Talent in the Riverina Seminar.
Product Development by the Economic Development Unit • • • • • •
Griffith 2016 Business Prospectus. Griffith 2016 Economic Profile. 2017 Business Audit. 2017 Economic Snapshot. Assisting Griffith City Council mapping unit in the development of a draft Development Application tracking layer that is still in the development stage. This will assist in the efficiency of the Business Audit in future years. Griffith’s Got Spirit Business Light Display Flyer.
Economic Development Website •
New website launched on 5 May.
Griffith Visitor Information Centre The Griffith Visitor Information Centre continues to be a Level One Accredited Visitor Information Centre. The following is a summary of achievements for the 2016/17 period: •
35,393 visitors visited the Centre during this period. Staff received 100,031 hits on the visitgriffith website, an increase of 15% on the previous year. Email enquiries were up by 30%.
•
Visitgriffith facebook reaches and likes continue to grow, reaching 4,475 followers.
•
Griffith celebrated its Centenary in August 2016 during which time staff were involved in the organisation and ticketing for many of the Centenary events.
•
The Visitor Information Centre team is an integral part of the coordination and administration of the annual Festival of Gardens, Paella, Long Italian Table Dinner and Citrus Sculpture display which attracts thousands of visitors to the area. 765 volunteers were inducted to assemble 72 citrus sculptures.
•
During the Festival of Gardens held in October 2016 there were 5,673 entries to the various gardens on display. During the festival period 5,060 visitors visited the Visitor Information Centre, including 23 coach groups from Victoria, NSW and the ACT. The garden entries and catering at the gardens resulted in over $54,137 being distributed to local charities. Costa from ABC Gardening was once again welcomed back as special guest and proved to be very popular.
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Costa presenting at the Festival of Gardens Compost Workshop in 2016
•
Staff assisted with events such as the International Rice Conference - March 2017, The Griffith Easter Party - April 2017, the Renault Car Club of Australia Rally - April 2017, National Scooter Rally - April 2017, NSW Combined High Schools Soccer Tournament - May 2017 and the Sikh Games - June 2017.
•
During 2016/17 staff prepared 47 itineraries for groups travelling to Griffith. The majority of itineraries included a town tour along with a visit to Pioneer Park Museum and Catania Fruit Salad Farm.
•
Quarterly Tourism Social Networking Nights continued to be held with great success and were well received and attended by business operators. These social evenings were hosted at various locations including Codemo Smallgoods, Griffith Caravan Village, Greengecko Garden Centre and In the Frame.
•
Staff continue to liaise with Destination NSW and regularly update the Australian Tourism Database in order to attract media familiarisations to the region. Griffith featured in several articles during the past 12 months highlighting the region’s cuisine and quality wines. Stories appeared in REX ‘OUTthere‘ magazine, the Daily Telegraph’s ‘Best Weekend’ and ‘Time to Roam’ caravanning magazine.
•
A Calendar of Events was produced monthly keeping the community up to date with coming events.
•
Staff have been working hard on producing the ‘Griffith Region Visitor Guide’ which will be launched in September 2017.
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Environment, Health & Sustainability Major achievements during 2016/17: Public Health •
227 permanent, temporary and mobile food outlets were monitored with a total of 356 food business inspections completed during the 2016/17 period.
Council conducts checks of local food premises throughout the year
•
Griffith City Council participated in the NSW Food Authority ‘Scores on Doors’ program, which displays the results of inspections on restaurant doors – 42 businesses currently participate in the program.
•
‘Food Safety 2017 Retail Food Business Sector’ Calendar was distributed to all food businesses within the Griffith Local Government Area (LGA).
•
Within the Griffith LGA 57 public health inspections were undertaken on Beauticians, Hairdressers, Tattooists and Funeral Director businesses.
•
Approximately 100 cooling tower systems at 24 sites were inspected for condition and operation for the prevention of Legionnaires disease.
•
Chemical and microbiological water quality samples were taken and analysed from local Public Pools, City Park Splash Pad and Motel pools operated for public use.
•
Delivered 2016/17 ‘NSW Arbovirus and Mosquito Monitoring Program’ within the Griffith LGA.
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•
Undertook 70 separate mosquito trappings and regular testing of 15 Sentinel Chickens (November – April) for Arbovirus detection.
•
Regular micro, nutrient and algae water quality sampling and analysis was conducted on Lake Wyangan North. An algae outbreak from October 2016 to January 2017 was managed to ensure public safety.
Council’s Environment, Health & Sustainability Coordinator sampling water at Lake Wyangan (North)
•
Griffith City Council continued to run their monthly Childhood Immunisation Clinics program, immunising children under the age of 5 for vaccine preventable diseases.
•
As part of a regional Resource Sharing Alliance Agreement staff performed 180 food business premise inspections throughout the Hay, Narrandera and Murrumbidgee Council areas.
Environment •
$46,500 was received from external funding for the project titled ‘An Innovative Solution to Measuring and Revaluing Griffith’s Roadside Reserves’. This project will undertake 1,000 kms of comprehensive surveys of vegetation communities and condition in lieu of preparation of a Roadside Vegetation Management Plan including prioritised rehabilitation goals.
•
A Contaminated Land Management (CLM) Policy and Contaminated Land Information Register has been developed. Griffith City Council’s CLM Policy provides a framework for the management of contaminated or potentially contaminated land in the Griffith LGA. The policy outlines requirements relating to the use and/or development of land that is or may be contaminated.
•
The Lake Wyanagn and Catchment Management Strategy project was completed which comprised the development of two core project documents titled; Lake Wyanagn and Catchment Management Strategy – Technical Report, and Lake Wyangan and Catchment Management Strategy – Strategy Report. Griffith City Council Annual Report 2016/17
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The Technical Report addresses the drivers of water quality and ecological condition and how land use in the catchment impacts upon water quality while the Strategy Report informs specific management directions and actions to address water quality concerns. •
The Lake Wyangan and Catchment Management Committee was established to action implementation of short, medium and long term management actions across; Water Quality Management Actions Ecosystem Health Management Actions, and Community Wellbeing Management Actions as described in the Lake Wyangan and Catchment Management Strategy – Strategy Report.
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Grant funds were received from NSW Crown Lands for African Boxthorn and Prickly Pear control work on North Lake Wyangan ($13,100), Mallinson Road ($24,975) and the Dave Wallace Range ($18,953). These programs continue on from previous programs to eradicate noxious weeds such as African Boxthorn and Prickly Pear from environmental reserves in the locality.
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Site fencing and weed control on the NSW Environment Trust project was finalised ‘Restoration and Rehabilitation of the Tharbogang Swamp’. This project focused on protecting and significantly enhancing 170 hectares of environmentally sensitive wetland within the natural Lake Wyangan catchment.
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Griffith City Council’s ‘State of the Environment Report for 2012-2016’ reporting on the objectives established within Council’s Community Strategic Plan was completed and submitted.
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Flora and Fauna Assessments were completed for; Stage 1, Roundabout Construction Works (Kurrajong Avenue and Thorne Road) Stage 2a, Heavy Vehicle By-Pass Construction Works (Thorne Road)
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Following on from the 2015/16 ‘Combating Illegal Dumping’ project ongoing active remote camera surveillance has continued to be utilised to combat illegal dumping within the Griffith LGA.
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11 sites were registered and rubbish was removed as part of the Annual Clean Up Australia Day, Business Clean Up Day and Schools Clean Up Day.
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Locally native plants and landscape supplies were provided to schools in July 2016 for Planet Arc Tree Day.
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Griffith City Council participated in Earth Hour.
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Griffith City Council partnered with the Green Army program to provide regular environmental maintenance works to Lake Wyangan, Tharbogang, Nericon and Campbell’s Swamps, Scenic Hill and other parks and local natural areas.
Griffith City Council Annual Report 2016/17
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Sustainability •
Level 2 Energy Audit was completed on the Griffith Water Reclamation Plant. Three prioritised business cases were developed for implementation. Annual electrical savings of 564 MWh and 473 tonnes of CO2 per annum was identified.
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Level 2 Energy Audit was completed on the Griffith Regional Aquatic and Leisure Centre. Three prioritised business cases were developed for implementation. Annual electricity savings of 42 MWh and annual gas savings of 6,076 GJ were identified. 350 tonnes of CO2 per annum was also identified.
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Co-hosted the ‘Bioenergy Opportunities for Riverina Industry and Business’ seminar. The seminar explored opportunities for use of biomass for bioenergy generation from agricultural waste. 45 persons attended the seminar.
Level 2 Energy Auditor inspecting Clearwater Pumps at Griffith Water Treatment Plant
Griffith City Council Annual Report 2016/17
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Swimming Pools Inspections Swimming Pool Regulation 18BC & s22F(2) of the Swimming Pools Act 1992 Swimming Pools Inspections 2016/17 Inspection
Number of Inspections
Inspection of tourist & visitor accommodation pools
2
Inspection of premises on which there are more than 2 dwellings
0
Inspection resulting in Council issuing a certificate of compliance under section 22D of the Swimming Pools Act 1992
66
Inspection resulting in Council issuing a certificate of noncompliance under section 18BA of the Swimming Pool Regulation
18
Griffith Regional Aquatic Leisure Centre (GRALC) Major achievements during 2016/17: •
152,387 people visited GRALC during 2016/17.
•
Splash Swim School continued to grow, providing 43,000 swimming lessons for almost 5,000 enrolments throughout the year. This included school swimming lessons conducted on behalf of every primary school in Griffith and the surrounding area as well as Splash Swim School lessons for children aged 6 months to 16 years of aged and squad training for competitive swimmers competing at Regional and State level.
•
Splash Swim School provided over 1,000 free and subsidised lessons for those with special needs or children who would otherwise not have access to learning this vital skill.
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GRALC facilities are used by various professional and community groups to better serve the community including; Two medical professionals offering Hydrotherapy and Exercise Physiology. Sporting groups including Griffith Swimming Club, Karate and local clubs from each of the football codes. All local schools for school sport, swimming lessons and swimming carnivals. Multiple Sclerosis Support group for physical therapy.
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During the past 12 months GRALC made further energy-saving investments, changing over most of the fluorescent lighting to LED and insulating all pool pipework outside the building. These measures and better energy management by staff led to a further reduction in energy use of 10.3% for natural gas and 8.5% for electricity.
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Further energy savings are expected following the purchase of new pool blankets for the 25 metre pool and energy efficient variable speed drives for the main pool pumps with delivery expected before the end of August 2017. Griffith City Council Annual Report 2016/17
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•
Other major purchases in 2016/17 included: Replacement of the unreliable token system in the men’s showers with a simpler push-button system. Installation of a new stainless steel electric push-button BBQ in the playground area. Installation of replacement seating around the program pool including additional seating for parents watching swimming lessons. Replacement of the old plastic pool deck furniture with wood and powder coated steel furniture has begun. Installation of a new stage and wall murals in the aerobics room. Installation of a new air conditioning unit in the aerobics room. New equipment for Splash Swim School including kickboards, personal floatation devices (lifejackets) and swim platforms. A large, easy to read digital clock for the pool deck was purchased and installed.
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Throughout the year GRALC operated within the budget set by Council.
Griffith City Council Annual Report 2016/17
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Waste Management •
Council provides the community with a kerbside collection service for both domestic waste and dry recyclables. For those residents in the community who do not have access to the kerbside collection of dry recyclables, Council has an ongoing commitment to providing residents with the opportunity to recycle by subsidising dropoff bins at Griffith Recycling located in Hams Street.
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The first ‘Tip for Free Day’ (TFF) for 2016/17 was held in late July 2016 and was again held in March 2017. This period seen an extension of an initiative where community groups assisted the elderly and infirmed to dispose of rubbish. This is the second year this initiative has run in Yenda and the first time for Griffith residents. Council is hoping community groups will continue to offer such a service. A total of 2,669 residents took advantage of free admission to Council’s Waste Management Centres (Tharbogang and Yenda Landfill) over the two TFF events. Approximately 696 tonnes of waste was disposed of during the two events.
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The new Waste Transfer Station was opened in early August 2016. It has provided the community with an all-weather facility, where waste items can be separated into the appropriate skip bins. The facility also has integrated into it a Community Recycling Centre, which is a fully EPA funded facility where household hazardous waste items can be disposed of free of charge and then recycled in the appropriate way.
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The Yenda Transfer Station construction project is almost completed and will be fully operational in the 2017/18 financial year. All waste will be transported back to Council’s main facility located at the Tharbogang Waste Management Centre.
Griffith Transfer Station
Griffith City Council Annual Report 2016/17
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Griffith Regional Art Gallery
To celebrate the Centenary of Griffith in 2016, Griffith Regional Art Gallery partnered with Beelbangera Public School, Griffith East Public School and Yenda Public School to develop the exhibition ‘Grounded in Griffith’ which celebrated the rich cultural and social history of the City. The exhibition received 2,155 patrons.
In 2016 the Griffith Regional Art Gallery hosted its flagship exhibition, the ‘National Contemporary Jewellery Award’ with entries from leading jewellers and crafts people across Australia. This exhibition was hosted in conjunction with the ‘Australian Chamber Orchestra Virtual installation’. The Australian Chamber Orchestra visited the Gallery to play a recital with the installation.
The Griffith Regional Art Gallery curated a significant exhibition titled ‘Willandra: Three Rivers’ in conjunction with the National Parks and Wildlife Services. This exhibition involved ten local artists via an artist in residency program at Willandra National Park. The exhibition also toured to the Narrandera Arts Centre in 2016 and will tour to the Albury Museum in 2018.
The Griffith Regional Art Gallery launched its 2017 Program with a ‘Family Fun Day’ that coincided with the National Museum of Australia exhibition ‘Warakurna’. The fun day involved artist stalls and vendors, free art activities and games, gallery tours, live music and a free BBQ. Over 300 persons attended the event.
For NAIDOC Week 2017, Griffith Regional Art Gallery partnered with Western Riverina Arts and National Parks and Wildlife Services to curate the ‘Warangesda’ project based on a significant local site for the Wiradjuri people. The project involved both contemporary and historical exhibitions spread across the Griffith Regional Art Gallery, the Library and ArtSpace and at the Griffith Regional Theatre.
Griffith City Council Annual Report 2016/17
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Community Development
Community Development had a fruitful twelve months achieving multiple outcomes in the Community Strategic Plan, Growing Griffith 2030 and receiving two awards for community projects Highlights of a busy year included: •
Implementation of Council’s new strategies and plans including the Community Strategic Plan, ‘guiding griffith 2040’, Community Engagement Strategy, Disability Inclusion Action Plan and Aboriginal Cultural Protocols.
•
Australian Alcohol and Drug Foundation rewarded Griffith Community Drug Action Team (CDAT) for establishing the Griffith Family Information and Drug Support group and the Strong Girls Aboriginal Program. CDAT also delivered an ICE Forum and Secondary Supply education program targeting the supplying of alcohol to underage young people.
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Two rounds of the Community Grants Program allocated $56,000 to 29 organisations and individuals to assist community groups deliver a variety of worthwhile projects and a range of new initiatives and purchase needed resources.
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Three grant writing workshops were delivered to upskill people when applying for funds.
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A Place-Making and two Cultural Awareness workshops were delivered to a range of stakeholders to encourage community involvement in think tanks, planning and activation of ideas.
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151 adults and children from 23 countries became Australian Citizens during the year adding to Griffith’s vibrant multicultural community.
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Cultural celebrations in partnership with local services were held throughout Griffith’s Centenary year starting with Australia Day Awards, Harmony Day, NAIDOC Week and Refugee Day Celebrations endorsing our City as inclusive and welcoming.
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Youth Week Activities, Strong Girls Program, acquisition of the Centenary of Spears created by local Aboriginal youth, Midnight Basketball tournaments engaged a broad section of Griffith’s youth coupled with the members of the Youth Interagency maintained participation, engagement and consultation.
Griffith City Council Annual Report 2016/17
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National Disability Insurance Scheme (NDIS) workshops prepared individuals living with a disability and their families for the NDIS while ‘Make Healthy Normal’ campaign was endorsed by Council to promote and encourage healthy lifestyle options that improve health and wellbeing, The ‘Shared Value Project’ with Family and Community Services commenced working with the business sector to address social issues in the community.
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Graffiti Removal Day was acknowledged in partnership with the Lions Club removing graffiti from identified locations.
Lions Club member, Don Best and Council’s Community Development Coordinator following the Graffiti Removal Day in 2016 at one of the clean-up locations (McKirdy Park)
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‘Grow Our Own Western Riverina’, continued to grow in partners linking young people to local business and employment pathways.
Griffith City Council Annual Report 2016/17
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Griffith City Library Programs •
2016 heralded the Centenary of the City of Griffith with staff being involved in many of the celebrations. The Griffith International Sculpture Symposium saw internationally acclaimed sculptors create granite art. Library staff co-ordinated local school visits to see the sculptors at work over the two week event. 400 school children visited the works in progress at Pioneer Park and got involved with class activities and informative talks.
Two examples of the completed Centenary Sculptures
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The Library held a Centenary Poetry Competition with the winning entries being performed on 4 August in front of His Excellency General The Honourable David Hurley AC DSC (Ret’d), Governor of New South Wales.
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The flagship event for the Library in the City’s centenary year was the exhibition ‘Meet the Griffins - an introduction to the lives and work of Walter Burley Griffin and Marion Mahony Griffin’. Launched by Griffin authority, Professor James Weirick from the University of NSW at a champagne and canapes 1920’s period party, the exhibition comprised 16 large panels of information and pictures relating to the lives and works of this iconic couple.
Griffith City Council Annual Report 2016/17
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Library staff in period costume for the launch of ‘Meet the Griffins’ with Professor James Weirick (back)
•
The Library was fortunate to receive funding through the Telstra Tech Savvy Seniors Program. Classes were held for the culturally and linguistically diverse (CALD) communities as well as classes in English, all sessions were fully booked. The classes provided participants with the skills to use the internet and devices such as iPads in a friendly, small group training environment.
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A new program this year was the monthly Thursday evening Film Club screening of art house films, attracting a small but enthusiastic following. Regular programs included ‘Baby Bounce & Rhyme Time’, ‘Friday Storytime’, ‘Tech Talks’, ‘Seniors’ Movie of the Month’, ‘Natty Knitters’, ‘Youth Market’, ‘Lego Club’, and school holiday activities such as learning coding, lego stop motion workshops, making bath bombs, animations and creating fairy gardens. The Library’s summer reading program was so popular this year that the team won the ‘Summer Reading NSW Best Community Outreach Program’.
•
For adults, the Library held a paper craft workshop, a poetry performance evening, along with the ever popular author talks. The Library featured two former locals and debut novelists Lawrence Del Gigante and Garth Wade, rural fiction author Tricia Stringer, young adult fiction author James Roy and former heroin addict turned author Rex Knowland.
•
Library promotion has been exemplary this year with the Library using social media to its best advantage, maintaining a vibrant webpage, a new in-house advertising display screen, monthly newsletters emailed and placed at various outlets, and a regional television advertisement being produced. Excellent support has been received from the local newspaper, radio and television outlets.
Griffith City Council Annual Report 2016/17
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Local Novelists Garth Wade and Lawrence Del Gigante
Library Building •
In October 2016, Griffith City Library opened its state-of-the-art Youth Space. The room was specifically designed for 12-25 year olds looking for a place to study or just ‘chill out’. It features a range of youth-specific books, lounge areas, musical instruments and internet facilities.
•
The new Library Living Room was funded through a Library Council of New South Wales Infrastructure grant of $200,000 as well as a contribution from Griffith City Council of $100,000 and $10,000 from the Federal Government’s Stronger Communities Program. The State Library of NSW Manager of Public Library Services, Cameron Morley visited Griffith and spoke about the innovative project. Every day people inhabit the cafe style study booths and comfortable nooks taking the opportunity to study, meet, read, use the WiFi, PCs, smartboard, or the piano. The space has also enabled the Library to provide additional programing for young people with examples being; weekly homework after-school sessions in conjunction with the Youth Off the Streets, a one-day youth leaders workshop, establishment of regular chess and monopoly groups, live streamed HSC lectures and young adult author talks. The new Library Living Room ensures that Griffith’s regional Library continues to remain relevant to all sectors of the community as a place for learning and sanctuary.
Griffith City Council Annual Report 2016/17
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The new Griffith City Library Living Room has a casual modern ambience and is maintained as a quiet space for all to enjoy
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In the latter half of 2016 the Library received notification of the success of their grant application under the NSW Government’s 2016/17 Public Libraries Infrastructure Grant Program. $150,000 was granted to provide for an enlarged meeting room and theatrette. Griffith City Council’s contribution to the project will be $20,000. The Library aims to create a multipurpose room to further enrich its diverse community by providing outlets and programs for creative, cultural, academic and social experiences.
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Another building modification this year was the replacement of the Library’s lighting with LED panels, increasing the light considerably whilst reducing the need for the replacement of globes. It is projected that the cost will be recouped in a few short years.
•
In June the Library received a facelift in the form of fresh paint on many of the external and internal surfaces.
Collections •
The Library’s collections are constantly being refreshed with increased emphasis this year on the youth and Higher School Certificate collections. Book reviews and featured titles in the monthly newsletter are improving loan statistics. Of the 34,824 items in the Griffith and Mobile Library collection, only 593 have not been borrowed in the past five years, 72% are less than 5 years old.
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A new classics collection was launched with many new editions on display in a dedicated area.
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Junior material also had a makeover this year, with the Library getting on board with the ‘Premier's Reading Challenge’. The recommended titles in the challenge were labelled according to reading age, and have their own shelving, encouraging children to sign up for the challenge and receive a certificate from the Premier.
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This year saw the Local Studies collection grow dramatically with hundreds of photos, brochures, minute books, and ephemera added to the collection as a result of the introduction of a one day per week Local Studies Librarian role. The Centenary of Griffith City Council Annual Report 2016/17
Page 61
Griffith saw many photographs and stories emerge as people delved through their memory chests to share these treasures with the community. The Library was fortunate to have the opportunity to catalogue these onto the Western Riverina Library online database. Information Systems •
With the opening of the new Library Living Room in October, an additional three public PCs are now available. A re-arrangement of the existing PCs also saw one additional free access express computer being provided, bringing this number to five and the total PCs to 17. Internet speed was dramatically improved with the installation of an improved router.
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Unfortunately, the Library’s self-service PC management system provider went into liquidation in December meaning there was no support for equipment and software. Council funded a new PC management system, Envisionware, which was installed in May.
Staff •
Training attended by staff this year included leadership, readers advisory, performance management for employees, Work, Health and Safety, and incident report refresher, Libero, Code of Conduct, customer service and the cataloguing standards of Resource Description and Access (RDA).
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The Library’s volunteer base continues to provide assistance to Library services. A new category of volunteers has been established to include Justices of the Peace (JP) who man the JP desk each afternoon from 2 pm to 3 pm.
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Joint Library Managers Pam Young and Christine Del Gigante announced their resignations as at 3 July 2017 after performing in the role for 28 years. There were many tributes and farewell events. Council organised a farewell event which was held on 28 June and was especially significant as it was attended by the Premier of New South Wales, The Hon. Gladys Berejiklian, MP.
Member for Murray, The Hon. Adrian Piccoli MP, The Premier of NSW, The Hon. Gladys Berejiklian, MP Joint Library Managers Christine Del Gigante and Pam Young and Mayor John Dal Broi
Griffith City Council Annual Report 2016/17
Page 62
Mobile Library •
On 12 May 2016, the Local Government (Council Amalgamations) Proclamation 2016 (NSW) saw the merger of Murrumbidgee Shire Council and Jerilderie Shire Council to form a new entity – Murrumbidgee Council. The new Council wished to have their northern area serviced by the mobile library and operated by Griffith City Library as in the past.
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Children’s holiday programs were held in Coleambally during the year and were extremely well patronised. For the first time Baby Bounce sessions were held in Coleambally for the 0 to 3 year olds which proved to be popular.
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The Mobile Library continues to provide an excellent service, with statistics showing that 91% of its collection is less than 5 years old, and the use of the resources is in the exemplary band.
Western Riverina Libraries (WRL) •
This year has seen the introduction of SMS messaging as an alternative method of communicating with Library patrons to remind them to return or renew their Library loans, and to advise of reserved items ready to collect.
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Our Libraries also are moving towards having standard policies which can be readily accessed through the WRL website.
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WRL was fortunate to receive additional funding this year from the State Library to use in a collaborative project. A television commercial was produced to inform the public of services the WRLs offer such as ebooks, emagazines and book groups. This will supplement the many other forms of promotion, including Facebook, WRL webpage, media releases, monthly newsletters and posters.
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WRL agreed to extend its membership of the South-West Digital Library and has also committed to an additional sum for titles which are quarantined for use by WRL members only. This gives patrons more choice and less waiting time for popular titles. The usage of digital collections continued to grow.
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All WRL member councils have agreed to renew their Regional Library Service Agreement for the next four years, to 30 June 2021, providing an outstanding model for co-operation and resource sharing well into the future.
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The WRL Committee acknowledged the great support of long time member Councillor Margaret Merrylees who passed away in August 2016. Councillor Merrylees was a representative of the Carrathool Shire and was a long serving member of the Western Riverina Libraries Committee since 2003. Griffith City Council Annual Report 2016/17
Page 63
Griffith Regional Theatre In another very busy, ‘buzzy year’, Griffith Regional Theatre’s 2017 Season theme Explore, Experience, Experiment offered its audience a wealth of diverse and stimulating experiences, inviting them to delve a little deeper and maybe step outside their comfort zone and try something new. The Theatre’s program catered to the whole community, with some of the more notable offerings including reliable performers with a new twist - the Australian Chamber Orchestra accompanied by the ACO Virtual display (with a guest live appearance by the orchestra) at the Griffith Regional Gallery; Sydney Dance Company’s Countermove, Circus Oz – Model Citizens, as well as the thrilling and chilling Dracula by Shake and Stir, one of Australia’s most exciting new theatre companies. The Theatre’s children’s and family program was well subscribed, with the hilarious Mr Stink, circus high jinks with Carnival of the Animals and perennial favourite Diary of A Wombat, by the world class Monkey Baa Theatre. A key issue for the Griffith Regional Theatre was inclusion and with the assistance of the NSW Department of Ageing, Disability and Home Care the Theatre was able to present the beautiful Oddysea, by Sensorium Theatre, a multi-sensory work designed specifically for children with disabilities.
Highlights during 2016/17: •
The Community Musical Production of Wicked – the Untold Story of the Witches of Oz presented in partnership with Griffith Real Estate, produced by Raina Savage and directed by Don Hillam and his fabulous production crew was a smash hit with ten shows, seven of them sold out, and over 5,000 people watching the show. With an incredible cast of 52 singers and dancers, an orchestra of 14, and over 30 people working behind the scenes, it was a massive community effort. As well as stellar performances by the two leads Deanna Farnell and Simone Crossley, the show featured high impact professional sets and stunning costumes from CLOC Musical Theatre in Melbourne, and state of the art lighting and special effects. Griffith had never seen anything like this before, and we are justifiably proud of this world class production.
•
Griffith Centenary Celebrations: On 4 August the Theatre hosted the Governor’s visit and primary Centenary event. Community members aged 90 years or above were invited to attend the function as honoured guests. This was a very special event with a full house of 520 in attendance including more than 50 nonagenarians. A free lunch was provided for guests and was an unforgettable experience for all involved.
Griffith City Council Annual Report 2016/17
Page 64
The Community Musical Production of Wicked – the Untold Story of the Witches of Oz
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Once again the Theatre came alive with the youthful energy of KROP, MADD, the dance school and end of year school shows, which had the Theatre full to capacity with young performers and their admiring families and friends.
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Staff have continued community engagement and projects targeted to priority audiences. ODDYSEA – a special program for children with special needs.
•
Funding was secured from Regional Arts to undertake a partnership with Force Majeure Dance Company and Powerhouse Youth Theatre – presenting dance and workshops with Aboriginal and Islander young people. These projects will culminate in performances or video presentations at MY FEST Murrumbidgee Youth Xtreem Arts festival in September.
•
Occupancy and usage of the Theatre continued to grow with an overall increase of the days of usage (a total of 228 days usage, up from 188 days the previous year). The number of events also increased (a total of 271 events compared to 209 the previous year). Hire and use of the Burley Griffin room and Foyer continued to increase with 3,651 visitors, up from 2,802 in 2015/16. Use of the auditorium remained strong with 29,638 visits and 48 shows.
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There was an increase in revenue across all categories, with substantial increases in gross box office income and other hire revenue, while at the same time significantly reducing the Council subsidy.
Griffith City Council Annual Report 2016/17
Page 65
•
As predicted web sales increased steadily, from just under 30% to 34.5% of total sales. Notably the figures varied significantly depending on the show, with early childhood shows such as ‘The Wiggles’ and local productions ‘Ratcliffe’ and ‘Wicked’ having much higher proportions of web sales.
•
Once again the Theatre was well supported by generous and passionate local sponsors including many businesses who came on board to support ‘Wicked’. Griffith Volkswagon and the Owen family continued their generous support as wonderful Season Sponsors. The Theatre also thanked Dolce Films and Education sponsor Total Property Services, who subsidised the travel cost for schools attending the Theatre. Patrons continued to enjoy the delicious benefits of the wine sponsorship from Calabria Wine. Appreciation was also shown to media partners WIN TV, Area News, Star FM, 2RG and 95.1.
Sustainable Development Council determined 326 Development Applications in 2016/17 (including 113 Complying Development Certificates) at a value of $85,133,322. A total of 403 Certificates were issued; 196 Construction, 191 Occupation and 16 for Subdivisions. In addition to the above there were two new solar farm applications approved by the Minister for Planning totalling $161,340,000. The following commercial/industrial developments were determined: Development
$
Griffith City Council, 5-17 Wayeela Street, Griffith – 50 metre outdoor swimming pool
5,500,000
Health Infrastructure, 190-202 Wakaden Street, Griffith – New ambulance station
3,948,106
N D G Salvestro, Citrus Road, Griffith – Torrens Title Subdivision
3,000,000
Bartter Enterprises Pty Ltd, Murphy Road, Hanwood – Increase in poultry production
2,509,000
Griffith Ex-Servicemen’s Club Inc, 1-33 Speirs Street, Griffith – Replacement of light towers
2,200,000
Bartter Enterprises Pty Ltd, McWilliam Road, Hanwood – Additional grain storage silos
2,100,000
Griffith Leagues Club, 1-25 Coolah Street, Griffith – Change rooms and relocation of lights
1,500,000
T & J Molloy, Burley Griffin Way, Bilbul – Aquaculture facility
1,195,000
Casella Wines Pty Ltd, Wakley Road, Yenda – Detention basin and glass storage slab
1,100,000
Casella Management Pty Ltd – Whitton Stock Route, Yenda – Change of use of winery to an oilseed processing plant
1,000,000
Griffith City Council Annual Report 2016/17
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Collier & Miller Pty Ltd, 13 Harris Road, Griffith – Shed additions
Domluca Pty Ltd, 1-3 Best Street, Griffith – Industrial building comprising two tenancies
950,000
P Baquero, 115 Binya Street, Griffith – Fit out of medical consulting and imaging suite
900,000
Ryberpan Pty Ltd, Watkins Avenue, Griffith – Torrens Title Subdivision
800,000
P L & G L Lanza, 95-97 Yambil Street, Griffith – Service centre refurbishment
775,632
Shopping Centres Australasia Property, 2 Yambil Street, Griffith – Solar energy system
642,400
G F, S A, B & C Owen, 10-14 Oxley Street, Griffith – Self storage units
590,000
S J Lanza, 12 Kooyoo Street, Griffith – Internal fitout
510,000
P & E Pangallo, Clifton Boulevard, Griffith – Torrens Title Subdivision
500,000
B N Proud, 52 Whybrow Street, Griffith – Two industrial buildings and an office
500,000
Westend Estate Pty Ltd, Brayne Road, Griffith – New warehouse
400,000
1,000,000
Griffith Pioneer Park Museum Griffith Pioneer Park Museum welcomed approximately 12,000 visitors to the Museum during 2016/17. The Museum hosted a variety of events with 7,986 people attending and enjoying the unique experience that was on offer. Appreciation is extended to the dedicated band of local volunteers who provide their services to allow upkeep and sustainability of Griffith’s Museum with special commemoration to all those who have done so in the past.
Events •
The Festival of the Gardens Long Italian Table Dinner was enjoyed by 250 attendees with approximately 200 other visitors attending the Museum during the Festival.
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The Salami Festival (Festa delle Salsicce) held in August was once again a booked out event with a record 1,200 in attendance.
Griffith City Council Annual Report 2016/17
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The crowd enjoying the delicious salami at the Festa delle Salsicce
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The Australia Day breakfast was attended by a host of dignitaries and the public attendance was on a par to the previous year. Pioneer Park Museum received celebration funding through Multicultural NSW and this allowed engagement of entertainment for the children with horse riding and jumping castles. Approximately 400 people took advantage of free entry, entertainment and breakfast on a beautiful Aussie summer morning.
•
This year’s Action Day was packed with entertainment and people and gate entries logged 3,000 people enjoying the day.
•
The Museum Markets combined with the wineries resulted in a wonderful all-inclusive night of markets, wine tasting and music. The crowd grew to nearly 800 with a good demographic of people attending.
•
Mini Action Day, a multitude of tourist buses and visitors, school excursions and group catering kept staff and volunteers busy throughout the year.
Bus Groups & Tours •
Ten tourist buses comprising 303 tourists visited the Museum. October and April were the busiest months. January visitation drops down considerably due to the heat. The figures below represent door entries only.
Griffith City Council Annual Report 2016/17
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Monthly - Door Entry
Aug Sep
600
Oct
500
Nov
400
Dec Jan
300
Feb
200
Mar Apr
100
May
0
Month •
Jul
Jun
Pioneer Park Museum volunteer caterers were busy with extra catering. Separate to providing meals to the bus groups, they provided meals to 14 community groups holding private functions during the year. Car Clubs, Corporate Christmas Parties, Service Clubs and business meetings were all welcomed and enjoyed the volunteers catering and hospitality.
School Participation •
Various schools throughout the district brought 729 students on excursion to explore the Museum’s surrounds and partake in a variety of structured and curriculum enhanced days with particular focus on ‘Past to Present’ families, lifestyles and social life.
•
Schools taking part in excursions included Ariah Park, Naradhan, Lake Cargelligo, Rankin Springs, Goolgowi, Greenthorpe, Cobar and East Griffith.
•
Mini Action Day brought approximately 300 local Year 4 students to experience cultural and community active learning.
2016/17 Community Use of the Pioneer Park Museum Facility •
Holding a function at the Museum transports guests away from City commotion into a private and unique ambience. During 2016/17, 50 families took advantage of the venue and the Museum radiated with birthday celebrations, beautiful brides and many other social get-togethers.
Social Media •
Griffith Pioneer Park Museum has been actively promoting the facility and engaging people to encourage growth of its web page, to date there are 1,182 followers.
Griffith City Council Annual Report 2016/17
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Griffith Livestock Marketing Centre Highlights in 2016/17: •
Sheep sales at the Griffith Livestock Marketing Centre totalled 511,000 during 2016/17, up 80,000 from the previous year.
•
Council obtained funding under the Fixing Country Truck Washes Program to construct a new two-bay public road train accessible truck wash facility at the existing Griffith Livestock Marketing Centre.
•
Council continues to improve the Centre’s operations. It has a 10 year improvement plan in place for future works at the Centre, ensuring that it offers the region’s livestock sellers and agents a high quality marketing facility.
Sheep Sales at the Griffith Livestock Marketing Centre
Fleet Management •
Council’s plant and vehicles are in good condition and are regularly maintained.
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Council has in place an annual plant replacement program aimed at replacing plant and vehicles before they reach the end of their economic lifespan.
•
New plant and equipment purchased during the last financial year included; 20 x Passenger & SUV Type Vehicles 1 x Tractor 8 x Utilities 1 x Multi Tyred Roller 1 x Motor Grader
1 x Street Sweeper 3 x Ride On Mower 1 x RTV 1 x Truck 1 x Landfill Compactor
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•
Council completed the construction of a new mechanical workshop which provides a much safer and more efficient environment for staff.
Council’s apprentice mechanic working on a Council grader
Parks, Reserves and Sportsgrounds Highlights in 2016/17: • • • • • • •
Two new electric BBQ’s were installed at the Lake Wyangan Picnic Area, Apex Shelter and two at Willow Park. One new electric BBQ was installed at Memorial Park, Yenda and one at the Ted Scobie Oval, Griffith. McKirdy Park was upgraded which included the installation of a park setting, shelter, electric BBQ’s and a sand volleyball court. A new playground and park setting was installed at Mallee Park, Nericon. A new boundary fence was erected around Hanwood Oval. A new 24 metre long floating jetty was completed at the Lake Wyangan Camping Area. The amenities building at Wade Park, Yenda was upgraded.
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McKirdy Park upgrade included the installation of a park setting, shelter, electric BBQs and a sand volleyball court
A new 24 metre long floating jetty was completed at the Lake Wyangan Camping Area
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Cemeteries Highlights in 2016/17: • • •
Four new Lawn Beams were constructed at the Griffith Cemetery. 28 Double In-ground Vaults and nine Single In-ground Vaults were constructed at the Griffith Cemetery. The automated irrigation system was upgraded at the Yenda Cemetery.
Westend Sports Stadium The Westend Sports Stadium was opened on 17 May 1979. With the town growing and being a traditional ‘sporting’ town, Griffith City Council and the Griffith Basketball Association worked together to have a multi-purpose sports facility built. The Stadium accommodates two basketball courts, two netball courts, eight badminton courts and three volleyball courts. Cultural Events •
The Stadium hosted many cultural events. Pacific Islander and Indian community members utilised the Stadium for their diverse cultural traditions, including dances, church services, birthday parties, Indian New Year, along with other cultural celebrations.
•
The Indian Sikh Games (Volleyball) were held for the sixth year at the Stadium during the 2017 June Long Weekend. Over 600 participants came from all over Australia to attend the games held at the Stadium and at Ted Scobie Oval
•
Also held at the Stadium were indigenous workshops and health care workshops (a two day workshop for Autism awareness).
State Basketball & Junior Basketball Events •
The Stadium hosted Round 1 of the Western Junior League Basketball competition. 14 basketball centres took part in the competition bringing with them six junior teams each to compete. Over 1,300 visitors attended over the weekend of February 25 - 26 of the competition which included supporters, players, coaches and referees.
School Sports •
Griffith Primary and High Schools utilised the Stadium throughout the school year. Over 2,500 students used the facility over a 40 week period.
•
The annual Tri-Sports Challenge between the three Griffith High Schools was held in August in conjunction with Local Government Week.
•
Athletic carnivals both Local and State level were held on West End Oval utilising the Stadium facilities.
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General Sports Activities • • • • • •
Domestic Basketball Competitions, Juniors, Aussie Hoopers, Senior, mixed categories, played mid-week and on a Sunday. Badminton senior competition. NAIDOC group activities. Basketball and Netball State training sessions. Lifeball. Midnight Basketball commenced in 2015. Two additional competitions were held during October - December 2016 and March – May 2017.
Future & Current Maintenance Programs •
Four backboards and basketball rings have been replaced with new retractable units.
•
A sponsorship program is being developed, to offer local businesses an opportunity to help support and develop the Stadium.
•
The interior of the facility is in need of painting.
•
The leaking roof is to be replaced during 2017.
•
Stadium assets need to be upgraded including carpet, amenities, general painting, roofing and gutters, emergency exits and heating.
•
Extension of two more basketball courts, an extra meeting room and outdoor BBQ area are to be considered.
•
30 lights are to be replaced inside the Stadium mid-2017. Lights will be replaced with LED lights, smaller in size, which will produce much less power and will give greater light output.
•
The Stadium is very well patronised with staff continually looking to further grow and develop the facility.
Asset Management & Geographical Information Systems Over the past twelve months the Asset Management team has worked to improve Council’s asset management and geographic information systems and processes. Some of the major projects completed during the 2016/17 period include: Asset Valuations •
The following asset classes were revalued in accordance with Office of Local Government and Australian Accounting Standards Board requirements for the valuation of infrastructure assets. Assets are valued at Fair Value, which reports the current value of the asset adjusted for lost service potential.
Water and Sewer assets – Comprehensive revaluation Transport (Roads, Footpaths, Bridges) Stormwater Drainage Parks and Gardens Buildings
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Consolidation of Asset Records •
Further work was completed to consolidate Council’s asset records within the assets database. Detailed records of Water and Sewer Treatment Plant infrastructure were collected and set up in the Asset Management system enabling increased operational efficiency and ongoing record keeping.
IntraMaps and GIS •
Ongoing enhancement of Council’s GIS and IntraMaps systems has increased the usefulness of spatial data (i.e. maps) for all Council staff. The system provides accessible information for many areas of Council’s service delivery. This includes planning information, such as the LEP plans, asset maps for example roads, water mains and services such as garbage collection and bin collection days etc.
Drone Operations •
Griffith City Council purchased a drone and commenced drone operations in February 2017. The drone has been used for a variety of tasks to assist in planning, recording works as executed information and asset management tasks. The drone will also be used for assessing stockpile volumes and surface levels at the Griffith quarry and landfill site.
•
The drone enables Council to capture footage that would have been dangerous or impossible to capture using traditional methods.
•
The drone has been successfully deployed to capture footage of worksites at all stages of development. It has proven to be extremely useful for many aspects from design through to recording work in progress and finalising Work As Executed documentation.
•
Three staff have obtained the appropriate licences. Griffith City Council was one of the first councils in Australia to obtain Remote Aircraft Operators Certificate from the Civil Aviation Safety Authority (CASA).
Information Technology (IT) IT is managed within the Business, Cultural and Financial Services directorate of Council. During 2016/17 IT staff have been involved in the following projects: •
A new evacuation system was installed in the Council’s administration building. The system replaced a very simple antiquated system that required a great deal of human interaction. The new system is a fully automated with far more advanced features. The new system will ensure that staff safety in the event of an emergency is paramount.
•
A number of desktop computers throughout Council were upgraded as part of the annual hardware replacement schedule.
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Council’s IT officer assisting the Engineering Department
•
IT installed an online forms software package called Laserfiche. Laserfiche will enable Council to move towards making all forms electronic, eliminating the need to have paper copies. As result there will be less paper wastage and a more efficient streamlined process for both customers and staff.
•
IT commenced the installation of CCTV cameras at City Park. This project was made possible by funding received from the Federal Government. CCTV cameras are being installed in an attempt to improve the safety of park users and also to help reduce the current level of vandalism of equipment and facilities at the City Park.
•
A project to extend the existing telecommunications fibre network to the Griffith Water Reclamation Plant commenced in 2016/17. This project will improve the reliability and speed of the existing connection between the Griffith Water Reclamation Plant and the Council administration building. This link will also replace the existing ADSL link at the Parks and Gardens Depot and Westend Stadium. The link will also be utilised to extend the City Park CCTV system to cover the sculptures in the IOOF Park
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Corporate Information •
During 2016/17 Corporate Information have continued to focus on operational efficiency, auditing of the electronic document and record management system (EDRMS). A number of Council Departments such as Fleet, and GIS/Assets sought
assistance from Corporate Information over the past year to develop record management processes tailored to their specific workgroup while ensuring best practice guidelines and statutory regulations are met. In March 2017, Ezescan software was fully configured and customised to digitise
and register incoming paper correspondence to Council. Corporate Information staff received training to use Ezescan, and due to greater efficiencies in registering documents have since been able to work collaboratively with other departments such as Payroll and Finance to assist in the digitisation and registering of their generated paper records. In June 2017, Griffith City Council adopted a motion to cease the binding of
Council Business Papers and Minutes from 1 July 2017. From this date, a digital copy only will be stored in Council’s EDRMS. •
Council staff training in records management and the use of Council’s EDRMS continued to be an ongoing priority. Monthly refresher training continued to be offered and induction training for new
staff has been greatly improved. Induction training is now more comprehensive, simple cheat sheets in main tasks of document searching, saving and general record keeping are provided to the trainee, and a user evaluation follows the training. Group training sessions have also been conducted in the past year with the
Survey, Drafting and Design Team, and Fleet and has been well received. Use of the EDRMS and document naming is continuing to increase and improve
across the organisation resulting in enhanced record retrievability. •
In conjunction with GIS staff and external partner Land and Property Information, Corporate Information continued the rolling out of rural addresses to all non-urban properties within the Griffith City Council boundary. Hanwood is currently being rolled out, Tharbogang will soon commence.
Bushfire Hazard Reduction Programs s482(2)(i1)
Executive Services •
Pre Season Captains and Group Captains meetings were held from 5 - 14 September 2016.
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•
A combined Post Season Meeting was held on 7 April 2017. This included volunteers from the MIA Local Government Areas of Carrathool, Griffith, Hay, Leeton, Murrumbidgee and Narrandera.
•
The Bushfire Management Committee (BFMC) met twice. A Pre Season meeting was held on 14 September 2016 and the Post Season on 19 April 2017.
•
Liaison Committee meetings are only held as required, no meeting was held in 2016/17.
•
The Bush Fire Danger Period for 2016/17 ran from 1 October 2016 until 31 March 2017. No major incidents occurred within the district.
Infrastructure Services Tankers For the 2016/17 financial year the MIA District received the following vehicles:
New Personnel Carrier for Hay HQ (Hay) New Personnel Carrier for Goolgowi (Carrathool) New Personnel Carrier for Darlington Point (Murrumbidgee) New Category 1 Tanker for Coleambally (Murrumbidgee) Second-hand Tanker for Bunda North (Carrathool) Second-hand Tanker for Colinroobie (Narrandera)
Still waiting on a Category 1 tanker for Carrathool Shire Council. Stations Stations at Gogeldrie (Leeton) and Maley (Murrumbidgee) are now complete. The bulk storage facility and amenities at Griffith Airport has commenced. The base is complete and the slab will be poured prior the end of this financial year. This build will be completed in 2017/18. Negotiations are currently taking place to have stations built at Cararbury (Murrumbidgee), Widgelli (Griffith), Gunbar (Carrathool), Area C (Hay) and Euroley (Leeton). Airbases Containers and Quick Fill pumps have been installed at the airbases in Hay, Hillston and Narrandera. These Air Bases are fully operational and Hillston and Narrandera were utilised during the 2016/17 bushfire season.
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Membership Services
Village Fire Fighter course held during 2016/17
Training Courses offered to volunteer members included:
Basic Fire Fighter Village Fire Fighter Advance Programs Introduction Crew Safety Welfare Navigation Hydraulics Wildfire Crew Leader Supervision Crew Leader Village
Crew Leader Wildfire Crew Leader Fast track Conduct Briefings & Debriefings Rural Fire Driver First Aid Application Trim/Cross cut Felled Trees Live Fire Instructor Communication Centre Assistant Community Safety Assistant
Membership A total of 124 new volunteers have joined the MIA District, since July 2016. 85 volunteers have resigned from the MIA District since July 2016. Operational Services Bush Fire Risk Management Plan (BFRMP) The new MIA District Bush Fire Risk Management Plan (BFRMP) was endorsed by the MIA Bush Fire Management Committee (BFMC) in April 2016 and has been forwarded to the
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NSW Bush Fire Coordinating Committee (BFCC). The BFCC have acknowledged receipt of the new plan, still waiting on their approval. Bushfire Hazard Reduction Hazard reduction works were carried out in spring. RFS State Mitigation Services carried out mechanical hazard reduction works in residential interface and strategic infrastructure areas. RFS volunteers conducted hazard reduction burns in residential interface areas and other strategic locations across the six local government areas. Fire Permits A total of 1,731 fire permits were issued in the MIA District, which comprised of 236 in Carrathool, 702 in Griffith, 46 in Hay, 343 in Leeton, 263 in Murrumbidgee and 141 in Narrandera. Community Engagement The MIA District Community Engagement Team (MIA CET) coordinated various community engagement activities within the District. This financial year 42 community engagement activities were undertaken including school and day care visits, shows/field days and community group talks. The MIA CET conducted ten school and day care centre visits with the students learning about home safety (‘Stop, Drop, Cover and Roll’, how to make a 000 call, and what information they will need to give when making a call). Community Protection Plans Community Protection Plans have been prepared by the RFS and endorsed by the MIA Bush Fire Management Committee for Darlington Point and Barellan. Incidents Total Incidents
Fire & Explosion
MVA
Hazard Condition
Service Call
Good Intent
False Alarm
Other
73
56
9
1
3
3
1
0
178
129
11
6
0
3
27
1
Hay
45
36
7
0
0
1
0
2
Leeton
94
68
5
1
0
4
16
0
Murrumbidgee
63
42
8
2
4
4
2
1
Narrandera
82
58
8
3
5
3
3
2
535
389
48
13
12
18
49
6
Carrathool Griffith
Total MIA
Griffith City Council Annual Report 2016/17
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Beelbangera Rural Fire Service responding to a house fire in Beelbangera.
Statement of Activities – Companion Animals cl 217(1)(f) Lodgement of Pound data collection returns with the Office of Local Government. Lodgement of data relating to dog attacks with the Office of Local Government. Amount of funding spent relating to companion animal management and activities. Companion animal community education programs carried out
Strategies Council has in place to promote and assist the desexing of dogs and cats. Strategies in place to comply with the requirement under section 64 (Companion Animals Act) to seek alternative to euthanasia for unclaimed animals. Off leash areas provided in the Council area. Use of companion animals fund money for management and control of companion animals in the area.
Period 1 July 2016 – 30 June 2017 supplied to the Office of Local Government. Period 1 July 2016 – 30 June 2017 Information supplied to the Office of Local Government. $151,749 Local Government Week program, SPOT program, Media, Griffith Pound and Rehoming Centre facebook page. Staff educating people daily. Promoted during Local Government Week and suggested to people verbally by staff. Dog of the Week / Media, Facebook page, Dogzonline website and working with rescue organisations Australia wide. Corner of Coolah Street and Murrumbidgee Avenue. New off leash area built in 2015/16. No microchipping expenses incurred in 2016/17
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Council’s Ranger welcoming a dog to the new Animal Handling Facility
Government Information (Public Access) Act – Access to Information s125(1) cl 7 Schedule 2 The Government Information (Pubic Access) Act 2009 was introduced on 1 July 2010. As a result of the introduction of the Government Information (Public Access) Act 2009 Section 12 of the Local Government Act 1993 was repealed and also the Freedom of Information Act. The Government Information (Public Access) Act 2009 provided a general “Right to Information” presumption that was not evident in previous legislation. Method of Accessing Council Information Council makes information available to the public in four different ways: 1.
Mandatory Release – where Council is required under legislation to make information available free of charge to the public.
2.
Proactive Release – Council is encouraged to release as much other information as possible in an appropriate manner (though this may sometimes result in a cost).
3.
Information Release – Council is encourage to release information in response to an informal request subject to reasonable conditions (e.g. there may be a copying charge involved).
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4.
Formal Release – Council may release information in response to a formal request. This is the last resort, if the information is not available in any other way. There is a fee associated with a formal application (currently $30). An application form is available on Council’s website, (www.griffith.nsw.gov.au)
Council has a website which is able to be accessed by members of the public at any time. Many of Council’s publicly available documents are listed on the website and the majority are available for download. Council has developed an Information Guide in accordance with the statutory requirements and this is also publicly available on the website. This document lists in detail the many methods by which residents and other interested parties are able to access Council information. It provides a detailed schedule of publicly available documents and the means by which they can be accessed. During 2016/17 financial year Council received eight formal access applications under the Government Information (Public Access) Act. Council’s GIPA Annual Report for the period 2016/17 is available for viewing via the following link: GIPA Annual Report 2016-2017
Access to Council Council Meetings Council meets on the second and fourth Tuesday on the month at 7.00 pm in the Council Chambers, 1 Benerembah Street, Griffith. Council Business Papers Council Business Papers are available on Council’s website (www.griffith.nsw.gov.au) for viewing or printing prior to each Council meeting. Council Business Papers are also available at the customer service section of Council and can be viewed at the Griffith City Library. Copies of the Business Paper can also be obtained by contacting Council’s Governance Section by phoning 69 628 100. Operational Plan Council has a 10 year Long Term Financial Plan which establishes the framework for expenditure and services for the future. The Plan is reviewed and updated each financial year. Before the Plan is adopted each year, it is placed on public exhibition for a period of 28 days; comments are encouraged and considered prior to the final adoption of the Operational Plan. Council’s Operational Plan is available on Council’s website (www.griffith.nsw.gov.au) Committee Membership Council operates a number of committees that involve active representation from members of the community. This promotes close involvement in the decision-making processes of Local Government. The following are Council’s committees: Audit, Risk and Improvement Committee Business, Development and Major Projects Committee Communities Committee Cultural Facilities Committee Disability Inclusion and Access Committee Griffith City Council Annual Report 2016/17
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Floodplain Management Committee General Facilities Committee Griffith Private Community Hospital Committee Lake Wyangan and Catchment Management Committee Local Emergency Management Committee Tourism and Events Committee Traffic Committee Transport Committee Utilities Committee
Planning Agreements in Force s93G(5) During 2016/17 there were no Planning Agreements in force.
Public Interest Disclosure Annual Report s31 cl 4 No public officials made a Public Interest Disclosure to Griffith City Council, no Public Interest Disclosures were received and no Public Interest Disclosures were finalised during the period 1 July 2016 to 30 June 2017. Griffith City Council is committed to creating an environment whereby Council officials and officers will freely report any serious wrongdoings and is committed to supporting and protecting Council officials or officers who report wrongdoings. The implementation of an ‘Internal Reporting Policy’ promotes the above and supplements the provisions of the standards that are set within Council’s adopted Code of Conduct Policy and Grievance Policy.
Statement of Human Resource Activities s428(2)(m) Human Resource and Risk Management activities are managed by Executive Services. Human Resources 1.
Staffing
Total number of Full Time Equivalent Positions (FTEs) for the 2016/17 financial year as approved in the organisation structure is 286.75.
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2016/17 Actual wages (Includes allowances, overtime leave payments & terminated employees)
2016/17 Number of staff
$20,955,000
Full time staff employed as at 30/06/2017
227
Part time staff employed as at 30/06/2017
62
Casual staff employed as at 30/06/2017 (per position, those with multiple casual jobs counted for each casual position held )
166
Total number of people employed as at 30/06/2017
443
2.
Indigenous Employment Strategy
The aim of the Indigenous Employment Strategy is to: Increase employment and vocational training opportunities for Indigenous people in the Griffith Local Government area, and To lead by example for the rest of the Griffith business community. Council has continued to advocate and mentor members of the Aboriginal community through the Aboriginal Community Working Party promoting employment opportunities and offering support and guidance to Aboriginal residents and staff to gain employment or advance in their chosen career. Staff Service Awards In November each year Council holds an annual staff dinner to celebrate employees who have been in Council’s employment for 10, 20 and 25 years. At its annual staff dinner held in November 2016, 23 staff members celebrated 10 years of service, four celebrated 20 years of service and two celebrated 25 years of service. 21 staff members are long serving employees who celebrated more than 25 years of employment. Work Health & Safety & Risk Management 1.
Accident & Incident Reporting
This financial year has seen an increase in the reported number of accidents, incidents and near misses. This is a positive indicator that staff are working towards a culture that seeks to identify and control hazards. With information provided by staff regarding potential hazards, Council is able to reduce risks and the potential for harm.
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Number of reported incidents/safety concerns
2.
2013/14
2014/15
2015/16
2016/17
166
200
177
256
Workers Compensation
In a significant milestone, Council recorded the lowest total number of Workers Compensation claims lodged in four years. This is largely due to the introduction of a new program which assists employees who have an injury or illness to recover at work. The main benefit of this program ensures Council maintains the skills and knowledge of an experienced worker. The actual costs and the total lost work hours have increased significantly from the previous four year period. This is due to a number of open claims (greater than three years old) which although are not impacting premiums any longer are still incurring lost time. Council continues its proactive approach through training and development in the management of workers compensation to ensure early and safe return to work.
Total number of claims lodged Total lost work hours Actual cost of lost hours
3.
2013/14
2014/15
2015/16
2016/17
26
22
19
16
1,690
2,719
1,051
3,281
$41,629
$63,100
$50,466
$73,494
Staff Health & Well Being
Council have conducted regular health monitoring for employees during the 2016/17 period, these being for skin, hearing and lung checks. Council continues to promote the Employee Assistance Program (EAP). The EAP provides employees with access to counselling services to identify and resolve problems influencing their wellbeing and effectiveness at work. Employees are able to access the EAP for up to three free one hour sessions per financial year. This has proven to be a successful program with staff welcoming the extra assistance when needed. Training & Development Council’s training and development program supports staff in obtaining the necessary skills and qualifications required for them to be able to effectively carry out their duties and responsibilities and ensure Council meet its legislative requirements.
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Training Figures for 2016/17 Training Figures for 2016/17
Number / Amount
Number of staff who participated in training (including internal delivery), conferences or seminars (some attended more than one training event)
319
Number of separate training events
79
Number of Conferences / Seminars
12
Amount spent on Training / Conferences / Seminars / Professional Development (includes travel and accommodation etc) Amount spent on traineeships and educational assistance Average amount spent on training per person (Full Time, Part Time and Casuals Employees)
$269,000 $18,000 $650
Trainees / Apprentices / Educational Assistance (including ‘Grow Our Own’) Council continues to support ‘a grow our own’ philosophy by giving opportunities to trainees and apprentices. During 2016/17 Council supported three trainees who are gaining qualifications in Civil Engineering (including the Cedric Hoare Scholarship Fund), a School Based Trainee graining a fitness qualification through Council’s Aquatic and Leisure Centre and an apprentice mechanic. Council is continuing support to a number of staff to gain qualifications using its Educational Assistance program. These include Degrees in Civil Engineering, Diploma in HR and Management, Horticulture and assistance with various other short courses and plant operator licences. Council continues to build strong relationships with training providers including Riverina TAFE, Deakin and Charles Sturt Universities.
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Griffith City
Section 8 Council’s Payment of Expenses and Provision of Page 88 Council Annual Report 2016/17 Facilities Policy as at 30 June 2017
Councillors Payment of Expenses and Provision of Facilities | POLICY – GC-CP-407 Directorate
Executive Services
TRIM Ref
14/15218
Status
Current
Effective from: 25/11/2016
Council Meeting
25/10/2016
Minute No: 16/307
TABLE OF CONTENTS Part 1 – Introduction 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1.11
Legislation Policy Objectives Policy Implementation Guidelines Scope of Policy Definition Reporting Requirements Other Government policy provisions related to this Policy Approval Arrangements No deduction from s248 and 249 fees Review Procedures General Conduct
Part 2 – Payment of Expenses 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10 2.11 2.12 2.13 2.14 2.15
General Provisions General Expenses Payment of Expenses generally Annual Fees for Mayor and Councillors Specific expenses for Mayor and Councillors Attendance at Workshops and Training Courses Attendance at Dinners and Other Non-Council Functions Local Travel Arrangements & Expenses within the LGA Travel Arrangements and Travel Expenses outside the LGA Overseas Travel/Sister City Trips Legal Expenses for Mayors and Councillors Insurance Expenses Telecommunications Spouse, Partner and Accompanying Persons Expenses Care and other related expenses
Part 3 – Provision of Facilities 3.1 3.2 3.3 3.4
General Provisions Private Benefits Provision of Equipment and Facilities for Councillors Provision of Additional Facilities for the Mayor
Part 4 – Other Matters 4.1 4.2
Acquisition and return of facilities and equipment by Councillors Gifts and Benefits
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PART 1: 1.1
INTRODUCTION
Legislation
This policy is made under the Local Government Act 1993 (the Act) including Sections 252 to 254A, together with clause 403 of the Local Government (General) Regulation 2005. The Act requires that the Council must adopt a policy concerning the payment of expenses incurred by, and the provision of facilities to, the Mayor, the Deputy Mayor and other Councillors. 1.2
Policy Objectives 1.2.1. To provide a framework to encompass the requirements of the Act being the payment of expense and provision of facilities to Councillors, Mayor and Deputy Mayor. 1.2.2. To ensure that there is accountability and transparency in the reimbursement of expenses incurred, or to be incurred by the Mayor and Councillors. 1.2.3. To provide adequate fair and equitable facilities for the payment or reimbursement of, expenses incurred by the Mayor, Deputy Mayor and Councillors appropriately and satisfactorily fulfil their role as responsive and responsible community representatives. 1.2.4. To provide a framework for Councillors to attend conferences to represent Council and any training sessions deemed appropriate for the education of each Councillor. This could include new legislation or refresher courses as deemed necessary.
1.3
Policy Implementation Guidelines 1.3.1. All Councillors, including the Mayor are entitled to claim for reimbursement of reasonable expenses incurred in properly carrying out the duties of civic office as a Councillor. 1.3.2. All expenses should be directly and wholly attributable to the performance of the duties of civic office. 1.3.3. Each expense claim is to be accompanied by appropriate documentation and/or certification from the Councillor as to its validity in terms of the Act. 1.3.4. The allocation of expenditure shall be via prior approval of Council. However, in the circumstances where the time factor does not allow prior authorisation by Council, then the General Manager and Mayor jointly have delegation, to approve such expenses. 1.3.5. A public record, open for scrutiny, is to be kept concerning all facilities provided to Councillors and of the total expenses reimbursed to Councillors.
1.4
Scope of Policy
This policy applies to the Mayor and all Councillors of Griffith City Council. This policy is also relevant to NSW council administrators where applicable and with necessary modifications.
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1.5
Definitions
Accompanying person
Shall mean spouse, partner or a person with a close personal relationship to the Councillor and/or provides carer support to the Councillor
Council Dinners, Functions and Events
Events, meetings, dinners, functions, or similar occasions when organised by Griffith City Council. Councillors attending a Council Dinner, Function or Event will be entitled to claim reimbursement of expenses in accordance with this policy.
Non-Council Dinners, Functions and Events
Events, meetings, dinners, functions, or similar occasions (not being a conference as described in Section 2.5.3) when organised outside of Griffith City Council. Payment of expenses for Councillors attending a non-Council Dinner or non-Council Event will be subject to Appendix F of this policy.
The Act
Shall mean the Local Government Act 1993 (as amended)
Conference
Shall mean any conference, seminar, congress, forum, workshop, course, meeting, deputation, information and training session, or event, related to the industry of local government and held within Australia. A conference is generally considered residential in nature, with a programme spanning more than one day
Policy
Shall mean this policy, being the Policy – Payment of Expenses and Provision of facilities to the Mayor and Councillors
The Regulation
Shall mean the Local Government (General) Regulation 2005
Seminar
See definition of Conference, above
Workshop, Training Course
For the purpose of this policy, workshops and training courses span a single day and are non-residential in nature
Mayor
Means the elected mayor, or the deputy mayor acting in the position of mayor in the mayor’s absence.
Expenses
Payments made by the council to reimburse councillors for reasonable costs or charges incurred or to be incurred for discharging their civic duties. Expenses must be outlined in a council’s policy and may be either reimbursed to a councillor or paid directly by a council for something that is deemed to be a necessary expense to enable them to perform their civic duties. Expenses are separate and additional to annual fees.
Facilities
Equipment and services that are provided by councils to councillors to enable them to perform their civic duties with relative ease and at a standard appropriate to their professional role as councillors.
Official duties of civic office/civic duty
Duties that councillors are required to undertake to fulfil their legislated role and responsibilities for the council that should result in a direct benefit for the council and/or for the local government area.
Role of a Councillor
Refer to Section 232 of the Local Government Act
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1.6
Reporting Requirements
Section 428 (2) (f) of the Act requires the Council to include in its Annual report: 1.6.1 The total amount of money expended during the year on Mayoral fees and Councillor fees; 1.6.2 The Council’s policy on the provision of facilities for use by Councillors and the payment of Councillor’s expenses; 1.6.3 A statement as to the total amount of money expended during the year on the provision of such facilities and the payment of such expenses. Section 12 of the Act provides that the public is entitled to inspect the Council’s policy concerning the payment of expenses incurred by, and the provision of facilities to, Councillors free of charge, and may obtain a copy, either free of charge or on payment of reasonable copying charges. 1.7
Other Government policy provisions related to this Policy 1.7.1 Office of Local Government Guidelines for payment of expenses and provision of facilities to Mayors and Councillors,
1.8
1.7.2
Model Code of Conduct for Local Councils in NSW
1.7.3
Office of Local Government Circulars to Councils
1.7.4
ICAC publications
Approval Arrangements
All expenses related to the exercise of Council-related business should only be incurred by Councillors in accordance with the provisions of this Policy. Councillors may be nominated to attend conferences, seminars and similar functions by the Council through resolution duly taken. However, when there is insufficient time for consideration by Council, the Mayor and the General Manager jointly have delegation to nominate Councillors to attend conferences, seminars and similar functions where the event is for a single day only (i.e. no overnight stay). If the Mayor requires approval, it should be given jointly by the Deputy Mayor or another Councillor and the General Manager. In addition, the Mayor may nominate a substitute attendee in his or her stead for functions within the Council area or the general regional area on those occasions where the Mayor is unable to be in attendance. 1.9
No deduction from S248 and 249 fees
Unless otherwise provided, the payment of, or reimbursement of expenses and the facilities which may be provided to the Mayor, Deputy Mayor and Councillors under this policy, shall be provided without reduction of the annual fees payable to the Mayor and Councillors, as determined by the Council, under Section 248- 254A inclusive of the Act.
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1.10
Review procedures
Sections 252 and 253 of the Local Government Act require the following from Council: S.252 Payment of expenses and provision of facilities (1) Within the first 12 months of each term of a council, the council must adopt a policy concerning the payment of expenses incurred or to be incurred by, and the provision of facilities to, the mayor, the deputy mayor (if there is one) and the other councillors in relation to discharging the functions of civic office. (2) The policy may provide for fees payable under this Division to be reduced by an amount representing the private benefit to the mayor or a councillor of a facility provided by the council to the mayor or councillor. (3) A council must not pay any expenses incurred or to be incurred by, or provide any facilities to, the mayor, the deputy mayor (if there is one) or a councillor otherwise than in accordance with a policy under this section. (4) A council may from time to time amend a policy under this section. (5) A policy under this section must comply with the provisions of this Act, the regulations and any relevant guidelines issued under section 23A. 253 Requirements before policy concerning expenses and facilities can be adopted or amended (1) A council must give public notice of its intention to adopt or amend a policy for the payment of expenses or provision of facilities allowing at least 28 days for the making of public submissions. (2) Before adopting or amending the policy, the council must consider any submissions made within the time allowed for submissions and make any appropriate changes to the draft policy or amendment. (3) Despite subsections (1) and (2), a council need not give public notice of a proposed amendment to its policy for the payment of expenses or provision of facilities if the council is of the opinion that the proposed amendment is not substantial. (4) (Repealed) (5) A council must comply with this section when proposing to adopt a policy in accordance with section 252 (1) even if the council proposes to adopt a policy that is the same as its existing policy.
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1.11
General Conduct
Councillors must act lawfully, honestly and exercise a reasonable degree of care and diligence in carrying out their duties under the Local Government Act or any other Act. This is required under section 439 of the Local Government Act and reinforced in the Model Code of Conduct made under section 440. 1.12
Internal Auditing Controls
An audit of the expenses incurred by the Mayor and Councillors is to be included in the Internal Audit Strategic Plan and undertaken in the second and fourth year of each Council Office Term.
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PART 2: PAYMENT OF EXPENSES 2.1
General Provisions
Beyond the facilities provided by Council to Councillors and the Mayor, it is expected that additional expenses will be incurred in the performance of Councillors’ and the Mayor’s civic duties. Accordingly, Council will provide annual allowances, together with reimbursement of approved expenses incurred in the performance of a Councillors’ or Mayor’s role. No allowances or expenses other than those expressly contained in this policy are payable to the Mayor or Councillors. 2.2
General Expenses
General expenses are not allowed under the provisions of this policy. A general expense allowance is a sum of money paid by a Council to a Councillor to expend on an item or service that is not required to be receipted and/or otherwise reconciled according to a set procedure and within a specific timeframe. 2.3
Payment of Expenses Generally 2.3.1
Monetary Limits for Expenses
All expenses are allocated a monetary limit. The limit may reflect an actual limit or be an actual amount aligned to a monthly or annual limit. Refer to Appendix D for all Monetary Limits for Expenses, Equipment and Facilities. 2.3.2
Time Limit for Claiming Expenses
Councillors are required to submit their application for reimbursement of expenses within 60 days of the date of the expense. 2.3.3
Reimbursement and Reconciliation of Expenses
Expenses will be reimbursed to Councillors only where they have been incurred in accordance with this policy. A Councillors Claim for the Reimbursement of Expenses Form must be prepared and signed by the Councillor and submitted for approval within the time limit (Appendix A, B or C)
Supporting documentation must accompany each expense claim and constitutes: 1. 2. 3. 4.
Receipts for travel, accommodation, registration and other incidental costs Conference timetables Travel itineraries or booking confirmations Receipts for all other expenses incurred by Councillors under this Policy
Incidental expenses may not require specific receipts provided it can be demonstrated that the expenditure was incurred and it is not general in nature. Where receipts are not required it would be appropriate for Councillors to certify that the expenditure was for the purpose intended. The level of the supporting documentation should be commensurate with the nature of the expenditure i.e. parking, tolls, refreshments and the like may only require a signed statement listing the payments,
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Completed expense claim forms are to be submitted to the General Manager through the Mayor’s Executive Assistant. On approval of the expense claim, reimbursement will be processed and deposited into the Councillors nominated bank account. 2.3.4
Payments in Advance
Councillors may request payment in advance in anticipation of expenses to be incurred in attending conferences, seminars and training away from home, as well as any other service or facility covered by this policy. A completed Expense claim form is required, including supporting relevant documentation. The expense claim form is required to be completed to account for the advance payment and any excess to be repaid or deficit to be reimbursed. Where an excess of advance over actual expenses is recorded, cash or cheque repaying the excess advance must accompany the claim when it is submitted. 2.3.5
Disputes
Any dispute of payment of expenses involving councillors are to be reviewed by the General Manager and Mayor. If the dispute involves the Mayor or General Manager, the matter is to be resolved by full Council at a Council meeting. 2.4
Annual Fees for Mayor and Councillors 2.4.1
Fees Payable to Councillors
The Council shall, prior to 30th June each year, set by resolution, the annual fees to be paid, monthly in arrears, to a Councillor for the following year commencing 1st July, provided that such fee shall be within the range for the Council determined annually by the Local Government Remuneration Tribunal. Such payment shall be subject to Section 254A of the Regulations and any specific resolution of the Council under Section 254A. 2.4.2
Fees Payable to the Mayor
The Council shall, prior to 30th June each year, set by resolution, the annual fee to be paid to the Mayor for the following year commencing 1st July provided that such fee shall be within the range for the Council determined annually by the Local Government Remuneration Tribunal. Council may only pay the Deputy Mayor part of the annual Mayoral fee where a Deputy Mayor demonstrably acts in the role of Mayor (section 249 of the Act). Such payment must only be done at the direction of Council and any amount paid to the Deputy Mayor must be deducted from the Mayor’s Annual fee. 2.4.3
No Deduction under this Policy from Fees
Unless otherwise provided, (that is an agreement signed and approved by the individual Councillor), the payment of, or reimbursement of expenses and the facilities which may be provided under this Policy, shall be provided without reduction from the annual fees payable to the Mayor and Councillors, as determined by the Council, under this section.
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2.5
Specific Expenses for Mayor and Councillors 2.5.1
Seminars, Conferences, Workshops and Training Courses
For the purpose of this policy, a seminar or conference is considered to be of a residential nature, with a program spanning more than one day. Workshops and training courses generally span a single day and are non-residential in nature. 2.5.2. Attendance at Seminars and Conferences The Mayor and Councillors will be nominated and authorised to attend conferences by the Council, through resolution duly passed in open session at a Council Meeting. A resolution of Council is not required for Councillors to attend seminars or conferences in the following circumstances: (i) During Council recess, (ii) Where a conference is for one day or less or does not involve an overnight stay, or (iii) Where there is insufficient time for consideration by the full Council In the event of any of the above circumstances the Mayor jointly with the General Manager are to approve Councillors attendance at seminars or conferences. 2.5.3 Applicable Conferences The conferences to which this Policy applies shall generally be confined to: 1. Annual conferences and special one-off conferences called or sponsored by any of the following Associations: • • • • • • •
Local Government NSW Australian Local Government Women’s Association Australian Local Government Association National General Assembly of Local Government Murray Darling Basin Authority Australian National Roads and Transport Congress Regional Capitals Australia
2. Annual conferences of the major professions in Local Government 3. Conferences, which further training and development efforts of the Council and of Councillors, or which relate to or impact upon the Council’s functions 4. Conferences or meetings of organisations or bodies to which a Councillor has been elected, or appointed as a delegate or member of the Council, or the LGNSW, ALGWA, or ALGA 5. Attendance at any other type of conference or seminar would require the prior approval of the full Council.
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2.5.3.1 Expression of Council's Viewpoint at Conferences Where a viewpoint of Council may be sought at a Conference, the conduct of Delegates representing Council shall be governed as follows: 1.
Where possible, Delegates should express only Council's viewpoint when representing Council
2.
Where Council has not determined a viewpoint on any issue being raised at a Conference, or new information is provided, then the Delegate shall represent the best interests of Council
2.5.4
Registration, Travel and Accommodation Bookings
1. Delegates must, within 3 business days of the Council resolution authorising them as a delegate, contact Council to arrange for the relevant bookings to be made. Any special requirements which the delegate may have in relation to the conference, travel or accommodation are to be advised to Council at this time. 2. Registration, travel, accommodation bookings and confirmation of bookings for conferences and workshops will be coordinated through Council’s Executive Services Unit. Where payment is required up-front, delegates must provide to Council’s Executive Services Unit a form of payment to meet those up-front costs: (a)
an approved expense advance authorised by the Mayor and General Manager, or
(b)
valid credit card or bank detail.
2.5.5
Conference Costs
The Council shall pay or reimburse the Mayor or a Councillor: 2.5.5.1 Registration: All normal registration costs, including costs relating to official luncheons, dinners and tours/inspections which are relevant to the interests of the Council. 2.5.5.2 Accommodation: Reasonable accommodation costs including the night before and/or after the conference where that is necessary due to travel and/or conference timetables. Council should take advantage of any “corporate rates” at accommodation venues as secured by Conference organisers LIMIT: As per Appendix D - Accommodation 2.5.5.3 Travel: All reasonable travel costs to and from the conference location and venue in accordance with the requirements for travel as outlined in this policy. LIMIT: As per Appendix D - Travel 2.5.5.4 Incidental Expenses: Incidental expenses associated with attendance at conferences, seminars or training courses may be reimbursed upon presentation of a claim form and appropriate receipts. Incidental expenses include:
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(a) any hotel/motel charges associated with the Conference, other than accommodation LIMIT: As per Appendix D – Incidental Expenses (b) all telephone or facsimile calls or internet charges related to Council business; (c) reasonable lunches, dinners and other meals incurred whilst travelling to or from the Conference and other meals occurring during the Conference but not included in the conference registration fee; LIMIT: As per Appendix D - Meals (d) incidental expenses, e.g. parking, motorway or bridge tolls, laundry and refreshments; (e) any optional activity in a conference program, but excluding any pre or post conference activities. 2.5.6
Report to Council
Attendance at any conference, seminar, training course or workshop shall be the subject of a report to Council outlining the major issues raised at the event and its relevance to the Griffith City Council with recommendations for further areas of investigation. This section does not apply to a Councillor’s attendance at the annual conferences of the following associations: • • • • • • •
Local Government NSW Australian Local Government Women’s Association Australian Local Government Association National General Assembly of Local Government Murray Darling Basin Authority Australian National Roads and Transport Congress Regional Capitals Australia
Where a group of Councillors attend the same event, the report to Council may be submitted by the group, but must be signed by all Councillors. The delegate(s) must submit this report to Council within one calendar month of the conference. The report to Council should be in writing and include the following sections: (a)
The purpose / subject matter of the conference, including the reason for the attendance of the delegate
(b)
The agenda of the conference
(c)
Any items of interest to Council discussed at the conference
(d)
Recommendations for further areas of action or investigation
The written report should be provided to the General Manager as soon as practicable.
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2.6
Attendance at Workshops and Training Courses
All councillors are entitled to attend workshops and training courses, however there is no obligation on any councillor to attend. Seven days prior notice to any workshop must be given to Councillors in writing (electronic notification is also appropriate). Costs associated with the attendance of a councillor at workshop or training courses may be claimed by the Councillor provided that the workshop or course is specifically related to the Councillor’s civic duties and responsibilities. 3.
Attendance at Council Dinners, Functions and Events
Council will meet the cost of Councillors’ attendance at Council Dinners, Functions and Events. The extent of the reimbursement in this section is limited to the cost of the function only. Refer to Appendix F. 4.
Attendance at Non-Council Dinners, Functions and Events
Council will only meet the cost of Councillors’ attendance at Non-Council Dinners, Functions and Events as detailed in Appendix F. The extent of the reimbursement in this section is limited to the cost of the function only. A Councillor who is a member of a Council Committee and participating in a committee event is providing a direct benefit to Council. Council will not pay expenses or provide facilities to councillors in relation to supporting and/or attending fundraising activities of political parties including political fundraising events as such events are considered to be personal interests. 2.9
Local Travel Arrangements and Expenses (within LGA)
Councillors may claim expenses associated with reasonable travel expenses for travel relating to defined Council business within the Local Government area. Travel by Councillors should be undertaken by utilising the most direct route and most practicable and economic mode of transport subject to any personal medical considerations. A number of transport arrangements are available to Councillors: 2.9.1 Council Vehicle A suitable vehicle or vehicles may be provided by the Council for use on official duties connected with the office of Councillor 2.9.2 Use of Private Motor Vehicle A Councillor’s registered and insured private vehicle may be used for official travel, but such usage must be approved jointly by the Mayor and General Manager prior to the journey. Where a private vehicle is used with appropriate approval, the Mayor or Councillor the claim is to be as follows: 1. If no Council vehicle was available to be utilised by the Mayor or Councillor then the claim is to be via the kilometre allowance (as provided by the Local Government State Award) at the date of travel. The travel must be via the most
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direct route between the Councillor’s place of residence within Griffith local government area and the destination. 2. If a Council vehicle is available and Councillors elect to utilise their own vehicle (for example as they may be travelling on to an alternate location and not returning directly to Griffith) reimbursement will be by way of "actual" fuel receipts and not the set rate per kilometre method. 3. Participation in the Meals on Wheels program is deemed as a community service and travel expensed not be claimable. 2.9.3 Cab Charge If approved jointly by the Mayor and General Manager, a Councillor may be issued with a cab charge card for use when on Council business, provided that at least one of the following conditions apply: • • •
•
when a Council vehicle is not reasonably available to provide such transport the provision of a vehicle would not be economical in the circumstances the councillor does not own a registered vehicle the Councillor is not a licensed driver
3.
Incidental Expenses
Reasonable incidental expenses associated with attendance at a conference upon presentation of a claim and receipts for the following as defined in 2.5.5.4. LIMIT: As per Appendix D – Incidental Expenses 2.10 Travel Arrangements & Travel Expenses outside the LGA including Intra and Interstate Travel Approval for travel outside the LGA for travel, accommodation and expense reimbursement must be granted prior to the travel and shall be given jointly by the Mayor or Deputy Mayor and the General Manager. All travel by Councillors should be undertaken by utilising the most direct route and the most practicable and economical mode of transport subject to any personal medical considerations. Where travel is by motor vehicle it should be undertaken by Council vehicle. Where no Council vehicle is available Councillors may utilise their own vehicle (see section 2.8.2). When attending official engagements and functions where the Councillor has been authorised by the Council to do so, or is deputising for the Mayor as an authorised Council delegate, at any conference as defined in this policy held outside the Griffith Local Government area, a Councillor may claim for approved use of a private motor vehicle. If a Council vehicle is available and Councillors elect to utilise their own vehicle (for example as they may be travelling on to an alternate location and not returning directly to Griffith) reimbursement will be by way of “actual” fuel receipts and not the set rate per kilometre method.
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Hire cars, taxi fares, tolls and parking costs which are reasonably required in attending conferences may also be claimed under this policy. 2.10.1 Payment of Fines The driver is personally responsible for all traffic or parking fines incurred while travelling in private or Council vehicles on Council business. 2.10.2 Air Travel Travel by air must be to economy standard. 2.10.3 Accommodation and Incidental Expenses incurred during travel outside the LGA including Intra and Interstate Travel Prior approval for accommodation and incidental expenses incurred outside the LGA must be granted to obtain a reimbursement of expenses. The application must be made to the General Manager and should include full details of the travel, accommodation and expenses, including itinerary, costs and reasons for the travel. 2.10.3.1 Accommodation Reasonable accommodation costs including the night before and/or after the conference or meeting where that is necessary due to travel and/or conference/meeting timetables. LIMIT: As per Appendix D – Accommodation 2.10.4 Incidental Expenses Incidental expenses associated with attendance at conferences, seminars or training courses may be reimbursed upon presentation of a claim form and appropriate receipts. LIMIT: As per Appendix D – Incidental Expenses 2.11
Overseas Travel/Sister City Trips
Overseas travel must be approved by a meeting of the full Council prior to a Councillor undertaking the trip. Travel must be approved on an individual trip basis. Detailed proposals for overseas travel should be developed and included in Council business papers. These proposals shall include nomination of the Councillors undertaking the trip, the purpose of the trip and expected benefits. The duration, itinerary and approximate total costs of each proposed visit should also be provided. After returning from overseas, Councillors will provide a detailed written report to Council on the aspects of the trip relevant to Council business and/or the local community. Councillors are also required to report back on their overseas travel to a full meeting of Council. The Business Development and Major Projects Management Committee is the committee that oversees the Sister City Relations within Council. The Business Development and Major Projects Management Committee is to make recommendations to Council in relation to:
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1.
Determinations on validity of trips based on the International Relations Positioning Statement (Griffith City Council) and the application of the Guidelines for Payment of Expenses for Mayors and Councillors published by the Office of Local Government in October 2009.
2.
In making any recommendation particular regard is to be given to guideline 2.3.3 Travel (Office of Local Government - Guidelines for Payment of Expenses and Provision of Facilities for Mayors and Councillors NSW - October 2009) i.e. “Council should avoid international visits unless direct and tangible benefits can be established for the council and the local community”.
3.
Nomination of any councillor for funding to undertake overseas travel should be based on the councillor demonstrating an ability to achieve direct and tangible outcomes for the community during the trip (expenses to be covered include economy class airfare, standard hotel rooms, meals and incidentals such as internal travel).
4.
Councillors are selected by the Business Development and Major Projects Management Committee and endorsed by Council on criteria based around the trip, such as language, business credentials, authority etc. Normally it will be expected that the council will have established business contacts in the field that it is planned to benefit from the initiative, or produce evidence of a chain of business contact sufficient to encourage a reasonable expectation that a direct and tangible benefit will result from the councillor undertaking the trip.
2.12
Legal Expenses for Mayor and Councillors
Subject to conditions shown in section 2.12.1 below, legal assistance will be provided to the Mayor and Councillors in the event of an enquiry, investigation or hearing, into the conduct of a Councillor by: 1.
the Independent Commission Against Corruption;
2.
Office of the Ombudsman;
3.
Office of Local Government;
4.
the Police;
5.
the Director of Public Prosecutions; or
6.
the Local Government Pecuniary Interest Tribunal
7.
the Council Conduct Review Panel
Legal assistance will be provided to the Mayor and Councillors where the subject of the inquiry, investigation or hearing arises from the performance in good faith of a councillor’s duties under the Act and the matter before the investigative or review body has proceeded past any initial assessment phase to a formal investigation or review. Council, by resolution, may reimburse the Mayor and such Councillor, after the conclusion of the enquiry, investigation, hearing or proceeding, for all legal expenses properly and reasonably incurred, given the nature of the enquiry, investigation, hearing or proceeding, on a solicitor/client basis.
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2.12.1 Conditions for Provision of Legal Expenses Legal assistance and reimbursement as specified above will only be provided upon resolution of the Council and subject to the following conditions: 1.
the amount of such reimbursement shall be reduced by the amount of any moneys that may be or are recouped by the Mayor or Councillor on any basis
2.
the enquiry, investigation, hearing or proceeding results in a finding substantially in favour of the Mayor or Councillor
3.
the amount of such reimbursement is limited to the equivalent of the fees being charged by Council’s Solicitors.
4.
the legal costs have not arisen from legal proceedings initiated by a councillor under any circumstance.
5.
the legal costs have not arisen from a councillor seeking advice in respect of possible defamation or in seeking a non-litigious remedy for possible defamation.
6.
legal costs will not be met for legal proceedings that do not involve a councillor performing their role as a councillor
2.13 Insurance Expenses and Obligations The Mayor and Councillors will receive the benefit of insurance cover to the limit specified in Council’s insurance policies. 2.13.1 Councillors and Officer Liability Council provides indemnity to any person who was, is presently, or in the future becomes an elected member of Council, or a Committee Member of a legally constituted committee under the Local Government Act 1993, in the event of personal litigation being instigated against them for any action arising whilst that person was exercising their duty. (a) Professional Indemnity Provides indemnity to an individual against litigation resulting from the excise of their official professional duties. (b) Statutory Liability Provides indemnity for fines and penalties arising out of the conduct of the business of Council. (c) Personal Accident: Provides for the payment of non-medical expenses and the loss of wages resulting from an accident whilst on official business for Council and a capital payment if the accident resulted in death. This cover extends to Councillors and their partners whilst on official business of Council.
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2.14
Telecommunications
Council will reimburse reasonable telephone calls (landline and mobile) and facsimile costs associated with the execution of Councillors’ civic duties. Expense claims for reimbursement are to be accompanied by an itemised bill, with usage relating to Council business highlighted. LIMIT: As per Appendix D – Telecommunications 2.15
Spouse, Partner and Accompanying Persons’ Expenses 2.15.1 Allowable Expenses for Accompanying Persons The Council shall meet the following costs of an accompanying person: (a) Local Government conferences Council shall meet the costs of registration and any official conference dinners of the Mayor’s or Councillors’ accompanying person in attending the following annual conferences: 1.
Local Government NSW
2.
Australian Local Government Association
3.
National General Assembly of Local Government.
4.
Murray Darling Basin Authority
5.
Australian National Roads and Transport Congress
6.
Regional Capitals Australia
All travel expenses, additional accommodation expenses, accompanying person tours and other sundry expenses incurred by the accompanying person shall be the personal responsibility of the individual Councillor. 2.15.2 Allowable Expenses for Person Accompanying the Mayor (or Councillor representing the Mayor) (a)
Attendance at Council and Non-Council Dinners, Functions and Events within the Local Government Area Costs incurred by a person accompanying the Mayor (or Councillor representing the Mayor) will be reimbursed for attending official Council and Non-Council Dinners, Functions and Events within the Griffith Local Government area. The extent of the reimbursement in this section is limited to the cost of the function only.
(b)
Attendance at Dinners Functions and Events outside the Local Government Area Costs incurred by a person accompanying the Mayor (or Councillor representing the Mayor) will only be reimbursed when that person is invited to accompany the Mayor (or Councillor representing the Mayor) when the Mayor is called to attend an official function or perform a ceremonial duty on
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Council’s behalf outside the Council area, but within the State. The extent of the reimbursement in this section is limited to the cost of the function only. Examples could include charitable functions and other functions or award ceremonies to which the Mayor has been invited to represent the council. Expenses will be reimbursed in accordance with the Policy. 2.15.3 Disallowed Expenses for Accompanying Persons Council will not meet expenses associated with the attendance of an accompanying person at:
2.16
1.
Attendance at any conference or event not noted in section 1 above
2.
Any event or function outside the Council area, including interstate and overseas (with the exception of attendance at annual conferences of those bodies noted above)
Care and Other Related Expenses
Council will reimburse a Councillor’s costs for care arrangements including childcare expenses and the care of elderly, disabled and/or sick immediate family members to allow the Councillor to undertake their business obligations. Payment for other related reasonable expenses associated with the special requirements of councillors such as disability and access needs to allow performance of normal civic duties and responsibilities is allowable under this section under Clause 1.6.12 of the Department of Local Government Guidelines For the Payment of Expenses and Provision of Facilities for Mayors and Councillors in NSW (the Guidelines) Expense claims for reimbursement are to be accompanied by an itemised receipt. LIMIT: As per Appendix D – Care and other Expenses
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PART 3: PROVISION OF FACILITIES 3.1
General Provisions
It is recognised that Councillors and the Mayor have specific needs to meet the demands of civic office. Accordingly, Council will provide facilities to Councillors, together with additional exclusive facilities for the Mayor’s use, to allow all Councillors to perform their duties. All equipment and furniture provided under this section shall always remain in the possession of the Councillor during his/her term of office, and shall remain the property of the Council and returned to the Council in good operational order and condition upon ceasing to be an elected member of the Council. Such provision of facilities shall be subject to Section 254A of the Act and any specific resolution of the Council under Section 254A of the Act. The Code of Conduct makes provision about the use of council resources to ensure that councillor expenses and facilities are not used inappropriately. The Code of Conduct provides that council resources must be used ethically, effectively, efficiently, and carefully. Council property including intellectual property, official services and facilities must be not misused by any person or body for private benefit or gain. Councillors must also avoid any action or situation that could create the appearance that council resources are being used inappropriately (Clauses 10.12-10.14 and 1 0.15). 3.2
Private Benefits
Councillors are not entitled to obtain private benefits from the provision of equipment, services and facilities, nor from travel bonuses such as frequent flyer schemes or any other such loyalty programs while on Council business. However it is acknowledged that incidental use of Council equipment and facilities may occur from time to time. In circumstances where other than incidental private use has occurred the Local Government Act 1993 (Section 252) provides for Councillors fees to be reduced by an amount representing the private benefit to the Councillor. Councillors are required to report to the General Manager any significant private use of Council facilities immediately. 3.3
Provision of Equipment and Facilities for Councillors
Council will provide the following facilities and administrative support to Councillors to assist them in the effective discharge of their civic duties. The provision of such equipment will be of a standard deemed by the General Manager as appropriate for this purpose. A person’s re-election is considered to be a personal interest. Official council material such as letter head, publications, websites as well as council services and forums must be not be used for such personal interests. Situations in which the appearance may be given that these are being used for such purposes are also to be avoided (Code of Conduct clause 10.16 refers) The fundraising activities of political parties, including political fundraising events, are considered to be personal interests. Council will not pay expenses or provide facilities to councillors in relation to supporting and/or attending such activities and events. 3.3.1
Monetary Limits for Provision of Equipment and Facilities
Provision of equipment and facilities are allocated a monetary limit where applicable. The limit may reflect an actual limit or be an actual amount aligned to a monthly or annual limit. Refer to Appendix D for all Monetary Limits for Expenses, Equipment Griffith City Council Annual Report 2016/17
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and Facilities. Councillors must adhere to prescribed limits unless otherwise approved by the Mayor or General Manager The following facilities will be made available to all Councillors: 3.3.2
Refreshments
Reasonable refreshments will be provided at Council meetings, and meetings of the Mayor or Councillors with Parliamentary representatives, visiting dignitaries and other delegations. Refreshments be set as per the budget provided for Civic Receptions on an annual basis. LIMIT: As per Appendix D – Refreshments 3.3.3
Stationery
Each Councillor will be provided with a reasonable amount of appropriate stationery to carry out their civic duties, including but not limited to: 1. Mayoral and Councillor Letterhead stationery and envelopes (Crest letterhead with “From the Office of the Mayor and Councillors” typed in header). 2. Name badges 3. Business cards 4. Writing pads and pens 5. Paper and consumables for printers and fax machines LIMIT: As per Appendix D – Stationery 3.3.4
Corporate Dress
Each Councillor will be supplied with two Griffith City Council neckties or scarves, and if requested, a corporate sports coat. LIMIT: As per Appendix D – Corporate Dress 3.3.5
Secretarial Support
Reasonable secretarial/clerical support will be provided to Councillors during normal office hours for work directly related to the duties of office. 3.3.6
Complimentary Tickets
No complimentary tickets will be provided to Councillors for attendance at any Council operated facility other than for official functions as detailed in Appendix F. 3.3.7
Office Equipment
Councillors will be provided with reasonable access to the photocopier and facsimile machine in the Council during normal office hours for work directly related to the duties of office.
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3.3.8
Computers and Peripheral Equipment
Councillors will be supplied with a tablet computer (a tablet computer, or a tablet, is a mobile computer, larger than a mobile phone or personal digital assistant, integrated into a flat touch screen and primarily operated by touching the screen rather than using a physical keyboard) set up to enable internet access, emailing and processing of correspondence and access to Council business papers, minutes, policies and other Council records. All requisite software will be installed on that device. Councillors will be allocated each month, 8GB of data (3/4G). Notification to the device will be provided if the monthly allocated data limit is being reached or exceeded Councillors will also be supplied with a printer upon request. LIMIT: As per Appendix D – Computers and Peripheral Equipment 3.3.9
Communication Expenses
There is no provision for Councillors to produce and disseminate personalised pamphlets, newsletters and the like. 3.4
Provision of Additional Facilities for the Mayor
In addition to the facilities provided to all Councillors, Council will provide a number of specific facilities to the Mayor. 3.4.1
Vehicle
A suitable vehicle will be made available to the Mayor (at the same level as provided to the General Manager) with all associated expenses (fuel, insurance, registrations and maintenance) to be met by Council. The vehicle is for use by the Mayor for all official, executive and social duties connected with the Office of the Mayor, accounting for some private and personal use in accordance with the provisions of Clause 3.4.2. 3.4.2
Log Book
A log book must be kept for a 12 week period recording all private usage and submitted to Council by the Mayor within 12 months of his/her election. If private usage is greater than 25% of the vehicle use the kilometres greater than 25% will be reimbursed to Council as considered significant private use. The reimbursement will be per ATO travel guidelines. 1) Council Owned Vehicle – based on the three month log a monthly invoice will be sent to the Mayor for the estimated monthly kilometres greater than 25% of the vehicle use (significant private use). 2) Annual Amount for Private Motor Vehicle Owned by the Mayor – based on the three monthly log kept by the Mayor, the Mayor's monthly payment for the provision of the motor vehicle will be reduced every month by the estimated monthly kilometres greater than 25% of the vehicle use (significant private use).
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3.4.3 Physical Impairment causing use of Private Vehicle for Mayoral Duties Clause 1.6.12 of the Department of Local Government Guidelines for the payment of expenses and provision of facilities for Mayors and Councillors in NSW (the Guidelines) provides that policies should take into account of and make reasonable provision for the special needs of councillors to maximise participation in the civic duties and business of council, including provision for councillors with disabilities. With this principle in mind the following is to be provided to the Mayor in the event that the Mayor determines to utilise his/her own private disabled modified vehicle in lieu of utilising a Council provided vehicle: Should the Mayor choose not to utilise the Mayoral vehicle, Council will pay an annual amount of $15,000 (indexed annually to the transportation CPI index) payable monthly to the Mayor, to utilise his/her own private vehicle. This represents the cost to Council of the use and maintenance of the vehicle. This amount is based upon on the annual cost to Council of providing a Mayoral vehicle (which is at the same level as the General Manager) as assessed by Council’s Fleet Services Manager less the estimated cost of private use (assessment 2008 see Appendix E). 3.4.4 Refreshments Reasonable provision of refreshments for the Mayor’s Office and Civic and Mayoral Receptions. LIMIT: As per Appendix D – Refreshments 3.4.5 Mobile Telephone The Mayor will be provided with an appropriate mobile telephone and/or communications device for use in relation to official duties of the office of Mayor. LIMIT: As per Appendix D – Telecommunications 3.4.6 Corporate Credit Card The Mayor will be provided with a Corporate Credit Card for Council related business pursuant to the provisions of this Policy to a maximum monthly amount. LIMIT: As per Appendix D – Corporate Credit Card 3.4.7 Secretarial Support The Mayor will be provided secretarial support, including telephone and reception duties, word processing and the organisation of receptions. PART 4: OTHER MATTERS 4.1
Acquisition and Return of Facilities and Equipment by Councillors
The property provided to Councillors remains the property of Council. Councillors must return all the property promptly on completion of the term of office, extended leave of absence, at any time at the request of the General Manager or at the cessation of their civic
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duties. Failure to return information technology items within the required timeframe will result in the items being remotely disabled and disconnected. Councillors may purchase Council equipment previously allocated to them at the cessation of their duties or when equipment is to be replaced. The sale of such equipment should be at a fair market price or written down value, whichever is the higher. 4.2
Gifts or Benefits
The Council Policy “GC-CP-414 Gifts & Benefits” provides instruction for Councillors in regard to managing offers of gifts and benefits and is designed to appropriately guide whether an offer of a gift or benefit should be refused or accepted, and if accepted, how to manage that acceptance. Fundamental to this policy is the “Gifts and Benefits Declaration Form” and the “Gifts and Benefits Register” for the declaration and recording of the management of offers of gifts or benefits. In circumstances where it is appropriate for councillors to give a gift or benefit (for example, on a council business related trip or when receiving visitors), these gifts and benefits should be of token value and in accordance with Council’s Code of Conduct (GC-CP-404). For clarification on what token gifts and benefits are see the Code of Conduct Part 5. Exceptions None Legislation None Policy History Revision Number
Date of Adoption/Amendment
Minute Number
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
17/09/02 14/01/03 24/05/05 0260 0394 0297 11/05/10 13/7/10 23/11/10 12/07/11 27/03/12 11/12/12 23/11/13 11/11/14 11/09/15
16
25/11/2016
729 25 0172 14/08/07 30/09/08 22/09/09 0139, 142 0239 0398 0219 0086 0356-0365 0374-0388 393 15/241 11/08/2015 16/307 25/10/2016
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APPENDIX A REIMBURSEMENT OF EXPENSES – COUNCILLORS CLAIM FORM Councillors Name: __________________________________________________ Claim for expenses incurred during a trip to ……………………………………………………………………………………………for ………………………………………………………………………………….….………... between the dates ………………………….................................................................... Attendance fee
$…………………………
Travel
$…………………………
Accommodation
$…………………………
Meals
$…………………………
Total Claimed
$…………………………
Note: All invoices / receipts are to be attached to this return)
Councillor’s signature:……………………………………………………….……………
RECEIPT I acknowledge receiving the sum of $………………………. for the above claim. Signature of Councillor:
_________________________________________
Date:
_________________________________________
Note: Councillors are required to submit their application for reimbursement for expenses within 60 days of the date of the expenses being incurred (Refer Clause 2.3.2 Time Limit for Claiming Expenses).
OFFICE USE ONLY Has this event/meeting been declared by the Mayor and General Manager as an authorised event?
□ Yes □ No
Authorised by: _________________________ Date:
_________________________
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APPENDIX B
TRAVEL CLAIM FORM - COUNCILLORS
Councillors Name: _____________________________________________________ Claim for travelling expenses for attending ________________________________________________________ Event/ Meeting held on ______________________________________________________________ Distance travelled: _____________________________________________________
Vehicle & amount claimed: (In accordance with the Local Government State Award)
□
Under 2.5 litre @ *¢ per kilometre =
$
□
Over 2.5 litre @ *¢ per kilometre =
$
(please tick correct vehicle)
Signature of Councillor: ___________________________________________
Date:
___________________________________________
* As per Local Government State Award Monetary Rates Note: Councillors are required to submit their application for reimbursement for expenses within 60 days of the date of the expenses being incurred (Refer Clause 2.3.2 Time Limit for Claiming Expenses)
OFFICE USE ONLY Has this event/meeting been declared by the Mayor and General Manager as an authorised event?
□ Yes □ No
Authorised by: _________________________ Date:
_________________________
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APPENDIX C COUNCILLORS CLAIM FOR THE REIMBURSEMENT OF INCIDENTAL EXPENSES Councillors Name: __________________________________________________ Claim for expenses between the dates….…....................................and……….………………. for……………………………………..……………………………………………………………… Expense Description: …………….…….$…………………
……………………………………..
Expense Description: ……………….….$…………………
……………………………………..
Expense Description: ……………….….$…………………
……………………………………..
Expense Description: ………….……….$…………………
……………………………………..
Expense Description: ……………….….$…………………
……………………………………..
TOTAL CLAIMED
$
Signature of Councillor: ___________________________________________ Note: All invoices / receipts are to be attached to this return)
RECEIPT I acknowledge receiving the sum of $……………….. for the above claim. Signature of Councillor: ___________________________________________ Note: Councillors are required to submit their application for reimbursement for expenses within 60 days of the date of the expenses being incurred (Refer Clause 2.3.2 Time Limit for Claiming Expenses) OFFICE USE ONLY Has this event/meeting been declared by the Mayor and General Manager as an authorised event?
□ Yes □ No
Authorised by: _________________________ Date:
_________________________
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APPENDIX D MONETARY LIMITS Doc Ref
Section Name
Expenses Type
3.3.1
Refreshments
Civic Receptions
3.4.4
Refreshments
Meetings
3.3.2
Stationery
Letterhead, business cards, envelopes, printer paper
Reasonable amounts
3.3.3
Corporate Dress -
Council Ties/Scarves
Each Councillor supplied with 2 GCC ties or scarves
Blazer
Corporate Blazer up to value of $250
To be purchased from a local retailer.
3.3.8
Computers & Peripheral Equipment
At Cost
Telephone
Comment As per Civic Receptions Annual Budget
Tally maintained per Councillor for inspection
Tablet Computer
Actual
Supplied
GCC IT Department to approve model for compatibility & purchase price
Printer
Actual
Reasonable value on request
GCC IT Department to approve model for compatibility & purchase price
8GB per month
Device receives notification when limit about to be reached or exceeded.
Mayor provided for official duties
GCC IT Department to approve model for compatibility & purchase price
Data (3/4G)
3.4.5
Limit Amount
Mobile Phone (Mayor)
Actual
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2.1.4
Telephone
Telephone Calls (include mobile and landline)
Incidental and/or Out of Pocket Expenses incurred during Conferences and Seminars and for travel outside the LGA
Actual up to monthly limit
$30 per month - Mobiles $10 per month - Landline
Actual up to daily limit of $100
$100 day
Expenses in this category may include: • Reasonable telephone, facsimile or internet usage related to Council business • Parking • Tolls • Laundry • Refreshments • Any optional activity in a conference program (but excluding any pre or post conference activities) Expenses not reimbursed in this category • Alcohol not consumed as part of a meal
2.5.4, 2.5.5.2, 2.9.1.1
Sustenance
Meal
Actual up to daily limit of $120
Breakfast $28 Lunch $40 Dinner $80
Accommodation
Accommodation
Actual up to daily limit
1. $300 per night
Griffith City Council Annual Report 2016/17
•
Reasonable lunches, dinners and other meals incurred whilst travelling to or from a Conference • Other meals during a Conference but not included in registration fees • Meals incurred during travel outside the LGA 1. Capital Cities (e.g. Sydney, Canberra)
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2.5.4, 2.5.5.3, 2.8, 2.9, 2.10
2.8.2
Travel
Use of Private Motor Vehicle
Air Travel
Economy
2. $250 per night
2. Regional Cities (e.g. Wagga, Wollongong)
3. $200 per night
3. Country
Actual within reason
Travel arrangements must be approved by the Mayor
Rail Travel
Actual within reason
Taxi
Actual within reason
Bus
Actual within reason
Parking
Actual within reason
Road Tolls, Parking
Actual up to daily limit
Up to $100 per day
Payment
Per km allowance
Claim as per km allowance as set by LG State Award at date of travel
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Only of Council vehicle not otherwise available
Page 117
Road Tolls, Parking
Actual up to daily limit
Up to $100 per day
2.16
Care and Other Related Expenses
Actual up to annual limit
$2,000 per annum per Councillor
2.12
Legal Assistance for Mayor and Councillors
Cost of Service
As determined by Council Resolution
2.15
Spouse & Partner Expenses
Actual
3.4.1, 3.4.2 & 3.4.3
Mayoral Vehicle
Actual
3.4.6
Mayoral Corporate Credit Card
Actual
Same level as General Manager
$5,000 per month
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APPENDIX E Assessment of Motor Vehicle amount for Mayor An assessment of the annual cost of providing a Mayoral vehicle was conducted by the Fleet Services Manager in 2008. This assessment concluded the annual cost to Council of providing this type of vehicle is $20,000 per annum and the initial amount of $15,000 factors in a calculation of 75% Council use and 25% private use in accordance with Section 252(2) of the Act. If the private use of the Mayor’s vehicle exceeds 25% of the total usage of the vehicle the Mayor is required to report this to the General Manger in accordance with Clause 1.10 of this policy and the Mayor will be charged the difference accordingly. The method of doing this will be via a log book (per Section 2.3.1B) maintained by the Mayor for a 12 week period within the first 12 months of being elected into the role of Mayor.
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APPENDIX F Payment of Mayor attendance at Council and non-Council Dinners, Functions and Events
Payment of Councillors attendance at Council Dinners, Functions and Events
Payment of Councillors attendance at non-Council Dinners, Functions and Events
Attendance at non-Council Dinners, Functions and Events to be determined on an individual basis by the Mayor and
General Manager Council Dinners, Functions and Events (includes Council Committee events) (Examples - FOG Italian Long Table Dinner, Australia Day, Freeman of the City Dinners, Facility Gala Events)
Events which have been part-funded or partsponsored by Council (Examples - Cycle Club Dinner, Inland Tourism Awards Dinner)
Annual events organised by local Service Clubs, Not-forProfit organisations, schools, charities (Example Changeover Dinners, Don Mackay Churchill Fellowship, Salami Festival, Abruzzo Luncheon, School Presentations Days/Nights)
Other events organised by local Service Clubs, Not-forProfit organisations, Schools, Charities (Examples - Charter Nights)
Events Councillors are invited to outside of the Griffith LGA (Examples - Sir John Monash Dinner Jerilderie, SIRENS Fundraising Events)
Official openings of local landmarks and facilities (Sikh Temple, Monument Unveilings)
Attendance at non-Council Dinners, Functions and Events to be determined via
report to the Ordinary Meeting of Council
Political Party Fundraising Events
Attachment: Councillor Payment of Exp and Provision of Facilities Griffith City Council Annual Report 2016/17
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Section 9 Integrated Planning & Reporting Framework Griffith City Council Annual Report 2016/17
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Integrated Planning & Reporting Framework The Office of Local Government implemented the Integrated Planning and Reporting Framework with the objective of improving delivery of services to the community by councils. The framework requires councils to integrate all of their plans together with the objective of delivering services for the community through streamlining Council operations and ensuring optimal use of resources. Under the guidelines every council is required to prepare the following documents:
Community Strategic Plan for at least the next ten years
Delivery Program for four years
Operational Plan annually
Resourcing Strategy made up of the following: Workforce Management Plan Long Term Financial Plan for at least ten years Asset Management Plan
Community Strategic Plan – “Growing Griffith 2030” The purpose of the Community Strategic Plan is to identify the community’s main priorities and aspirations for the future and to plan strategies for achieving these goals. While a council has a custodial role in initiating, preparing and maintaining the Community Strategic Plan it is not wholly responsible for its implementation. Other partners such as State agencies and community groups may also be engaged in delivering the long term objectives of the Plan. Essential elements for the Community Strategic Plan include:
A community vision statement
Strategic objectives for the community that address social, environmental, economic and civic leadership issues identified by the community
Strategies for achieving each objective
The Community Strategic Plan must identify assessment methods for determining whether the objectives are being achieved.
Delivery Program The Delivery Program is a statement of commitment to the community from each newly elected Council. The Delivery Program outlines the principal activities to be undertaken by Council to implement the strategies established by the Community Strategic Plan within the resources available under the Resourcing Strategy over the four year term of Council. Essential elements for the Delivery Program include:
Directly addresses the objectives and strategies of the Community Strategic Plan and identifies principal activities that Council will undertake in response to the objectives and strategies
The Delivery Program must inform and be informed by the Resourcing Strategy
Sect Integrated Planning and Reporting Framew The Delivery Program must address the full range of Council operations Griffith City Council Annual Report 2016/17
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The Delivery Program must allocate high level responsibilities for each action or set of actions
Financial estimates for the four year period must be included in the Delivery Program.
Operational Plan The Operational Plan has been incorporated in the 2013/14 – 2016/17 Delivery Program. It specifies individual projects and activities that will be undertaken during the financial year to achieve the outcomes stated in the Delivery Program. Essential elements of the Operational Plan include:
The Operational Plan must be prepared as a sub-plan of the Delivery Program
It must directly address the actions outlined in the Delivery Program
It must identify projects, programs or activities that Council will undertake within the financial year towards addressing these actions
The Operational Plan must allocate responsibilities for each project, program or activity
It must identify suitable measures to determine the effectiveness of the projects, programs and activities undertaken
The Operational Plan must include a detailed budget for the activities to be undertaken in that year.
Resourcing Strategy The Community Strategic Plan, the Delivery Program and Operational Plan is supported by a Resourcing Strategy. The Long Term Financial Plan, the Workforce Management Plan and the Asset Management Plan combine to form Council’s Resourcing Strategy. The Long Term Financial Plan provides information about the affordability and the financial sustainability of Council to address its current and future needs. The Long Term Financial Plan is used to inform decision making during the development of the Delivery Program and must be for a minimum of ten years. The Workforce Management Plan is developed to address the human resourcing requirements of Council’s Delivery Program and must be for a minimum of four years. The Asset Management Plan informs on the current condition and ability of the community assets that exist for delivery of services to the community. Council must account for and plan for all the existing assets under its ownership and any new asset solutions proposed in its Delivery Program. The Asset Management Strategy/Plans must be for a minimum timeframe of ten years. All these integrated plans ensure that Council delivers the expressed levels of service to its community through optimal utilisation of its resources.
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Annual Report Council’s Annual Report is a summary of Council’s performance and achievements during the preceding year. The Annual report publishes data on the objectives outlined in ‘Growing Griffith 2030’, Council’s Delivery Program and Operational Plan to track progress towards achieving the community’s vision. The Annual Report focuses on Council’s implementation of the Delivery Program and Operational Plan and also includes some information that is prescribed by the Local Government (General) Regulation 2005. End of Term Report This document is prepared at the end of each Council’s four-year term to report Council’s achievements in implementing the Community Strategic Plan over the previous four years. This can be viewed via the following link: End of Term Report 2012-2016
Integrated Planning and Reporting Framework
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2016/17 Operational Plan Actions, Performance Measurers & Achievements for the Year Council’s Community Strategic Plan, Growing Griffith 2030, was developed around four core themes: Leadership Love the Lifestyle Valuing our Environment, and Growing our City The actions, responsibilities, performance measures and achievements for this financial year, relating to these core themes are outlined as follows.
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Delivery Program and Operational Plan Annual Report 2016/17
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Civic Leadership Provide clear and transparent communication to the local community on matters in which it is concerned. Develop and implement a range of effective communication processes incorporating traditional and emerging technologies. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Utilise adopted communication strategy which encompasses community newsletters, media releases, radio and television segments, local print media and electronic media.
C1.1.1.1
Utilise communication strategy to incorporate social media processes and emedia options.
Community is able to access information on Griffith City Council activities electronically 24 hours a day. Regular newsletters advising of Council activities via print and electronic means.
Corporate Communications Officer
The Council Communication Strategy undergoes continuous development to ensure Council information is released to the broadest audience. Current methods include COG, Council Advertisements, Media Releases and social media. Council's weekly Council Catch Up in The Area News has been successful in keeping the community up to date and allows for each Councillor to address the community. In addition Facebook is a popular tool across Council to inform residents of Council activities.
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DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Implementation and continued monitoring of the communication strategy – ongoing.
C1.1.2.1
Implementation and continued monitoring of the communication strategy.
Communication strategy is developed to incorporate elements of social media. Number of people visiting the Council website. Number of people signed to Facebook. Number of hits.
Corporate Communications Officer
Council is continuing to use social media, website, COG, consultation sessions, traditional media (print, radio and television) to communicate and engage with the community. Council's Facebook page currently has 3,550 likes and increases each week. The weekly reach is 3,700 people on average. 28 Media Releases sent out with a 100% coverage rate.
Retain a contemporary and proactive website presence allowing two way communications into target markets.
C1.1.3.1
Maintain a contemporary and proactive website.
Weekly review and update of website data. Social media commentary is responded to within 48 hours.
Corporate Communications Officer
Council's new website has been developed and is in the process of being finalised. The new site is compliant with all new legislation and is mobile responsive. Following this, the roll out will occur for the other sites across Council.
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Educate staff and community on the processes of Council’s adopted Community Engagement Strategy. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Program workshops for staff and councillors to inform of options for engaging the community e.g. utilising resources such as online consultation program.
C1.2.1.1
Workshops and community engagement strategies implemented as required.
Number of Workshops held for staff and Councillors.
Manager Executive Services
The Community Engagement Strategy was reviewed and adopted by Council in 2016 in preparation for a new term of Council and the review of Integrated Planning & Reporting Documents.
Implement as part of the staff and councillor induction processes.
C1.2.2.1
Community engagement methodologies incorporated into Council decision making when required.
Practice consistent with strategy. Number of facilitated community forums for Councillors to engage with community per quarter.
Manager Executive Services
The Community Engagement Strategy has been utilised for projects requiring community input. The Strategy enables staff to develop an effective means of communicating with the community and ensures that target groups are included and that responses can be incorporated in the decision making process.
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Adequately resource communication and engagement processes throughout the organisation. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Ensure adequate resources are provided to staff and councillors.
C1.3.1.1
Information sessions provided to councillors and staff on communication and community engagement strategies.
Community awareness of Council activities is measured through annual community satisfaction surveys. Increased participation in Community Survey to be scheduled in line with review of CSP (180 in 2013).
Manager Executive Services
Councillors and staff were involved in the review of the Communication and Engagement Strategies to ensure consistency and awareness of the Strategies.
Ensure adequate resources are provided to staff and councillors.
C1.3.1.2
A dynamic and proactive online presence is created and regularly updated.
Councillors and staff understand and utilise the processes and options for communication and community engagement.
Corporate Communications Officer
Council's online presence is strong and well maintained. Website is updated daily, social media used at least 5 days per week. Social media monitored daily to resolve issues within the community.
Ensure agenda and relevant information is reviewed prior to meetings. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
All Council meeting agendas to be available by Thursday preceding the Council meeting.
C1.4.1.1
Business papers prepared and distributed electronically for Councillors and available on website for the public.
100% of business papers available to public and Councillors at least 5 days prior to the Council meeting.
Manager Executive Services
100% of Business Papers were delivered via "Hub" app to Councillor iPads and posted to the Council website by the Thursday preceding the Council Meeting.
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Be well informed about current issues that impact our community. Council review the role of the proposed Community Reference Panel and existing community groups to garner information about relevant issues. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Database of interested community members is developed.
C2.1.1.1
Community input achieved through Committees and other engagement processes.
Community Opinion Group (COG) promoted and utilised. Number of COGs per quarter. Vacancies for community and stakeholder members of Committees are filled. Special interest reference groups established and active.
Manager Executive Services
The Council Committee structure was reviewed and adopted by the new Term of Councillors over October December 2016. New community members of Council Committee were appointed in February 2017 and Committee Meetings have commenced.
Community Reference Panel is consulted on a range of key projects and issues impacting the community. See C3.1
C2.1.2.1
Establish protocols for engaging with community members utilising the endorsed GCC Community Engagement Strategy.
Community Opinion Group (COG) operating as a reference panel. A variety of community engagement tools utilised. Special interest reference and discussion groups established.
Manager Executive Services
A number of Working Groups and "Friends of" Groups have been established in 2017 to complement the Council Committee Structure. Meetings of the Committees, Working Groups and "Friends" has commenced.
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Regularly review local and national media. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Regularly monitor media coverage by engaging media monitoring service and provide regular updates to staff and councillors regarding media policies and process.
C2.2.1.1
Access available to established media monitoring service and distributed to staff and councillors.
Updates are provided to Councillors and staff on media coverage.
Manager Executive Services
This activity has no resource allocation and has not been progressed.
Council and committee agendas and minutes are prepared and distributed in a timely fashion in electronic and printed form. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
All Council agendas and minutes distributed to councillors via electronic means.
C2.3.1.1
Council meeting agendas and minutes distributed to Councillors electronically.
100% of agendas distributed by Thursday preceding Council meeting and minutes distributed by Friday following meeting.
Manager Executive Services
Council Agendas are distributed by the Thursday preceding the Council meeting. Meeting Minutes are distributed by the Friday following the Meeting using the "Hub" app. Minutes and Agendas are also available on the Council website.
All Council Committees and minutes are available on public website.
C2.3.2.1
Committee minutes published on Council website
Council Minutes available on website within 72 hours of Council Meeting.
Manager Executive Services
All Council Committees Agendas and Minutes are available on the Council website.
All Council Meeting Agendas and Minutes are available on public website.
C2.3.3.1
Council meeting agendas and minutes published on Council website.
100% Council meeting agendas and minutes available on Council website.
Manager Executive Services
100% of Council Meeting Agendas and Minutes are available on the Council website.
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Mentor and support potential leaders from diverse backgrounds and age groups to ensure adequate community representation. Council review the role of the proposed Community Reference Panel as a ‘training ground’ for civic office. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Invite members of Community Reference Panels to be involved in Council’s Committees. See also C2.1
C3.1.1.1
Vacancies on Council committees are forwarded to COG members according to identified interests and advertised as required.
N/A
Manager Executive Services
Community Reference Panel - not established. The community has representation on Council Committees. Members are sought by advertisement in local media and via contact with previous Committee members.
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Develop mentoring processes to encourage and guide involvement in Local Government activities. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Develop and implement a volunteer information and recruitment program.
C3.2.1.1
Review and update existing processes for engaging with volunteers. Volunteer training workshops for committee members.
Volunteer recruitment strategy is developed and implemented. Volunteer register is promoted to community. Community members register as volunteers for Council and community events.
Community Development Coordinator
Council has registered with Timebanking. Timebanking is a community program that enables the voluntary exchange of services between members and agencies. Timebanking encourages volunteering and supports the volunteers through exchange of volunteering hours. The Timebanking website allows easy access for individuals, businesses and agencies to register and support community functions as well as individuals with access to a broader skill set.
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Council review the role of the Youth Advisory Committee and pursue alternative engagement practices. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Young people engaged via forums at a variety of locations.
C3.3.1.1
Communities Committee monitor youth engagement strategies.
Youth Engagement Strategy completed.
Community Development Coordinator
Council has engaged with young people through the 'Youth Committee' which is an independent committee outside Council to organise youth events. The Youth interagency group consisting of members from youth organisations and Chaired by Council has engaged with service users from individual agencies. The draft Youth Engagement Strategy requires further changes.
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To advocate on behalf of the community with State and Federal authorities. Actively engage with State and Federal agencies/governments to develop and maintain ongoing dialogue on issues of local importance. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Ongoing liaison with State and Federal agencies through the development and implementation of a government interagency process.
C4.1.1.1
Meetings attended with State and Federal agencies delivering services to the Griffith community.
Information on current programs being delivered is available to Councillors and community. Meetings are held and attended by Council staff.
Community Development Coordinator
A strong working relationship and ongoing engagement with State and Federal agencies has been undertaken this year to address long term unemployment, financial disadvantage to build community engagement and social fabric.
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Develop strategies to positively impact in the areas of education, health, employment, community safety, infrastructure, transport and housing. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Actively seek and apply for targeted external funding or provide support to other local agencies to deliver programs relating to education, health, employment, community safety, infrastructure, transport and housing.
C4.2.1.1
Funding opportunities are explored with eligible organisations to work in partnership to deliver services to the Griffith community.
Success in exploring funding opportunities for the delivery of services and programs.
Community Development Coordinator
Funding secured for Council and in partnership with nongovernment agencies that target education, health, community safety and inclusion. Council's Community Grant program and ClubNSW local grant programs have provided monies to various organisations. 28 organisations received funds from Council = $74,000.00 through Community Development. Council received $50,000 for MyFEST, $15,000 for the relocation of the Liberty Swing , $8000 -CDAT funding and $7500 for Aboriginal Celebrations and $15,000 for Timebanking
Griffith City Council Annual Report 2016/17
Page 137
Provide support and assistance, where possible, to organisations wishing to deliver services and programs locally to address identified needs, such as the Community Working Party’s Social Action Plan. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Encourage greater involvement for the Aboriginal Community.
C4.3.1.1
Aboriginal Liaison Officer to promote opportunities for involvement of Aboriginal people.
Aboriginal people represented on Communities Committee and other advisory groups. Representatives of Aboriginal community consulted over projects of common interest.
Community Development Coordinator
Draft Aboriginal Protocols developed in consultation with Griffith Local Aboriginal Lands Council and the Aboriginal Community Working Party. Funding received to delivered significant Aboriginal celebrations such as Sorry Day and NAIDOC Week. Aboriginal Social Plan under review. Aboriginal culture and history captured regarding Warangesda Mission and soldiers enlisted during first and second world wars.
To provide a governance role in the continuous development of the City of Griffith Provide efficient and contemporary internal services to ensure needs are met. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Customer focus review implementation strategy in place.
C5.1.1.1
Incomplete actions from Customer Focus Review Strategy finalised.
Achievement of agreed service level standards.
Director - Sustainable Development
Progress on incomplete actions arising from the Customer Focus Review continues, with more still to be achieved.
Griffith City Council Annual Report 2016/17
Page 138
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Council’s internal services are delivered in line with Promoting Better Practice guidelines as issued by Division of Local Government, Ombudsman and in accordance with Council policy. Services including Information Technology, Finance, Administration, Governance, Human Resources, Central supply, Customer service Fleet Management, Compliance, Fire Protection.
C5.1.2.1
Implement recommendations from Customer Focus Review.
Recommendations implemented by June 2017.
Director - Sustainable Development
Customer service Team has demonstrated continuous improvement over the reporting period. Further improvement to the customer interface is expected with the commencement of a dedicated customer service position for planning and development.
Council’s internal services are delivered in line with Promoting Better Practice guidelines as issued by Division of Local Government, Ombudsman and in accordance with Council policy. Services including Information Technology, Finance, Administration, Governance, Human Resources, Central supply, Customer service Fleet Management, Compliance, Fire Protection.
C5.1.2.2
Implement recommendations as included in the external “Review of Council Readiness for Best Value Reviews” as adopted by Council.
Finalise implementation of recommendations by June 2017.
General Manager
New Community Strategic Plan "Guiding Griffith"2040" adopted
Griffith City Council Annual Report 2016/17
Page 139
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Council’s internal services are delivered in line with Promoting Better Practice guidelines as issued by Division of Local Government, Ombudsman and in accordance with Council policy. Services including Information Technology, Finance, Administration, Governance, Human Resources, Central supply, Customer service Fleet Management, Compliance, Fire Protection.
C5.1.2.3
Implement recommendations from Roads Services Review.
Recommendations implemented by June 2017.
Director - Infrastructure & Operations
Of the thirteen recommendations all have been commenced and seven have been completed. There will be some recommendations that will continue to be implemented over the next three years as the design and works team coordinate the rolling works program and improve procedures, processes and checklists.
Ensure accountability measures for good governance are in place and adhered to. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Ensure appropriate Internal Audit program is maintained at Griffith City Council.
C5.2.1.1
Annual internal audit plan developed each year.
Internal Audit Strategic Plan identifies number of projects per year. Internal Audit recommendations are communicated and actioned within 12 months. Internal Audit Plan adopted by Internal Audit Committee on an annual basis.
Manager Executive Services
A Strategic Internal Audit Plan is developed by the Internal Audit Committee at the start of the term of the Committee and is reviewed annually.
Griffith City Council Annual Report 2016/17
Page 140
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Ensure statutory reporting e.g. Annual Report, Internal Planning and Reporting Framework reporting complies within statutory deadlines.
C5.2.2.1
Prepare all statutory reporting requirements in accordance with required timeframes.
Provide quarterly Key Performance Indicators reports to Council. Integrated Planning and Reporting Framework requirements met annually. Provide Annual Report to the community based on the set performance targets. Annual Report to DLG by 30 November annually.
Manager Executive Services
Statutory reporting (including Annual Report, Internal Planning and Reporting Framework Reporting documentation) completed within statutory deadlines.
Ensure effective animal control and regulate parking in key areas such as school zones, disabled zones and timed parking areas.
C5.2.3.1
Undertake daily patrols of car parking areas on a rotating system.
School Parking patrols conducted daily. Parking patrols conducted systematically. Number of parking PINS issued. Number of school PINS and number of animal PINS issued.
Compliance Coordinator
School Parking patrols conducted daily. Restricted Parking patrols conducted systematically. Project to review animal registrations in the city undertaken.
Ensure effective animal control and regulate parking in key areas such as school zones, disabled zones and timed parking areas.
C5.2.3.3
Provide compliant companion animal handling facility.
Construction of new animal handling facility.
Compliance Coordinator
New Griffith Pound & Animal Handling Facility opened in April 2017. Animal adoptions increase with use of social media to advertise animals available and suitable for adoption. Contracted Parking Officer continuing on regular monthly basis to ensure restricted parking compliance.
Griffith City Council Annual Report 2016/17
Page 141
To partner with organisations to facilitate the delivery of required services to the Griffith community. Identify opportunities for external funding for projects and programs that will positively impact the local community. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Ongoing research into grant opportunities from appropriate funding bodies that meet the requirements of the Community Strategic Plan.
C6.1.1.1
Maintain a grant information library to assist in researching and applying for appropriate grants. Distribute grant information and opportunities to relevant staff on a regular and systematic basis.
Prepare and distribute a monthly grants report to Senior Management Team and distribute grant opportunities to staff within seven working days of becoming available.
Finance Manager
Grants report presented monthly to Senior Management Team, grant opportunities distributed when identified. Council staff in control of this area have a network of grant funding bodies that are subscribed to and also have a system in place that staff notify of any specific grants in their area to the designated grants officer. A strategic grants reporting register is maintained of all active grant opportunities and reported as part of the SMT Operational Meeting papers.
Griffith City Council Annual Report 2016/17
Page 142
Implement the strategies of the Strengthening Basin Communities Project (SBC) strategies. DP Action
Action Code
Action
Investigate and provide options to implement projects from the Economic Development Strategy. See D2.7 and D5.2
C6.2.1.1
See D2.7 and D5.2
Performance Measure
Responsibility
Comment
Director - Sustainable Development
Council's Economic Development unit continue to investigate and provide options to implement projects to stimulate economic development in the Griffith LGA.
Integrate the core themes, to ensure realistic and achievable goals are set. Provide adequate resources to plan and monitor activities and strategies across the organisation and the community. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Develop an Operational Plan annually.
C7.1.1.1
Annual Operational Plan (budget) prepared and adopted by 30 June each year.
Operational Plan (budget) adopted by Council by 30 June 2015.
Director - Business, Cultural & Financial Services
The 2017/18 Annual Operational Plan (Budget) has been completed and adopted by Council in June 2017.
Griffith City Council Annual Report 2016/17
Page 143
Love the Lifestyle Create accessible and safe, liveable places. Promote positive health aspects of Active Transport options. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Seek appropriate funding to implement the actions and priorities outlined in the Pedestrian Access Mobility Plan and footpaths/Cycleway Strategy.
L1.1.1.1
Apply for relevant grant funding opportunities to undertake construction of footpaths and cycleways.
Successful grant application. Review of pedestrian access and mobility plan. (PAMP).
Director - Infrastructure & Operations
Successfully completed projects associated with 2016/17 funding and successfully obtained future funding for 2017/18. Internal review of the Pedestrian Access and Mobility Plan (PAMP) is completed and prepared for external stakeholder consultation in 2017/18.
Griffith City Council Annual Report 2016/17
Page 144
Develop and implement the strategies of the Hands Off Griffith Community Crime Prevention Plan DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Community Crime Prevention Plan implemented.
L1.2.1.1
Community Crime Prevention Plan implemented.
Actions from Community Crime Prevention Plan implemented.
Community Development Coordinator
Various partnerships with local services delivered community projects to reduce risk of harm for residents. Attendance and participation in the Police and Aboriginal Consultative Committee and Local Community Precinct meetings.
Finalise and implement the recommendations of the Playground Strategy and Plans of Management for Parks and Reserves. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Implement the Playground Strategy and seek funding for implementation.
L1.3.1.1
Implement the Playground Strategy. Apply for relevant grants.
Actions from Playground Strategy implemented.
Planning & Environment Manager
Implementation forms part of the 10 year financial year plan.
Maintain and renew playgrounds to an agreed service standard.
L1.3.2.1
Manage and maintain playgrounds to agreed service standard.
Playground Safety inspections are carried out as per the schedule and records are kept.
Parks & Gardens Manager
Documented inspections of all council playgrounds has been undertaken and ongoing. The installation of the new playground equipment at Mallee Park Nericon has been completed.
Maintain and renew playgrounds to an agreed service standard.
L1.3.2.2
Implement Playground Strategy where adopted in accordance with the budget.
Construct playgrounds to available budget and in accordance with playground strategy.
Parks & Gardens Manager
Completion of the new playground at Mallee Park Nericon. Upgrading of selected playgrounds is ongoing.
Griffith City Council Annual Report 2016/17
Page 145
Further develop and implement the strategies of the Griffith Community Action Plan 2010 in partnership with State and Federal government agencies. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Community Action Plan priorities referenced in Council strategies.
L1.4.1.1
Liaise with stakeholders on Council’s role in implementing the Griffith Crime Prevention Strategy.
Council’s obligations to the Griffith Crime Prevention Plan are progressed.
Community Development Coordinator
Overall crime statistics have reduced for Griffith. See BOCSAR webpage
Work with key stakeholders to develop realistic and achievable mechanisms to mitigate and alleviate safety issues from built and natural impacts. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Ensure Council’s planning and design account for safety issues.
L1.5.1.1
Council's planning recognises natural impacts and Safer By Design Principles.
Project designs observe Safer by Design and Crime Prevention Through Environmental Design principles.
Planning & Environment Manager
This is ongoing and standard procedure and should be viewed as completed.
Provide, maintain and monitor safe assets, facilities and services. Review the passive surveillance provided by CCTV throughout the Central Business District. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
CCTV requirements revised and funding sought for implementation.
L2.1.1.1
Costs estimated for CCTV upgrades. Grant applications submitted.
Funding application made for CCTV upgrades.
Planning & Environment Manager
Completion towards end of July early August
Griffith City Council Annual Report 2016/17
Page 146
Develop and implement a detailed asset management and replacement program. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Implement Strategic Maintenance Module for capital road works and road asset inspections.
L2.2.1.1
Implement Strategic Asset Management module to enable programming of inspection programs and capital works.
Inspections and capital works set within the Strategic Maintenance Module of the asset management system by June 30 2016.
Asset Management Coordinator
The Strategic Asset Maintenance module has been configured to cover all essential functions of the aging Road Sealing Database. It is expected to provide a direct link between the resealing works and Council's Asset Management System that will enable more efficient recording and reporting of resealing works. Development is almost complete and it is expected to be put in use in the first quarter of the 2018 Financial Year.
Griffith City Council Annual Report 2016/17
Page 147
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Predictive Model produced for Road assets.
L2.2.2.1
A comprehensive predictive model developed to assist Road engineering staff with development of the road sealing program.
Road asset model set up to assist operational staff by September 2016.
Asset Management Coordinator
Predictive modelling will enable the Assets team to provide a much higher level of input into infrastructure planning at council. This in turn will enable Councillors and council staff to make more informed decisions about asset procurement and capital maintenance expenditure. This modelling project is just the beginning of an exciting phase of development of Council's strategic asset management capability
Asset Valuations for all infrastructure assets (not including plant and equipment) to be run from the corporate asset register.
L2.2.3.1
All asset data for valuation purposes to be loaded into the corporate asset register and configured to allow production of Asset Valuations reporting for the annual report.
Valuation reports successfully produced from the asset register by end July 2016.
Asset Management Coordinator
This concludes the data upload for all asset classes, meaning all of Council's infrastructure assets are now recorded in the one corporate asset register. The focus from here on will be on refining the data and making it more useful for strategic asset management planning.
Griffith City Council Annual Report 2016/17
Page 148
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Develop a Business Process Manual for Asset Management.
L2.2.4.1
Develop a Business Process Manual that specifies how we will procure and maintain asset inventory and spatial data and processes to ensure our asset data is kept relevant and up to date.
Business Process Manual developed by 30 June 2017.
Asset Management Coordinator
The successful completion of this work is just the beginning of work in improving the way assets are managed at Council. We look forward to building on this and working with staff within the organisation to continually improve asset management at Council.
In partnership with key stakeholders, implement strategies to mitigate the impact of built and natural events including but not limited to flooding, fire and other natural disasters. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Retain formal relationships through Council’s Committee structure with appropriate government agencies for planning and response to natural disasters. Continually source funding options for adopted flood mitigation measures.
L2.4.1.1
Retain formal relationships through Council’s Committee structure with appropriate government agencies for planning, funding and response to natural disasters.
Provide report to Floodplain Management Committee on funding options for mitigation measures.
Director - Utilities
Council has not been advised from OEH of the outcomes for the funding applications submitted on Thursday 27 April 2017 for the Design and Investigation of the Hanwood levee and pump or the Automated Gates at the East Mirrool Regulator (EMR) at Yenda. Council has continued to work effectively with Floodplain Management Committee and OEH for future funding applications.
Griffith City Council Annual Report 2016/17
Page 149
Develop partnerships to grow health and educational services and facilities. Continue support of existing Memorandum of Understanding between Charles Sturt University and the NSW Riverina Institute of TAFE. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Liaise and work with CSU and NSW Riverina Institute of TAFE – to develop increased higher education opportunities at Riverina Institute of TAFE Griffith Campus. See also D5.4
L3.1.1.1
Develop and maintain programs to increase higher education opportunities including support programs for distance education students.
Use of student outreach programs.
Director - Sustainable Development
Grow Our Own project progressing well.
Continue support of existing medical students programs. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Liaise with program participants to determine and implement optimum support program.
L3.2.1.1
Investigate alternative options for support for medical students programs.
Support measures reviewed and implemented.
Community Development Coordinator
No action required this year
Griffith City Council Annual Report 2016/17
Page 150
Build on existing relationships to ensure the establishment of improved medical and health facilities and services. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Pursue with partners the development of: Murrumbidgee Teaching and Learning Facility (Completed by June 2015). Griffith Community Private Hospital (by 2015).
L3.3.1.1
See D5.3.1
Complete construction and commissioning of St Vincent’s Community Private Hospital and co-located Murrumbidgee teaching facility/student accommodation by 30 June 2016. Finalise fundraising for the Community Private Hospital.
Director - Business, Cultural & Financial Services
Whilst the project has been completed and is operational and a number of key partnerships have been formed and are in operation, there will be ongoing development of further partnerships into the future however for the purposes of this Action, the initial objectives have been achieved.
Build on the existing relationships with the Griffith Base Hospital, St Vincent’s and Mater Private Health, University of New South Wales Rural Clinical School, NSW Riverina Institute of TAFE, Department of Education, Employment and Workforce Relations.
L3.3.2.1
Liaise with stakeholders to improve health and education services and facilities in Griffith.
Participate in meetings with Murrumbidgee Area Health Service as required.
General Manager
Announcement by Premier of NSW during visit to Griffith 28 June 2017 of $35m stage 1 refurbishment of Griffith Base Hospital. Ongoing lobbying anticipated to secure funding for subsequent stages.
Griffith City Council Annual Report 2016/17
Page 151
Provide access to opportunities for self-education and improved wellbeing using new technology e.g. Internet access widely available at a range of locations, such as Library. Comments – L5.1.1 DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Plan and provide a suitable range of sporting, recreation and cultural facilities. Implement Plans of Management for public reserves/parks. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
A program of priorities for Plans of Management identified and implemented.
L4.1.1.1
High priority Plans of Management undertaken as resources become available
Lake Wyangan Blue Green Algae Strategy and Plan of Management completed.
Planning & Environment Manager
Program of priorities for Plans of Management still to be finalised.
Maintain and improve recreational facilities e.g. parks, Lake Wyangan, Skate Park. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Maintain Council’s recreational facilities as per adopted service standard (inclusive of playground equipment replacement program and installation of irrigation systems at designated locations).
L4.2.1.1
Implementation and further development of service standards for sporting ovals, parks and reserves.
Service standards implemented.
Parks & Gardens Manager
The development of service standards is ongoing
Improve public safety by provision of appropriate information signage.
L4.2.2.1
Install signs per priority list for signs as remote supervision.
Reduction of public liability claims as a result of improved public safety.
Parks & Gardens Manager
Installation of signs as remote supervision has been completed within the allocated funding.
Griffith City Council Annual Report 2016/17
Page 152
Encourage increased utilisation of existing recreation and sporting facilities by regularly maintaining existing infrastructure. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Maintain all current sporting facilities (inclusive of refurbishing sporting ovals, upgrading toilet facilities and lighting).
L4.3.1.1
Undertake annual sportsground renovation.
Number of improvements to sportsgrounds completed. Parks and sports facilities are maintained as per maintenance standards.
Parks & Gardens Manager
Maintenance and documented inspections of sporting grounds is ongoing. Sports grounds continue to be well utilized. Training lights are monitored for blow globes or electrical faults.
Investigate options to plan and develop facilities and services to meet the needs of the whole community – including young, ageing, low socio economic and diverse community groups. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Communities committee of Council actively planning and developing integrated service and facility plans.
L4.4.1.1
Communities Committee develops a whole of community integrated service and facility plan.
Recommendations made to Council on an integrated service and facility plan.
Community Development Coordinator
Guiding Griffith 2040 consultations identified priority needs.
Griffith City Council Annual Report 2016/17
Page 153
Utilise facilities and services for optimal participation. Provide and promote accessibility to existing services and facilities, including sporting, education and cultural activities. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Library - Provide a fresh and relevant collection of materials in a variety of formats. Provide community access to computers and online information. Position the Library as a community hub for learning, networking and leisure.
L5.1.1.1
Maintain collection development according to industry standards and community needs.
Turnover of the collection at 3 or greater. Circulation per capita greater than 5. 48% stock purchased in the last 5 years.
Library Manager
The Collections of Griffith City Library are first class, meeting the needs of researchers, students, recreational readers and book discussion groups. Access via online books has grown library usage even further, with patrons able to access online books and magazines anywhere throughout the world using their library membership. We are well on our way to meeting the industry standard for exemplary collections target of 56% of stock purchased within the past 5 years. The requests for local information are constant and this is an area where funding will improve the library's ability to fulfil such requests and make this unique information available online.
Griffith City Council Annual Report 2016/17
Page 154
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Library - Provide a fresh and relevant collection of materials in a variety of formats. Provide community access to computers and online information. Position the Library as a community hub for learning, networking and leisure.
L5.1.1.2
Provide high speed internet and ancillary services.
Public PCs less than 4 years old. Provision of public scanning, printing, WiFi and power outlets. Internet speed at acceptable levels.
Library Manager
This year has seen the introduction of SMS messaging to patrons to remind them to return or renew their loans, and to advise of reserved items ready to collect. This has provided yet another layer of customer service. As at the end of the year our public PCs have been renewed and our PC management system has been replaced. We were also able to use grant funding this year to replace a photocopier/scanner and a laptop PC for cataloguing purposes. Internet services are still extremely popular and used by many locals and visitors to the city.
Library - Provide a fresh and relevant collection of materials in a variety of formats. Provide community access to computers and online information. Position the Library as a community hub for learning, networking and leisure.
L5.1.1.3
Help improve digital literacy in the community.
Technology demonstrations held.
Library Manager
We were fortunate to be able to offer a great range of digital literacy courses through the library this year, some grant funded and some provided within our existing budget. The need for such training is still as great as ever.
Griffith City Council Annual Report 2016/17
Page 155
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Library - Provide a fresh and relevant collection of materials in a variety of formats. Provide community access to computers and online information. Position the Library as a community hub for learning, networking and leisure.
L5.1.1.4
Provide programs and services to empower the community.
Number of visits per annum. Deliver a minimum of 20 programs annually reflecting the population demographic.
Library Manager
Programming is an integral part of the library service as it brings people into the facility, extends their knowledge and skills, complements our collections and promotes literacy in the community. Our talented programs team have ensured that so many sectors of our community are targeted through a diverse annual program. The library's flagship event for the 2016 Centenary of Griffith, the exhibition "Meet the Griffins" brought people into the library from far and wide, some event travelling from Canberra just to view the exhibition. The success of our programs has highlighted the need for larger audience areas, and we were fortunate to receive grant funding to create a theatrette/meeting room for this purpose. This new facility will see our patron base increase and be accommodated in greater comfort.
Griffith City Council Annual Report 2016/17
Page 156
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Library - Provide a fresh and relevant collection of materials in a variety of formats. Provide community access to computers and online information. Position the Library as a community hub for learning, networking and leisure.
L5.1.1.5
Promote the Library's collections and services through a broad range of media.
Number of visits to the website.
Library Manager
Library promotion has been exemplary this year with the library using social media to its best advantage, maintaining a vibrant webpage, new in-house advertising display screen, monthly newsletters emailed and placed at various outlets, and finally a regional television advertisement being produced. We have received excellent support from the local newspaper, radio and television outlets which are always happy to promote our events.
Visitor’s Centre - Continue to promote Griffith via Griffith Tourism Marketing, PR, promotions, Griffith Brochure, Visit Griffith website, Advertising. Continue to be part of the NSW Accredited Visitor Information Centres.
L5.1.2.1
See D1.5.1
Director - Sustainable Development
Visitor Information Centre and tourism team continue to provide high quality services to visitors including events promotion.
Griffith City Council Annual Report 2016/17
Page 157
DP Action
Action Code
Action
Griffith Regional Theatre Entrepreneurial season, Film Festival, Sponsorship, Music and movies matinees, Hire of facilities, maintain Theatre facilities as per adopted service standard.
L5.1.3.1
Completion of the season launch.
Griffith Regional Theatre Entrepreneurial season, Film Festival, Sponsorship, Music and movies matinees, Hire of facilities, maintain Theatre facilities as per adopted service standard.
L5.1.3.2
Marketing strategy developed and implemented.
Performance Measure
Increase audience by 3-5%.
Responsibility
Comment
Theatre & Art Gallery Manager
The annual season launch was held in November 2016, and included a dedicated Education Launch. This was particularly successful as it allowed teachers to plan ahead and program attendance at school shows in 2017 before the end of the 2016 school year. This resulted in an increase in school bookings. The earlier season launch was accompanied by a revamp of the membership program and a new subscription program which resulted in an increase in uptake of memberships and increase in pre-purchase of tickets to season shows.
Theatre & Art Gallery Manager
Over the year 65 events were presented in the auditorium with a total audience of 29628. This was an increase from 64 events in the previous year. While Audience numbers have not increased overall earned income has increased by almost 20% from $588390 to $743,410.
Griffith City Council Annual Report 2016/17
Page 158
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Griffith Regional Theatre Entrepreneurial season, Film Festival, Sponsorship, Music and movies matinees, Hire of facilities, maintain Theatre facilities as per adopted service standard.
L5.1.3.3
Entrepreneurial season to be delivered as schedule.
Minimum of 8 shows per calendar year.
Theatre & Art Gallery Manager
By 30 June we will have delivered 12 Season shows this calendar year (including a 10 show season of our community musical production). We have another 15 shows scheduled for the next 6 months making a total of 27 for the calendar year. This is not counting 3 concerts which we will be delivering as part of MY FEST Youth Arts Festival.
Griffith City Council Annual Report 2016/17
Page 159
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Art Gallery - Local artist exhibitions, community exhibitions, exhibitions celebrating cultural diversity, youth exhibitions, touring exhibitions and public programs. Maintain Gallery facilities as per adopted service standard.
L5.1.4.1
Exhibition season for Art Gallery to be delivered as scheduled.
Minimum of 6 exhibitions per year. Provide a schedule of exhibitions to the Cultural Facilities Committee for adoption by 30 September 2016. Provide a quarterly report to the cultural Facilities Committee on the performance of the Art Gallery with a view to having year on year increased participation to Art Gallery exhibitions and public programs by the wider community.
Theatre & Art Gallery Manager
All programmed exhibitions delivered as scheduled. Over the financial year we have delivered 10 exhibitions - 5 between July and December 2016; and 5 between January and June 2017. 2016 Calendar year - we delivered 10 exhibitions - 1 more than our program and 4 more than our target - adding the ACO Virtual a digital exhibition, to coincide with the National Contemporary Jewellery Award. In 2017 we have delivered 5 exhibitions to date - with a further 4 confirmed for the period July - December 2017. Our Wiradjuri exhibitions continue to attract very strong attendance, and our other local exhibitions - Willandra and Kerry Weymouth - also had very high numbers.
Griffith City Council Annual Report 2016/17
Page 160
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Art Gallery - Local artist exhibitions, community exhibitions, exhibitions celebrating cultural diversity, youth exhibitions, touring exhibitions and public programs. Maintain Gallery facilities as per adopted service standard.
L5.1.4.2
ArtSpace - minimum of 4 programs per year.
Minimum of 4 exhibitions per year with local artists.
Theatre & Art Gallery Manager
The Art Gallery has increased its planning and promotion around the ArtSPACE exhibition program - resulting in 6 high quality exhibitions in the 2016-17 period - exceeding the target by 50%. The exhibitions have been a mix of themed exhibitions to tie in with prominent cultural events - Griffith 100 Years and Theatre's 30th Birthday and high quality emerging and mid-career local artists.
Art Gallery - Local artist exhibitions, community exhibitions, exhibitions celebrating cultural diversity, youth exhibitions, touring exhibitions and public programs. Maintain Gallery facilities as per adopted service standard.
L5.1.4.3
Marketing strategy for Art Gallery developed.
Increase audience by 3-5% over calendar year.
Theatre & Art Gallery Manager
The Gallery has delivered 11 exhibitions this financial year - 10 programmed plus the ACO Virtual Exhibition which was added to the program. Overall visitor numbers for the year 7176 - an average of 718 per exhibition. While this is less than the previous year - when correcting for the Archibald Prize which drew unprecedented numbers and skewed results for that period, it represents an increase of 6% on average attendance.
Griffith City Council Annual Report 2016/17
Page 161
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Art Gallery - Local artist exhibitions, community exhibitions, exhibitions celebrating cultural diversity, youth exhibitions, touring exhibitions and public programs. Maintain Gallery facilities as per adopted service standard.
L5.1.4.4
Public programs for Art Gallery
Minimum of 4 programs per year.
Theatre & Art Gallery Manager
Over the past financial year the Gallery has delivered 19 activity based public programs, as well as artist floor talks and facilitated school visits, and a highly successful activity based public open day which attracted around 300 people. The programs have catered to Aboriginal groups (workshops associated with Murrumbidgee Mara Mara), local artists (Willandra); at risk and Aboriginal youth (YOTS and Strong Girls Groups); life drawing, portraiture and print making classes; polymer clay workshops; drawing, painting, wood carving and printmaking master classes; after school and school holiday programs. We have engaged with all ages and many different demographics. The engagement with the local Wiradjuri community has been particularly successful with continuing engagement over a number of projects and 2 successful exhibitions resulting.
Griffith City Council Annual Report 2016/17
Page 162
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Griffith Regional Aquatic Leisure Centre - General swimming, Swimming Carnivals, Swim School, Gymnasium classes and programs, Crèche, Swimming Squad, maintain Aquatic centre facilities as per adopted service standard.
L5.1.5.1
Ensure facility is clean, functional and available to participants of each of the nominated programs or events throughout the year.
Provide quarterly report to Cultural Facilities Committee outlining attendance and performance of each department within the facility. A decrease in cost/entry of 5% year on year. Increase attendances by 5% year on year.
Leisure Services Manager
GRALC has remained open throughout the 2016/17 without need for unexpected closures. GRALC has hosted Learn To Swim lessons, Squad Swimming Training, Swimming Club Carnivals, School Swimming Carnivals, School Sport incl. both swimming and gym sports, recreational and lap swimming, Aerobics & Aqua Aerobics classes, Personal Training and Recreational Gym use. The centre also hosts hydrotherapy & physical therapy sessions by external professionals as well Aqua Therapy Sessions for Multiple Sclerosis sufferers and their carers.
Griffith City Council Annual Report 2016/17
Page 163
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Westend Sports Stadium Cultural events such as Islander Craft Fair, Wheelchair basketball, State Basketball and Junior State Basketball, School sports, Community Events, badminton, volleyball, general sports activities, maintain stadium facilities as per adopted service standard.
L5.1.6.1
Ensure stadium is clean, functional and available to participants of each of the nominated programs or events throughout the year.
Develop a schedule of improvements for the stadium to facilitate the maximisation of attendance and utilisation of the facility. Quarterly use statistics provided to Cultural Facilities Committee.
Leisure Services Manager
Stadium has maintained a full program of activities at the facility throughout the year. The stadium has been available for a wide variety of community groups and has been maintained in a clean and functional state throughout. Staff have lodged a grant under the Public Reserves Trust Fund to replace the roof at the stadium due to ongoing leakage issues that continue to occur and needs to be resolved.
Pioneer Park Pioneer Park Museum will continue to coordinate the existing major events such as, Australia Day Brekkie, Good Friday Action Day, Local Government Week Schools Day and Festa Della Salsicce (Salami Day). These annual activities will be supported by introducing new initiatives highlighting the museum's extensive collection and encouraging community participation.
L5.1.7.1
Pioneer Park Management Committee to plan and conduct new and existing events.
Increased visitation at Pioneer Park Museum.
Director - Sustainable Development
Existing events program at Pioneer Park delivered successfully. Creation of new events under consideration.
Griffith City Council Annual Report 2016/17
Page 164
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Actively promote, via implementation of communication strategy, Council’s services and facilities.
L5.1.8.1
Councillors and staff are informed of communication strategy.
Councillors and staff understand and utilise the processes and options for communication and community engagement.
Manager Executive Services
Regular media releases and weekly two page spread in Area News highlighting Council services and facilities. Reviewed "Statements to the Media Policy" adopted by Council in April 2017.
Actively promote, via implementation of communication strategy, Council’s services and facilities.
L5.1.8.2
Relevant staff are trained in web content management system and social media applications.
Web information is maintained and regularly update.
Manager Executive Services
Website review of all facility websites undertaken. Retraining of department "champions" to be undertaken. New website to be launched in 2017/18.
Liaise with local agencies and user groups to ascertain their requirements.
L5.1.9.1
Liaise with local agencies and user groups to ascertain their requirements.
Council informed of community issues.
Community Development Coordinator
Regular meetings attended and key priorities identified in Guiding Griffith 2040
Promote pathways into alternative education and training where appropriate. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Promote local and advocate to State and Federal governments the need for alternative education options within our community.
L5.2.1.1
Provide support to organisations delivering services locally by way of advocating to State and Federal governments.
Continued involvement with the Western Riverina Higher Education Project. Continue survey of school leaver intentions. Letters of support provided for local services applying for funding to continue/expand service delivery programs.
Community Development Coordinator
Re-signing of the Grow Our Own partnership with Deakin University and other business partners. The integration of Western Riverina Community College ALESCO school project supported by Council
Griffith City Council Annual Report 2016/17
Page 165
Promote the benefits of life-long learning. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Support local providers of educational and skills programs.
L5.3.1.1
Provide ongoing advocacy support to existing organisations delivering services locally.
Continued support to Grow Your Own Griffith program and Centre of Excellence in Irrigation.
Community Development Coordinator
Working with the Multicultural Interagency to improve access to English language classes and interpreter services. Key stakeholder in Grow Our Own partnership
Integrate cultural and community groups and address issues faced by minority groups. Promote the implementation of Ethnic Affairs Priority Statement programs throughout the community. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Council staff raise awareness of Ethnic Affairs Priorities on an ongoing basis.
L6.1.1.1
Council staff raise awareness of Ethnic Affairs Priorities on an ongoing basis.
N/A
Community Development Coordinator
Not progressing.
Griffith City Council Annual Report 2016/17
Page 166
Deliver diversity awareness training and support to new arrivals and community. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Council staff raise awareness of diversity on an ongoing basis.
L6.2.1.1
Council staff raise awareness of diversity on an ongoing basis.
N/A
Community Development Coordinator
Aboriginal Cultural Awareness delivered to Council staff and agencies at Griffith TAFE. Cultural celebrations supported by Council throughout the year the Multicultural festival, Harmony Day & Refugee Week and NAIDOC Week & Sorry Day celebrations.
Promote, celebrate and build on our cultural diversity cosmopolitan identity. Encourage participation in established activities celebrating community diversity. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Promote community events via Events Calendar, Council Website.
L7.1.1.1
Provide methods for community groups to promote activities online.
Community Directory maintained.
Community Development Coordinator
Community Services Directory is updated regularly. Community activities and programs are promoted through Council's facebook pages and media releases are placed on Council's webpage
Griffith City Council Annual Report 2016/17
Page 167
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Encourage local organisations to celebrate cultural diversity e.g. La Festa, Refugee Week, Harmony Day.
L7.1.2.1
Ongoing liaison with local organisations to encourage local organisations to celebrate cultural diversity.
Number of events held.
Community Development Coordinator
Council continues to work with Aboriginal Community Working Party and the Multicultural Interagency to ensure celebrations are undertaken that celebrate and promote cultural diversity and harmony.
Successfully deliver externally funded programs designed to increase community engagement by those from Culturally and Linguistically Diverse communities. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Investigate opportunities for collaboration with other agencies in support of CALD community.
L7.2.1.1
Strategies developed in conjunction with Communities Committee in support of CALD community.
Strategies identified are delivered subject to external funding.
Community Development Coordinator
Council works with local members of the Multicultural NSW Regional Advisory Board, Centacare Settlement Services, Multicultural Interagency and Western Riverina Community College to identify barriers for people relocating to our community, notably refugees and new arrivals.
Griffith City Council Annual Report 2016/17
Page 168
Increase and improve promotion of existing arts and cultural events and facilities. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Work with Council facilities to promote relevant arts and cultural events as per Communication Strategy including use of Council’s website, media releases, and weekly radio program.
L7.3.1.1
Ongoing role of Council’s Marketing and Promotions function.
Marketing strategies to be developed.
Director - Sustainable Development
At present, marketing and promotion of the various activities and facilities of Council are undertaken by multiple officers. The service review of Tourism and Economic Development functions of Council may suggest a new direction for 2017/18.
Acknowledge and be responsive to issues which have an impact upon the community’s wellbeing and harmony. Maintain and build on current programs being delivered by local agencies and Council. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Encourage community to participate in programs and utilise facilities provided.
L8.1.1.1
Ongoing function of Council encourage community to participate in programs and utilise facilities provided.
N/A
Community Development Coordinator
Staff maximise use of Council facilities where possible when delivering programs or activities, and when working in partnership with other agencies to improve access and use of Council facilities.
Griffith City Council Annual Report 2016/17
Page 169
Increase awareness of existing support services and programs. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Regular updates of community service information.
L8.5.1.1
Community services map created and available. Community Directory review undertaken 6 monthly.
N/A
Community Development Coordinator
Council's Community Service Directory identifies the location and contact details of local services providers and support groups. The directory is updated regularly.
Establish and promote an on-line process for information gathering and dissemination to address community safety issues. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Liaise with local service providers to develop best method for information dissemination.
L8.6.1.1
Work with interagencies to identify communications processes.
Community information is readily available online.
Community Development Coordinator
Griffith Neigbourhood Watch facebook was established for people wanting crime prevention information. Interagency meetings with other organisations are held monthly, including Griffith interagency, the Multicultural Interagency and Youth Interagency meets 4 times a year or a required.
Liaise with local service providers to develop best method for information dissemination.
L8.6.1.2
Investigate options for a central information hub or online links to be incorporated on to community web sites.
Agency information is readily available to community.
Community Development Coordinator
Community updates and information are on Council's facebook pages and webpage or via an online links to outside community web sites
Griffith City Council Annual Report 2016/17
Page 170
Valuing our Environment To reduce consumption and loss of water. Implement the Griffith City Council Environmental Sustainability Strategy’s action plan for water. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Monitor district metered and pressure zones for variations, anomalies and flow patterns.
E1.1.1.1
Monitor district metered and pressure zones for variations, anomalies and flow patterns.
To reduce water loss in the water distribution system to 10%.
Senior Engineer - W & S Operations
Pressure reduction zones performing satisfactory
Improve water distribution management knowledge.
E1.1.2.1
Provide regular reports on water usage data to Utilities Committee.
Water usage reports provided to Utilities Committee on a quarterly basis.
Senior Engineer - W & S Operations
Potable water produced at GWTP from 1 July 2016 to 30 June 2017 - 6389 mega litre Potable water produced at YWTP from 1 July 2016 to 30 June 2017 - 14,589 kilo litre YWTP was in 'hibernation' August 2016 to June 2017 potable water for Yenda supplied from GWTP
Griffith City Council Annual Report 2016/17
Page 171
Develop and implement a detailed asset management and replacement program for water infrastructure. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Replace all water meters on scheduled program – ongoing.
E1.2.1.1
Manage and maintain Griffith and villages water meters annual replacement program.
Target of 800 replacements per annum. No meter age greater than 20 years.
Senior Engineer - W & S Operations
432 meters replaced following hold on replacements to investigate changing to remote metering. In house meter reading is putting strain on resources to keep up with capital work programs, scheduled hydrant maintenance, backflow testing and meter replacements
Maintain an annual water mains replacement program – ongoing.
E1.2.2.1
Manage and maintain Griffith and villages water mains replacement program.
100% of capital works for water mains completed by June 2017.
Senior Engineer - W & S Operations
Water main renewals is on track
Utilise water reuse from GWRP for livestock marketing centre.
E1.2.3.1
Monitor effluent re-use scheme at Griffith Livestock Marketing Centre.
Provide report on the amount of effluent re-use to Utilities Committee.
Director - Utilities
The recycled water project is now complete and needs to be commissioned before using. Due to technical problems with the Ultra Violet (UV) treatment process of the recycled water has prevented the effluent re-use being used at the Griffith Livestock Marketing Centre. The technical problems with the UV system is being worked through by the American suppliers.
Griffith City Council Annual Report 2016/17
Page 172
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Offer rebates for water efficient devices – ongoing.
E1.2.4.1
Rebate program for water efficient devices provided.
Number of rebates provided.
Director - Utilities
No water saving rebate applications received this quarter.
To increase reuse/recycling of wastewater and stormwater. Implement the Griffith City Council Environmental Sustainability Strategy’s action plan for water. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Explore biosolids reuse options as outlined in 2016 Biosolids Strategy.
E2.1.1.1
Continue to monitor Griffith Wastewater Reclamation Plant biosolids disposal.
Report biosolids handling and disposal to Utilities Committee.
Senior Engineer - W & S Operations
356 loads of biosolids from GWRP, totaling 3117.54 tonnes, was transported to Tharbogang landfill.
Investigate options for stormwater reuse.
E2.1.2.1
Not in 2016/17.
Director - Utilities
Stormwater reuse not applicable
Develop and implement a detailed asset management and replacement program for sewerage infrastructure. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Maintain sewer infrastructure network including mains, pump stations and treatment processes.
E2.2.1.1
Manage and maintain sewer infrastructure network.
Annual Sewer mains replacement program completed by 30 June each year.
Senior Engineer - W & S Operations
Sewer rising main renewals from G1 & G3, pumps at G3 and aeration at GWRP are big ticket items identified for near future budgets
Griffith City Council Annual Report 2016/17
Page 173
To protect and enhance water quality. Implement the Griffith City Council Environmental Sustainability Strategy’s action plan for water. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Prepare and implement water quality management plan in accordance with State Government requirements.
E3.1.1.1
Implement and monitor Water Quality Management Plan (WQMP).
100% compliance with Australian Drinking Water guidelines.
Senior Engineer - W & S Operations
Ongoing scheduled monitoring and reporting in place. Water Quality test results published on Council's website.
Develop and implement a detailed asset management and replacement program for water infrastructure. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Maintain water infrastructure network including reservoirs, mains, treatment processes.
E3.2.1.1
Manage and maintain water infrastructure network.
Works completed as per 10 year capital works plan.
Senior Engineer - W & S Operations
Backlog from last year’s capital program and unforeseen changes required to install new main on Merrigal slowed progress.
Maintain water infrastructure network including reservoirs, mains, treatment processes.
E3.2.1.2
Complete annual mains replacement program.
Annual water mains replacement program completed by 30 June each year.
Director - Utilities
There has been delays in completing planned water main replacement program due to contractor availability to commence on planned date. Water mains have been replaced in Tranter Place and Benerembah Lane. Water main replacement in Rosetto Road is in progress and construction of the new truck water main in Willandra Avenue is continuing.
Griffith City Council Annual Report 2016/17
Page 174
To reduce energy consumption and greenhouse gas emissions. Implement the Griffith City Council Environmental Sustainability Strategy’s action plan for energy and climate change. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Implement the short to medium term objectives of the Griffith City Council Environmental Sustainability Strategy. Eg streetlight lamp replacement program, use of energy efficient vehicles in Council’s Fleet program, reducing office consumables such as paper, water saving initiatives such as homeowner rebate scheme for water efficient devices, recycling services to be extended to appropriate Council facilities, development of the transfer station and landfill facilities, energy audits of Council facilities.
E4.1.1.2
Maintain Council’s energy efficient initiative with Fleet Management.
Ongoing review of energy efficient plant and vehicles.
Fleet & Depot Manager
A large amount of plant and equipment items were replaced last financial year. Replacements having modern engines which emit less pollutants. Monitoring of engine idling through GPS technology is continuing, to assist in reducing emissions.
Griffith City Council Annual Report 2016/17
Page 175
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Implement the short to medium term objectives of the Griffith City Council Environmental Sustainability Strategy. Eg streetlight lamp replacement program, use of energy efficient vehicles in Council’s Fleet program, reducing office consumables such as paper, water saving initiatives such as homeowner rebate scheme for water efficient devices, recycling services to be extended to appropriate Council facilities, development of the transfer station and landfill facilities, energy audits of Council facilities.
E4.1.1.3
Introduction of more electronic communication media to reduce reliance on paper.
Website redesigned to increase ease of user accessibility. Implement Councillor Dashboard to Ipads. 100% business papers delivered electronically to Senior Management Team and Councillors.
Manager Executive Services
Electronic Forms software rolled out to staff. Councillors utilise iPads and "Hub" app
Griffith City Council Annual Report 2016/17
Page 176
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Implement the short to medium term objectives of the Griffith City Council Environmental Sustainability Strategy. Eg streetlight lamp replacement program, use of energy efficient vehicles in Council’s Fleet program, reducing office consumables such as paper, water saving initiatives such as homeowner rebate scheme for water efficient devices, recycling services to be extended to appropriate Council facilities, development of the transfer station and landfill facilities, energy audits of Council facilities.
E4.1.1.4
Initiate alternative energy saving initiatives.
Energy and water saving initiatives promoted.
Environment, Health & Sustainability Coordinator
Energy consumption audits continuing.
Seek funding to promote the objectives contained within the Environmental Sustainability Strategy.
E4.1.2.1
Seek funding to promote the objectives contained within the Environmental Sustainability Strategy.
Funding applications lodged.
Environment, Health & Sustainability Coordinator
Lake Wyangan and Catchment Management Committee formed to advise on project priorities and funding options.
Facilitate renewable energy options (provide education, increase use of renewable energy options at Council facilities).
E4.1.3.1
Work with Council’s facility managers to explore opportunities on renewable energy use.
Renewable energy options identified.
Environment, Health & Sustainability Coordinator
Water and Aquatic Centre audits completed.
Griffith City Council Annual Report 2016/17
Page 177
To improve air quality by reducing exposure to air pollution. Implement the Griffith City Council Environmental Sustainability Strategy’s action plan for energy, air and climate change. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Implement the actions and objectives of the Environmental Sustainability Strategy relating to air quality.
E5.1.1.1
Develop programs to make the community aware of issues surrounding air quality.
Awareness programs developed.
Environment, Health & Sustainability Coordinator
Strategy still in draft format.
Implement the actions and objectives of the Environmental Sustainability Strategy relating to air quality.
E5.1.1.2
Investigate options for bio energy/bio mass utilisation from agricultural bi-products.
Options investigated.
Environment, Health & Sustainability Coordinator
Discussions held with multiple alternative energy providers.
Griffith City Council Annual Report 2016/17
Page 178
To minimise the environmental, social and financial costs of new development. Implement the Griffith City Council Environmental Sustainability Strategy’s action plan for land and the built environment. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Provide water and sewerage services that meet growth demands - ongoing.
E6.1.1.1
Ensure adequate infrastructure plans in place for future demand.
All applicable developments are adequately provided with water and sewerage services. Number of new tenements added to water and sewerage infrastructure.
Senior Engineer - W & S Operations
Ongoing - future projects list gets reviewed and adjusted as new information on developments becomes available. Performance of existing infrastructure feeds into replacement programs. Proposed new developments in Collina and south of Willandra Avenue are covered for water services for the near future.
Incorporate environmental sustainability principles into Council planning policies.
E6.1.2.1
As policies are reviewed, principles of environmental sustainability will be incorporated.
N/A
Environment, Health & Sustainability Coordinator
No further policy initiatives implemented 2016/17.
Griffith City Council Annual Report 2016/17
Page 179
Provide development assessment and building certification services to the Griffith Community. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Assess and determine development applications, construction and building certificates and section 149 certificates.
E6.2.1.1
Manage and maintain an efficient Development Application process as per legislative requirements.
Development is compliant with Local Environment Plan and Development Control Plans. Number of applications assessed within legislative timeframe.
Planning & Environment Manager
This is an ongoing process which receives high priority in the Directorates day to day operational responsibilities and ratings compared to other councils confirms that a very high standard is maintained. Staff vacancies have been met by use of contract planners.
Investigate and regulate unauthorised building works and land use.
E6.2.2.1
Implement protocol to deal with unauthorised building works and land use.
Number of matters investigated and successfully resolved.
Planning & Environment Manager
Protocols in place and operational.
Provide guidance on potential development, construction and planning issues.
E6.2.3.1
Hold an annual forum with developers, consultants and stakeholders.
Annual forum held. Number of meetings addressed. Reference Group engaged.
Planning & Environment Manager
Annual forum for 2017 still to be held
Griffith City Council Annual Report 2016/17
Page 180
To preserve our natural and built heritage for future generations. Implement the Griffith City Council Environmental Sustainability Strategy’s action plan for land and the built environment. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Reduce possible groundwater pollution from residential septic systems by constructing reticulated sewerage systems to unserviced areas.
E7.1.1.1
Septic SMART program ongoing.
Maintain septic tank awareness. Reduction of tenements utilising septic systems as development occurs. Improved quality of stormwater runoff.
Environment, Health & Sustainability Coordinator
Lake Wyangan and Nericon Village sewer project commenced.
Adhere to Street Tree preservation policy.
E7.1.2.1
Process Tree Preservation Orders according to Street Tree preservation policy.
Number of Tree Preservation Orders processed.
Parks & Gardens Manager
Application to have trees removed or lopped through the Tree Preservation Order have been completed.
Adhere to Street Tree preservation policy.
E7.1.2.2
Operate within the adopted Street Tree policy guidelines.
Compliance with the Street Tree policy.
Parks & Gardens Manager
All scheduled tree maintenance programs have been completed including removal of dead or dangerous trees. New tree plantings have also been completed.
Griffith City Council Annual Report 2016/17
Page 181
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Maintain street sweeping program to improve quality of stormwater runoff.
E7.1.3.1
Manage and maintain street sweeping program.
Street sweeping undertaken as per program.
Works Manager Maintenance
Street sweeping program for 16/17 was developed and implemented. Program was reviewed at the end of each quarter to ensure street sweeping undertaken as per program. The sweeping was little behind the program due to the sweeper being used on construction works at airport, Oakes road & Bagtown Roundabout and attending to other requests.
Provide gravel from the Tharbogang quarry to a standard required for roadworks.
E7.1.4.1
Gravel extraction be carried out as per licence and development application requirements.
Gravel extracted meets the demand and quality required for Council roadworks whilst maintaining full compliance with NSW Planning licence regarding landfill and quarry operations.
Waste Operations Manager
As above
Develop biodiversity strategy and management plans for the Griffith LGA.
E7.1.5.1
Work with Environment and Sustainability Committee to finalise Biodiversity Strategy.
Work with Local Land Services on Biodiversity strategies.
Environment, Health & Sustainability Coordinator
Still in draft format.
Monitor and review heritage listed buildings in the Griffith LGA.
E7.1.6.1
Heritage matters considered as they arise.
Number of heritage matters considered.
Planning & Environment Manager
Completed as part of the LEP and listed as such. Any matters arising will be dealt with
Griffith City Council Annual Report 2016/17
Page 182
To plan effectively and consider health issues within planning sustainable development frameworks. Implement the Griffith City Council Environmental Sustainability Strategy’s action plan for land and the built environment. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Implement the objectives of the Pedestrian Access Mobility Plan (PAMP) and Bicycle Plan.
E9.1.1.1
Apply for relevant grants to implement the objectives of the Pedestrian Access Mobility Plan (PAMP) and Bicycle Plan.
Implement PAMP and Bicycle Plan recommendations as per the 5 year priority table.
Director - Infrastructure & Operations
Successfully completed projects associated with 2016/17 funding and successfully obtained future funding for 2017/18. Internal review of the Pedestrian Access and Mobility Plan (PAMP) is completed and prepared for external stakeholder consultation in 2017/18.
To improve biodiversity by preserving and protecting existing biodiversity. Implement the Griffith City Council Environmental Sustainability Strategy’s action plan for biodiversity. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Develop biodiversity strategy and management plans for the Griffith LGA.
E10.1.1.1
Finalise the Biodiversity Strategy.
Adoption of Biodiversity Strategy.
Planning & Environment Manager
Draft document to be finalised and implemented pending public consultation and council endorsement (not a high priority)
Griffith City Council Annual Report 2016/17
Page 183
To ensure and maintain the conservation of the natural environment. Implement the Griffith City Council Environmental Sustainability Strategy’s action plan for biodiversity DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Improve sustainable landuse by continuation of the noxious weeds eradication and control programs.
E11.1.1.1
Manage and maintain Council’s ongoing noxious weeds program.
Noxious weeds – report on noxious weed infestation on rural properties annually. Noxious weeds budget fully expended.
Parks & Gardens Manager
Extensive consultation with land owners and the general public also companies responsible for the control of noxious weed infestation has occurred during the year with all parties playing their part to assist with the control of the weeds. Areas of note are Gum Creek Road -removal and treatment of African Boxthorn. Scenic Hill crown reserve removal and treatment of Prickly Pear.
To improve knowledge and understanding of the issues surrounding biodiversity.
E11.1.2.1
Biodiversity education program developed and implemented.
Biodiversity education program developed.
Planning & Environment Manager
No action this quarter.
Seek funding to further promote biodiversity.
E11.1.3.1
Apply for relevant grants to further promote biodiversity.
Number of grants applied for.
Planning & Environment Manager
Applications to be lodged if funding becomes available
Investigate creation of a Significant Tree Register.
E11.1.4.1
Significant Tree Register investigated.
Significant Tree Register investigated.
Planning & Environment Manager
A priority would be Banna Ave and Yambil Street as part of a more comprehensive review. A Tree policy is planned will be finalised during 2017
Griffith City Council Annual Report 2016/17
Page 184
To deal with waste more effectively, including using it as a resource. Implement the Griffith City Council Environmental Sustainability Strategy’s action plan for waste. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Continually upgrade the existing landfill facility at Tharbogang to provide waste handling to accommodate the needs of the community up until 2035.
E12.1.1.1
Continue construction of landfill cells at existing site.
Report to Utilities Committee on the remaining capacity of existing landfill facility.
Waste Operations Manager
As above
Encourage resource recovery (transfer station) and continue to improve kerbside recycling participation.
E12.1.2.1
Promote use of Transfer Stations and improved usage of domestic recycling.
Report collection information from Transfer Stations and update usage of domestic recycling to Utilities Committee.
Waste Operations Manager
This is being done by community advertising in all three media out lets. The WTS is being utilised quite well.
Maintain waste collection and disposal from domestic, commercial, street and park areas.
E12.1.3.1
Provide domestic, commercial, street and park bin collections.
Domestic, commercial, street and park waste collected at least weekly. Replace 90% stolen or broken garbage bins within 3 working days of being notified. 100% urban rate payers have access to a kerbside recycling service of plastic, paper, glass. Respond to non-collection within 24 hours.
Waste Operations Manager
In the past 12 months the bin stands were replaced and additional bin stands were installed at Jubilee Oval. The bins stands at IOOF and The Willows parks were replaced as well. Budget allowing in the 17/18 fin year another park will have its bin stands upgraded.
Maintain a comprehensive litter control program.
E12.1.4.1
Additional street bins to be provided when requested and according to budget allocation.
Additional street bins provided within one month of application.
Waste Operations Manager
When the Yambil St beautification project starts this will occur then.
Griffith City Council Annual Report 2016/17
Page 185
Growing our City Develop Griffith as a centre of choice for trade, business, health, recreation and employment. Advocate for the early installation of National Broadband Network in the Griffith LGA. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Consider NBN rollout in Council’s strategies and plans. See also D5.1, D2.2
D1.1.1.1
Liaise with National Broadband Network on issues related to NBN rollout in Griffith.
N/A
Director - Sustainable Development
NBN rollout approaching completion.
Ensure development is planned and strategic, incorporating principles of sustainability and triple bottom line of being financially, socially and environmentally measured. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Sustainability principles incorporated into Council’s planning policies.
D1.2.1.1
Planning instruments reflect sustainability principles.
Ongoing.
Planning & Environment Manager
Draft DCP almost ready to present to Council
Griffith City Council Annual Report 2016/17
Page 186
Increase local access to further education options. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Continue Council’s commitment to further education options and pathways.
D1.4.1.1
Ongoing commitment to Western Riverina Higher Education Project.
Interaction with Charles Sturt University, Deakin University, Riverina Institute NSW TAFE and other providers on higher education pathways.
Director - Sustainable Development
The year has seen continued growth of the Grow Our Own Program, and expansion of Deakin University presence in Griffith with the appointment of a part time liaison officer.
Promote the value of tourism and its economic benefits to the community. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Implement the strategies within the Tourism Business Plan.
D1.5.1.1
Implement the strategies within the Tourism Business Plan.
Increase visitor numbers, visitor expenditure and visitor satisfaction.
Director - Sustainable Development
Tourism and events continues to grow. The position of Events Coordinator has been created to facilitate event growth and management. Service Review of tourism and economic development functions of Council has commenced. Position of Acting Manager Tourism and Economic Development filled on a fixed term basis while the review proceeds.
Griffith City Council Annual Report 2016/17
Page 187
Attract and develop new value–adding industries. Encourage the establishment of diversified industries. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Seek funding to attract new business and industry.
D2.1.1.1
Promote employment opportunities.
Number of new business enquiries.
Director - Sustainable Development
Griffith remains a centre of economic activity now recognised by the NSW Government which is coordinating a regional economic development strategy centred on Griffith. Risk of jobs growth being hampered by housing supply is under consideration. Grow Our Own program gaining momentum. Service Review of tourism and economic development functions of Council has commenced. Position of Acting Manager Tourism and Economic Development filled on a fixed term basis while the review proceeds.
Improve the physical appearance of city and village entrances. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Develop a design proposal for beautifying the city and village entrances.
D2.3.1.1
Prepare master plans for city and village entrances.
Completion of entrance strategy.
Planning & Environment Manager
Community consultation to start next Q
Griffith City Council Annual Report 2016/17
Page 188
Encourage planned development in Griffith LGA villages and the wider region. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Create planning instruments that encourage development in these areas.
D2.4.1.1
Create planning instruments that encourage development in these areas.
Incorporate in Planning instruments.
Planning & Environment Manager
The LUS and LEP encourage growth in these areas and new development proposals and ongoing growth of existing industries and business is proof. Residential development ongoing, expansion in wine industries and chicken industries and growth in local transport industry occurring
Promote opportunities for small businesses to establish in our community. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Liaise with Business Enterprise Centre and Griffith Business Chamber, Trade and Investment NSW to develop resources and programs to assist small business to establish in the area.
D2.5.1.1
Regular meetings held with Business Enterprise Centre Griffith Business Chamber, Trade and Investment NSW.
Number of meetings held.
Director - Sustainable Development
The Economic Development Unit meets regularly with industry groups including the Business Enterprise Centre, Griffith Business Chamber, Trade & Investment, AusIndustry, Riverina RDA, NSW Business Chamber and the Office Regional Development to develop resources and programs to assist businesses to establish in the area and to expand established businesses.
Griffith City Council Annual Report 2016/17
Page 189
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Liaise with Business Enterprise Centre and Griffith Business Chamber, Trade and Investment NSW to develop resources and programs to assist small business to establish in the area.
D2.5.1.2
Present local and regional economic profile.
Local and regional economic profile available on Council website.
Director - Sustainable Development
The Economic Development Unit meets regularly with the Business Enterprise Centre, Griffith Business Chamber, Trade & Investment, AusIndustry, Riverina RDA, NSW Business Chamber and the Office Regional Development to develop resources and programs to assist businesses to establish in the area and to expand established businesses. Local and regional economic profile is available on Council website. Quarterly reports are presented to Committee members, Councillors and available on Council's website. Opportunities and events/workshops are promoted on Council's website and social media. Participation in Small Business Friendly Council program continues.
Griffith City Council Annual Report 2016/17
Page 190
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Attract and host international trade delegations to further promote business opportunities within the region.
D2.5.2.1
Promote business opportunities to overseas investor groups.
Number of meetings with agencies dealing with trade and investment. Number of trade delegations to Griffith.
Director - Sustainable Development
The Economic Development Unit has regular meetings with Office Regional Development, NSW Trade & Investment and NSW Business Chamber to explore opportunities for overseas investor groups and attract/host international trade delegations to further promote business opportunities within the region. Leading French renewable energy firm Neoen is developing a 60 Mw and 34 Mw solar farm in Yoogali. This project could potentially create up to 90 jobs during the construction phase. The Griffith Solar Farm development will bring significant benefits to the local economy, industry and the community.
Monitor industry assistance package program.
D2.5.3.1
Monitor industry assistance program.
Success of Griffith Local Economic Assistance Program.
Director - Sustainable Development
Success and cost of the Local Economic Assistance Program reported to Committee and Council, it being resolved to extend the program an additional financial year.
Griffith City Council Annual Report 2016/17
Page 191
Implement Economic Development Strategies to assist in filling vacant commercial spaces and consider location of shopping centres. DP Action
Action Code
Action
Liaise with Business Enterprise Centre and Griffith Business Chamber, Trade and Investment NSW to develop resources and programs to assist small business to establish in the area.
D2.6.1.1
See D2.5.1
Performance Measure
Responsibility
Comment
Director - Sustainable Development
See D2 5.1
Invest in and implement the strategies identified by the Strengthening Basin Communities Project. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Investigate and provide options to implement projects from the Economic Development Strategy.
D2.7.1.1
Project options identified. See C6.2
Number of economic development opportunities investigated.
Director - Sustainable Development
See C6.2
Griffith City Council Annual Report 2016/17
Page 192
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Investigate and provide options to implement projects from the Economic Development Strategy.
D2.7.1.2
Seek funding for delivery of projects from the Economic Development Strategy.
Number of grant applications. Number of recommendations implemented.
Director - Sustainable Development
A number of grants have been applied for to implement projects to stimulate economic growth and development. These include: Energise Enterprise Funding Round, application to the Tourism Demand Driver Infrastructure Funding for Todd Collection Exhibition Centre at Griffith Pioneer Park Museum, assisted with the Fixing Country Truck Washes Application, Back to Business Week $5k funding, applied for Building Better Regions Community Investment Stream, successful application for Regional Growth Marketing and Promotion Fund $50,000. This grant plus contributions from Griffith City Council and several local businesses, will enable Council to undertake a promotional campaign aimed at attracting skilled workers from metropolitan and other regional areas to our city.
Griffith City Council Annual Report 2016/17
Page 193
Develop Griffith as regional transport hub and inter-modal transport centre. Relocate freight terminal from Central Business District. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Planning and assistance for freight terminal and logistics park progressed.
D3.1.1.1
Continue to liaise with stakeholders regarding Widgelli Freight Intermodal and Logistics Park.
Ongoing.
Director - Sustainable Development
Awaiting decision of Col Rees Group to commence the development.
Improve facilities at existing Griffith transport infrastructure, i.e.: airport, bus interchange, railway station. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Maintain Griffith Airport. See also D8.2
D3.2.1.1
Manage and maintain Griffith Airport in accordance with Civil Aviation Safety Authority (CASA) standards.
Monthly report to Transport Committee. Airport maintained to CASA requirements.
Airport Coordinator
Upgrades completed to the Griffith Airport under the Regional Tourism Infrastructure - Airports Restart NSW $1.42 grant. Including PAPI lights installation, microseal airport carpark, installation of security gate to both carpark & airside area, new airport signage, runway and taxiway stormwater & resurfacing work. An internal audit was completed in April/May 2017 and confirmed that Griffith Airport is managed and maintained compliant with CASA security requirements.
Griffith City Council Annual Report 2016/17
Page 194
Maintain and develop public roads, paths, cycleways and transport corridors. Develop and implement a detailed asset management and replacement program for public roads, paths, cycleways and transport corridor infrastructure. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Maintain road infrastructure network as per adopted service standard including sealed and gravel roads, footpaths, kerb & gutter, signage, drainage culverts, carparks, bridges and other associated infrastructure.
D4.1.1.2
Maintain regional and local roads and traffic facilities to adopted service standards.
Implement Service Standards for roads and pathways adopted by Council.
Works Manager Maintenance
Maintenance of regional roads, local roads and traffic facilities is completed with allocated resources and funds.
Griffith City Council Annual Report 2016/17
Page 195
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Construct roads in accordance with available funding and Asset Management Plans.
D4.1.2.1
Construct roads in accordance with Capital Works program.
Roads to Recovery and Council own source expenditure budgets fully expended.
Works Manager Construction
1. Construction of Lakes Rd and Oakes Rd that were delayed by abnormal wet weather were completed in 2016-2017. 2. Construction of Bagtown Roundabout was completed 3. Installation of new culvert crossing Mirrool Creek on Halse Road completed 18 May 2017 4. Gravel Resheeting program completed and part of the fund to be used as Council's contribution for Flood Repair works as agreed. 5. Works on Thorne Rd have commenced. 6. Construction of Kidman Way/Thorne Rd Roundabout 2017-18 Preparatory works for the commencement on the relocation of utilities, REF for vegetation clearing and pavement design have commenced.
Rehabilitate sealed roads in accordance with available funding and Asset Management plans.
D4.1.3.1
Sealed roads rehabilitation program implemented in accordance with Asset Management Plans.
Sealed roads rehabilitation program reported in accordance with the Asset Management Plans (plans yet to be finalised and adopted).
Works Manager Maintenance
Rehabilitation of Oakes Road has been completed in January 2017. No other funding was allocated for sealed roads rehabilitation.
Griffith City Council Annual Report 2016/17
Page 196
Extend and improve kerb and guttering in the CBD. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Maintain and renew kerb and guttering in accordance with Asset Management Plan and available funding.
D4.2.1.1
Asset Management Plan to be developed and implemented.
Implement and report on Asset Management Plan when finalised.
Director - Infrastructure & Operations
CBD upgrade identified Yambil Street as priority area and design has been completed on the foothpath and kerb and guttering upgrade. Areas of kerb and guttering that may need upgrading as part of Council CBD upgrade strategy can be identified from the CDB upgrade plan. An Asset Management Plan has been developed for roads although requires refinement and some additional attention to detail.
Griffith City Council Annual Report 2016/17
Page 197
Install path/cycleways in residential areas. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Seek funding to implement the outcomes of the completed Cycleway and Footpath Strategy for residential areas.
D4.3.1.1
Apply for relevant grants to implement the outcomes of the completed Cycleway and Footpath Strategy for residential areas.
Successful grant application.
Director - Infrastructure & Operations
7 new kerb ramps and 1 pedestrian refuge were added to the network as well as 100m of footpath and 441m of shared path at 2.5m wide. Council were successful in obtaining $46,263 in grant funds from the RMS active transport program for 2016/17 and paired this with $60,953 of our own source funds.
Install path/cycleways to connect suburbs and villages. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Seek funding to implement the outcomes of the completed Cycleway and Footpath Strategy to connect suburbs and villages.
D4.4.1.1
Apply for relevant grants to implement the outcomes of the completed Cycleway and Footpath Strategy to connect suburbs and villages.
Successful grant application.
Director - Infrastructure & Operations
Council were successful in obtaining $46,263 in grant funds from the RMS active transport program and paired this with $60,953 of our own source funds for shared path within the Griffith LGA.
Griffith City Council Annual Report 2016/17
Page 198
Improve and maintain street lighting in residential and central business areas. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Liaise with local energy provider and community to review and improve street lighting.
D4.5.1.1
Ongoing review of street lighting in residential and central business areas.
Street lighting issues identified and reported to Essential Energy. Energy supply contract reviewed.
Works Manager Maintenance
All allocated funds for 2016/17 have been spent. Two new street lights were installed on Lakes Road. Declined the option from Essential Energy to convert all Streetlights to LED at our cost estimated to be $730,000
Provide infrastructure in partnership with service providers. Facilitate the construction of appropriate accommodation for the delivery of additional health services. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Complete lease arrangements over the St Vincent’s Private Community hospital and Murrumbidgee Teaching and Learning Centre medical and Allied health to be located at Animoo Avenue. See L3.3
D5.3.1.1
Finalise lease of St Vincent’s Community Private Hospital and Murrumbidgee Teaching and Learning Facility along with identified student accommodation.
St Vincent’s Community Private Hospital and colocated Murrumbidgee teaching facility/student accommodation are operational by 30 Sep 2016.
Director - Business, Cultural & Financial Services
Lease registration is yet to be finalised. All documentation prepared and lodged with LPI however confirmation of registration not yet received.
Griffith City Council Annual Report 2016/17
Page 199
Recommit to the Memorandum of Understanding between GCC, Charles Sturt University and NSW Institute of TAFE – Riverina to expand tertiary education options delivered locally. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Charles Sturt University and Riverina Institute will continue to provide flexible and innovative educational models in tertiary education in Griffith and the Western Riverina.
D5.4.1.1
Continue to offer Pathways programs including the formalised pathway programs in nursing, early childhood education and management/human resources.
Number of TAFE Diploma Students who enrol at CSU (actual figures not available anecdotal evidence only).
Director - Sustainable Development
Whilst the Pathways programs remain in place, CSU Project Officer position remains vacant.
Charles Sturt University and Riverina Institute will continue to provide flexible and innovative educational models in tertiary education in Griffith and the Western Riverina.
D5.4.1.2
Investigation into the demand for other pathway programs of unmet needs.
Investigations undertaken.
Director - Sustainable Development
CSU Project Officer position remains vacant.
Investigations will continue into the demand for running other pathway programs.
D5.4.2.1
Continue to investigate alternative higher education pathways.
Investigations undertaken with higher education providers.
Director - Sustainable Development
Whilst the CSU Project Officer position remains vacant, there is continuing growth in the multi-agency Grow Our Own project.
Griffith City Council Annual Report 2016/17
Page 200
Develop policies that encourage sustainable growth. Progress the development of new and existing Griffith Cemeteries to incorporate elements that accommodate the diverse cultural groups within our community. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Complete detailed design phase of new cemetery and ensure design accommodates the various cultural groups as approved by General Facilities Committee.
D6.2.1.1
Planning for new cemetery continues leading to adoption of concept plan.
New Cemetery concept plan adopted.
Planning & Environment Manager
Site adjacent to Rifle Range Road still preferred. New design needs to be done.
Manage and maintain all developed cemetery facilities.
D6.2.2.1
Manage and maintain Griffith and Yenda cemeteries within allocated budgets.
Cemetery managed efficiently and to agreed service standards.
Parks & Gardens Manager
Construction of in-ground vaults at the Griffith Cemetery is progressing to expectation. Maintenance to the cemeteries continues to be completed to a high standard.
Implement the strategies identified in the Land Use Strategy. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Strategies underpin Local Environment Plan.
D6.3.1.1
City wide DCP prepared.
DCP adopted.
Planning & Environment Manager
Draft DCP almost ready to present to Council
Griffith City Council Annual Report 2016/17
Page 201
Provide a suitable livestock marketing centre to facilitate buying and selling of livestock. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
To maintain and develop infrastructure and services to bring together willing buyers and sellers of livestock in the Western Riverina region.
D6.4.1.1
Manage and maintain Griffith Livestock Marketing Centre within allocated budgets.
Griffith Livestock Marketing Centre maintained to facilitate and maximise the buying and selling of livestock with a target of 400,000 head of sheep and ability to sell cattle when required.
Director - Utilities
Griffith Livestock Marketing Centre sheep numbers are maintaining high sheep sales which are up 80.000 head on the previous year. At the end of June 2017 the sheep sale numbers were 515,196. At the end of June 2017 the Operational Expenditure was $525,250 versus a budget of $547,431; Operational Income was $507,224 versus a budget of $444,629.
To maintain and develop infrastructure and services to bring together willing buyers and sellers of livestock in the Western Riverina region.
D6.4.1.2
Improve selling conditions for sheep yards.
Complete concreting floor of sheep pens by June 2017. Install additional shade structure by June 2017.
Director - Utilities
Two new projects at the centre were completed in the 2016/17 budget which included an additional shade structure for the sheep yards and for concreting sheep selling pens. Quotes for this financial year 2017/18 have been received to repeat the same works in different areas of the sheep selling pens.
Griffith City Council Annual Report 2016/17
Page 202
Promote Griffith as a “centre of excellence�. Develop and sufficiently resource a cross-organisational marketing and promotion strategy that presents a unified and cohesive image of Griffith. DP Action
Action Code
Action
Develop and implement Marketing and Promotion Strategy.
D7.1.1.1
See L7.3.1
Performance Measure
Responsibility
Comment
Director - Sustainable Development
Whilst new marketing and promotional materials have been produced, the pending service review of Tourism and Economic Development functions at Council may provide a new direction in 2017/18.
Griffith City Council Annual Report 2016/17
Page 203
Develop “easy access links� with key regional and capital centres (e.g. Rex link to Melbourne). Improve facilities at existing Griffith transport infrastructure, i.e.: airport, bus interchange, railway station. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Maintain Griffith Airport infrastructure e.g. runways, taxiways, apron, etc.
D8.2.1.1
Manage and maintain Griffith Airport in accordance with Civil Aviation Safety Authority (CASA) standards.
Successful completion of annual CASA audit.
Airport Coordinator
Upgrades completed to the Griffith Airport under the Regional Tourism Infrastructure - Airports Restart NSW $1.42 grant. Including PAPI lights installation, microseal airport carpark, installation of security gate to both carpark & airside area, new airport signage, runway and taxiway stormwater & resurfacing work. An internal audit was completed in April/May 2017 and confirmed that Griffith Airport is managed and maintained compliant with CASA security requirements.
Griffith City Council Annual Report 2016/17
Page 204
DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Plan and develop Heavy Vehicle Strategy and seek available funding.
D8.2.2.1
Seek available funding to implement the Heavy Vehicle Strategy.
Funding applications to be reported to the Transport Committee.
Engineering Design & Approvals Manager
Construction of the Bagtown Roundabout is complete and officially opened on Wednesday 28 June 2017. Works have commenced on the construction of Thorne Road between Old Wilbriggie Rd and the Kidman Way by Council's Works Department. Council design staff are progressing with the design of the Kidman Way and Thorne Road roundabout in consultation with the Roads and Maritime Services. Council progressing with Land Acquisition of land required for the last stages (Bromley Road) for the Southern Industrial Link Road. With the announcement of a further $5 million in funding from State Government to Council for the completion of the Southern Industrial Link road Council is now progressing with further funding applications.
Griffith City Council Annual Report 2016/17
Page 205
Establish social and commercial infrastructure for the betterment of community wellbeing and natural resource management. Improve local access to affordable and appropriate housing – through rental or purchase options. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Investigate options for development of Council’s existing land stock. Eg Lake Wyangan.
D9.1.1.1
Investigate options for development of Council’s existing land stock. Eg Lake Wyangan.
Ongoing
Planning & Environment Manager
Results of Expression of Interest process presented to Council 25/07/17
Investigate options for development of affordable housing.
D9.1.2.1
Investigate incentives for private development of affordable housing.
Discussions with affordable housing providers.
Planning & Environment Manager
Will engage with providers as and when opportunities arise
Investigate the development of an outdoor pool facility. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Establish a 50 metre outdoor pool facility at the Griffith Regional Aquatic Leisure Centre in line with master plan and maintenance program for the facility.
D9.2.1.1
Secure sufficient funding to enable construction of a 50 m pool facility.
Adoption of masterplan for the staged redevelopment of the Griffith Regional Aquatic Leisure Centre by 31 December 2015 include capital expenditure program in Council's 10 year long term financial plan.
Director - Business, Cultural & Financial Services
Waiting on a decision to be announced in regards to successful applicants under the BBRF which is due in July 2017. Council has included the project in its capital expenditure program for 2017/18 in case the funding application is successful and has included a component of its own source funding to complete the Project.
Griffith City Council Annual Report 2016/17
Page 206
Maintain and improve services to villages and rural areas of Griffith LGA. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Maintain dialogue with Progress Associations and other community groups on service levels.
D9.4.1.1
Maintain dialogue with Progress Associations and other community groups on service levels.
Attendance at Combined Progress Association.
Manager Executive Services
Yenda Progress Association is now the only Progress Association in operation correspondence is received regularly. GM and Mayor attend CPSA Meetings when requested
Facilitate the development of a multi-purpose community centre that provides for all cultures and ages and incorporates a range of facilities i.e.: meeting rooms, office space, wet areas, family friendly. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Investigate the functions and feasibility of a multipurpose space that meets the community’s needs.
D9.5.1.1
Collaborate with other agencies for delivery of a multipurpose facility.
N/A
Community Development Coordinator
Ongoing consultations and meetings to determine site.
Review existing Council community facilities to be utilised for such purposes.
D9.5.2.1
Collaborate with other agencies for delivery of a multipurpose facility.
N/A
Community Development Coordinator
No action this year.
Support and advocate for external funding to construct a multipurpose community centre.
D9.5.3.1
Collaborate with other agencies for delivery of a multipurpose facility.
N/A
Community Development Coordinator
No action this year with other agencies
Griffith City Council Annual Report 2016/17
Page 207
Implement the actions of the CBD Enhancement Strategy. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Seek grant funding to implement the actions in the CBD Strategy.
D9.6.1.1
CBD Strategy implementation plan completed.
CBD Strategy implementation plan adopted.
Planning & Environment Manager
Funding has been committed by council towards the approved strategy and projects will be rolled out in accordance with the strategy and funding
Ensure buildings are accessible in accordance with disability access requirements. DP Action
Action Code
Action
Performance Measure
Responsibility
Comment
Part of ongoing role of Building Certifiers.
D9.7.1.1
Part of ongoing role of Building Certifiers.
N/A
Planning & Environment Manager
Part of every application approval that needs access and is ongoing. DCU to refer selected development applications to Disability Inclusion and Access Committee members. Policy to be reviewed regarding compliance for change of use development applications.
Griffith City Council Annual Report 2016/17
Page 208
Section 10 Financial Summary
Griffith City Council Annual Report 2016/17
Page 209
‘
Summary of Consolidated Operating Revenues & Expenditures for the financial period 2016/17 2016/17 Consolidated Operating Revenues Rates & Annual Charges
User Charges & Fees
Interest & Investment Revenue
Grants & Contributions
Other Revenues
Net Gain:Disposal of Assets 0% 16%
2%
4% 52%
26%
2016/17 Consolidated Operating Expenditures Employee Costs
Borrowing
Materials & Contracts
Depreciation
Other Expenses
Net Losses:Disposal of Assets
0% 8% 23%
46%
20%
3%
Griffith City Council Annual Report 2016/17
Page 210
Summary of Consolidated Operating Revenues & Expenditures for the financial period 2015/2016 & 2016/17 Consolidated Operating Revenues $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $-
2015/2016 2016/2017
Consolidated Operating Expenditures $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $-
2015/2016 2016/2017
Griffith City Council Annual Report 2016/17
Page 211
Section 11 Financial Statements Griffith City Council Annual Report 2016/17
Page 212
Financial Statements Financial Statements as at 30 June 2017 are available via the following links: General Purpose Financial Statements for the year ended 30 June 2017 Special Purpose Financial Statements for the year ended 30 June 2017 Special Schedules for the year ended 30 June 2017
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Griffith City Council Annual Report 2016/17
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