Bojanala platinum district municipality annual report 2012 2013 by Gilbert Tshivhenga

Bojanala Platinum District Municipality Annual Report 2012/13

Bojanala Platinum District Municipality annual report 2013-2014

Bojanala Platinum District Municipality Annual Report 2012/13

Table Of Contents SECTION 1

PAGE

1. 2. 3. 3.1 3.2 3.3 3.4 4 4.1 4.2 4.3 5 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 5.10 5.11 5.12 5.13 5.14 5.15 5.16 5.17

Executive Mayor’s Foreword Accounting Officer’s Statement Vision, Mission, Mandate and Key Performance Arrears Vision Mission Mandate Key Performance Arrears Municipal Profile Geographical and demographics of the District Affordability Unemployment Municipal Council of Bojanala Platinum District Municipality Political Structure and Changes to Political Leadership TROIKA Administrative Structure Magosi Mayoral Committee of Council Rules Committee of Council Municipal Public Accounts Committee Portfolio Committee – Budget and Treasury Office Portfolio Committee – IDP, PMS and Public Participation Portfolio Committee – Gender, HIV, Youth and Disability Portfolio Committee – Economic Development and Tourism Portfolio Committee – Agriculture and Rural Development Portfolio Committee – Technical Services Portfolio Committee – Corporate Support Services Portfolio Committee – Sports, Arts and Culture Portfolio Committee – Community Development Services Portfolio Committee – Health and Environmental Services

6 6.1 6.2.1 6.2.2 6.2.3 6.2.4 6.2.5 6.2.6 6.3.1 6.3.2 6.3.3 6.3.4

Consolidated Annual Performance Report Staffing and Employee Costs Performance highlights per Key Performance Area Municipal Transformation and Institutional Development Basic Service Delivery and Infrastructure Investment Good Governance and Public Participation Local Economic Development Municipal Financial Viability and Financial Management Supply Chain Management Report - Jul to Sept 2012 Supply Chain Management Report - Oct to Dec 2012 Supply Chain Management Report - Jan to Mar 2013 Supply Chain Management Report - Apr to Jun 2013

7 8 9 10 11 12 13

Annual Financial Statements Report of the Audit Committee Report of the Auditor General Report of the Municipal Manager Accounting Policies to the Annual Financial Statememts Notes to the Annual Financial Statements Accounting Officer’s Responses

96 97 99 105 110 118 149

Projects

151

SECTION 2

SECTION 3

SECTION 4

6 8 10 10 10 10 10 11 11 14 16 19 19 20 20 21 21 22 22 23 23 24 24 25 25 26 26 27 27

30 30 44 44 56 67 77 81 85 57 89 92

Bojanala Platinum District Municipality Annual Report 2012/13

Section 1

Bojanala Platinum District Municipality Annual Report 2012/13

Executive Mayor’s Foreword

“Our focus as a district municipality shall remain commitment towards achieving clean audit ” CLR. LJR DIREMELO EXECUTIVE MAYOR

Bojanala Platinum District Municipality Annual Report 2012/13

During the 2012/2013 Financial Year our Council, in pursuit of realizing a better life for our people, has embarked on a number of programmes at both sub-regional & local levels to ensure that Service Delivery as per the approved Integrated Development Plan is achieved. Sections 121 (3) and (4) of the The Local Government: Municipal Finance Management Act no. 56 of 2003 sets out the framework relating to the content of the Annual Report. The 2012/13 Annual Report of Bojanala Platinum District Municipality includes the following as prescribed:• The 2012/13 Annual Financial Statements as submitted to the Auditor-General for audit; • The audit report of the Auditor-General in terms of both section 126(3) of the Local Government: Municipal Finance Management Act, no. 56 of 2006 and section 45(b) of The Local Government: Municipal System Act, no 32 of 2000 • The municipality’s performance report as per section 46 of the The Local Government: Municipal System Act, no 32 of 2000 • The Audit Committee’s Report As a municipality, we recommitted at the beginning of 2012/13 financial Year to providing quality, effective and affordable municipal services to its residents, to driving development aimed at creating future prosperity and the wise utilization of available funds to provide a conducive environment in which a better life for our communities can be achieved.

The Top Layer Service Delivery and Budget Implementation Plan (SDBIP) was developed where the strategic objectives were identified as per the Integrated Development Plan and the approved Budget. As it is required of a Mayor to lead in the district wide planning, also account for better planning and management of the resources at the disposal of a municipality, we can declare that 2012/13 was a year of success as we achieved more that 70% of our planned target in the Top Layer Service Delivery and Budget Implementation Plan. This is a clear indication that the District Municipality of Bojanala Platinum, under the administration of the Municipal Manager, Innocent Sirovha, will continue to strive towards higher and quality standards of service delivery. Our focus as a district municipality shall remain commitment towards achieving clean audit by 2014 and one building for all Bojanala Platinum District Municipality’s employees and Councillors.

CLR. LJR DIREMELO EXECUTIVE MAYOR

Bojanala Platinum District Municipality Annual Report 2012/13

Accounting Officerâ&#x20AC;&#x2122;s Statement

The Bojanala Platinum District Municipalityâ&#x20AC;&#x2122;s Annual Report for the 2012/13 financial year has been

developed in accordance with the Local Government:

Municipal Systems Act No. 32 of 2000, the Local Government: Municipal Finance Management Act No. 56 of 2003 as well as the National Treasury Circular 11.

This Annual Report has been developed to promote accountability to communities, within the district

municipality of Bojanala, for decisions taken by Council and matters relating to administrative

structures throughout the 2012/2013 financial year. At the beginning of the financial year, we developed

pre-determined objectives which were based on the priorities of the Integrated Development Plan

(IDP) as well as the Annual Budget as approved by Council.

Bojanala Platinum District Municipality Annual Report 2012/13

To ensure that our District Municipality complies

directly to communities, as a result our Annual

Government and to ensure that Service Delivery is

Municipal Taxes and Services.

with all laws and regulations governing Local

not hampered, the following characteristics were applied by the Political and Administrative structures of the municipality throughout the financial year:-

• • • • • • • • •

Public participation; Good Governance;

Report will not provide any details on arrears on

Our Financial Statement reflects the following on revenue sources:-

• We are recipients of grants/transfers from the

National Treasury as there are no services that

Transparency;

the District sells directly to consumers

Responsiveness;

• That our expenditure on budget votes has been

Consensus orientated;

reasonable as we have been able to expend all

Equity and inclusiveness;

the allocations made in terms of the approved

Effectiveness and efficiency;

budget

Accountability; and

• That

Sustainability

such

expenditure

contributed to service delivery

has

immensely

I am pleased to announce that for the ninth year in

As the Accounting Officer of BPDM, I would like to

unqualified audit opinion for the 20112/13 financial

and our Administration staff for their dedication and

succession, BPDM has once more received an year, without any fruitless, wasteful and irregular expenditure.

This was achieved through hard work by all employees

and Councilors as well as by strengthening our internal controls within the municipality as a whole.

During the 2012/2013 financial year, risk assessment

was conducted throughout the institution whereby high risk areas were identified and measures to

mitigate those risks were also developed. A risk committee was also established to ensure that high

risk areas were mitigated to ensure that Service Delivery was not hampered.

extend my heart-felt gratitude to our Political Leaders hard work that culminated into the achievement of

our predetermined objectives for the financial year 2012/13.

In Bojanala, there is an understanding that we need one another in order to achieve our goals. Officials need Councillors in the same way Councillors

needs officials. We are all connected to one another

in a way too fundamental to be explained in one

sentence. Team work never fails despite some setback on the way to success. Nothing God makes is a whole in itself. The mouth needs words; the tears need sound; the eyes need a view. I need you just as you need me and together we need God.

This is a clear indication that we are just a stepping stone away from achieving clean audit by 2014.

As a district municipality, we do not provide services

MR. INNOCENT SIROVHA ACCOUNTING OFFICER

Bojanala Platinum District Municipality Annual Report 2012/13

“maximising community benefit of natural resources in a safe and healthy environment”

VISION, MISSION, MANDATE AND KEY PERFORMANCE ARREARS VISION Bojanala Platinum District Municipality, a model of cooperative governance for effective and efficient service delivery in partnership with local municipalities and all stakeholders.

MISSION Bojanala Platinum District Municipality, through shared services, will coordinate, facilitate and support local municipalities by equitable sharing of resources

and maximising community benefit of natural resources in a safe and healthy environment.

MANDATE The mandate of the municipality, as espoused in Section 152 of the Constitution, is

• • • • •

To provide democratic and accountable government for local communities;

To ensure the provision of services to communities in a sustainable manner; To promote social and economic development; To promote a safe and healthy environment;

To encourage the involvement of communities and community organisations in the matters of local government.

KEY PERFORMANCE AREAS The Key Performance Areas or strategic priorities as outlined in the LG Strategic Agenda 2006-2011 together with benchmarks for an ideal functional municipality are the following:

• • • • •

Municipal Transformation and Institutional Development Local Economic Development

Basic Service Delivery and Infrastructure Investment Financial Viability and Financial Management

Good Governance and Community Participation

Bojanala Platinum District Municipality Annual Report 2012/13

11 MUNICIPAL PROFILE GEOGRAPHY AND DEMOGRAPHICS OF THE DISTRICT Bojanala Platinum District Municipality is a Category C municipality situated in the north-eastern

part of North West province. The District Municipality includes the five Category B municipalities of Kgetleng Rivier, Madibeng, Moretele, Moses Kotane and Rustenburg. The information in the table below summarizes the geographic and demographic profile of the Bojanala Platinum District. Table 2.1: Demographic profile of the district Demographic Profile of Bojanala by 2010 Total population RSA

BPDM (DC 37)

MLM (D 371)

LMoM (D 372)

RLM (D 373)

KRLM (D 374)

MKLM (D 375)

2006 47 889 378 3 384 836 1 275 060

182 252

365 750

446 545

39 276

241 238

2010 49 780 934 3 489 740 1 323 921

185 306

377 057

475 226

40 477

245 854

Total Number of households 2006 13 019 744

892 122

357 192

43 189

106 355

132 400

11 133

64 114

2010 13 416 349

904 164

364 331

42 911

107 562

138 609

11 308

63 940

3 430

3 981

5 731

Size of area (kmÂ˛) 1 221 246

106 710

18 370

1 382

3 847

The total estimated 2006 population of the Bojanala Platinum District Municipality was

approximately 1 275 060 persons and 357 192 households, and from the data by IHS Global Insights these have increased to 1.323 921 and 364 331 by 2010 respectively. Figure 1.1(a): Age profile of the BPDM population- 2006 Population Pyramid, Total, 2006 NW - DC37 Bojanala District Municipality 75+ 70-74 65-69 60-64 55-59 50-54 45-49 40-44 35-39 30-34 25-29 20-24 15-19 10-14 05-09 00-04 80 000

60 000

40 000

20 000

40 000

60 000

male

80 000

female

Bojanala Platinum District Municipality Annual Report 2012/13

12 Figure 1.2(b): Age profile of the BPDM population- 2010 Population Pyramid, Total, 2010 NW - Dc37 Bojanala District Municipality

75+ 70-74 65-69 60-64 55-59 50-54 45-49 40-44 35-39 30-34 25-29 20-24 15-19 10-14 05-09 00-04 80 000

60 000

40 000

20 000

40 000

60 000

male

80 000

female

BPDM population pyramid shows that the district has consistently been having a higher number

of young adults aged between 20 and 24 to any other age bracket after the year 2006. The males within this age bracket make up the highest number of the population at a value of 72 743

and females at 58 860. At the top of the pyramid it indicates that more females than males reach the senior citizens bracket. Past the age of 59, there are now either an equal or more number of females to males in the district.

Further there is a phenomenon of the age 20 – 24 bracket showing a significant level of growth since 2006, and this explained by the following: • •

Inward migration (centrifugal forces);

“Graduation” of a sizeable cohort in the 15 – 19 bracket into the bracket above.

Bojanala Platinum District Municipality Annual Report 2012/13

13 Table 2.2: Gender profile of the Bojanala Platinum District Municipality population GENDER PROFILE OF THE BPDM MUNICIPALITY - 2010 GENDER

BPDM

MLM

LMoM

RLM

KRLM

MKLM

Male

674 503

91 186

192 741

246 900

19 691

123 985

Female

613 332

91 560

175 857

207 844

19 906

118 164

1 287 835

182 746

368 598

454 745

39 598

242 149

Total Â

Â GENDER PROFILE OF THE BPDM MUNICIPALITY in % - 2010

GENDER

BPDM

MLM

RLM

LMoM

KRLM

MKLM

Male

52.37

49.90

52.29

54.29

49.73

51.20

Female

47.63

50.10

47.71

45.71

50.27

48.80

100.00

Total

The overall BPDM population gender composition of persons over the age of 15 stands at 52%

males and 48% females. In total there are estimated to be 674 503 males and 613 332 females in the district as at the year 2010. Only three of the five local municipalities exhibit a dominance of the males to females.

Figure 2.3: Education status of the BPDM population Highest Level of education: age 15+ (2010) 300 000 250 000 200 000 150 000 100 000 50 000 0 No schooling

Grade 0-2

Grade 3-6

Grade 7-9

Grade 10-11

Certificate / diploma without matric

matric only

matric & cartificate/ diploma

matric & Bachelors degree

matric & Postgrad degree

The figure above also reflects a significant progress in the reduction of persons with little or no

schooling, while there was also an increase by 2010 of persons who completed grade 12. The

challenge still remains with the skilled level group of persons with Matric & Bachelors Degree and those with Matric plus Postgraduate degrees. The latter two are significant cohorts as they

are able to feed the skills requirements of the economy at tertiary level/sectors such as trade, finance and manufacturing.

Bojanala Platinum District Municipality Annual Report 2012/13

14 The education status of the population older than 15 years of age indicates that the literacy

levels have been increasing in the district. There are visible results of the initiatives such as

the Adult Based Education Centres (ABET) and FET Colleges. The district’s functional literacy level in 2010 was 73.8%. The labour market would now be characterised by individuals with

literacy, language, and basic trade skills although most would have no experience or official registration to the trade. The district however still lacks a lot of professionals. It is only 0.46% of the population older than 15 that holds a postgraduate qualification. The district should

campaign more for further education, access to tertiary institutions should be improved as most of these are some distance from the district. Only 6.86% of the population has had no schooling

and in total 19.51% of the population over the age 15 can be regarded as functionally illiterate. At the local municipalities’ levels, Rustenburg boosts the highest functional literacy level and Kgetleng the lowest with both respectively at 78.3% and 56.7%.

More support should be given to the socio-economic development initiatives that improve the overall skills endowment of the district.

Affordability The information depicted in Figure 2.4 illustrates that a significant stride has been made since the minimum wage principle has been followed. It shows only 0.12% of the households within the municipality earn less than R2400 per household per annum. As much as 13.29% of the

BPDM households have a less than 18 000 annual income which amounts to 1 500 per month.

Currently on the national scale the lowest earning employee is a domestic worker who works 27

hrs or less a week and is allowed to earn a minimum monthly wage of 974.49 amounting to 11 693.88 per annum which would then be the entire household income if he/she ran a household alone. It is as many as 59.76% of the households that earn between 2 5000 and 10 000 per

month in the district. On the slightly higher income scale of 11 000 and above there are a count of 26.96% of all households.

Bojanala Platinum District Municipality Annual Report 2012/13

15 Figure 2.4 : Monthly household income Number of Households by income category: 2010 - per annum 14,00

12,00

10,00

8,00

6,00

4,00

2,00

2400000+

1200000 - 2400000

600000 - 1200000

360000 - 600000

192000 - 360000

132000 - 192000

96000 - 132000

72000 96000

54000 - 72000

42000 - 54000

30000 - 42000

18000 - 30000

12000 - 18000

6000 - 12000

2400 - 6000

0 - 2400

0,00

However, on the positive side the district population experienced an overall increase in per

capita Incomes from 1996 onwards. The average annual per capita income in the district increased from approximately R8 498 per capita in 1996 to R33 858 in 2010. The lowest annual

per capita income rates have consistently been prevalent in the Moretele and Moses Kotane Local Municipalities since 1996 to 2010 were they sit at approximately R19 182 and R21 136 per capita respectively.

Bojanala Platinum District Municipality Annual Report 2012/13

16 UNEMPLOYMENT The current unemployment rate is the second lowest figure in the past 15 years since the

13% in 1996. Although the total number of unemployed persons in the district increased, the unemployment rate have stabilized and decreased slightly from 2002 onwards. The estimated unemployment rate for the district as shown in the graph is approximately 14.6%. The decline to 14% in 2010 is a reflection of:

• The impact of 2009 Confederations Cup and the 2010 FIFA World Cup; • The availability once more credit and mines opening new shafts or scaling production that was laid down in the Recession period of 2008/09.

Figure 2.5:Unemployment within the Bojanala Platinum District Municipality Unemployment Rate. Official Definition (%): DC-37.BPDM

25,0%

20,0%

15,0%

10,0%

5,0%

0,0%

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

The comparative unemployment and affordability figures for the various municipalities in the

BPDM are summarized in Table 2.3 below. According to these figures there are concerning low levels of economically active population, especially in the Moretele and Moses Kotane.

Rustenburg municipality has a significantly higher percentage of households earning R10 000 and above per month i.e. 37.08% followed by Kgetleng Rivier then Madibeng, Moretele and Moses Kotane LMs are at around 17%.

Bojanala Platinum District Municipality Annual Report 2012/13

2010

17 Table 2.3:

Comparative unemployment and affordability figures Economically Active Population

Â Municipality

Households Earning category (Monthly) <1500

1500<x<10000

>10000

Bojanala Platinum District Municipality

34.20%

13.29%

59.76%

26.96%

Moretele

23.00%

16.36%

65.87%

17.78%

Madibeng

32.50%

14.63%

62.03%

23.34%

Rustenburg

45.30%

8.97%

53.95%

37.08%

Kgetleng

50.40%

11.69%

60.10%

28.21%

Moses Kotane

21.30%

18.62%

64.35%

17.03%

The information depicted in Table 2.4 indicates that for every one unemployed male, there are

two females unemployed (10.6/21.1*100=50.2%). These figures also suggest that 85.4% of the BPDM is employed be it either in the formal or informal sector as at 2010. Table 2.4: Employment vs. Gender Unemployment Rate, Official Definition (%): Gender vs. Unemployment Year 2010

Male

Female 10.60%

Total 21.10%

14.60%

Bojanala Platinum District Municipality Annual Report 2012/13

18 Figure 2.6: Settlement Pattern in the District

BOJANALA SPATIAL DEVELOPMENT FRAMEWORK

INSTITUTIONAL STATUS

Bojanala Platinum District Municipality Annual Report 2012/13

19 THE MUNICIPAL COUNCIL OF BOJANALA PLATINUM DISTRICT MUNICIPALITY Bojanala Platinum District Municipality values stable workforce and strive to ensure that the working environment of its employees yield maximum output in terms of performance.

POLITICAL STRUCTURE AND CHANGES TO POLITICAL LEADERSHIP The District Municipality has a total number of 85 Councilors and 11 Dikgosi from the 02 of June 2011, after the Local Government elections on the 18 May 2011.

The following table depicts the political structure of the Municipality from the 02 June 2011:

Municipal Council

Speaker of Council

Single Whip

Executive

of Council

Mayor

Mayoral

Committee

Municipal Public

Accounts

Audit

Committee

Portfolio

Committees

Bojanala Platinum District Municipality Annual Report 2012/13

20 TROIKA

Executive Mayor

Speaker of Council

Cllr LRJ Diremelo

Cllr G Mtshali

Single Whip of Council Cllr A Molekwa

ADMINISTRATIVE STRUCTURE

Mr. Innocent Sirovha Municipal Manager

Ms. M Jansen Chief Financial Officer

Ms. K Masemola Acting Director: Economic Dev, Tourism and Agricultural and Rural Dev

Ms. A Bubu Acting Director: Health and Environmental Services

Mr. G Ramagaga Director: Community Development Services

Bojanala Platinum District Municipality Annual Report 2012/13

Mr.S Maluleke Director: Technical Services

Ms. M Maape Acting Director: Corporate Support Services

21 MAGOSI NAME Kgosi Matlapeng M. B. F.

Batlokwa ba Molatedi

Kgosi Mabalane

Baphiring

Kgosi Batleng

Batlhako ba Matutu

Kgosi Mooketsi T. A.

Bahurutshe ba Brakuil

Kgosi Pilane N. M. J.

Bakgatlha ba Kgafela

Kgosi Shongoane S. P.

Batlhalerwa

Kgosi Zibi M. S.

Amahlubi

Kgosi Sefanyetso B.

Bataung ba Sefanyetso

Kgosi Makapan M. H.

Bakgatlha ba Makapan

Kgosi Gasebone G. R.

Bakwena ba Modimosana

Mayoral Committee of Council

MMC

Executive Mayor

Cllr LRJ Diremelo

MMC

F Sthemba

JJ Garikue

N Lebotse

NF Ratlhaga

PK Khonou

MMC

S Mdangai

V Maluleka

V Molotsi

V Tlhapi

W Moleko

Bojanala Platinum District Municipality Annual Report 2012/13

22 Rules Committee of Council

Clr J Sefudi

Clr G Mtshali

BPDM (Chairperson), ANC

Clr A Dolo

Clr C Sekhoto

MDBLM, ANC

BPDM,COPE

MDBLM, APC

Clr A Molekwa

Clr S Habi

Kgosi Matlapeng

BPDM, ANC

Clr P Moraka

MRTLM, ANC

Municipal Public Accounts Committee

Clr EJ Barlow MDBLM, DA

Clr G Tause

BPDM (Chairperson), ANC

Clr W Rampete APC

Clr K Tlale

KRLM, ANC

Clr J Kgarimetsa Clr R Seremane BPDM, ANC

BPDM, DA

Clr P Maakane

Clr N Babe

MDBLM, ANC

Clr A Dolo

BPDM, COPE

Bojanala Platinum District Municipality Annual Report 2012/13

ANC

Kgosi Mabalane

Clr B Mohlaole ANC

Clr F Motepe

MDBLM, ANC

23 Portfolio Committee – Budget and Treasury Office

Clr O Molefi

BPDM, ANC

Clr S Mdangai BPDM (Chairperson), ANC

Clr JLM Tshite

Clr D Ngadi ANC

MKLM, ANC

Clr G Hooghemstra Kgosi Gasebone

Portfolio Committee – IDP, PMS and Public Participation

Clr G Smit

Clr W Dlunge

Clr M Masedi

Clr P Marumola

Clr E Modise

Kgosi Mabalane

Clr P Khunou BPDM (Chairperson), ANC

ANC

MDBLM, ANC

ANC

Clr W Rampete APC

Bojanala Platinum District Municipality Annual Report 2012/13

24 Portfolio Committee – Gender, HIV, Youth and Disability

Clr G Segodi BPDM, ANC

Clr R Mmatlwa BPDM, ANC

Clr R Lekoane DA

Clr Pule ANC

Clr V Tlhapi

BPDM (Chairperson), ANC

Portfolio Committee – Economic Development and Tourism

Clr K Kgaswe

Clr W Moleko

BPDM (Chairperson), ANC

Clr L Zitha

BPDM, DA

MKLM, ANC

Clr P Tlhapi

Clr MP Makhutle

BPDM, ANC

MDBLM, DA

Bojanala Platinum District Municipality Annual Report 2012/13

Clr S Habi

BPDM, DA

Kgosi

Shongoane

25 Portfolio Committee – Agriculture and Rural Development

Clr Q Masilo ANC

Clr MP Makhutle MDBLM, DA

Clr L Zitha

Clr M Ramokoka

Clr J Sefudi

Clr M Mogotsi

MKLM, ANC

ANC

Clr F Sthemba

BPDM (Chairperson), ANC

Portfolio Committee – Technical Services

Clr J Kgarimetsa

Clr JJ Garikue

BPDM (Chairperson), ANC

Clr A Dolo

BPDM, ANC

BPDM, COPE

Clr G Smit

Kgosi M Zibi

MDBLM, ANC

RLM, ANC

Bojanala Platinum District Municipality Annual Report 2012/13

26 Portfolio Committee – Corporate Support Services

Clr G Ramapotoka ANC

Clr NF Ratlhaga

BPDM (Chairperson), ANC

Clr M Serero

MDBLM, ANC

Clr P Marumola

BPDM, ANC

Clr EJ Barlow MDBLM, DA

Kgosi

Mabalane

Portfolio Committee – Sports, Arts and Culture

Clr D Ngadi

Clr LJ Smith

Clr P Moraka

Kgosi Gasebone

ANC

Clr V Maluleka

BPDM (Chairperson), ANC

RLM, DA

MRTLM, ANC

Bojanala Platinum District Municipality Annual Report 2012/13

27 Portfolio Committee – Community Development Services

Clr EJ Barlow

Clr B Tsheko

Clr M Radiokane Clr D Makgamatho

Clr K Kgaswe

Clr P More

Clr P Mngomezulu Kgosi Matlapeng

MDBLM, DA

Clr N Lebotse

BPDM (Chairperson), ANC

BPDM, DA

ANC

MDBLM, ANC

MKLM, ANC

MRTLM, ANC

ANC

Portfolio Committee – Health and Environmental Services

Clr C Sekhoto BPDM, APC

Clr V Molotsi

BPDM (Chairperson), ANC

Clr B Khoza

MRTLM, ANC

Clr W Dlunge ANC

Clr B Mahlaola ANC

Clr M Sepotokela Clr R van Der Vaal Kgosi Mooketsi RLM, ANC

Bojanala Platinum District Municipality Annual Report 2012/13

Section 2

Bojanala Platinum District Municipality Annual Report 2012/13

OFFICE OF THE MUNICIPAL MANAGER 1. Departmental Purpose

In order to ensure overall administration and service delivery, the Office Municipal Managers is responsible for the followings: •

Ensure the efficient operation of the systems of integrated development planning and performance

•

Ensuring that the administration adheres to internal control systems;

• •

management

Providing information technology solutions to the operation of the municipality Provide support to local municipalities

2. Functions •

Integrated Development Planning

•

Community Participation

• • • • • •

Performance Management Internal Audit

Information Technology Public Relations

Support to Local Municipalities Legal Services

3. Link with The Corporate Strategy •

Lead

4. Municipal Planning performance •

Annual review of the IDP

•

Service Delivery and Budget Implementation Plan

•

Budget

5. Promote Intuitional •

Internal controls

•

Promotion of the image of the municipality

•

Compliance with legislation and policies

6. Promote collaborative solutions •

Inter-departmental co-operation

•

Stakeholder participation

• •

Inter-municipal co-operation

Inter-governmental relations (CFO’s Forum, MM’s Forum, IGR, etc)

Bojanala Platinum District Municipality Annual Report 2012/13

7. Support Ward Committee •

Capacitating and support of ward committees

8. Expectations from other Departments •

Provide Legal Support (Development of the service level agreement (CSS)

•

Provide and track implementation of Council Resolution (CSS)

• • • •

Logistic and support, office accommodation, Transport (CSS) Budget consolidation and processing of payments (BOT) Marketing Arts and Culture products(LED)

Lead in arranging Adjudication of Services (BOT)

Numbers and cost for employees for the 2012-2013 financial year Office of the Municipal Manager 2012/13 Quarterly Projections

reason for variance

Levels

Male

Female

Total compliment

SMS

R 1 500 000,00

R 1 446 274,00 n/a

MMS

R 4 481 142,00

R 3 889 966,00

Profs

R 849 653,00

Techs & assoc. Prof

R 2 943 148,00

R 2 830 773,00 n/a

Clerks / Interns

R 366 586,00

R 360 804,00 n/a

R-

Elem

R-

Total

R 10 140 529,00

R 9 327 368,00

Annual Budget

Expense

Manager PMS not appointed

13th cheque R 799 551,00 paid during this quarter

Bojanala Platinum District Municipality Annual Report 2012/13

Office of the Executive Mayor Numbers and Cost for Employees for the 2012-2013 Financial Year Office of the Executive Mayor 2012/13 Quarterly Projections

Reason for variance

Levels

Male

Female

Total compliment

SMS

R-

n/a

MMS

R 1 654 806,00

R 1 648 123,00

n/a

Profs

R 898 870,00

Techs

R-

Clerks / intern

R 4 177 375,00

R 4 155 958,00

R-

Elem

R-

Total

R 6 794 248,00

R 6 732 602,00

Annual Budget

Expense

programme coR 882 365,00 odinator appointed during this quarter n/a 13th cheque paid during this quarter

Office of the Speaker and Single Whip Numbers and Cost for Employees for the 2012-2013 Financial Year Office of the Speaker & Singlewhip 2012/13 Quarterly Projections

Reason for variance

Levels

Male

Female

Total compliment

SMS

R 670 424,00

R 637 909,00

MMS

R 945 848,00

R 866 867,00

Profs

R 252 425,00

Techs & assoc. Prof

R-

Clerks

R-

Elem

R-

Total

R 1 868 032,00

R 1 698 217,00

Annual Budget

Bojanala Platinum District Municipality Annual Report 2012/13

Expense

n/a

paid 13th cheque during this quarter paid 13th cheque R 193 441,00 during this quarter R-

Department of Economic development, Agriculture, Tourism and Rural Development 1. Departmental Purpose

To provide support to local municipalities and coordinate the implementation of led Strategies, programmes and projects with the district. Promote and market the District as a leading and preferred tourism destination. 2. Functions •

Coordinate and implement led strategies and programmes projects in the District

•

Support local municipalities in implementing led programmes and projects

• • • •

Promote, coordinate and support SMME development Promote stakeholder participation in the economy; Promote and attract investment in the district Promote and support job creation initiatives

3. Link with the Corporate strategy 3.1. Lead •

Promote LED and Tourism

•

Provide markets

•

Provide refuse removal, solid waste disposal and refuse dumps;

3.2. Support from other departments Technical •

Oversee infrastructure development (TS)

•

To provide travelling logistics, appointment of staff and communication support with regard to launching

•

• •

Provide district profile statistics (CDS) of projects (CSS)

Provide resources (telephone, computers, stationery etc) (CSS)

Provide legal support with regard to SLA between LMs and BPDM and as well project related dispute

3.3. Support to others department •

Adhere to corporate calendar (CSS)

•

Contribute to development and implementation of WSDP (CSS)

• • •

Submit items for committees on time (CSS) Submit all reports on time (OMM)

Promote effective internal control with regards to procurement policy(BTO)

Bojanala Platinum District Municipality Annual Report 2012/13

Numbers and Cost for Employees for the 2012-2013 Financial Year Department of Economic development, Agriculture, Tourism and Rural Development 2012/13 Quarterly Projections

Reason for variance Dir.contract lapsed Dec. 2012,mng R 330 000,00 receiving acting allowance

Levels

Male

Female

Total compliment

SMS

R 850 000,00

MMS

R 2 005 728,00

R 1 998 791,00

n/a

Profs

R 1 336 878,00

R 1 289 336,00

n/a

R-

n/a

R 540 319,00

R 537 467,71

R-

Elem

R-

Total

R 4 732 924,00

R 4 155 594,71

Techs & proff. Assoc. Clerks / intern

Annual Budget

Expense

13th cheque paid during this quarter

Department of Budget and Treasury 1. Departmental Purpose

To oversee and ensure prudent and efficient financial management of the financial resources of the institution 2. Functions •

Budget planning and implementation in line with MFMA

•

Finance governance in relation to the implementation of the MFMA;

• • • • • • • • • •

Implement integrated financial system

Ensuring sound financial management including expenditure; Control expenditure so that it is in line with approved budget Asset management

Supply chain management

Manage the statutory audit process; Implement GRAP conversion

Revenue enhancement and Dora compliance

Make the District Area Finance Forum effective and efficient Assist local municipalities on the items listed above

Bojanala Platinum District Municipality Annual Report 2012/13

3. Link with Corporate Strategy 3.1. Lead • •

Promote Sound Financial Governance Modernise Financial Management

3.2. Expectations from other department •

Inputs the budget process by providing realistic and achievable estimates

•

Remain within the budget limits or be in a position to anticipate potential over expenditure and explain

•

• • •

Adherence to procurement procedures and compliance with the MFMA and justify the variance Legal Support

Logistical support, office accommodation and transport Feedback on council resolution

3.3. Contribution to other department • •

Budget consolidation and processing of payments; Lead in arranging Adjudication Services

Numbers and Cost for Employees for the 2012-2013 Financial Year Department of Budget and Treasury 2012/13 Quarterly Projections

Levels

Male

Female

Total compliment

SMS

R 1 100 000,00

R 1 099 734,68

n/a

MMS

R 2 812 986,00

R 2 610 802,80

n/a

Profs

R 1 507 239,00

R 1 507 011,00

Techs & assoc. Prof

13th cheque paid during this quarter

R 2 606 270,00

R 2 803 290,96

13th cheque paid during this quarter

Clerks

R 1 226 858,00

R 1 200 749,40

n/a

R-

Elem

R-

Total

R 9 253 679,00

R 9 221 588,84

Annual Budget

Expense

reason for variance

Bojanala Platinum District Municipality Annual Report 2012/13

Department of Health and Environmental Services 1. Departmental Purpose 2. Functions •

Ensure effective dissemination of environmental awareness education within the Local Municipalities and

•

Provide measures to protect the environment

• • • •

communities

Facilitate the provision of solid waste removal & disposal services Promote the protection of the environment

Provide Information and support to environmental and waste management related projects Provide support and assistance in environmental and waste management

3. Link with the corporate strategy 3.1. Provide Municipal Health •

Service Level Agreement with all Local Municipalities

•

Water Quality Monitoring

• • • • • • • • •

Office Accommodation and Approval of structure for the new staff members Food Control

Waste Management

Health Surveillance of premises

Surveillance and prevention of Communicable Disease excluding Immunizations Vector Control (Pest Control)

Environmental Pollution Control

Disposal of dead (pauper: unclaimed and or unidentified Chemical safety

Bojanala Platinum District Municipality Annual Report 2012/13

Numbers and Cost for Employees for the 2012-2013 Financial Year Department of Health & Environmental Services 2012/13 Quarterly Projection

Levels

Male

Female

Total compliment

SMS

R 1 157 576,00

R 420 000,00

MMS

R 1 769 942,00

R 1 751 423,00

Profs

R 19 288 800,00

R 19 983 002,00

Techs

R 1 838 260,00

R 1 818 663,00

Clerks

R 194 427,00

R-

Elem

R-

Total

R 24 249 005,00

R 23 747 488,00

Annual Budget

Expense

Reason for variance Only acting allowance paid manager receiving acting allowance for ( Dir. HES) s& t claims &13th cheque paid during this quarter s& t claims &13th cheque paid during this quarter

R 194 400,00 n/a

Bojanala Platinum District Municipality Annual Report 2012/13

Department of Technical Services 1. Departmental Purpose

To lead and direct the Department of Technical Services to ensure that the corporate objectives of service delivery are achieved by strengthening its role to allow for effective monitoring and evaluation (M & E) and facilitation. The department further provides the necessary support to local municipalities in the provision of infrastructure.

2. Functions

Facilitate and monitor the implementation of Capital grants from National, Provincial and BPDM through the effective project management to ensure that standards and service delivery requirements are adhered to;

Co-ordination between Local Municipalities, Provincial and National government to monitor integrated service delivery.

Provide technical support to other directorate within BPDM

Champion all process of Inter-Governmental Relations related to infrastructure issues (strengthen collaboration between different sector departments and National, Provincial, Local sphere as well as relevant stakeholders) – District Technical Forum

3. Link with the corporate strategy 3.1. Lead Functions •

Facilitate and Support the provision of Basic Municipal Services

•

Invest in Infrastructure

• • •

Champion the process of the District Technical Forum

Facilitate the provision of solid waste removal and disposal services Promote the protection of the environment

Support from other departments •

Provide guidance and support through the IDP process in finalising the priority area for the provision of

•

Speedy procurement processes with regard to the Bid Committees (BTO)

• • • •

municipal infrastructure (OMM)

Provide information on projects that of infrastructure in nature (LED)

To provide travelling logistics, appointment of staff and communication support with regard to launching of projects (CSS)

Provide resources (telephone, computers, stationery etc.) (CSS)

Provide legal support with regard to SLA between LMs and BPDM and as well project related dispute (when dispute arises) (CSS)

Bojanala Platinum District Municipality Annual Report 2012/13

Support to other department •

Adherence to the submission of monthly, quarterly and annual reports for the inclusion in the Municipal

•

Adherence to the corporate calendar activities in terms of the preparation of items for various committees

•

Managers report to the Executive Mayor (OMM) (CSS)

Provide support in implementing infrastructure related projects for other departments

Numbers and Cost for Employees for the 2012-2013 Financial Year Department of Technical Services 2012/13 Quarterly Projections

Reason for variance

Levels

Male

Female

Total compliment

SMS

R 1 212 987,00

R 1 061 567,04

n/a

MMS

R 1 369 268,00

R 1 354 559,00

n/a

Profs

R 660 836,00

Techs & assoc. Prof

R 1 574 436,00

R 1 569 663,00

n/a

Clerks

R 248 272,00

R 243 662,00

n/a

R-

Elem

R-

Total

R 5 065 713,00

R 4 757 968,00

Annual Budget

Expense

social facilitator resigned,january 2013

R 660 836,00 R 330 435,00

Bojanala Platinum District Municipality Annual Report 2012/13

Department of Community Development Services 1. Departmental Purpose

To create as safe and healthy environment in a sustainable manner by providing efficient and effective Fire and Rescue Services and Disaster Management. To facilitate and support Sports, Arts and Culture, Social Development and Community Safety programmes/projects in the Bojanala District. 2. Functions •

Provide the protection of life and property against fire or threatening dangers;

•

Provide preparedness, resilience, recovery and education for Disaster Management;

• • • • •

Provide the rescue of life and property or other threatening danger; Implementation of Environmental Health Services;

Facilitate and support social development programmes and projects;

Support Public Transport accessibility and none motorized projects and Programmes; Provide Support in Sports, Arts and Culture

3. Link with the corporate strategy 3.1. Lead

Facilitate and Support the Regulation of Public Transport Service •

Support Public Transport and none motorized accessibility projects and programmes as per the District Integrated Transport Plan

Facilitate and Support the Provision of Social Development Services •

Social Security and upgrading infrastructure

•

Sports and Recreation

• •

Arts and Culture

Community Safety

Provide Fire Fighting •

Prevent the outbreak of fire

•

Regular inspections on all public buildings and business

• • •

Extinguishing fire

Provide training to the public and institutions

Approval of building plans for fire evacuation compliance

Provide Disaster Management •

Institutional capacity on Disaster Management

•

Risk Reduction

•

Disaster Risk Assessment

Bojanala Platinum District Municipality Annual Report 2012/13

•

Response and recovery

•

Education, training, public awareness and research

• •

Information Management and Communication Funding

3.2. Expectations from the departments to CDS •

Provide Legal Support (Development of the service level agreement) (CSS)

•

Provide and track implantation of Council Resolution (CSS)

• • • • • •

Logistical support, office accommodation, transport (CSS)

Implementation and monitoring of Social Services Infrastructure projects (TS) Budget consolidation and processing of payments(BTO) Signing of SLA(MM)

Marketing Arts and Culture products (LED)

Lead in Arranging Adjudication of Services(BTO)

3.3. The support by CDS to other departments •

Information on departmental training needs and functions to be submitted with regard to the organogram

•

Adherence of Submitting Monthly and Quarterly reports to MM

• • • • • • • •

Information on procurement requirements for tendering proposes to the BID specification committee

Provide info on SOCIAL CLUSTER DPT’S infrastructure service backlog and funds availability from other departments (TS)

Adherence to time lines for submitting variance reports (BTO) Provide sector information to Corporate GIS

Contribution to the adherence of Batho Pele Principles (CS)

Submit procured Assets Information to BTO for inclusion in the asset register To link Arts and Culture projects for marketing products (LED)

Submit reports on jobs created through Social Development programme(BTO)

Bojanala Platinum District Municipality Annual Report 2012/13

Numbers and Cost for Employees for the 2012-2013 Financial Year Department of Community Development Services 2012/13 Quarterly Projections

Levels

Male

Female

Total compliment

SMS

R 1 157 586,00

MMS

R 3 670 548,00

Profs

R 11 572 723,00

Techs

R 23 655 839,00

Clerks

R 2 409 592,00

R-

Elem

R-

Total

115

R 42 466 288,00

R 43 425 234,68

Annual Budget

Expense

reason for variance

R 1 033 664,68 n/a 13th cheque paid during this quarter Overtime claimed R 12 327 273,00 on monthly basis & 13th cheque paid Overtime claimed R 23 974 887,00 on monthly basis & 13th cheque paid Overtime claimed R 2 499 952,00 on monthly basis & 13th cheque paid R 3 589 458,00

Including fire Mogwase, Kgetleng, Moretele & Disaster

Department of Corporate Support Services 1. Departmental Purpose

Provide corporate support services to Council, its political structures and office bearers, internal departments and support to Local Municipalities in the district in respect of corporate support services. 2. Functions of the Department •

Administrative support

•

Human Resources

•

Communication services

3. Link with Corporate strategy 3.1. Lead •

Achieve Positive Employee Climate

•

Train Personnel

• • •

Recruit and Retain staff

Achieve Employment Equity

Develop and Review policies

Bojanala Platinum District Municipality Annual Report 2012/13

3.2. Support to other departments •

Participation in the planning process

•

Enhance Customer Service

• •

Develop an internal communication system Provisioning of office space, furniture and equipment

Numbers and Cost for Employees for the 2012-2013 Financial Year Department of Corporate Support Services 2012/13 Quarterly Projection

Reason for variance Director CSS : Contract lapsed R 510 000,00 and actinag allowance paid manager admin. Receiving acting R 2 088 669,00 allowance ( Dir. CSS)

Levels

Male

Female

Total compliment

SMS

R 950 000,00

MMS

R 2 099 508,00

Profs

R 2 803 292,00

R 2 965 507,01

n/a

Techs & pro. Assoc.

R-

n/a

Clerks

R 3 559 462,00

R 3 549 672,00

SW / drivers

R 1 349 027,00

R 1 342 984,00

Elem

R 1 554 000,00

R 1 544 671,00

Total

R 12 315 202,00

R 12 128 329,00

Annual Budget

Expense

13th cheque paid during this quarter

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Provide Municipal Planning

Promote institutional governance and Performance Management

Budget(R’000)

Op Ex

R500

Op Ex

Key Performance Indicator

District IDP Framework & Process Plans approved by Council

Reviewed IDP adopted by Council

Number of Quarterly Performance Reports submitted to Council

Number of Quarterly Performance Assessments Reports for S 57 managers submitted to Council

Quarter 4 Expenditure

Bojanala Platinum District Municipality Annual Report 2012/13

Op Ex

Baseline 4

Annual Target Four (4) x Quarterly Performance Reports

Four (4) x Quarterly Performance Reports

May-13

Aug-12

4th quarter Performance Report (April, May& June 2011-12)

Framework & Process Plans approved by R324/12/13

Performance Report Achieved / Not achieved

2nd quarter Performance Report (Oct, Nov& Dec 2012-13)

1st quarter Performance Report (July, Aug& Sep 2012-13)

Draft Report

Stakeholder consultation processes

Achieved

3rd quarter Performance Not Report Achieved (Jan, Feb& Mar 2012-13)

3rd quarter Performance Achieved Report (Jan, Feb& Mar 2012-13)

2013/14 IDP Approved by Council

IDP ManIDP ManIDP Manager’s Forum ager’s Forum ager’s Forum Achieved meeting meeting meeting

Quarterly Targets

Addressing 2011/12 backlog

None

Reasons for Under performance

Quarterly Performance

Will be achieved in quarter one 2013/14

None

Corrective Measure

Municipal Transformation and Organizational Development

Corporate KPI

Key Performance Indicator

2011/12 Annual Report adopted by Council

Budget

Op Ex

Quarter 4 Expenditure

Op Ex

Baseline One (1)

Annual Target Jan-13

Quarterly Targets

2011/12Annual Report 2012 tabled and Achieved adopted by Council R356/12/12

Achieved

Performance Report Achieved / Not achieved

Quarterly Performance

None

Reasons for Under performance

Municipal Transformation and Organizational Development

Corrective Measure None

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Promote institutional governance and Performance Management

Bojanala Platinum District Municipality Annual Report 2012/13

Adjustment Budget & Mid Year Performance report reviews concluded Number of activities implemented in line with the MPAC programme

R120,000 .00

R300,000 .00

R 35,353. 00

Op Ex

Key Performance Indicator

Number of Municipal Internal Audit Op Ex Reports submitted to Accounting Officer

Budget

Op Ex

Quarter 4 Expenditure

Performance Audit Committee Op Ex Reports submitted to Council

Baseline

Oversight Report submitted R363/12/13

Four (4) x activities completed by June 2013

New

Performance Report & Adjustment Achieved Budget submitted to Council

MPAC Meeting

Oversight Report

Progress report

Report submitted by January 25/2013

Progress report

One (1) Report submitted to Council

Audit Charter Progress reviewed report by Audit Committee

One (1)

3rd quarter Audit Committee Reports (Jan, Feb &Mar 2012-13)

2nd quarter Audit Committee Reports (Oct, Nov &Dec 201213)

1st quarter Audit Committee Reports (July, Aug& Sep 201213)

4th quarter Audit Committee Reports (April, May& June 201112)

Four (4) x Quarterly Reports (1) SCM Audit (2) Fleet Audit (3) Leave Audit (4) Assets Audit

Four (4)

Annual Target Four (4) x Quarterly Reports

Quarterly Targets Performance Report Achieved / Not achieved Achieved

Achieved

None

Audit member would Not Achieved not form a quorum

Corrective Measure None

None

Will be achieved in 201414

Quarterly Performance

Reasons for Under performance

Municipal Transformation and Organizational Development

Promote institutional governance Corporate KPI and Performance Management

Promote technology efficiencies

Key Performance Indicator

Number of systems on telephone & printing solutions implemented

Number of Section 57 contracts signed off by July 2012

Budget

Op Ex

Quarter 4 Expenditure

Op Ex

Annual Target

Baseline

New

Two (2) systems in place by December 2012 (1) Telephone Design system and testing “MAN 3000” telephone system (2) Printing Solution “24 multi function printers” Telephone system in place

Section 57 manager’s report MM CFO 11/12 PMAs signed off Director: CSS Achieved PMAs in in July 2012 Director: TS place Director: LED Director: CDS Director: Health& Env

Quarterly Targets

Printers in place

Achieved

Performance Report Achieved / Not achieved Achieved

Achieved

None

Reasons for Under performance

Quarterly Performance

None

Corrective Measure

Municipal Transformation and Organizational Development

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Promote technology efficiencies

Key Performance Indicator

Number of ICT maintenance reports submitted to Accounting Officer

Number of institutional data archive system implemented

Budget

R1Â 421,485.00

Op Ex

Quarter 4 Expenditure

R1Â 613, 977.00

Op Ex

Baseline New

New

Twelve (12) x ICT maintenance reports

One (1) x system in place March 2013 (1) Backup system

Annual Target

Achieved

ICT Reports for ICT Reports for ICT Reports for ICT Reports for July, Aug& Sep Oct, Nov &Dec Jan, Feb &Mar April, May& Jun 2012-13 2012-13 2012-13 2012-13

Backup server External installed and backup server configuration installed of SAM system

Quarterly Targets

Quarterly Performance Performance Report Achieved / Not achieved Achieved Achieved

Reasons for Under performance None None

Corrective Measure None None

Municipal Transformation and Organizational Development

Budget

Key Performance Indicator

Numbers of updates on the Municipal Op Ex Website executed

Quarter 4 Expenditure

Op Ex

Baseline

New

Annual Target (8) Oversight Report by MPAC

(7) 2013/14 IDP & Budget

(6) 2011/12 Annual Report

(5) All Municipal Policies

(4) 2012/13 IDP & Budget

(3) Quarterly Report

(2) Bid Awarded

Eight (8) x updates published (1) PMA for MM & Directors

All Municipal Policies

Quarterly Report

Bid Awarded

PMA for MM & Directors

2011/12 Annual Report

Quarterly Report

Bid Awarded

2012/13 IDP & Budget 2013/14 IDP and Budget

Quarterly Report

Bid Awarded

Oversight Reports by MPAC

Quarterly Report

Bid Awarded

Achieved

Corporate KPI

Promote technology efficiencies

None

Quarterly Targets Performance Report Achieved / Not achieved Reasons for Under performance

Quarterly Performance

Corrective Measure None

Municipal Transformation and Organizational Development

Bojanala Platinum District Municipality Annual Report 2012/13

Key Performance Indicator

Number of Records management project implemented

Budget

Op Ex

Quarter 4 Expenditure

Op Ex

Baseline (3) Review of the file plan and Records management Policy

One (1) project im- (2) Records plemented Management Workshop

Annual Target Three (3) x projects completed by June 2013 (1) Implementation of Effective Records Implementation of effective records

Records Management Workshop

Review of Records management policy and records management file plan

Achieved

Performance Report Achieved / Not achieved Achieved

Quarterly Targets Reasons for Under performance None

Corporate KPI

Promote institutional governance and Performance Management

Quarterly Performance

Corrective Measure None

Municipal Transformation and Organizational Development

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Promote institutional governance and Performance Management

Budget

Key Performance Indicator

Number Council administrative Op Ex support systems implemented

Baseline

Quarter 4 Expenditure

Corporate Op Ex calendar approved

Annual Target Portfolio Committee LLF 20/08/12 CSS 20/08/12 BTO 01/08/12 Agric 07/09/12 Econ 06/09/12 TS 05 /09/12 2012/13 Mayoral Corporate Committee calendar 21/08/12 24/07/12 11/07/12 Council Meeting 30/07/12 25/07/12 27/08/12

Portfolio Committee BTO:25/04 sports:08/05 Sp:09/05 LLF:15/05 LLF:20/05 CSS:29/05 Economic 06/06 AGR:07/06 BTO:12/06 Mayoral Committee 23/04 & 22/05 Council meetings 29/04 30/05

Portfolio Committee IDP 08/02/13 Sports 06/02/13 Economic 07/02/13 Health 13/02/13 Bur 13/02/13 Agr 15/02/13 Agr 08/03/13 Eco 07/03/13 Mayoral Committee 13/03/13 Council Meeting 24/01/13 27/03/13

Portfolio Committee CDS 02/10/12 LLF 07/11/12 Sports 05/10/12 CDS 06/11/12 TS 08/11/12 CDS 02 /10/12 ECO 04/10/12 Mayoral Committee 21/11/12 10/10/12 Council Meeting 06/12/12 16/10/12

Quarterly Targets

Quarterly Performance

Performance Report Achieved / Not achieved Achieved

Reasons for Under performance None

Corrective Measure None

Municipal Transformation and Organizational Development

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Promote institutional governance and Performance Management

Budget

Key Performance Indicator

Number of maintenance reports Op Ex submitted to the Accounting Officer

Quarter 4 Expenditure

Op Ex

Baseline New Twelve (12) x Other Assets Maintenance Reports

Twelve (12) x Fleet Maintenance Reports

Annual Target

Three (3) x Fleet Maintenance Reports (Apr, May &Jun) Three (3) x Other Assets Maintenance Reports (Apr, May &Jun)

Three (3) x Fleet Maintenance Reports (Jan, Feb & March) Three (3) x Other Assets Maintenance Reports (Jan, Feb & March)

Three (3) x Fleet Maintenance Reports (Oct, Nov & Dec) Three (3) x Other Assets Maintenance Reports (Oct ,Nov &Dec)

Three (3) x Fleet Maintenance Reports (July, Aug &Sep) Three (3) x Other Assets Maintenance Reports (July, Aug &Sep

Quarterly Targets

Quarterly Performance Performance Report Achieved / Not achieved Achieved Achieved

Reasons for Under performance None None

Corrective Measure None None

Municipal Transformation and Organizational Development

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Promote institutional governance and Performance Management

Budget

Key Performance Indicator

Number of Human Resource Development Op Ex related policies reviewed

Quarter 4 Expenditure

Op Ex

Annual Target

Baseline (4)Recruitment and Selection Policy

(2) Acting One Allowance (1) x strategy Policy in place (3) Retention and succession policy

Four (4) x policies reviewed June 2013 (1) Incapacity due to Ill Health

Acting Allowance Policy Achieved R3332/12/13 Retention and succession policy Achieved R3332/12/13 Recruitment and Selection Policy Achieved R3332/12/13

Incapacity due to Ill Health Achieved R3332/12/13

Quarterly Targets

Achieved

Performance Report Achieved / Not achieved Achieved None

Achieved None

Reasons for Under performance

Quarterly Performance

None

Corrective Measure

Municipal Transformation and Organizational Development

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Achieve Employment Equity

Op Ex

Employment Equity Report submitted by December 2012 to DoL&100% targets on Employment Equity goals achieved by June 2013

Key Performance Indicator

Op Ex

Budget

Number of programmes on Occupational Health &Safety implemented

Quarter 4 Expenditure

Op Ex

Baseline

Four (4) x OHS reports

One (1) x report submitted to Department of Labour by December 2012

(3) Wellness awareness

(2) Occupational Health and safety awareness campaign

Three (3) x project implemented by March 2013 (1) Inspection of buildings

Annual Target

Municipal Transformation and Organizational Development

Draft report submitted

Final reports Achieved submitted to DoL

Occupational Health Inspection of Wellness and safety buildings awareness awareness campaign

Quarterly Targets

Achieved

Performance Report Achieved / Not achieved

None

Reasons for Under performance

None

Corrective Measure

Quarterly Performance

Corporate KPI

Enhance Employeesâ&#x20AC;&#x2122; Skills

Key Performance Indicator

Number of Training & Development Op Ex Plans & Reports submitted to LGSETA

Number of training interventions delivered in line with Workplace Skills Plan

Budget

R700, 000.00

Quarter 4 Expenditure

Op Ex

R448, 343.00

Baseline

One (1) x One (1) x plan & report plan & report submitted by submitted July 2012

Twenty (20) Eighteen interventions (18) to be interventions completed by delivered June 2013

Annual Target

Municipal Transformation and Organizational Development

Final report submitted to LGSETA

(5) Safety Hazard and Environment Principles

(4) Pay Day training

(3)Environmental monitoring

(12) Matric

(11) Management development programme

Achieved

(10) Safety Management

(9)Intermediate Records Management

(18) HR Training and Labour Relation

(17) Environmental Law Course

(16) Environmental Management & Principal

Achieved

(14) Advance (19) Leave records Training (15) (20) Health Journalism development and Safety Training

(13) (8) Computer Employment Skills WinEquity dows Training

(7)Environmental Management

(6) Project Management

(1) Occupational Health and Safety (2) CPMD

Quarterly Targets

Achieved

Performance Report Achieved / Not achieved

None

Reasons for Under performance

None

Corrective Measure

Quarterly Performance

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Facilitate the provision of Integrated Municipal Services

Key Performance Indicator

Number of Water projects completed

Number of Social Infrastructure projects constructed

Budget

R10,640, 00

R 3,600, 00

R7,000, 00

Quarter 4 Expenditure

R505, 819.00

R154, 947.00

R3Â 253, 957.00

Annual Target

Baseline

Two (2) x Projects completed by June Four (4) x 2013 Multiyear Maubane projects Water Provision, Mor LM phase 2 Borolelo Ex 4 water reticulation, multi year project KRLM)

Multipurpose Hall & CombiMulti-year Courts projects completed by June 2013

Bojanala Platinum District Municipality Annual Report 2012/13 Bulk line completed

Internal reticulation ongoing

Installation of meters

Project completed 832 households connected

Internal reticulation and 400 house connections completed

Achieved

Project completed

Multi-purpose Building of hall & combisuperstructure courts ongoing completed

Internal reticulation completed and 200 meters installed

Appointment of Contractor for Upgrading of Sports Facility Earth works completed in Mmakau (Madibeng Local Municipality)

Quarterly Targets Performance Report Achieved / Not achieved Achieved

Achieved

None

Reasons for Under performance

Quarterly Performance

None

Corrective Measure

Basic Service Delivery and Infrastructure Investment

Corporate KPI

Facilitate the provision of Integrated Municipal Services

Key Performance Indicator

Number of Water projects completed

Four (4) x Multiyear projects

Baseline

Quarter 4 Expenditure

R154, 947.00

R3Â 253, 957.00

Budget

R10,640, 00

R3Â 600,000.00

Annual Target Madikwe Bulk Water Reticulation MKLM)

Two (2) Project completed by December 2012 Communal Standpipes provision in Skierlik MorLM

Basic Service Delivery and Infrastructure Investment

Steel tank boreholes completed

Finalising connection

Project completed

Project handover

Quarterly Targets

Achieved

Performance Report Achieved / Not achieved

None

Reasons for Under performance

Quarterly Performance

None

Corrective Measure

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Facilitate the provision of Integrated Municipal Services

Number of Roads Programme completed

Key Performance Indicator

Number of electrification/ energy supply project(s) completed

Budget

R751, 950.00

R4,308, 050.00

Quarter 4 Expenditure

R751, 950.00

R404, 325.00

Annual Target

Bojanala Platinum District Municipality Annual Report 2012/13 New

New

SCM SCM Process Process Consultants Contractors

One (1) x Project Completed by June 2013 (Siga & Mothutlong Roads Programme MKLM)

500 households connected and commissioned

Preliminary report on SCM type of Process infrastructure completed

500 Distribution boxes, 500 prepaid meters and 10 transformers installed

Quarterly Targets

Renewable energy supply project (Solar Geysers Programme)

Two (2) x Project completed by December One 2012 (1) x multiyear (Electrification of Michakgasi connections MadLM)

Baseline

Basic Service Delivery and Infrastructure Investment

Achieved

Layer works ongoing

Non responsive Not Achieved ness of bidders

Achieved None

Reasons for Under performance

Road paved Achieved None

Project imProject plementation competed

Achieved

Performance Report Achieved / Not achieved

None

Project to be rolled over in 201314

None

Corrective Measure

Quarterly Performance

Corporate KPI

Facilitate the Provision of Integrated Municipal Services

Achieve a positive employee climate

Budget

R7,000, 000.00

R2,000, 000.00

BDPM Office Building

Key Performance Indicator

Quarter 4 Expenditure

R1,536 ,254.00

R98,060.00

Number of sanitation project completed

New (Multiyear)

New

Baseline

Basic Service Delivery and Infrastructure Investment

Annual Target Tendering documentation completed

SCM Project Manager

200 toilet structures installed by June SCM Contractor 2013 Borolelo Sewer Reticultion, KRLM

3D office model completed

Excavation for bulk sewer line completed

Quarterly Targets

200 Toilet structure completed

Achieved None

Reasons for Under performance

Tender document for Achieved None Draft Design appointment of Contractor

Internal sewer reticulation ongoing

Performance Report Achieved / Not achieved

None

Corrective Measure

Quarterly Performance

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Facilitate the provision of Integrated Municipal Services

Key Performance Indicator

Number of Transportation & Community Safety Project(s) completed

Five (5) projects supported

Baseline

Quarter 4 Expenditure

R122, 536.00

Budget

R431,200.00

Annual Target

Draft report for consultation Consultative process (Madibeng Launch)

Data collection Consultative process (Moses Kotane Launch )

Bojanala District Community Safety Forum Launch

(3) CSFs (project completed June 2013)

Achieved

Progress report

SCM Process Workshop Contractor

(2) NMT (project completed June 2013)

Three (3) x projects completed (1) ITP (project completed Dec 2012 )

Quarterly Targets

Consultative process (Moretele)

Finalisation of the NMT Master plan

Achieved

Quarterly Performance Performance Report Achieved / Not achieved Achieved Achieved

Achieved

Reasons for Under performance None None

None

Corrective Measure None None None

Basic Service Delivery and Infrastructure Investment

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Facilitate the provision of Integrated Municipal Services

One (1) x project

New

Budget

R431, 200.00

R510, 000.00

Number of Air Quality Management initiatives completed

Key Performance Indicator

Quarter 4 Expenditure

R352, 530.00

R118, 167.00

Number of schools green science projects supported

Baseline

Annual Target

Establishment of EMI cadre

Training of Development official on Atmospheric of licensing fee calculator Emission Licensing

Four (4) x initiatives completed by June 2013 Licensing

Establishment of EMI cadre

Notice of intention letter

Delivery of Nomination of material and beneficiaries panting

Concept document development

EMI EMI Inspectorate certificate awarded

Designation of Environment Management inspection

Finalisation of licences

Achieved

Nomination of School Green Achieved beneficiaries Awards

Fifteen (15) Food Garden Establishment

Two (2) x projects Concept completed by document March 2013 development Five (5) Greener School Awards

Quarterly Targets

Quarterly Performance Performance Report Achieved / Not achieved Achieved Achieved Achieved Achieved

Reasons for Under performance None None None None

Corrective Measure None None None None

Basic Service Delivery and Infrastructure Investment

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Facilitate the provision of Integrated Municipal Services

Key Performance Indicator

Quarter 4 Expenditure

Op Ex

Number of Fire related outreach/ awareness programmes implemented

Bojanala Platinum District Municipality Annual Report 2012/13

Op Ex

Promulgation of by Laws

Consultation on District Air Quality matters

Annual Target

300

300 (1) Mogwase Fire Station (2) Kgetleng Fire Station (3) Moretele Fire Station

8 x Disaster Four (4) Risk reports Disaster risk reports by June 2013

R510, R118, New 000.00 167.00

Budget

Number of Community Based Disaster Risk Assessments completed

Number of Air Quality Management initiatives completed

Baseline

Basic Service Delivery and Infrastructure Investment

Air quality officer forum

75 outreach/ awareness and training conducted

(2) Floods risk assessment Moses Kotane LM 06/09/2012

(1) Jumbo Farm Moretele LM

75 outreach/ awareness and training conducted

(4) Communitybased risk assessment verification

(3) Verification at Ratsegae Kgetlengrivier LM

Final ByLaws for Draft ByLaws adopted legal vetting province by council evidence

Air quality officer forum

Quarterly Targets

Achieved

75 outreach/ awareness and training conducted

(6) Lekgalong (8) Lekgalong Settlement Rustenburg LM

(5) (7) Molatedi Schamberg Madibeng LM Village

Publishing of By-Laws to Local Gazette Municipalities date of distribution

Air quality officer forum

Reasons for Under performance

Achieved None

Not None Achieved

Achieved None

Performance Report Achieved / Not achieved

None

Corrective Measure

Quarterly Performance

Corporate KPI

Support Sport, Arts and Culture

Budget

Key Performance Indicator

Number of sport programmes supported

R659, 200.00

100%

Annual Target

Eight (8) Twelve x projects (12) sports proprojects grammes completed completed

Penalties as prescribed Op Ex Op Ex New by the BPDM Fire by-law

Quarter 4 Expenditure

R278, 145.00

Facilitate the provision of Integrated Municipal Services

Baseline

Basic Service Delivery and Infrastructure Investment

(4) Netbal

(3) Athletics Interim Structure

100%

(5) Capacity Building: Sports Ad(2) Disability ministrators Course Games (6) Sports Against Crime Event (Rustenburg LM)

(1) Women Adventure Camp

100%

Quarterly Targets

(8) Volley ball & Tennis Sport Admin Course

(7) Bojanala Sport, Arts and Culture Lekgotla

100%

Achieved

100%

Reasons for Under performance

Achieved None

Not None Achieved

Performance Report Achieved / Not achieved

None

Corrective Measure

Quarterly Performance

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Facilitate the provision of Integrated Municipal Services

Key Performance Indicator

Number of sport programmes supported

Budget

R659, 200.00

Quarter 4 Expenditure

R278, 145.00

Annual Target

Baseline

Four (4) x Twelve (12) sporting codes projects supported with completed equipment SCM completed

Bojanala Platinum District Municipality Annual Report 2012/13 (4)TableTennis Rustenburg LM

(3) Boxing Moretele LM

2) Soccer & Netball Moses Kotane LM

Distribution of equipments (1) Soccer & Netball Madibeng LM

Quarterly Targets

Achieved

Performance Report Achieved / Not achieved

Quarterly Performance

None

Reasons for Under performance

Basic Service Delivery and Infrastructure Investment

Corrective Measure None

Corporate KPI

Support Sport, Arts and Culture

Key Performance Indicator

Number of arts, culture& Heritage programmes supported

Budget

R662,000.00

Baseline Three (3) x project supported

Annual Target 4 x arts/ culture projects supported (1) Traditional Album Launch (2) Drama (3) Identification of Heritage Sites (4) Film Week

Traditional Album Launch Kgetleng Rivier LM

Drama Workshop Rustenburg

Consultative sessions with stakeholders Consultative sessions with stakeholders Consultative sessions with stakeholders

Consultative sessions with stakeholders

Quarterly Targets

Film week

Identification of Heritage Sites

Achieved

Performance Report Achieved / Not achieved None None

Achieved

None

Achieved

Reasons for Under performance

Quarter 4 Expenditure

Quarterly Performance

None

Corrective Measure

Basic Service Delivery and Infrastructure Investment

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Provide Municipal Health Support Sport, Arts and Culture Services

Number of Municipal Health Programmes implemented

Key Performance Indicator

Number of initiatives to support the AFCON 2013

Budget

R1,050, 000.00

R266, 000.00

Quarter 4 Expenditure

Bojanala Platinum District Municipality Annual Report 2012/13 New

Baseline

Twenty OP EX six (26) project

R952, 609.00

Annual Target 20 projects completed by June 2013

(2) Provision of Pitch Maintenance Equipment

Two 2 x initiatives launched & supported by March 2013 (1) Spring Treatment (2) Provision of pitch maintenance equipment Mogwase & Olympia stadium

AFCON 2013 programme supported (1) Spring Treatment Mogwase & Olympia stadium

5 x completed 5 x completed projects projects

Consultation process with the Host City

Quarterly Targets

5x completed projects

AFCON 2013 programme supported

5x completed projects

Achieved

Quarterly Performance Performance Report Achieved / Not achieved Achieved Achieved

Reasons for Under performance None None

Corrective Measure None None

Basic Service Delivery and Infrastructure Investment

Corporate KPI

Provision of Social Development Services

Key Performance Indicator

Number of advocacy programmes supported

Budget

R600, 000,00

Annual Target

Baseline

(8) Social Dialogue on Anit-Rape Date

(7) Disability Lekgotla

(6) Ambassador workshop

(5) Child Rights

Three (3) x (4)Sixteen(16) Day programmes activism supported

(3) Career Expo

(2) Moral regeneration

Eight (8) x Projects Supported by June 2013 (1) Take a child to work

2 (1) Take a child to work (2) Moral regeneration

2 (3) Career Expo 09/10/12 (4) Ambassador workshop (5) 16 Day activism (6) Child Rights (7) Disability Lekgotla

2 (8.) Social Dialogue on Anit-Rape

Performance Report Achieved / Not achieved Achieved

Quarterly Targets Reasons for Under performance None

Quarter 4 Expenditure

R470, 760,00

Quarterly Performance

Corrective Measure None

Good Governance and Public Participation

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Provision of Social Development Services

Key Performance Indicator

Number of NPO/CBOs supported through non-state sector EPWP implementation

Baseline Five (5) x NPO/CBO supported

Annual Target

Bojanala Platinum District Municipality Annual Report 2012/13 (5)Ditwammung Project

(4)Ikitsing Home Based Care

(3) Tsoga o Itirele Home Based Care

(2)Immanuel Hope Centre

Four (4) x NPO/ CBO supported by June 2013 (1) Batho Bophelo Ke Ponelopele Advertising for application Submission of B/Plan

Immanuel Hope Centre Batho Bophelo Ke Ponelopele

Material support provided

Ditwammung Project

Tsoga o Itirele Home Based Care Ikitsing Home Based

Performance Report Achieved / Not achieved Achieved

Quarter 4 Expenditure

R-78,281 .00

Budget

R640,000 .00

Quarterly Targets Reasons for Under performance None

Quarterly Performance

Corrective Measure None

Good Governance and Public Participation

Corporate KPI

Provision of Social Development Services

Budget

R832,000.00

Quarter 4 Expenditure

R279,580 .00

Key Performance Indicator

Number of poverty alleviation programme supported

Baseline (8) Makgophe Poultry Farm

(7) Otshepheng Farm

(6)Bokamoso Vegetable Co-op

(5) Cyferskuil Disabled Project

Ten (10) (4) Bakgoni Ba projects Bokamoso completed

(3)Kgatlhang Bakone Agricultural Co-op

(2) Maendeleyo Agricultural Primary Co-op

Advertising for application Submission of B/Plan Achieved

Achieved

Performance Report Achieved / Not achieved Achieved

Annual Target 8 x Projects Supported by June 2013 (1) Mokgaga Farming Goat Project

None

Quarterly Targets Reasons for Under performance

Quarterly Performance

Corrective Measure None

Good Governance and Public Participation

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Promote the protection of the environment

Key Performance Indicator

Number of Waste Management programmes implemented

Three (3) x projects completed

Baseline

Quarter 4 Expenditure

R158,854 .00

Budget

R508,000 .00

Annual Target 2. Status Quo Basis Environmental Assessment MRLM

Two (2) x Projects Completed by June 2013 1. Waste Dumping (MKLM)

Status Quo (Basic Environmental Impact Assessment) Report on transfer stations completed in Moretele LC Applications for EIAs submitted to DEDECT

Audit Report Audit Report on waste on waste dumping site dumping site Kgetleng Moses Kotane Local

Quarterly Targets

RoD obtained from DEDECT

Gazette

Audit Report Groundwork on waste dumping site Monitoring Rustenburg

Quarterly Performance Performance Report Achieved / Not achieved Achieved Not Achieved

None

Reasons for Under performance Delay in obtaining RoD from DEDECT due to late submission of application

None

Corrective Measure RoD to be obtained in 1ST Quarter of 2013/14

Good Governance and Public Participation

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Promote the protection of the environment

Number of Bio-Diversity management programmes initiated

Key Performance Indicator

Annual Target

Baseline (4) Biodiversity and Waste Awareness Work Shop Rustenburg Local

Needs Analysis for Two (2) x Development Projects of Community Completed (3) Biodiversity and Parks Waste Awareness Work Shop Moses Kotane Local

(2) Biodiversity and Waste Awareness Work Shop Moretele Local

Four (4) x Projects Completed by March 2013 (1) Needs Analysis for Development of Community Parks

Biodiversity and Waste Awareness Work Shop Moretele Local

Quarterly Targets

Biodiversity and Waste Awareness Work Shop Moses Kotane Local

Biodiversity and Waste Awareness Work Shop Rustenburg Local

Quarterly Performance Performance Report Achieved / Not achieved Achieved

Budget

R360,000 .00

Reasons for Under performance None

Quarter 4 Expenditure

R 183,780 .00

Corrective Measure None

Good Governance and Public Participation

Bojanala Platinum District Municipality Annual Report 2012/13

Key Performance Indicator

Number of ward committees trainings conducted

Number of Environmental Management Outreach programmes initiated (5) World Environment day

(4) Taxi Awareness

(3) Water Week

(2) Promotion

Five (5) x Outreaches Conducted (1) Smoke Radio

4 x training 136 Ward modules Committees completed by inducted June 2013

Quarter 4 Expenditure Five (5) x outreaches completed

Baseline

R175,250 .00

Corporate KPI

Promote the protection of the environment

Support Local Governance Structure

Annual Target

R719,600 .00

Budget

R220,000 .00

.00

Bojanala Platinum District Municipality Annual Report 2012/13

R1,000,000

Radio Promo Campaign and community awareness

Training Training on Core on Public Municipal Participation Training

Smoke Campaign Kgetleng Rivier Local Municipality

Quarterly Targets

Ward Committee Induction

Achieved

Performance Report Achieved / Not achieved

Report writing and minute Achieved taking

Taxi Water Week Awareness Celebration World Environment day

None

Reasons for Under performance

Quarterly Performance

None

Corrective Measure

Good Governance and Public Participation

Number of Community Bursaries awarded

Key Performance Indicator

Number of Mayoral Outreach programmes including Imbizos convened

Budget

R1,000,000 .00

R1,550,000 .00

Quarter 4 Expenditure

R 670,140 .00

R1,474,020 .00

Corporate KPI

Support Local Governance Structure

Annual Target

Baseline 17

Seventeen (17) Bursaries Awarded

(4) Imbizo at Klipgat

(3)Sikhumbuzo Khayakhulu

Invitation for applications

Sikhumbuzo Khayakhulu

Inauguration Four (4) x (2) Inauguration of Magosi Outreach of Magosi

Four (4) x programmes including Mandela Imbizos Day (1) Mandela Day "67 Minutes" "67 Minutes"

Adjudication

Achieved

Quarterly Targets

Bursaries awarded

Achieved

Monitoring

Imbizo at Klipgat

Performance Report Achieved / Not achieved Achieved None

Achieved None

Reasons for Under performance

Quarterly Performance

None

Corrective Measure

Good Governance and Public Participation

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Support Local Governance Structure

Key Performance Indicator

Number of Whippery programmes implemented

Annual Target

Baseline

Bojanala Platinum District Municipality Annual Report 2012/13 (4) Councillors Political Caucus

(3) Bojanala District Chiefwhips Forum

(2)Revival of the Home Affairs Two(2) Programmes Stakeholders Forum

Four (4) x Programmes implemented (1)Bojanala District Whippery Summit Bojanala District Whippery Summit

Bojanala District Whippery Summit Revival of the Home Affairs Stakeholders Forum

Bojanala District Chiefwhips Forum

Councillors Political Caucus

Performance Report Achieved / Not achieved Achieved

Quarter 4 Expenditure

R377,198 .00

Budget

R500.000 .00

Quarterly Targets Reasons for Under performance None

Quarterly Performance

Corrective Measure None

Good Governance and Public Participation

Corporate KPI

Support Local Governance Structure

Key Performance Indicator

One Service Delivery Summit convened

Number of Municipal Newsletters published

Budget

R2,444, 000 .00

Quarter 4 Expenditure

R986,282 .00

New

Baseline

Annual Target LGSD Summit convened by March 2013

4 Newsletters by June 2013

Summit agenda tabled at IGRF SCM processes

Summit convened

Achieved

3rd 2nd Newsletter Newsletter (Jan, Feb (Oct, Nov &Mar &Dec 2012-13) 2012-13)

1st Newsletter (Jul, Aug & Sep 2012-13)

4th Newsletter (April, May & June 2011-12)

Quarterly Targets

Quarterly Performance Performance Report Achieved / Not achieved Achieved Achieved

Reasons for Under performance None None

Corrective Measure None None

Good Governance and Public Participation

Bojanala Platinum District Municipality Annual Report 2012/13

Op Ex

Key Performance Indicator

Number of training initiatives to support Traditional Leadership & Administrations implemented

Budget

Op Ex

Quarter 4 Expenditure

Number of Intergovernmental Op Ex Relations Forums convened

Annual Target

Baseline New

Two (2) x Learning Interventions completed by June 2013

Four (4) Four (4)

Intergovernmental Relations Forums

Training needs Training analysis completed & SP appointed

Intergovernmental Relations Forums

Training

Intergovernmental Relations Forums

Achieved

Intergovernmental Relations Forums

Achieved

Performance Report Achieved / Not achieved Achieved

Quarterly Targets Reasons for Under performance None None

Corporate KPI

Promote Intergovernmental Relation

Quarterly Performance

Corrective Measure None None

Good Governance and Public Participation

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Promote and support Economic Development i.r.o. Tourism, Mining, Agriculture & Rural Development

Key Performance Indicator

Business Plan for the establishment of a Regional Fresh Produce Market completed District Economic Development Agency formally established

Budget

R1,000, 000.00

R744,000

Quarter 4 Expenditure

R43,860 .00

R825,000.00

Baseline Proposal EDA approved established by Council

New

Annual Target Business Plan completed

S 78 & 79 processes completed

SCM for Project Manager / Advisor

Section Agency By81 (MSA) law approved processes by Council completed

Board of Directors appointed

Scoping Final Designs Business Report and Plan and funding Development completed Model of a Model

Quarterly Targets

Quarterly Performance Performance Report Achieved / Not achieved Achieved Achieved

Reasons for Under performance None None

Corrective Measure None None

Local Economic Development

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Promote and support Economic Development i.r.o. Tourism, Mining, Agriculture & Rural Development

Key Performance Indicator

Number of programmes on Enterprise development implemented

Budget

R1,357,232 .00

Quarter 4 Expenditure

R 136,698.00

Annual Target

Baseline

Bojanala Platinum District Municipality Annual Report 2012/13 (3) Internal Tourism Indaba

Two (2) x coops in place & Support (2) Slate policy approved Beneficiation

Five (5) x projects implemented by June 2013 (1) Brick and Pave making project

Stakeholder consultation

Monitoring and Progress report

Invites to Registration five Local process Municipalities

Appointment of service provider for Monitoring supply of and Progress strip saw report and cross cutter for slate mining

Procurement Monitoring of equipment and Progress (working report tools)

Quarterly Targets

Exhibition

Completion Report

Quarterly Performance Performance Report Achieved / Not achieved Achieved Not Achieved Achieved

Reasons for Under performance None Unsuccessful in finding three competitive quotation from service provider None

Corrective Measure None Municipal Manager to purchase the machinery directly from one service provider None

Local Economic Development

Corporate KPI

Promote and support Economic Development i.r.o. Tourism, Mining, Agriculture & Rural Development

Key Performance Indicator

Number of programmes on Enterprise development implemented

Quarter 4 Expenditure

R 136,698 .00

Budget

R1,357,232 .00

Annual Target

Baseline Horse Trial Support (4) Rehabilitation of huts in Boipitikelo Two (2) x (Molatedi) coops in place & Support policy approved (5) Design of Majakaneng

Stakeholder SCM engagement Process

Quarterly Targets

Monitoring and Progress Report

Completion Report

Performance Report Achieved / Not achieved Achieved None

Achieved None

Reasons for Under performance

Quarterly Performance

None

Corrective Measure

Local Economic Development

Bojanala Platinum District Municipality Annual Report 2012/13

Op Ex

Stakeholder consultation

(3) Feasibility study and business plan of bush thinning

(4) Livestock improvement scheme

Stakeholder consultation

(2) Essential Eight (8) oils project (Lekatelaimplemented Manare)

R153,962.00

Key Performance Indicator

Number of Agriculture Development programmes implemented

Stakeholder consultation

SCM processes completed

Quarterly Targets

R243,376 .00

Corporate KPI

Promote and support Economic Development i.r.o. Tourism, Mining, Agriculture & Rural Development

Budget

R850, 000.00

Quarter 4 Expenditure

R800, 000,00

Four (4) x projects implemented by June 2013 (1) Magong sunflower

Baseline

R72,201 .00

Annual Target

R101,407 .00

Projects Completion monitoring and progress Report report

Projects monitoring Final Report and progress report

Projects Completion monitoring and progress Report report

Quarterly Performance Performance Report Achieved / Not achieved Achieved Achieved Achieved

Achieved

Reasons for Under performance None None None

None

Corrective Measure None None None

Bojanala Platinum District Municipality Annual Report 2012/13 None

Local Economic Development

Corporate KPI

Promote sound financial governance

Key Performance Indicator

Number of financial support initiatives to LMs

Quarter 4 Expenditure

R1,600,000.00

R1,000, 000.00

Budget

R1,600, 000.00

R2, 000,000.00

Baseline Two (2) x project completed

Annual Target (2)Financial support towards revenue enhancement Kgetleng Rivier LM

Two (2) x projects completed per request letter by June 2013 Financial support towards clean audit (1) Kgetleng Rivier LM

Payment processed by request letter

Project Monitoring and progress report

Project Monitoring and progress Projects report monitoring Projects and progress monitoring report and progress report

Projects monitoring and progress report

Quarterly Targets

Payment processed by request letter

Project Monitoring and progress report

Quarterly Performance Performance Report Achieved / Not achieved Achieved Achieved

Reasons for Under performance None None

Corrective Measure None None

Municipal Financial Viability

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Promote sound financial governance

Key Performance Indicator

Number of compliance reports submitted to Executive Mayor/Council

Quarter 4 Expenditure

Budget

Op Ex Op Ex

Baseline Eighteen (18) reports submitted

Annual Target

Bojanala Platinum District Municipality Annual Report 2012/13 (5) Final budget “1 report”

(4) Section 72 “1 report”

(2) Investments report “4 report”

Section 71 (April, May & June 2011-12) R323/11/12 Annual (3) Annual Financial Statement Financial Statement “1 report”

Nineteen (19) x compliance reports submitted by June 2013 (1) Section 71 “12 reports”

Section 71 (Oct, Nov & Section 71 Dec 2012-13) (July, Aug & R354/12/13 Sep 2012-13) Section 72 R344/12/13 2012-13 R355/12/13

Section 71 (Jan, Feb & Mar 2012-13) R364/12/13 Final budget 2013-14 R369/12/13

Performance Report Achieved / Not achieved Achieved

Quarterly Targets Reasons for Under performance None

Quarterly Performance

Corrective Measure None

Municipal Financial Viability

Corporate KPI

Promote sound financial governance

Key Performance Indicator

Op Ex

Number of analysis Report on SCM submitted to the Accounting Officer

Op Ex

Quarter 4 Expenditure

Number of municipal assets Op reports submitted Ex to the Accounting Officer

Number of Financial Management Policies Reviewed

Budget

Baseline

New

Three

Annual Target

4x Report submitted by June 2013

Four (4 ) x reports submitted by June 2013

SCM Report (April, May &June201112)

Assets Report (July, Aug &Sep121213) SCM Report (July, Aug &Sep121213)

Assets Report (Oct, Nov &Dec 2012-13)

3 x policies reviewed (1) SCM Supply Chain Virement Management (2) Virement Policy Policy R326/12/13 (3) Accounting Journal

Quarterly Targets

SCM Report (Oct, Nov &Dec 201213)

Asset Report (Jan, Feb &Mar 201213)

Accounting Journal Policy R368/12/13

Virement Policy R367/12/13

SCM Report ((Jan, Feb &Mar 201213)

Assets Report (Apr, May &Jun 2012-13)

Achieved

Quarterly Performance Performance Report Achieved / Not achieved Achieved Achieved Achieved

Reasons for Under performance None None None

Corrective Measure None None None

Municipal Financial Viability

Bojanala Platinum District Municipality Annual Report 2012/13

Corporate KPI

Promote sound financial governance

Key Performance Indicator

Number of activities to support the Anti-Corruption programme implemented

Quarter 4 Expenditure

R 328, 817.00

Budget

R400, 000.00

Baseline New

Annual Target 2 x high level initiatives launched One programme supported

One programme supported

Quarterly Targets

Achieved

Performance Report Achieved / Not achieved Achieved None

Reasons for Under performance

Quarterly Performance

None

Corrective Measure

Municipal Financial Viability

Bojanala Platinum District Municipality Annual Report 2012/13

85 SUPPLY CHAIN MANAGEMENT REPORT: July to September 2012 Purpose The purpose of this report is to submit to the Accounting Officer the report of all bids awarded through petty cash, quotations and competitive bidding during the months July – September 2012.

Background The Supply Chain Management Policy of Bojanala Platinum District Municipality aims at increasing the

participation of businesses from previously disadvantaged communities as well as empowerment of SMME, local people and youth in the procurement and disposal of goods and services.

The tables below illustrate all bids procured through petty cash, written quotations and competitive bidding. The tables also demonstrate the total number of bids awarded to HDI’s and the costs of the total bids Consolidated report on bids awarded through petty cash: R 0-R2000.00 Total Cost of Bids

Total No of bids awarded to HDI’s

Total costs of bids awarded to HDI’s

Compliant to PPPFA(HDI) %

Dept

Total No of Bids

BTO

R41 923.83

R1 899.60

CSS

R54 516.12

25 931.59

47.57

EXE

R11 486

3 610.35

31.43

EDTAR

R14 011.30

9 091.30

64.89

CDS

R19 224.57

2 150

11.18

HES

R14 985.65

5 781.32

38.85

R16 546.08

6 354.42

38.40

Municipal Council

R11 923.07

Fire

R6 171.74

3 486.60

Disaster

10 266.93

Consolidated report on bids awarded through written quotations: R 2001 – R30 000.00 Total Cost of Bids

Total No of bids awarded to HDI’s

Total costs of bids awarded to HDI’s

24.49 0

0 56.49 0

Compliant to PPPFA(HDI %

Dept

Total No of Bids

BTO

R494 043.36

R14 684

R13 625

92.79

R265 968.83

53.84

CSS

111

R1 537 590.54

R1 197 143.05

77.86

EXE

134

R2 785 621.03

120

R2 543 439.18

91.52

EDTAR

R120 808.10

R82 930

68.65

CDS

R228 441.82

R83 116.13

36.38

HES

R885 363.08

R744 864.92

84.13

R1 592 742.75

R1 465 158.94

91.99

Municipal Council

R47 671.13

R26 470.00

55.53

Fire

R28 059.39

R5 300

18.88

Disaster

R71 461.86

Bojanala Platinum District Municipality Annual Report 2012/13

86 Consolidated report on bids awarded through written quotations: R 30 001 –R100 000.00 Total Cost of Bids

Total No of bids awarded to HDI’s

Total costs of bids awarded to HDI’s

Compliant to PPPFA(HDI %

Dept

Total No of Bids

BTO

264 411.60

98 886

37.40

EXE

297 034.30

259 990

87.52

106 238.76

100

Consolidated report on bids awarded through competitive bidding process: Above R100 001.00 below R 200 000.00. SERVICE PROVIDER

PROJECT

Provide services for the establishment of Motswapuleng District Community Safety forum on the Trading enterprise 27th July at Mmupudung hall ward on in Madibeng Local Municipality Provide Marquee tent, Deco, Furniture and Catering for attendants of the Environmental Kgwetlo Events cc Health Day Commemoration to be held on the 21 September 2012 in Rustenburg by Municipal Health Services. Marquee tent, chairs, pa system, vip toilets Motswapuleng Trading enterprise for the programme at Madibeng. Motswapuleng Supply of wall, roll up, pop up and tear drop Trading enterprise banners in the office of the Executive Mayor. Motswapuleng Providing of T-shirts for anti-corruption. trading enterprise Bojanala overalls and safety boots for Mandela day Promotions cc Tautona Tours and Transport for people attending funeral in Safaris cc eastern cape

DEPT

DATE

COMPLAINT TO PPPFA(HDI)

R124 000

CDS

2012/07/25

100% black owned

R199 716.60

HES

2012/09/20

100% black owned

R113 900

EXE

2012/07/04

R145 900

EXE

2012/08/07

AMOUNT

R129 950.00 Council 2012/08/27 R193 230.00

CDS

2012/07/09

R119 900.00

CDS

2012/08/30

100% black owned 100% black owned 100% black owned 100% black owned 100% black owned

Consolidated report on bids awarded through competitive bidding process: above 200 000.00. SERVICE PROVIDER

PROJECT

Madijo Trading Enterprise

Supply and deliver uniform for Fire and Emergency Services

Gorogang Plant Hire MBB Consulting Services (PTY) LTD CV Chabane & Associates Khoisan Roads CC Bleskop taxi association Vaal Maseru Busdiens edms bpk

Upgrading of Sport Facility in Mmakau (MadibengLocal Municipality) Redefining feasibility and development of a business plan for the establishment of a fresh produced market (FPM) Consulting Engineers for the management of the upgrading of Gravel roads programme Construction of the sewer reticulation in Borolelo Ext 4 17 Taxis carrying people to Eastern Cape for the mass Funeral Providing 18 Buses carrying people from Woderkop to Eastern Cape on the 31 to the 01/09/12.

Bojanala Platinum District Municipality Annual Report 2012/13

BBBEE STATUS 100% black female owned

AMOUNT

DEPT

DATE

R498 910.00

CDS

19-07-2012

20-07-2012

100%

25-09-2012

Level 2

R7 000 000.00

R1 097 706.00 EDTAR R532 589.47

25-09-2012

Level 1

R7 671 224.73

25-09-2012

Level 2

R238 328.00

CDS

2012/08/30

100% black owned

R693 200.00

CDS

2012/08/30

100%

87 SUPPLY CHAIN MANAGEMENT REPORT: October to December 2012 Purpose

The purpose of this report is to submit to the Accounting Officer the report of all bids awarded through petty cash, quotations and competitive bidding during the months October to December 2012.

Background

The Supply Chain Management Policy of Bojanala Platinum District Municipality aims at increasing the

participation of businesses from previously disadvantaged communities as well as empowerment of SMME, local people and youth in the procurement and disposal of goods and services.

The tables below illustrate all bids procured through petty cash, written quotations and competitive bidding. The tables also demonstrate the total number of bids awarded to HDI’s and the costs of the total bids. Consolidated report on bids awarded through petty cash: R 0-R2000.00 Dept

Total No of Bids

Total Cost of Bids

BTO

R62 816.04

R4 758.60

Total No of bids awarded to HDI’s 13

Total costs of bids awarded to HDI’s 16 927.05

Compliant to PPPFA(HDI) % 26.94

1 800.00

37.82

CSS

R101 493.94

37 851.12

37.29

EXE

R58 666.87

30 569.52

52.10

EDTAR

R17 611.01

8 891.30

50.48

CDS

R28 736.72

8 689.50

30.23

CES

R14 861.47

9 189.76

61.83

R23 869.59

4 719.51

19.77

Municipal Council

R39 189.78

3 930.00

10.02

Fire

R31 275.48

8 447.42

Disaster

R3 715.63

3 715.63

100

Consolidated report on bids awarded through written quotations: R 2001 – R30 000.00 Total Cost of Bids

Total No of bids awarded to HDI’s

Total costs of bids awarded to HDI’s

Compliant to PPPFA(HDI %

Dept

Total No of Bids

BTO

R544 575.84

R55 574.90

R31 525.00

56.72

R403 672.94

74.12

CSS

156

R2 099 532.02

R1 625 541.69

77.42

EXE

220

R4 514 126.87

200

R4 259 640.48

94.34

EDTAR

R403 095.89

R283 058.99

70.22

CDS

R618 485.43

R376 803.38

60.90

CES

R1 068 188.10

R819 584.04

76.72

R1 931 400.07

R1 791 301.50

92.74

Municipal Council

R1 131 776.86

R785 675.00

69.41

Fire

R93 434.18

R9 860.00

10.55

Disaster

R13 346.00

R4 500.00

33.71

Bojanala Platinum District Municipality Annual Report 2012/13

88 Consolidated report on bids awarded through written quotations: R 30 001 –R100 000.00 Dept

Total No of Bids

Total Cost of Bids

Total No of bids awarded to HDI’s

Total costs of bids awarded to HDI’s

Compliant to PPPFA(HDI %

CSS

258 136.60

98 886.00

38.30

EXE

260 144.30

175 000.00

67.27

51 129.00

100

Consolidated report on bids awarded through competitive bidding process: Above R100 001.00 below R 200 000.00.

Service

Provider Dirisang Botlhe trading & projects Bojanala Promotions Top Turf GROUP (pty) ltd Top Turf GROUP (pty) ltd Loreng ICT (pty) ltd

Project Appointment of a service provider for the supply of strip saw and cross cutter for slate mining Promotional material for AFCON and football Friday mobilization programs at the local municipalities. Appointment of a service provider for spring treatment for Mogwase stadium Appointment of a service provider for spring treatment for Olympia park stadium IT needs to purchase Five laptops for Bontle Qiqimana, Mike Mogatsi,Gys De Beer, Dolly Madikela and one pull laptop for IT

Amount

Bbbee

Dept

Date

R115 000.00

EDTAR

13/11/2012

Level 4

R165 585.00

CDS

15/11/2012

Level 3

R176 220.29

CDS

21/11/2012

Level 3

R154 579.20

CDS

21/11/2012

Level 3

6/12/2012

Level 4

R78,246.86

Status

Consolidated report on bids awarded through competitive bidding process: above 200 000.00. Service Provider Phatwe Consulting Engineers cc Bojanala Promotions cc De Loitte & Touche Motswapuleng trading enterprise

Top turf Group (pty) ltd Blue Dot properties 1624 MT Sound and Tours

Project Project Manager for the management of the construction of BPDM municipal green office building. Décor, exhibition stand and marquee tent for the career expo Job evaluation for BPDM Municipal Job descriptions as per approved organogram. Accommodation for 60 people, breakfast, dinner, soft drinks, water, golf shirts, embroidery logos and message and transport for Whippery Forum. Provision of equipment for maintance of Mogwase and Olympia stadium in preparation of the 2013 AFCON cup Support of Magong sunflower project for soil preparations and planting on 200 HA field Supply and installation of the recording system

Amount

Dept

Date

Bbbee Status

R1 117 887.90

2/10/2012

Level 4

R351 123.42

EXE

8/10/2012

Level 3

R357 390.00

CSS

18/10/2012

Level 2

R323,000.00

Municipal Council

24/10/2012

Level 4

R418 186.20

CDS

2/11/2012

Level 3

R750 000.00

EDTAR

14/12/2012

Level 3

R648 500.00

14/12/2012

Level 2

Bojanala Platinum District Municipality Annual Report 2012/13

89 SUPPLY CHAIN MANAGEMENT REPORT: January to March 2013 Purpose

The purpose of this report is to submit to the Accounting Officer the report of all bids awarded through petty cash, quotations and competitive bidding during the months January to March 2013

Background

The Supply Chain Management Policy of Bojanala Platinum District Municipality aims at increasing the

participation of businesses from previously disadvantaged communities as well as empowerment of SMME, local people and youth in the procurement and disposal of goods and services.

The tables below illustrate all bids procured through petty cash, written quotations and competitive bidding. The tables also demonstrate the total number of bids awarded to HDI’s and the costs of the total bids. Consolidated report on bids awarded through petty cash: R 0-R2000.00 Dept

Total No of Bids

Total Cost of Bids

Total No of bids awarded to HDI’s

Compliant to PPPFA(HDI) %

Total costs of bids awarded to HDI’s

BTO

R15 063.26

R2 716.90

18.04

R3 579.95

R1 980.00

55.31

CSS

R53 529.69

R25 515.59

47.67

EXE

R32 161.95

R3 855.00

11.99

EDTAR

R3 175.00

CDS

R16 466.25

R4 050.00

24.60

CES

R2 949.00

100

R5 020.27

R600.00

20.35

Municipal Council

R35 421.62

R9 632.68

27.20

Consolidated report on bids awarded through written quotations: R 2001 – R30 000.00 Dept

Total No of Bids

Total Cost of Bids

Total No of bids awarded to HDI’s

Compliant to PPPFA(HDI %

Total costs of bids awarded to HDI’s

BTO

R57 140.00

R29 900.00

52.33

R3 195.00

CSS

R1 218 973.11

R1 062 688.09

87.18

EXE

R1 438 980.75

R1 376 944.00

95.60

EDTAR

R117 260.60

R87 860.00

74.93

CDS

R320 971.96

R267 864.28

83.46

CES

R315 540.69

R293 431.00

R1 115 554.00

R1 089 341.40

97.65

Municipal Council

R597 830.54

R394 610.00

66.01

Bojanala Platinum District Municipality Annual Report 2012/13

90 Consolidated report on bids awarded through written quotations: R 30 001 –R100 000.00 Dept

Total No of Bids

Total Cost of Bids

Total No of bids awarded to HDI’s

Total costs of bids awarded to HDI’s

Compliant to PPPFA(HDI %

CSS

R210 792.66

100

CES

R135 115.00

100

Consolidated report on bids awarded through competitive bidding process: Above R100 001.00 below R 200 000.00. Service Provider

Project

Appointment of a service provider to the implementation of Mojaki Mosala employment equity training Consultant cc for Bojanala Platinum District Municipality employees. Marquee tents with tables Motswapuleng and Chairs for 300 people for Trading Enterprise District Public Participation Forum launch at Letlhakeng. Appointment of a service provider for the renovation AT D and M of Koster Old Fire Station Holdings (Pty) Ltd in Kgetlengrivier Local Municipality Appointment of a service provider to train farm workers Sewedia on basic computer skills Management around Bojanala Platinum Services Cc District Municipality Appointment of a Civil Contractor for the supply of Building Materials and construction monitoring of Thelvic Trading VIP Toilets in Madibeng, CC Kgetlengrivier, Moses Kotane and Moretele Local Municipalities

Amount

Dept

Date

BBBEE Status

R181 243.00

CSS

21/01/2013

Level 3

R150 000.00

Municipal council

02/02/2013

Level 4

R190 015.00

20/03/2013

Level 3

R190 000.00

EXE

20/03/2013

Level 2

R144 591.11

20/03/2013

Level 3

Bojanala Platinum District Municipality Annual Report 2012/13

91 Consolidated report on bids awarded through competitive bidding process: above 200 000.00. Service Provider

Project

Amount

Paving of Internal Streets at Mothotlung in Madibeng Local Municipality. Supply and delivery Parkhome Modular of mobile office at Makapanstad in Moretele Units Local Municipality Rental office space for Tripple Thusa Municipal health services in trading and Brits area. projects Architectural firm for the Delta Built design and supervision of a environment green building for BPDM Consultants Samâ&#x20AC;&#x2122;s Mega Connections

R3 324 554.64 TS

Dept

Date

BBBEE Status

12/02/2013

Level 4

R373 954.20 CES

12/02/2013

Level 3

R24 800 per HES month

26/03/2013

Level 3

26/03/2013

Level 2

R2 175 177.00 TS

Bojanala Platinum District Municipality Annual Report 2012/13

92 SUPPLY CHAIN MANAGEMENT REPORT: APRIL – JUNE 2013 (FOURTH QUARTER) Purpose

The purpose of this report is to submit to Accounting Officer the report of all bids awarded through petty cash, quotations and competitive bidding during the months April – June 2013

Background

The supply chain management Policy of Bojanala Platinum District Municipality aims at increasing the

participation of business from previously disadvantaged communities as well as empowerment of SMME, local people and youth in the procurement and disposal of goods and services.

The tables below illustrate all bids procured through petty cash, written quotations and competitive bidding. The tables also demonstrate the total number of bids awarded to HDI’s and the costs of the total bids. Consolidated report on bids awarded through petty cash R0-2000.00 Total Cost of Bids

Total costs of bids awarded to HDI’s

Compliant to PPPFA(HDI) %

Dept

Total No of Bids

BTO

R19 174.83

Total no of bids awarded to HDS’s 2

R3 510.00

CSS

R47 077.14

R35 718.38

85.87

EXE

R16 842.05

R3 943.00

23.41

EDTAR

R6 846.70

CDS

R32 092.22

R6 489.87

20.22

CES

R7 041.00

R3 225.00

45.80

R3 300.00

100

Municipal Council

R23 264.99

R3 963.00

17.03

R3 800.00

Consolidated report on bids awarded through written quotations R2001-30 000.00 Total Cost of Bids

Total no of bids awarded to HDS’s 6

Total costs of bids awarded to HDI’s

19.82 0

Compliant to PPPFA(HDI) %

Dept

Total No of Bids

BTO

R193 017.06

CSS

R342 028.33

R198 302.82

57.98

EXE

R1 036 088.77

R970 863.71

93.70

EDTAR

R606 011.57

R408 550.91

67.41

CDS

R507 326.88

R359 710.15

70.90

CES

R341 002.30

R300 434.40

88.10

R667 330.10

R646 660.10

96.90

Municipal Council

R785 998.14

R717 080.00

91.23

Bojanala Platinum District Municipality Annual Report 2012/13

R114 980.00

59.57 0

93 3. Consolidated report on bids awarded through written quotations R30 001-100 000.00

Dept

Total No of Bids

Total Cost of Bids

Total no of bids awarded to HDS’s

EXE

R37 200.00

CES

R90 744.00

100

CES

R83 200.00

100

Total costs of bids awarded to HDI’s

R37 200.00

Compliant to PPPFA(HDI) % 100

Consolidated report on bids awarded through competitive bidding process Above R100 001 -100 000.00 below R200 000.00

Service Provider

Project

Amount

Dept

Date

BBBEE Status

J & H Protective Clothing Marcee Project pty ltd

Supply of protective clothing for fire services personnel Service provider to procure forty eight fire horses for the Madibeng Local Municipality fire and emergency services department World environmental day on the 05 June 2013 at Madibeng Local Municipality Service provider to conduct and assessment report for all fire stations in Bojanala Platinum District Municipality Supply of a strip saw and cross cutter for slate mining

R163 709.70

CDS

15 April 2013

Level 3

R106 704

CDS

25 April 2013

Level 4

117 900

CES

31 May 2013

Level 3

R105 393

CDS

18 June 2013

Level 7

R175000

EDTAR

25 June 2013

Level 3

Motswapuleng Trading enterprise RBI Asset Management (Pty)Ltd Tshedime Trading and Projects cc

Consolidated report on bids awarded through competitive bidding process Above R200 000.00

Service Provider

Project

Amount

Dept

Date

BBBEE Status

Kgosi Sithole and associate

Quantity surveying firm for the cost estimating of the BPDM green building Rental of printing machines for the period of 36 months for Bojanala Platinum District Municipality

R1887 840

24 April 2013

Level 3

R130 414 per month

CSS

24 April 2013

Level 2

Consensus and Tshaduko Trading and Projects

Bojanala Platinum District Municipality Annual Report 2012/13

Section 3

Bojanala Platinum District Municipality Annual Report 2012/13

96 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 INDEX

Page

Report of the Audit Committee

Report of the Auditor-General

Report of the Municipal Manager

105

Statement of Financial Position

106

Cash Flow Statement

107

Statement of Financial Performance

108

Statement of Changes in Net Assets

109

Significant Accounting Policies to the Annual Financial Statements

110

Appendix B: Analysis of Property, Plant and Equipment

146

Appendix F: Disclosure of Grants and Subsidies

147

Appendix G: Details of Unauthorised/Irregular/Fruitless and wasteful Expenditure

148

Accounting Officerâ&#x20AC;&#x2122;s Response

149

Bojanala Platinum District Municipality Annual Report 2012/13

97 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 REPORT OF THE AUDIT COMMITTEE TO THE COUNCIL OF BOJANALA PLATINUM DISTRICT MUNICIPALITY FOR THE YEAR ENDED 30 JUNE 2013 1. TERMS OF REFERENCE

The Audit Committee has been established as an independent committee, in terms of section 166 of the MFMA Act No. 56 of 2003 and section 14 of the Performance Management Regulations. The Committee has adopted formal terms of reference, which are regularly updated and approved by Council. The Committee presents its report for the financial year ended 30 June 2013. 2. AUDIT COMMITTEE MEMBERS AND ATTENDANCE

The Committee’s terms of reference requires a minimum of five members, and consists of the members listed below. During the year under review, four Audit Committee meetings were held, as well as other meetings with the Municipal Manager, Internal Audit, Senior Management. The Auditor-General is invited and are in attendance at all Audit Committee meetings. Name of member

Meetings attended

Ms M Maphike

Mr M Makgale (Chairperson)

Mr C Mabe

Mr M Ntshiea

Mr B Seabela

3. AUDIT COMMITTEE RESPONSIBILITY

The Committee reports that it has, as far as possible, complied with its responsibilities arising from its charter, including all relevant legislative requirements. 4. EFFICIENCY AND EFFECTIVENESS OF INTERNAL CONTROL

The Committee has considered the work performed by Internal Audit on a quarterly basis and has reviewed the Internal Audit Annual Report on Internal Controls for the year ended 30 June 2013. An internal audit opinion of “Improvement Needed” was expressed based on the results of the various audit engagements completed during the year under review. The majority of audit findings reported to the Committee related to the control activities and monitoring components. In relation to the aspect of monitoring, the audits indicated a lack of management and supervisory reviews to ensure: • compliance with legislation, regulations, policies and procedures;

• the design and implementation of adequate controls; and • that implemented controls operate effectively.

Management intervention is required to effect improvement in these areas. Focus and prioritisation should be given to identified control areas that put at risk the Municipality achieving its key objectives.

Bojanala Platinum District Municipality Annual Report 2012/13

98 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 5. PERFORMANCE MEASUREMENT

The Committee had reviewed and given consideration to the quarterly reports and quarterly performance results reported by management. Improvements were noted in the effectiveness of the processes and the quality and evidence of information reported. 6. RISK MANAGEMENT

Risk management has not been formalised within the Municipality, in relation to the establishment of various structures, processes and systems to give effect to Risk Management. Further initiatives are required to further embed Risk Management in the Municipalityâ&#x20AC;&#x2122;s processes. This includes further clarifying roles and responsibilities, improving training, developing performance measurements, monitoring compliance with the integrated risk management policy and framework, and consistent application of approach. 7. COMBINED ASSURANCE

Regular engagements occurred between assurance providers to give effect to the Combined Assurance Framework. These engagements continue to be developed and enhanced to make combined assurance in the Municipality more effective. The Committee regularly reviews developments in this area. 8. CONCLUSION

The Committee is pleased with the progress made by the Municipality in improving overall governance, internal control, and performance management. The Committee concurs and accepts the conclusions of both Internal Audit and the Auditor-General. The Committee is of the opinion that the audited Annual Financial Statements should be accepted and read together with the Report of the Auditor-General. The Committee fully supports the Municipality in its vision, as embodied in the IDP, and in its journey of improved service delivery to the residents of Bojanala Platinum District Municipality.

____________________________ Mr. M Makgale

Chairperson of the Audit Committee

Bojanala Platinum District Municipality Annual Report 2012/13

REPORT OF THE AUDITOR-GENERAL TO THE NORTH WEST PROVINCIAL LEGISLATURE AND THE COUNCIL OF THE BOJANALA PLATINUM DISTRICT MUNICIPALITY

REPORT ON THE FINANCIAL STATEMENTS Introduction

1. I have audited the financial statements of the Bojanala Platinum District Municipality set out on pages 106 to 145, which comprise the statement of financial position as at 30 June 2013, the statement of financial performance, statement of changes in net assets and the cash flow statement for the year then ended and the notes, comprising of a summary of significant accounting policies and other explanatory information. Accounting officer’s responsibility for the financial statements

2. The accounting officer is responsible for the preparation and fair presentation of these financial statements in accordance with the South African Standards of Generally Recognised Accounting Practice (SA Standards of GRAP), the requirements of the Municipal Finance Management Act of South Africa, 2003 (Act No. 56 of 2003) (MFMA) and the Division of Revenue Act of South Africa, 2012 (Act No. 5 of 2012) (DoRA), and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor-General’s responsibility

3. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA), the General Notice issued in terms thereof and International Standards on Auditing. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. 4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. Opinion

6. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Bojanala Platinum District Municipality as at 30 June 2013, its financial performance and cash flows for the year then ended in accordance with SA Standards of GRAP and the requirements of the MFMA and the DoRA. Emphasis of matters

7. I draw attention to the matters below. My opinion is not modified in respect of these matters. Unauthorised and irregular expenditure

8. As disclosed in note 22.1 to the financial statements, unauthorised expenditure of R7 392 525 was incurred in the current year and the unauthorised expenditure of R8 423 805 in respect of prior years has not yet been dealt with in accordance with section 32 of the MFMA. 9. As disclosed in note 22.3 to the financial statements, irregular expenditure from prior years of R3 050 094 has not yet been dealt with in accordance with section 32 of the MFMA. Restatement of corresponding figures

10. As disclosed in note 36 to the financial statements, the corresponding figures for 2012 have been restated as a result of an error discovered in the financial statements of the Bojanala Platinum District Municipality at, and for the year ended, 30 June 2013. Material underspending of the budget

11. As disclosed in note 30 to the financial statements, the municipality materially underspent the budget on â&#x20AC;&#x153;Community environment servicesâ&#x20AC;? by R2 185 450, which contributed to the municipality not achieving its service delivery objectives. Additional matter

12. I draw attention to the matter below. My opinion is not modified in respect of this matter. Unaudited supplementary schedules

13. The supplementary information set out on pages 146 to 148 does not form part of the financial statements and is presented as additional information. I have not audited these annexures and, accordingly, I do not express an opinion thereon. REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS

14. In accordance with the PAA and the General Notice issued in terms thereof, I report the following findings relevant to performance against predetermined objectives, compliance with laws and regulations and internal control, but not for the purpose of expressing an opinion.

100

Predetermined objectives

15. I performed procedures to obtain evidence about the usefulness and reliability of the information in the annual performance report as set out on pages 44 to 84 of the annual report. 16. The reported performance against predetermined objectives was evaluated against the overall criteria of usefulness and reliability. The usefulness of information in the annual performance report relates to whether it is presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance is consistent with the planned development priorities or objectives. The usefulness of information further relates to whether indicators and targets are measurable (i.e. well defined, verifiable, specific, measurable and time bound) and relevant as required by the National Treasury framework for managing programme performance information (FMPPI). 17. The reliability of the information in respect of the selected development priorities and objectives is assessed to determine whether it adequately reflects the facts (i.e. whether it is valid, accurate and complete). 18. The material findings are as follows: Usefulness of information

19. Section 46 of the Municipal Systems Act, 2000 (Act 32 of 2000) (MSA) requires disclosure in the annual performance report of the measures taken to improve performance, where planned targets were not achieved and should be supported by adequate and reliable corroborating evidence. Measures to improve performance for a total of 80% of the planned targets not achieved were not reflected in the annual performance report which resulted from the lack of proper management revision of the annual performance report. Furthermore, adequate and reliable corroborating evidence could not be provided for all measures taken to improve performance as disclosed in the annual performance report. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the reliability of the measures taken to improve performance. 20. The FMPPI requires that performance indicators be well defined and verifiable and targets be specific, measureable and time bound: • A total of 82% of the indicators were not well defined in that clear, unambiguous data definitions were not available to allow for data to be collected consistently. • A total of 24% of the indicators were not verifiable in that valid processes and systems that produce the information on actual performance did not exist. • A total of 72% of the targets were not specific in clearly identifying the nature and the required level of performance. • A total of 26% of the targets were not measurable. This was due to the fact that management was not aware of the requirements of the FMPPI and did not receive the necessary training to enable application of these principles.

101

Reliability of information

21. The FMPPI requires that institutions should have appropriate systems to collect, collate, verify and store performance information to ensure valid, accurate and complete reporting of actual achievements against planned objectives, indicators and targets. I was unable to obtain the information and explanations I considered necessary to satisfy myself as to the reliability of information presented with respect to the development priorities “Basic service delivery and infrastructure investment”, “Local economic development” and “Good governance and community participation”. This was due to limitations placed on the scope of my work due to the lack of properly established and communicated policies and procedures to enable and support the understanding and execution of internal control objectives, processes and responsibilities relating to the collecting and filing of information that supports the reported performance. Compliance with laws and regulations

22. I performed procedures to obtain evidence that the municipality has complied with applicable laws and regulations regarding financial matters, financial management and other related matters. My findings on material non-compliance with specific matters in key applicable laws and regulations as set out in the General Notice issued in terms of the PAA are as follows: Strategic planning and performance management

23. The municipality did not afford the local community at least 21 days to comment on the final draft of its integrated development plan before the plan was submitted to council for adoption, as required by Municipal Planning and Performance Management Regulation 15(3). 24. The performance management system of the municipality was not in line with the indicators and targets contained in its integrated development plan, as required by section 38(a) of the MSA. 25. The performance management system of the municipality did not provide for taking steps to improve performance with regard to those development priorities and objectives where performance targets are not met, as required by section 41(1)(d) of the MSA. 26. The annual performance report for the year under review does not include the performance of each external service provider, as required by section 46 (1)(a) of the MSA. 27. The municipality did not have and maintain effective, efficient and transparent systems of internal controls regarding performance management as required by section 62(1)(c)(i) of the MFMA. Internal audit

28. The internal audit unit did not submit quarterly reports on their audits to the municipal manager and the performance audit committee, as required by Municipal Planning and Performance Management Regulation 14(1)(c).

102

Budget

29. Expenditure was incurred in excess of the limits of the amounts provided for in the votes of the approved budget, in contravention of section 15 of the MFMA. Annual financial statements

30. The financial statements submitted for auditing were not prepared in all material respects in accordance with the requirements of section 122 of the MFMA. Material misstatements of current liabilities and disclosure items identified by the auditors in the submitted financial statement were subsequently corrected resulting in the financial statements receiving an unqualified audit opinion. Expenditure management

31. Reasonable steps were not taken to prevent unauthorised and fruitless and wasteful expenditure as required by section 62(1)(d) of the MFMA. Consequences management

32. Unauthorised, fruitless and wasteful and irregular expenditure incurred by the municipality was not investigated to determine if any person is liable for the expenditure, in accordance with the requirements of section 32(2) of the MFMA. Internal control

27. I considered internal control relevant to my audit of the financial statements, annual performance report and compliance with laws and regulations. The matters reported below under the fundamentals of internal control are limited to the significant deficiencies that resulted in the findings on the annual performance report and the findings on compliance with laws and regulations included in this report. Leadership

33. The leadership did not sufficiently exercise oversight over financial and performance reporting, monitoring of compliance with laws and regulations and related internal controls whilst policies and procedures did not adequately guide financial and performance activities and action plans to address prior year audit findings. Financial and performance management

34. Despite management having implemented internal controls and processes over financial reporting and compliance with laws and regulations, these internal controls and processes were not sufficiently monitored to impact towards clean administration. Management did not sufficiently to implement effective controls and processes to ensure that information in the performance report were useful and reliable before submission for audit. This was mainly due to management not sufficiently addressing the prior yearsâ&#x20AC;&#x2122; audit findings and staff in the performance management section not understanding the requirements of the performance management reporting framework.

103

Governance

35. Despite the internal audit and the audit committee functioning during the year, these structures did not sufficiently impact upon the procedures and operations of the municipality to resolve matters raised in the previous audit report. OTHER REPORTS Investigations

36. An investigation by the Public Protector to probe the procurement of goods and services in prior financial years is being conducted. The investigation aims to establish whether the aforementioned procurement of goods and services were done in accordance with the Supply Chain Management Regulations. The investigation is still ongoing at the reporting date. 37. Investigations by the Special Investigation Unit which were commissioned by the Presidency are currently in progress. However, the nature and reports related to these investigations are currently not available as it has not been provided by this investigating agency to management.

Rustenburg

30 November 2013

104

105 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 REPORT OF THE MUNICIPAL MANAGER I am responsible for the preparation of these annual financial statements, which are set out on pages 106 to 145, in terms of Section 126(1) of the Municipal Finance Management Act and which I have signed on behalf of the Municipality. I certify that the salaries, allowances and benefits of Councillors as disclosed in note 15 of these annual financial statements are within the upper limits of the framework envisaged in Section 219 of the Constitution, read with the Remuneration of Public Officer Bearers Act and the Minister of Provincial and Local Governmentâ&#x20AC;&#x2122;s determination in accordance with this Act.

Mr. I K Sirovha Municipal Manager 31 August 2013

Bojanala Platinum District Municipality Annual Report 2012/13

106 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 STATEMENT OF FINANCIAL POSITION AT 30 JUNE 2013

Note

2013

2012

13 470 317

28 519 993

792 713

842 769

12 677 604

27 677 224

65 345

35 157 720

30 732 016

NET ASSETS AND LIABILITIES Net assets Revaluation Reserve Accumulated Surplus/(Deficit) Non-current liabilities Long-term liabilities

Current liabilities Provisions

12 355 150

9 489 525

Creditors

19 920 283

13 198 319

Unspent conditional grants and receipts

2 882 287

7 919 197

Current portion of long-term liabilities

124 975

48 628 036

59 317 354

36 452 310

28 872 095

Total Net Assets and Liabilities ASSETS Non-current assets Property, plant and equipment

36 449 692

28 866 826

Intangible assets

2 618

5 269

12 175 727

30 445 259

Current assets Other debtors

1 239 563

10 492 481

VAT

8 346 890

19 330 173

Call investment deposits

Bank balances and cash

2 589 274

662 605

48 628 036

59 317 354

Total Assets

Bojanala Platinum District Municipality Annual Report 2012/13

107 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 CASH FLOW STATEMENT FOR THE YEAR ENDED 30 JUNE 2013 Note

2013

2012

CASH FLOW FROM OPERATING ACTIVITIES Cash receipts from government and other Cash paid to suppliers and employees Cash generated from/(utilised in) operations

Interest received Interest paid NET CASH FROM OPERATING ACTIVITIES

244 268 090

253 163 974

-263 683 595

(358 644 514)

-19 415 505

(105 480 540)

1 586 309

5 377 002

-16 757

(31 624)

-17 845 954

(100 135 162)

-12 922 271

(11 202 521)

CASH FLOWS UTILISED IN INVESTING ACTIVITIES Purchase of property, plant and equipment (Increase)/decrease in non-current receivables

Proceeds on disposal of property, plant and equipment

914 900

(12 922 271)

(10 287 621)

Net new leases and Lease liability repaid

-65 344

(111 188)

NET CASH FROM FINANCING ACTIVITIES

-65 344

(111 188)

1 966 669

(136 947 828)

622 605

137 570 433

2 589 274

622 605

NET CASH UTILISED IN INVESTING ACTIVITIES CASH FLOW FROM FINANCING ACTIVITIES

NET INCREASE/(DECREASE IN CASH AND EQUIVALENT Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year

Bojanala Platinum District Municipality Annual Report 2012/13

108 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 STATEMENT OF FINANCIAL PERFORMANCE Note

Actual

2013 R

2012 R

REVENUE Non Exchange Transactions Government grants and subsidies

Public contributions and donations

249 305 000

248 959 632

1 586 309

5 377 002

145 587

254 977

251 036 896

254 591 611

Exchange Transactions Interest earned - external investments Other income

Total Revenue EXPENDITURE Employee related costs

118 169 485

106 552 362

Remuneration of Councillors

12 783 047

8 860 278

410 244

Depreciation

7 143 971

5 956 352

Repairs and maintenance

2 902 749

5 733 870

Donations

Interest paid

16 757

31 624

Grants and subsidies paid

74 431 644

189 645 257

General expenses

50 228 675

51 474 759

266 086 572

368 254 502

13 997

Reversal of impairment losses/(Impairment losses)

Fair value adjustments of Property, Plant and Equipment

Net Gains and losses

13 997

-15 049 676

-113 648 894

-15 049 676

-113 648 894

Total Expenditure GAINS AND LOSSES Gain/(Loss) on disposal of Property, Plant and Equipment

SURPLUS/(DEFICIT) Share of surplus/(deficit) of associate accounted for under the equity method SURPLUS/(DEFICIT) FOR THE YEAR

No segmental statement of financial performance has been prepared

Bojanala Platinum District Municipality Annual Report 2012/13

109 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 STATEMENT OF CHANGES IN NET ASSETS

Revaluation

Accumulated

Total

Reserve

Surplus (Deficit) R

892 825

140 478 280

141 371 105

797 782

892 825

141 276 062

141 371 105

-113 648 894

-50 056

50 056

842 769

27 677 224

27 722 211

Change in accounting policy

Correction of error

27 677 224

27 722 211

-15 049 676

50 056

12 677 604

12 672 535

2012 Balance at 1 July 2011 Correction of error (Note 36) Correction of assets incorrectly written off in prior periods Restated balance

Surplus/(deficit) for the year Transfer of Revaluation Reserve Land and Buildings revalued Balance at 30 JUNE 2012

Restated balance

842 769

Surplus/(deficit) for the year Transfer of Revaluation Reserve

-50 056

Land and Buildings Revalued Balance at 30 JUNE 2013

792 713

Bojanala Platinum District Municipality Annual Report 2012/13

110 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 1. SIGNIFICANT ACCOUNTING POLICIES TO THE FINANCIAL STATEMENTS 1.1 Basis of preparation The annual financial statements have been prepared on an accrual basis of accounting and are in accordance with the historical cost basis unless otherwise stated. Under this basis the effects of transactions and other events are recognised when they occur and are recorded in the financial statements within the period to which they relate. Assets, liabilities, revenues and expenses have not been offset except when offsetting is required or permitted by an accounting standard. The annual financial statements have been prepared in accordance with the Standards of Generally Recognised Accounting Practices (GRAP) prescribed by the Minister of Finance in terms of General Notices 991 of 2005 and General Notice 516 of 2008. These standards are summarised as follows: GRAP 1: Presentation of financial statements. GRAP 2: Cash flow statements. GRAP 3: Accounting policies, changes in accounting estimates and errors. GRAP 4: The effects of changes in foreign exchange transactions. GRAP 5: Borrowing costs. GRAP 6: Consolidated and separate financial statements. GRAP 7: Investments in associates. GRAP 8: Interests in joint ventures. GRAP 9: Revenue from exchange transactions. GRAP 10: Financial reporting in hyperinflationary economies GRAP 11: Construction contracts. GRAP 12: Inventories. GRAP 13: Leases. GRAP 14: Events after reporting date. GRAP 16: Investment property. GRAP 17: Property, plant and equipment. GRAP 18: Segment reporting GRAP 19: Provisions, contingent liabilities, and contingent assets. GRAP 21: Impairment of non-cash generating assets GRAP 23: Revenue from non-exchange transactions (taxes and transfers) GRAP 24: Presentation of budget information GRAP 25: Employee Related Cost GRAP 26: Impairment of Cash generating assets GRAP 100: Non-current assets held for sale and discontinued operations. GRAP 101: Agriculture. GRAP 102: Intangible assets. GRAP 103: Heritage assets GRAP 104: Financial instruments Bojanala Platinum District Municipality Annual Report 2012/13

111 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 1. SIGNIFICANT ACCOUNTING POLICIES TO THE FINANCIAL STATEMENTS (continues) Accounting policies for material transactions, events or conditions not covered by the above GRAP have been developed in accordance with paragraphs 7, 11 and 12 of GRAP 3. These accounting policies and the applicable disclosures have been based on the South African Statements of Generally Accepted Accounting Practices (SA GAAP) including any interpretations of such statements issued by the Accounting Practices Board. The accounting framework for 2012/2013 There are no general exemptions from specific standards or aspects of accounting standards and the Municipality comply fully with the accounting framework set out in Directive 5 of the Accounting Standards Board. Consideration was given to Accounting Standards approved but not yet effective. A number of new standards are not yet effective for the year ended 30 June 2013, and are presented below: GRAP 21: Impairment of non-cash generating assets All the above standards, where applicable, will be complied with in the financial statements once the effective date has been reached. GRAP 1 has also been considered, but since Revenue from Exchange Transactions constitutes an insignificant contribution to the revenue of the municipality, this standard will have a negligible effect on the financial statements. A summary of the significant accounting policies, which have been consistently applied, is disclosed below. 1.2

Presentation currency These annual financial statements are presented in South African Rand.

1.3

Going concern assumption These annual financial statements have been prepared on a going concern basis.

1.4 Comparative information Budget information, in accordance with GRAP 1, has been provided in financial statements and forms part of the audited annual financial statements.

Bojanala Platinum District Municipality Annual Report 2012/13

112 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 1. SIGNIFICANT ACCOUNTING POLICIES TO THE FINANCIAL STATEMENTS (continues) When the presentation or classification of items in the annual financial statements is amended, prior period comparative amounts are restated. The nature and reason for the reclassification is disclosed. Where accounting errors have been identified in the current year, the correction is made retrospectively as far as is practicable, and the prior year comparatives are restated accordingly. Where there has been a change in accounting policy in the current year, the adjustment is made retrospectively as far as is practicable, and the prior year comparatives are restated accordingly. 1.5 Reserves 1.5.1 Revaluation Reserve The surplus arising from the revaluation of land and buildings is credited to a Revaluation Reserve. On disposal, the net revaluation surplus is transferred to the accumulated surplus/(deficit) while gains or losses on disposal, based on re-valued amounts, are credited or charged to the Statement of Financial Performance. 1.6

Financial Instruments

Recognition Financial instruments are initially recognised at fair value. Financial assets and financial liabilities are recognised on the Municipalityâ&#x20AC;&#x2122;s balance sheet when the Municipality becomes a party to the contractual provisions of the instrument. All regular way purchases and sales of financial assets are initially recognised using trade date accounting. Measurement Financial instruments are initially measured at cost, which includes transaction costs. Subsequent to initial recognition these instruments are measured as set out below. Financial assets The Municipalityâ&#x20AC;&#x2122;s principal financial assets are accounts receivable and cash and cash equivalents. Receivables Other receivables are stated at their nominal value as reduced by appropriate allowances for estimated irrecoverable amounts. Management is of the opinion that all receivables outstanding over 90 days are not recoverable and therefore the appropriate allowances for the estimated irrecoverable amounts are provided for as Bojanala Platinum District Municipality Annual Report 2012/13

113 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 doubtful receivables.

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013

1. SIGNIFICANT ACCOUNTING POLICIES TO THE FINANCIAL STATEMENTS (continues) Cash and cash equivalents Cash and cash equivalents are measured at fair value. Equity instruments Equity instruments are recorded at the proceeds received, net of direct issue costs. Financial liabilities The Municipalityâ&#x20AC;&#x2122;s financial liabilities are interest bearing financial lease liabilities and accounts payable. Trade payables are categorised as financial liabilities held at amortised cost, are initially recognised at fair value and subsequently measured at amortised cost which is the initial carrying amount, less repayments, plus interest. All financial liabilities are measured at amortised cost, comprising original debt less principal payments and amortisations, except for financial liabilities held-for-trading and derivative liabilities, which are subsequently measured at fair value. 1.7 Employee Benefits The Municipality provides retirement benefits for its employees and councillors. Contributions to defined contribution retirement plans are recognised as an expense when employees and councillors have rendered the employed service or served office entitling them to the contribution. In the absence of a Statement of GRAP on Employee Benefits, the municipality discloses the employee benefits as per IAS 19. Provision for Performance Bonuses A provision, in respect of the liability relating to the anticipated costs of performance bonuses payable to Section 57 employees, is maintained. 1.8

Revenue recognition

Revenue is the gross inflow of economic benefits or service potential during the reporting period when those inflows result in an increase in net assets, other than increases relating to contributions from owners. 1.8.1 Revenue from Exchange Transactions An exchange transaction is one in which the municipality receives assets or services, or has liabilities extinguished, and directly gives approximately equal value (primarily in the form of goods, services or

Bojanala Platinum District Municipality Annual Report 2012/13

114 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 use of assets) to the other party in exchange.

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013

1. SIGNIFICANT ACCOUNTING POLICIES TO THE FINANCIAL STATEMENTS (continues) Interest and rentals are recognized on a time proportion basis. Revenue received from transactions other than Government Grants and Investment Income is recognised as Other Income. 1.8.2 Revenue from non-exchange transactions Non-exchange transactions are defined as transactions where the entity receives value from another entity without directly giving approximately equal value in exchange. Government grants are recognised as revenue when: • it is probable that the economic benefits or service potential associated with the transaction will flow to the economic entity; • the amount of the revenue can be measured reliably, and • to the extent that there has been compliance with any restrictions associated with the grant. The municipality assesses the degree of certainty attached to the flow of future economic benefits or service potential on the basis of the available evidence. Certain grants payable by one level of government to another are subject to the availability of funds. Revenue from these grants is only recognised when it is probable that the economic benefits or service potential associated with the transaction will flow to the entity. An announcement at the beginning of a financial year that grants may be available for qualifying entities in accordance with an agreed programme may not be sufficient evidence of the probability of the flow. Revenue is then only recognised once evidence of the probability of the flow becomes available. Restrictions on government grants may result in such revenue being recognised on a time proportion basis. Where there is no restriction on the period, such revenue is recognised on receipt or when the Act becomes effective, which-ever is earlier. When government remit grants on a re-imbursement basis, revenue is recognised when the qualifying expense has been incurred and to the extent that any other restrictions have been complied with. RSC levies were abolished from 1 July 2006. Donations are recognized on a cash receipt basis or where the donation is in the form of property, plant and equipment, when such items of property, plant and equipment are brought into use. Revenue from the recovery of unauthorized, irregular, fruitless and wasteful expenditure is based on legislated procedures, including those set out in the Municipal Finance Management Act (Act No.56 of 2003) and is recognised when the recovery thereof is virtually certain.

Bojanala Platinum District Municipality Annual Report 2012/13

115 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 1. SIGNIFICANT ACCOUNTING POLICIES TO THE FINANCIAL STATEMENTS (continues) Unauthorised expenditure Unauthorized expenditure is expenditure that has not been budgeted, expenditure that is not in terms of the conditions of an allocation received from another sphere of government, municipality or organ of state and expenditure in the form of a grant that is not permitted in terms of the Municipal Finance Management Act (Act No.56 of 2003). Unauthorized expenditure is accounted for as an expense in the Statement of Financial Performance and where recovered, it is subsequently accounted for as revenue in the Statement of Financial Performance. Irregular expenditure Irregular expenditure is expenditure that is contrary to the Municipal Finance Management Act (Act No.56 of 2003), the Municipal Systems Act (Act No.32 of 2000), the Public Office Bearers Act (Act No. 20 of 1998) or is in contravention of the Municipalityâ&#x20AC;&#x2122;s supply chain management policy. Irregular expenditure excludes unauthorized expenditure. Irregular expenditure is accounted for as expenditure in the Statement of Financial Performance and where recovered, it is subsequently accounted for as revenue in the Statement of Financial Performance. Fruitless and wasteful expenditure Fruitless and wasteful expenditure is expenditure that was made in vain and would have been avoided had reasonable care been exercised. Fruitless and wasteful expenditure is accounted for as expenditure in the Statement of Financial Performance and where recovered, it is subsequently accounted for as revenue in the Statement of Financial Performance. 1.9 Leases Leases are classified as finance leases where substantially all the risks and rewards associated with ownership of an asset are transferred to the municipality. Property, plant and equipment subject to finance lease agreements are capitalised at their cash cost equivalent and the corresponding liabilities are raised. The cost of the item of property, plant and equipment is depreciated at appropriate rates on the straight-line basis over the shorter of the lease term or its estimated useful life. Lease payments are allocated between the finance lease costs and the capital repayment expensed as they become due. 1.10

Property, Plant and Equipment

Property, plant and equipment are stated at cost, less accumulated depreciation and accumulated impairment losses, except land and buildings which is re-valued as indicated. Land is not depreciated as it is deemed to have an infinite life.

Bojanala Platinum District Municipality Annual Report 2012/13

116 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 1. SIGNIFICANT ACCOUNTING POLICIES TO THE FINANCIAL STATEMENTS (continues) The cost of an item of property, plant and equipment comprises of its purchase price, including import duties and non-refundable purchase taxes and any directly attributable costs Where an item of property, plant and equipment is acquired at no cost, it is initially recognised at its fair value as at the date of acquisition. Incomplete construction work is stated at historical cost and depreciated only when the asset is ready for its intended use. Depreciation is calculated on cost or the value after revaluation, using the straight line method over the estimated useful lives of the assets. The annual depreciation rates are based on the following estimated asset lives: Buildings 30-50 Other Assets: Furniture & Fittings 6-10 Office Equipment 5-11 Security Equipment 5-8 Emergency equipment 5-11 Plant & Equipment 5-10 Vehicles 5-12 Leased Assets Office Equipment 3 The gain or loss arising on the disposal of an item of property, plant and equipment is determined as the difference between the sales proceeds and the carrying value and is recognised in the Statement of Financial Performance. Review of useful lives The useful lives of assets are reviewed annually during asset verification based on the condition of each asset. Review of depreciation method The depreciation method is assessed annually by management of the municipality to ensure that the method of depreciation is aligned to the usage of each asset. Impairment of non-cash generating assets The assets in question were assessed for possible impairment.

Bojanala Platinum District Municipality Annual Report 2012/13

117 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 1. SIGNIFICANT ACCOUNTING POLICIES TO THE FINANCIAL STATEMENTS (continues) Derecognition Items of Property, plant and equipment are derecognised when the asset is disposed of or when there are no further economic benefits or service potential expected from the use of the asset. The gain or loss arising on the disposal or retirement of an item of property, plant and equipment is determined as the difference between the sales proceeds and the carrying value and is recognised in the Statement of Financial Performance. 1.11

Intangible Assets

An intangible asset is an identifiable non-monetary asset without physical substance. Examples include computer software, licences, and development costs. The municipality recognises an intangible asset in its Statement of Financial Position only when it is probable that the expected future economic benefits or service potential that are attributable to the asset will flow to the municipality and the cost or fair value of the asset can be measured reliably. Intangible Assets are initially recognised at cost. 1.12

Grants and Subsidies Paid

The municipality provides organisational and developmental support to Local Municipalities within the District. These transfers are recognised in the Statement of Financial Performance as expenses in the period in which the events giving rise to the transfer occurs. 1.12 Provisions Provisions are recognised when the Municipality has a present or constructive obligation as a result of past events, it is probable that an outflow of resources embodying economic benefits will be required to settle the obligation and a reliable estimate of the provision can be made. Provisions are reviewed at reporting sheet date and adjusted to reflect the current best estimate. 1.13

Value Added Tax

The Municipality accounts for Value Added Tax on the payment basis.

Bojanala Platinum District Municipality Annual Report 2012/13

118 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013

Long-term lease liability

190 319

Less : Current portion transferred to current liabilities

124 975

Total Long-term liability

65 345

101 011

Staff leave

9 926 454

6 353 497

Provision for Performance bonusses

2 428 696

3 035 017

12 355 150

9 489 525

11 643 088

3 045 113

234 718

247 346

7 861 180

9 545 378

336 132

14 040

400

166 857

10 311

19 920 283

13 198 320

2 358 743

2 784 467

77 305

(470)

765

3 900

Fire Support Grant

270 959

1 114 099

Conditional Disaster Management Grant

683 001

668 285

(45 546)

1 326 713

1 044 198

PROVISIONS

Total Provisions CREDITORS Trade creditors VAT on creditors accrued Retention money on projects Bohale M J Civilis Technofin: Lease installments not collected Other Creditors Unidentified direct deposit Total Creditors 5

2 012

LONG-TERM LIABILITIES

Provision for medical aid continued members

2 013

UNSPENT CONDITIONAL GRANTS AND RECEIPTS 5.1 Conditional Grants from other spheres of Government FM Grant IMMIS

Municipal Systems Improvement Grant Expanded Public Works

Bojanala Platinum District Municipality Annual Report 2012/13

119 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2 013

2 012

5.2 Other Conditional Receipts

523 543

5 134 730

SETA Skillls Development

178 020

577 023

982 000

5 497

58 597

306 976

33 049

3 210 133

2 882 287

7 919 196

8 346 890

19 330 173

National Lottery Grant Standard Bank Disaster Management Donation Coordination Fee Water Provision Maubane Miscellaneous Receipts Total Conditional Grants and Receipts See Note 12 for reconciliation of grants from other spheres of government.

VAT VAT Receivable VAT is payable on the receipts basis. Only once payment is received from debtors is VAT paid over to SARS. The municipality claims back VAT on expenditure resulting in SARS being a debtor.

Bojanala Platinum District Municipality Annual Report 2012/13

120 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 7 PROPERTY, PLANT AND EQUIPMENT 30-Jun-13

Office Equipment Leased

WIP

Land

Buildings

Other PPE

Total

at 1 July 2012

197 561

1 300 000

3 840 575

23 528 790

28 069 144

Cost

355 804

1 300 000,00

4 561 238

48 136 789

54 353 831

Correction of error ( note 36)

797 782

Revaluation

1 242 394

158 243

1 963 057

25 405 781

27 527 081

141 193

158 243,00

1 963 057,00

Reconciliation of Carrying Value Carrying values

Accumulated depreciation Correction of error ( note 36) - Cost & Revaluation

25 264 588 27 385 888,00

Acquisitions

9 860 400,00

3 061 871

12 922 271

Capital under Construction

- 2 239 761,00

2 239 761

Increases/decreases in revaluation

118 601,00

306 864

6 715 855

7 141 320

- Correction of error (note 36)

- based on revaluation

Carrying value of disposals

(437 947)

Cost/revaluation

(8 017 979)

Accumulated depreciation

(7 580 032)

Depreciation - based on cost

Other movements

Cost

Accumulated depreciation

Carrying values at 30 June 2013 Cost Revaluation

78 960,00 2 239 761,00 11 160 400,00

3 533 711,00 19 436 859,50

355 804,00 2 239 761,00 11 160 400,00

4 561 238,00 43 978 463,33 -

62 295 666

Accumulated depreciation

276 844,00

2 269 921,00 24 541 603,83 27 088 368,83

- Cost & Revaluation

276 844,00

2 269 921,00 24 541 603,83

Bojanala Platinum District Municipality Annual Report 2012/13

1 242 394

36 449 691,50 1 242 394 27 088 369

121 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 7 PROPERTY, PLANT AND EQUIPMENT (continues) 30-Jun-12

Office Equipment Leased

WIP

Land

Buildings

Other PPE

Total

at 1 July 2011

355 804

1 300 000

4 148 282

42 256 093

48 060 179

Cost

355 804

1 300 000

4 561 238

41 458 311

47 675 353

Revaluation

1 242 394

Correction of error ( note 36)

797 782

39 317

1 655 350

23 503 944

25 198 611

39 317

1 655 350

23 503 944

25 198 611

Reconciliation of Carrying Value Carrying values

Accumulated depreciation Correction of error ( note 36) - Cost & Revaluation

Acquisitions

11 202 521

Capital under Construction

Increases/decreases in revaluation

Depreciation

118 926

307 705

5 383 784

5 810 415

Correction of error (note 36)

- based on cost

141 293

Carrying value of disposals

900 903

Cost/revaluation

4 524 043

Accumulated depreciation

3 623 140

- based on cost

Other movements

Cost

Accumulated depreciation

Carrying values

at 30 June 2012

197 561

1 300 000

3 840 575

23 528 690

28 866 826

Cost

355 804

1 300 000

4 561 238

48 136 789

54 353 831

1 242 394

797 782

Accumulated depreciation

158 243

1 963 057

25 405 881

27 527 181

- Cost & Revaluation

Revaluation Correction of error ( note 36)

158 243

1 963 057

25 264 588

27 385 888

Correction of error ( note 36)

- Cost & Revaluation

141 293

Bojanala Platinum District Municipality Annual Report 2012/13

122 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013

During June 2013 all items of PPE were physically verified and assessed for physical impairment and relevance of calculated remaining useful life spans. Where the remaining useful lifespans have been deemed inaccurate, adjustments have been made prospectively. Refer to Appendix B for more detail on property, plant and equipment. The opening balance of Land and buildings and "Other PPE" has been allocated to more asset categories in Appendix B.

8 INTANGIBLE ASSETS

Reconciliation of Carrying Value

Computer Software

2013

Computer Software

Total

2012 Total

5 269

9 913

Cost

26 383

Accumulated depreciation

21 114

16 470

Acquisitions

Depreciation

2 651

4 644

- based on cost

2 651

4 644

Carrying value of disposals

Cost/revaluation

Accumulated depreciation

2 618

5 269

26 383

Carrying values Beginning of year

Correction of error ( note 36) - Cost

Other movements Cost Accumulated depreciation Carrying values End of year Cost Revaluation

Accumulated depreciation

23 765

21 114

- Cost

23 765

21 114

- Revaluation

Bojanala Platinum District Municipality Annual Report 2012/13

123 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

247 346

64 056

60 494

321 039

291 921

9 860 400

641 463

66 556

78 556

262

14 258

85 693

1 239 563

10 492 481

1 239 563

10 492 481

Balance at the beginning of the year

Contribution to provision

Contribution from accumulated surplus

Bad Debt written off against provision

9 OTHER DEBTORS VAT receivable on trade creditors accrued Employee related costs - Salaries and Wages Employee related costs - Contributions for UIF, pensions and medical aids

Expenses of staff and councillors:salary suspense Deposit on property transaction Lion of Africa (Insurance) Mogorosi V R (Maternity leave repayment) Bursary Repayable Kgwetlo Projects Sub Total Less: Provision for bad debt Total Other Debtors Reconciliation of the Bad Debt provision:-

Reversal of provision and other Balance at the end of the year

Unspent grants

Operating account

10 CALL INVESTMENT DEPOSITS Deposits (mature within 3 months) The allocation of investments :-

Bojanala Platinum District Municipality Annual Report 2012/13

124 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

619 445

137 565 539

Cash book balance at end of year / (overdrawn)

(6 786 478)

619 445

Bank statement balance at beginning of year / (overdrawn)

14 410 248

142 761 874

2 586 137

659 445

Cash book balance

1 160

Bank statement balance

1 160

Cash on hand

1 977

2 000

11 BANK BALANCES AND CASH The Municipality has the following main bank accounts: Current Account (Primary Bank Account) ABSA, Rustenburg Account Number: 11-3150-0277 Cash book balance at beginning of year / (overdrawn)

Bank statement balance at end of year / (overdrawn) Savings Account ABSA, Rustenburg, Account Number 90-8451-8967

Bojanala Platinum District Municipality Annual Report 2012/13

125 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

239 064 000

231 895 000

1 172 224

1 250 471

85 284

1 129 486

910 113

Municipal Systems Improvement Grant

954 454

835 546

Fire Support Grants

943 140

1 636 654

3 135

4 550

3 177 085

10 789 867

National Lottery Fund

982 000

18 000

SETA Skills Development

641 092

618 028

Donation Standard Bank

53 100

1 403

1 000 000

12 GOVERNMENT GRANTS AND SUBSIDIES Equitable share FInancial Management Grant Disaster management Grant Expanded Public Works

Integrated Municipal Management Iformation System Water Provision Maubane

Madibeng Rescue Boat 16 days of activism

1 100 000

Total Government Grant and Subsidies

249 305 000

248 959 632

(471)

Current year receipts

1 250 000

Conditions met - transferred to revenue

1 172 224

(1 250 471)

77 305

(471)

Balance unspent at beginning of year

1 044 199

1 318 312

Current year receipts

1 412 000

636 000

(1 129 486)

(910 113)

1 326 713

1 044 199

Balance unspent at beginning of year

668 285

68 285

Current year receipts

100 000

600 000

Conditions met - transferred to revenue

(85 284)

Conditions still to be met - transferred to liabilities (see note 5)

683 001

668 285

12.1 Equitable Share This unconditional grant is used as general revenue that is used to finance special projects and capital expenditure on behalve of local municipalities 12.2 Financial Management Grant Balance unspent at beginning of year

Conditions still to be met - transferred to liabilities (see note 5) 12.3 Expanded Public Works Grant

Conditions met - transferred to revenue Conditions still to be met - transferred to liabilities (see note 5) 12.4 Disaster Management Grant

Bojanala Platinum District Municipality Annual Report 2012/13

126 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

3 900

8 450

(3 135)

(4 550)

765

3 900

1 114 099

450 753

100 000

2 300 000

(943 140)

(1 636 654)

270 959

1 114 099

(45 546)

Current year receipts

1 000 000

790 000

Conditions met - transferred to revenue

(954 454)

(835 546)

(45 546)

1 100 000

(1 100 000)

328

4 680

111 044

225 967

34 216

24 330

145 587

254 977

12.5 Integrated Municipal Management Information System Balance unspent at beginning of year Current year receipts Conditions met - transferred to revenue Conditions still to be met - transferred to liabilities (see note 5) 12.6 Fire Support Grants Balance unspent at beginning of year Current year receipts Conditions met - transferred to revenue Conditions still to be met - transferred to liabilities (see note 5) 12.7 Municipal Systems Improvement Grant Balance unspent at beginning of year

Conditions still to be met - transferred to liabilities (see note 5) 12.8 16 days of activism Balance unspent at beginning of year Current year receipts Conditions met - transferred to revenue Conditions still to be met - transferred to liabilities (see note 5) 12.9 Changes in levels of government grants Based on the allocations set out in the Division of Revenue Act, 2012, no significant changes in the level of government grant funding ere expected over the forthcoming three financial years. A RSC Levies Replacement Grant is included in the Equitable Share. 13 OTHER INCOME Eskom Servitude Sale of tender documents Miscellaneous revenue

Bojanala Platinum District Municipality Annual Report 2012/13

127 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

76 666 371

72 476 373

17 646 399

15 139 244

13 821 406

14 290 623

Housing subsidy

2 469 387

1 154 382

Overtime payments

4 700 297

4 625 500

Performance bonus and provision staff leave

2 865 625

(1 133 760)

118 169 485

106 552 362

Annual Remuneration

454 510

394 167

Performance Bonuses

Car Allowance

180 000

165 000

Medical, pension fund and other allowances

804 000

737 000

1 438 510

1 296 167

756 885

638 505

Car Allowance

214 000

81 000

Medical, pension fund and other allowances

117 116

13 500

1 088 001

733 005

18 930

56 790

Car Allowance

Medical, pension fund and other allowances

18 930

56 790

14 EMPLOYEE RELATED COSTS Employee related costs - Salaries and Wages Employee related costs - Contributions for UIF, pensions and medical aids Travel and other allowances

Less: Employee costs capitalised to Property, Plant and Equipment Less: Employee costs included in other expenses Total Employee Related Costs Remuneration of the Municipal Manager

Total Remuneration of the Chief Finance Officer Annual Remuneration Performance Bonuses

Total Remuneration of the Acting Chief Finance Officer Annual Remuneration - Acting allowance Performance Bonuses

Total

Bojanala Platinum District Municipality Annual Report 2012/13

128 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 14 EMPLOYEE RELATED COSTS (continues)

Community Env

Corporate

LED

Technical

Directorate

632 004

738 516

666 572

252 000

Car Allowance

144 000

108 000

102 000

300 000

Medical, pension fund and other allowances

204 000

18 000

498 000

Total

980 004

864 516

786 572

1 050 000

Community Env

Corporate

LED

Technical

Directorate

159 553

177 947

109 932

Performance Bonuses

Car Allowance

Medical, pension fund and other allowances

159 553

177 947

109 932

Community Env

Corporate

LED

Technical

Directorate

Annual Remuneration

585 312

738 516

666 572

502 089

Performance Bonuses

Car Allowance

108 000

102 000

35 000

12 000

18 000

10 500

597 312

864 516

786 572

547 589

Remuneration of Individual Executive Directors 30-Jun-13 Annual Remuneration Performance Bonuses

Remuneration of Individual Acting Executive Directors 30-Jun-13 Annual Remuneration - Acting Allowance

Total 30-Jun-12

Medical, pension fund and other allowances Total

2013

2012

Executive Mayor

755 376

605 923

Speaker

580 502

473 287

10 636 693

7 293 904

810 476

487 164

12 783 047

8 860 278

15 REMUNERATION OF COUNCILLORS

Councillors Councillors’ pension contribution Total Councillors’ Remuneration

Bojanala Platinum District Municipality Annual Report 2012/13

129 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

16 757

31 624

16 757

31 624

1 100 000

Grant to Kgetlengrivier Municipality

2 600 000

292 966

Grant to Moses Kotane Municipality

600 000

Grant to Madibeng Municipality

1 000 000

Grant to Moretele Municipality

1 350 000

Vehicles for Municipalities

2 650 000

68 654 559

171 862 425

3 177 085

10 789 867

74 431 644

189 645 257

16 INTEREST PAID Long-term liabilities:Finance Leases Bank overdrafts Total Interest on External Borrowings 17 GRANTS AND SUBSIDIES PAID Grant to Rustenburg Municipality

Expenditure on regional facilities/special projects Water provision Maubane Study loans converted to grants Total Grants and Subsidies The grants paid are in the form of special projects.

Bojanala Platinum District Municipality Annual Report 2012/13

130 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

6 400

1 721 135

2 534 046

Stationery

610 914

956 134

Bank charges

329 160

286 085

Printing Cost

29 000

43 749

Commission VAT collection

2 162 582

Rental offices

3 116 759

3 786 661

Rental Office machines

1 951 201

2 148 292

Membership fees SALGA & Compensation Commision

1 450 791

847 483

Membership fees

100 227

60 607

Materials and stocks

605 492

750 356

1 693 208

1 910 174

49 895

18 784

32 040

5 950

44 040

1 956 966

1 284 564

143 443

146 630

5 434

4 253

4 582 333

4 523 898

33 173

35 276

313 469

499 563

2 024 512

2 130 482

98 008

89 531

Registration Fees Workshops/seminars & Travelling & Subsis

3 477 650

4 686 488

Skills development levy

1 054 479

906 934

670 892

814 126

Reservists stipend

Disposable tents and salvage sheets

2 778 053

14 942

77 377

1 798 510

Burial of indigents

Subscriptions

Water quality monitoring

Insurance

711 551

686 738

Food samples

746 630

1 515 590

18 GENERAL EXPENSES Incentive for volunteers Advertising cost

Entertainment cost Abatement of nuisance Training Education & awareness Aufit fees Audit Committee payments Postage Telephone and fax Programming Proffessional fees

Lawbooks and amendments/ proffessional and technical library

Legal expences

Contribution medical aid continued members

Uniforms and protective clothing

CBRA Disaster awareness programmes

Bojanala Platinum District Municipality Annual Report 2012/13

131 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

2 029 521

2 089 939

1 342

132 447

Water electricity and services accounts

836 666

972 068

Radio and repeater lisences

106 270

92 807

6 809 674

5 724 898

2 100

Mayor's residence

124 915

148 808

Garden maintenance

153 075

301 791

Computer licences

847 946

281 329

3 070 652

1 509 427

Accommodation

139 237

1 307 014

Consulting fees

246 002

Radio communication

25 000

BPDM website

138 600

56 000

350 050

4 939 651

4 203 545

50 228 675

51 474 759

Vehicle fuel M H S equipment

Payment security guards All cylinders hydro testing

Computer utilities

Branding and corporate gifts Operating Expenses from grants (See Note 12) Total

Bojanala Platinum District Municipality Annual Report 2012/13

132 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

Gain/Loss through disposal of assets

13 997

Loss due to scrapping of assets

13 997

(15 049 676)

(113 648 894)

19 LOSS AT DISPOSAL OF ASSETS

20 CASH GENERATED BY OPERATIONS Surplus/(Deficit) for the year Adjustment for:Cash contributions from State

Depreciation

7 143 971

5 956 352

Adjustment provisions

2 865 625

(1 337 960)

(13 997)

410 244

(1 586 309)

(5 377 002)

16 757

31 624

(6 199 388)

(114 185 677)

1 239 563

10 492 481

(2 882 287)

(7 919 197)

(19 920 283)

(13 198 320)

8 346 890

19 330 173

(19 415 505)

(105 480 540)

Gain/Loss on disposal of property, plant and equipment Donations Investment income Interest paid Operating surplus before working capital changes: (Increase)/decrease in other debtors (Decrease)/increase in conditional grants and receipts (Decrease)/Increase in creditors Decrease/(Increase) in VAT Cash generated by/(utilized in) operations

Bojanala Platinum District Municipality Annual Report 2012/13

133 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

2 589 274

622 605

Call investment

Bank overdraft

2 589 274

622 605

21 CASH AND CASH EQUIVALENTS

Cash and cash equivalents included in the cash flow statement comprise the following statement of amounts indicating financial position : Bank balances and cash

Total cash and cash equivalents

Bojanala Platinum District Municipality Annual Report 2012/13

134 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

Opening balance

8 423 805

Unauthorized expenditure current year

7 392 525

8 423 805

Approved by Council or condoned

Transfer to receivables for recovery (note 9)

15 816 330

8 423 805

UNAUTHORIZED, IRREGULAR, FRUITLESS AND 22 WASTEFUL EXPENDITURE DISALLOWED 22.1 Unauthorized expenditure Reconciliation of unauthorized expenditure

Unauthorized expenditure awaiting authorization

Unauthorised expenditure incurred due to over expenditure of a votes within the budget. Municipality did not overspent on total budget. Detail disclosed in appendix G 22.2 Fruitless and wasteful expenditure Reconciliation of fruitless and wasteful expenditure Opening balance Fruitless and wasteful expenditure current year

529 049 24 457

529 049

Condoned or written off by Council

To be recovered – contingent asset (see note 28)

553 506

529 049

Fruitless and wasteful expenditure awaiting condonement

Fruitless and wasteful expenditure was incurred due to penalities from SARS and interest from SARS and TELKOM. Detail disclosed in appendix G

Bojanala Platinum District Municipality Annual Report 2012/13

135 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

3 050 094

Expenditure during the year

3 050 094

Condoned by Council

3 050 094

Insufficient written or verbal quotations for procurements of a transaction value over R2 000 and not more than R10 000 (VAT included)

25 865

Insufficient written quotations for procurements of a transaction value over R10 000 and not more than R200 000 (VAT included)

771 913

Municipal Systems Act No. 32 of 2000 S56Acting allowance exceeding 3 months

127 391

Procurement transactions performed with officials in employment of state

2 124 926

UNAUTHORIZED, IRREGULAR, FRUITLESS AND 22 WASTEFUL EXPENDITURE DISALLOWED (continues) 22.3 Irregular expenditure Reconciliation of irregular exenditure Opening balance

Irregular expenditure awaiting condonement

Bojanala Platinum District Municipality Annual Report 2012/13

136 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

1 450 791

841 483

(1 450 791)

(841 483)

Amount paid - previous years

Balance unpaid (included in creditors)

1 956 966

1 284 566

(1 956 966)

(1 284 566)

143 443

146 560

(143 443)

(146 560)

20 547 838

(20 547 838)

19 066 731

ADDITIONAL DISCLOSURES IN TERMS OF MUNICIPAL 23 FINANCE MANAGEMENT ACT 23.1 Contributions to organized local government Opening balance Council subscriptions Amount paid - current year

23.2 Audit fees Opening balance Current year audit fee and Audit Committee members Amount paid to Auditor General - current year Amount paid to Audit Committee members - current year Amount paid - previous years Balance unpaid (included in creditors) 23.3 VAT

VAT inputs receivables and VAT outputs receivables are shown in note 9. All VAT returns have been submitted by the due date throughout the year. 23.4 PAYE and UIF Opening balance Current year payroll deductions Amount paid - current year Amount paid - previous years Balance unpaid (included in creditors)

Bojanala Platinum District Municipality Annual Report 2012/13

(19 066 731) -

137 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

23 428 454

23 588 330

(23 428 454)

(23 588 330)

Amount paid - previous years

Balance unpaid (included in creditors)

Motivation

Value

ADDITIONAL DISCLOSURES IN TERMS OF MUNICIPAL 24 FINANCE MANAGEMENT ACT (CONTINUED) 24.1 Pension and Medical Aid Deductions Opening balance Current year payroll deductions and Council Contributions Amount paid - current year

24.2 Non-Compliance with Chapter 11 of the Municipal Finance Management Act Service Provider and kind of goods or service

RRR

See Unauthorised Expenditure in note 22.1. and appendix G See Fruitless and wasteful in note 22.2. See Irregular Expenditure in note 22.3. 25 CAPITAL COMMITMENTS Commitments in respect of capital expenditure: - Approved and contracted for Infrastructure

8 160 078

18 665 105

8 160 078

18 665 105

Community

Other

- Approved but not yet contracted for

Infrastructure

Community

Other

Total

8 160 078

18 665 105

The expenditure will be financed from current revenue cash flows and grants. The expenditure is not recognised as Property, plant and equipment by the District Municipality as the assets are transferred to the local municipalities. These transferrs are recognised as Grants Paid in the Statement of Financial Performance.

Bojanala Platinum District Municipality Annual Report 2012/13

138 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

26 RETIREMENT BENEFIT INFORMATION

Contributions by Council in respect of Councillor and employees retirement funding have been expended in the year

27 CONTINGENT LIABILITIES

Integrated fish farming and irrigation SA (PTY) LTD t/a Agriculture Project consilting (Ref. No. CIV 4276) Investigation by Public Protector The municipality was lodged with a claim for recovery of monies arising out of a procurement of goods and services and is still in process.

180 000

Wessels Vervoer CC (Ref. No. CIV 4313)

55 000

Neo Maape (Ref. No. CIV 3358) - Labour Dispute

89 925

H & J.O Brand (Ref. No. CIV4402)

85 000

The municipality was lodged with a claim for recovery of monies arising out of a procurement of goods and services and is still in process.

The municipality was lodged with a claim for arbitration which is still in process.

The municipality was lodged with a claim for recovery of monies arising out of a procurement of goods and services and is still in process. On 21 April 2010 SALGA signed the "Categorisation and job evaluation wage curve collective agreement” (wage curve agreement) with IMATU and SAMWU on behalf of the municipalities. The agreement established the wage curves and wage scales to be used by municipalities in determining the wages of the municipal employees, based on an evaluation of employees jobs per the TASK job evaluation system. The job evaluation process of the municipality has not yet been finalised and therefore the financial implications of the new wage curve collective agreement cannot be reliabily estimated.

Bojanala Platinum District Municipality Annual Report 2012/13

409 925

139 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

28 CONTINGENT ASSETS Seripele and Dinkwanyane Trading CC - Civil Claim

The municipality has lodged a claim for recovery of monies arising out of a procurement of goods and services and is still in process.

150Â 000

29 EVENTS AFTER THE REPORTING DATE None

Bojanala Platinum District Municipality Annual Report 2012/13

140 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 30 COMPARISON WITH THE BUDGET Bojanala Platinum District Municipality: Actual Versus Budget (Revenue And Expenditure) For The Year Ended 30 June 2013 2013

2013

Actual (R)

Budget (R)

Variance (R)

Variance (%)

Explanation of Significant Variances greater than 10% versus Budget

REVENUE Interest earned - external investments Interest earned - outstanding debtors Government grants and subsidies Other income Total Revenue

1 586 309

733 000

853 309

116%

249 305 000 242 726 000

6 579 000

145 587

100%

251 036 896 243 459 000

7 577 896

118 169 485 117 651 801

517 684

0% 0%

145 587

Interest earned not budgeted for on additional funds available throughout the year

Other income not budgeted for.

EXPENDITURE Employee related costs Remuneration of Councillors

12 783 047

12 783 599

-552

410 244

Depreciation

7 143 971

Repairs and maintenance

2 902 749

1 709 792

1 192 957

16 757

Grants and subsidies paid

74 431 644

73 003 944

1 427 700

General expenses - other

50 228 675

38 929 001

11 299 674

29%

266 086 572 244 078 137

22 008 435

-619 137 -14 430 539

2331%

Donations

Interest paid

Total Expenditure Net Gains and losses NET SURPLUS/(DEFICIT) FOR THE YEAR

0 -15 049 676

Bojanala Platinum District Municipality Annual Report 2012/13

Donations have not been budgeted for. Depreciation has not 100% been budgeted for. Unforeseen repairs and maintenance due to additional staff members appointed as well as 70% unforeseen repairs and maintenance underbudgeted Not anticipated as a 100% result not budgeted for. 100%

Additional costs due to increase in staff complement.

Not budgeted

141 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 30 COMPARISON WITH THE BUDGET (continues) Bojanala Platinum District Municipality: Actual Versus Budget (Acquisition Of Property, Plant And Equipment) For The Year Ended 30 June 2013 2013

2013

Under Actual Construction

Total Additions

Budget

2013

Explanation of Significant Variances

Variance Variance

greater than 5% versus Budget

2013

Land and Buildings

Buildings

2 239 761

100%

Contruction of Bojanala Office Building not budgeted for as actual construction will be undertaken during the 2013/14 financial year.

Other Assets

Security Systems

1 057 000

-1 057 000

-100%

Furniture and Fittings

371 203

440 000

-68 797

-16%

Emeregency equipment

129 245

100%

1 417 297

1 362 400

54 897

815 000

Office Equipment Vehicles Plant and Equipment

Total Additions: Own Assets

329 126

3 061 871

3 674 400

-612 529

3 061 871

2 239 761

5 301 632

3 674 400

1 627 232

Saving on security equipment due to impending relocation to new office building to be constructed. Saving on purchase of furniture and fittings Unforeseen emergency equipment required during the financial year mainly due to the increase in the staff complement of the municipality Due to increase in the staff complement of the municipality requiring additional office equipment

Unforeseen plant and equipment required during the 100% financial year mainly due to the increase in the staff complement of the municipality -17%

44%

Bojanala Platinum District Municipality Annual Report 2012/13

142 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 30 COMPARISON WITH THE BUDGET The comparison of the Municipality's actual financial performance with that budgeted for the current financial year is set out in the below mentioned table. Final Budgeted Amount

Actual Expenditure

Underspent / (Overspent) on Budget

Community Services

52 102 690

51 951 573

151 117

Community Environment Services

30 611 882

28 426 432

2 185 450

Municipal Manager's Office

21 970 275

25 520 258

(3 549 983)

Municipal Council

19 516 089

19 261 227

254 862

Corporate Support Service

40 190 072

43 408 062

(3 217 990)

Economic Development, Argriculture and Tourism

10 385 445

9 732 467

652 978

Budget & Treasury Office

16 965 781

17 027 063

(61 282)

Technical Services

40 114 799

39 891 858

222 941

Mayoral Executive

17 365 504

17 928 774

(563 270)

249 222 537

253 147 714

-3 925 177

Vote

2013

2012

Within One Year

141 731

In second and fifth year inclusive

65 345

207 076

31 FINANCE LEASE OBLIGATION Minimum Lease Payments Due

Less future finance charges Present value of minimum lease payments

(16 757) -

190 319

Present value of Lease Payments Due Within One Year

124 975

In second and fifth year inclusive

65 344 -

Bojanala Platinum District Municipality Annual Report 2012/13

190 319

143 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

32 MINIMUM LEASE PAYMENTS: OPERATING LEASE

Minimum Lease Payments Due

1 564 968

Not later than one year

2 999 522

Later than one year and not later than five years

Later than five years

73 483

4 564 490

73 483

AWARDS TO CLOSE FAMILY MEMBERS IN TERMS OF SECTION 45 OF THE SUPPLY CHAIN MANAGEMENT POLICY No transactions in 2011/2012 and 2012/2013

34 RELATED PARTY TRANSACTIONS No related party transactions were recorded Related party transactions with staff

Bursary repayment Bursaries are given to general public and Council staff. No liability if they pass. Staff that fail have to repay bursaries

Bojanala Platinum District Municipality Annual Report 2012/13

144 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013

2013

2012

FINANCIAL INSTRUMENTS AND FINANCIAL RISK MANAGEMENT The municipality is at risk in the following areas: (i) Credit Risk, which is defined as the risk that one party to a financial instrument will fail to honour its obligation, thus causing the other party to incur a financial loss. (ii) Interest Rate Risk, which is defined as the risk that the fair value or future cash flows associated with a financial instrument will fluctuate in amount as a result of market interest changes. Potential concentrations of credit risk and interest rate risk consist mainly of fixed deposit investments, long-term debtors, other debtors, short-term investment deposits and bank and cash balances. The municipality limits its counterparty exposures from its money market investment operations by only dealing with well-established financial institutions of high credit standing. Long-term Receivables and Other Debtors are individually evaluated annually at balance Sheet date for impairment or discounting. The maximum credit and interest risk exposure in respect of the relevant financial instruments are as follows: Fixed Deposit Investments

Long-term Receivables

Current portion of long-term debtors

1 239 563

10 492 481

2 589 274

622 605

3 878 873

11 115 086

2013

2012

Other Debtors Short-term Investment Deposits Bank and Cash Balances Maximum Credit and Interest Risk Exposure

36 CORRECTION OF PRIOR PERIOD ERROR 36.1.

Nature of prior period error

Assets: Correction of assets incorrectly written off as expenditure in prior periods and not capitalised in accordance with GRAP17

Bojanala Platinum District Municipality Annual Report 2012/13

145 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 2013

2012

36.2. Amount of the correction for each financial statement line item affected: Property, plant and equipment – Opening balance as at 01 July 2011

797782

Accumulated surplus – Opening balance as at 01 July 2011

797782

Depreciation for 2011/12 financial year

141 293

37 GOING CONCERN We draw attention to the fact that although the municipality reported a deficit of R 15 049 676 for the year, its current liabilities exceeded its current assets by R 22 981 993 at year end and that its unspent conditional grants were not sufficiently covered by the available cash and cash equivalents at year end resulting in a shortfall of R 293 013, the municipality had an accumulated surplus of R 12 677 604 and that the municipality's total assets exceeded its total liabilities by R 13 470 316. The annual financial statements have been prepared on the basis of accounting policies applicable to a going concern. This basis presumes that funds will be available to finance future operations and that the realisation of assets and the settlement of liabilities, contingent liabilities and commitments will occur in the ordinary course of business. The ability of the municipality is dependant on a number of factors, the most significant of these is the fact that the government continue to procure funding for the ongoing operations of the municipality.

38 DONATIONS DONATION OF ASSET - LAND ROVER TO MADIBENG Donation of Land Rover to Madibeng Local Municipality

410 244

Bojanala Platinum District Municipality Annual Report 2012/13

Bojanala Platinum District Municipality Annual Report 2012/13 - - -

26,383

- -

355,804

26,383

- -

355,804

3,061,871 -

48,934,571

Assets under Construction

Disposals 2,239,761

5,803,632

De-recogntion (528,987.79) -

5,023,601

- - 19,203,793

- -

- - 11,160,400

Closing Balance 2,169,593

1,963,055

702,084

306,864

(501,697)

(645.00) -

(413,238.00) 1,465,430

1,153,461

(0) 79,705

1,198,224

314 223,003

190,796

(646)

(413,238)

(340)

- -

26,383

355,804

21,114

158,243

2,651

118,601

(8,017,979) - 43,978,463 25,405,781 6,715,855 (7,580,032)

- (2,592,347.55) - 22,371,226 11,053,444 2,664,994 (2,212,771)

(340.00) -

- (4,482,420.95) - 13,964,744 10,904,501 2,934,952 (4,451,339)

2,239,761

Additions

Total carried forward 56,420,390 12,922,271 - 2,239,761 (8,017,979.29) - 63,564,443 27,548,193 7,143,971 75,800, 32 No segmental analysis of Property, plant and equipment has been prepared

Computer Software

Intangible Assets

Office Equipment

Leased Assets

815,000 -

329,126 -

129,245 -

- -

1,417,297 -

371,203 -

24,148,574

1,136,949

Plant and Equipment

Vehicles

1,437,454

340

17,029,868

5,181,386

9,860,400 -

7,103,632

- - -

Emergency equipment

Security Equipment

Office Equipment

Furniture and Fittings

Other Assets

Additions

9,860,400 -

Revaluation

5,803,632

Buildings

WIP

1,300,000

Opening Balance

Land

Land and Buildings

De-recgnotion

Accumulated Depreciation

Disposals

Cost/Revaluation Opening Balance

Bojanala Platinum District Municipality: Analysis Of Property Plant And Equipment As At 30 June 2013 Carrying Value

Closing Balance

2,239,761

3,533,712

1,163,368

177,679

(0)

4,576,630

2,653,621

27,112,134

23,765

276,845

36,452,309

2,618

78,959

24,541,604 19,436,858

11,505,667 10,865,560

302,062

975,782

9,388,114

2,369,980

2,269,920 16,933,873

2,269,920

- 11,160,400

146

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 Appendix: B

Lotto

Provincial

City of Lahti

Public Donation

National Lottery Grant

Capacity building Disaster

Coordination Grant

Standard Bank Donation

Water Provision Maubane

3,177,085 246,402,034

244,268,090

53,100

982,000

1,100,000

3,135

85,284

943,140

353,198

641,092

239,064,000

100,000

1,100,000

1,000,000

100,000

1,412,000

242,090

1,250,000

239,064,000

Total

Total Receipts for the Year Total

Delay \ withheld 0

Total

Gazette amount Municipal year 233,145,000

1,250,000

231,895,000

Total

None

none

None

Reason for delay/ withholding of funds

Opening balance

Yes

Not Applicable

Yes

Not Applicable

Equitable Share shown as expended in order that total grant expenditure recognised as revenue balance with Note 12

Provincial

Municipal Systems Improvement

16 days of activism

Provincial

IMMIS

Madibeng recue boat

Provincial

Expanded Public Works

Provincial

National Treasury

SETA Skillls Development

Fire Support Grant

SETA

Financial Management Grant

Disaster Management Grant

DPLG

Name of Grants

National Treasury

Name of organ of state or municipal entity

Equitable Share

Total Expenditure for the Year

Grants and Subsidies received: 2012/2013 Did your municipality comply with the grant conditions in terms of grant framework in the latest Division of Revenue Act

Bojanala Platinum District Municipality: Disclosure Of Grants And Subsidies In Terms Of Section 123 Of Mfma, 56 Of 2013

Reason for noncompliance None

None

147

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 Appendix: F

Bojanala Platinum District Municipality Annual Report 2012/13

148 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 Appendix: G Bojanala Platinum District Municipality: Unauthorised / Irregular/ Fruitless And Wasteful Expenditure 2012/2013 Irregular Deviations From Supply Chain Policy Unauthorised Overspending Of Budget Per Vote Vote

Overspending

Office Municipal Manager

R3,549,983

Corporate support services

R3,217,990

Budget & treasury

R61,282

Mayoral Executive

R563,270

SUB TOTAL Fruitless & Wasteful Expenditure

Bojanala Platinum District Municipality Annual Report 2012/13

R7,392,525

149 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013 Accounting Officers Response Auditor General findings as per audit reports Area

Opinion

Unauthorised expenditure

Irregular expenditure Going concern

Material Underspending

2011/12

2012/13

Para 6 - Unqualified

Para 6 - Unqualified audit

Para 8

Para 8 -

Para 9

Para 11 Emphaised

Not Emphasised

audit opinion

R 8.4m R 3m

Para 11 Under

spending of budget by R 19m

Para 16 - 27 Predetermined Objectives

R 7.3m R NIL

Para 11 Under spending reduced to R 2.1m

Contract Management Annual Financial

Statements & Annual Report

from 01 July 2013 Maintain and improve internal controls in

place Monitor financial performance, position

and cash flows Peformance monitored by management, reviewed by Performance Audit

Committee and approved by council on a quarterly basis

to IDP. Findings on

IDP. Findings on SMART

Measurable, Attainable, Relevant, Time

SMART criteria on

Para 30 AC did not advise on MFMA,

SCM reg., PPPFA

to prevent

unauthorised,

irregular, fruitless and wasteful

Procurement and

limits on budget implemented with effect

Augmentation of IDP and SDBIP

steps not taken Management

Pastel evolution accounting system with

Para 15 - 27 Findings on

alignment of SDBIP

alignment of SDBIP to criteria on KPI's

expenditure Para 37 - 38 Awards

None

Para 31 Reasonable

steps not taken to prevent

unauthorised, fruitless and wasteful expenditure

None

compliance with

Para 30 None compliance

MFMA S122 and

MSA S46(1)(b)& (c.)

bound) Criteria of KPI's in March 2014

place. Review internal audit reports on

systems and performance and report on all quarters of a financial year

made to officals in

services of State Para 39 - 40 None

for alignment and SMART (Specific,

Maintain and improve internal controls in

Para 31 Reasonable Expenditure

Maintain the unqualified audit report

Findings on

KPI's Audit Committee

opinion

Action Plan

with MFMA S122

Implement budget controls on accounting systems to eliminate unauthorised

expenditure with effect from 01 July 2013

Maintain and improve internal controls in place

Accounting system implemented to

monitor accounts and reduce errors with effect from 01 July 2013

Bojanala Platinum District Municipality Annual Report 2012/13

150 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013

Bojanala Platinum District Municipality Annual Report 2012/13

151 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013

Section 4

Bojanala Platinum District Municipality Annual Report 2012/13

152 PROJECTS FOR THE YEAR 2012 - 2013

NATIONAL WATER WEEK

Enviromental Education and Awareness on the roll (National Water Week) The National Water Week, is an awareness campaign week, pioneered by the Department of Water Affairs. It serves as a powerful campaign mechanism, reiterating the value of water, the need for sustainable management of this scarce resource and the role water plays in eradicating poverty and under-development in South Africa. The campaign continues to build on the ongoing awareness creation, within the broader South African community. This awareness creation is coupled with the responsibility that every citizen must ensure the integrity of our water resources and its efficient use. Particularly, the linkages between water services, supply, resource management, poverty eradication, social and economic development are emphasised in a number of innovative ways. The campaign has been influenced by local needs and international sector trends.

The awareness week campaign took place from 18-24 March 2013 under the theme â&#x20AC;&#x153;Water is life - Respect it, Conserve it, Enjoy itâ&#x20AC;?, which accentuate and emphasize the fact that water is central to all forms of life and that everyone has a responsibility to conserve and use it sparingly. It is therefore incumbent upon every individual and institution to use it conservatively and sustainably since ours is a water scarce country.

In South Africa, March is also regarded as Human Rights Month and as such, the 21st of March will see the country celebrating Human Rights Day.

Bojanala Platinum District Municipality Annual Report 2012/13

153 PROJECTS FOR THE YEAR 2012 - 2013 As custodians of this awareness week, the Department of Water Affairs is encouraging all South Africans to focus on the need to restore and preserve the integrity of this most precious resource, Water.

•

Moses Kotane Local Municipality - Semetsa Secondary school - Rantlaka Middle School

South Africans must take responsibility to make sure this scarce resource is managed in an effective and sustainable manner. Bojanala Platinum District Municipality (BPDM) amongst other districts in the country, joined the department of Water Affairs in ensuring that the message is disseminated to people. BPDM, together with its local municipalities (Rustenburg, Kgetleng Rivier, Madibeng, Moses Kotane and Moretele Local Municipality) and the provincial Department of Economic Development, Environment, Conservation and Tourism (DEDECT) joined hands in celebrating the “national water week” in action. BPDM began its campaign by visiting different schools in the district to raise awareness on “national water week”, which took place from the 11th 15th March 2013. This campaign was a vehicle through which the district was driving the water week awareness messages. THE FOLLOWING SCHOOLS WERE VISITED; • Rustenburg Local Municipality - Thlothleletsang Primary School - Vukuzenzele Primary School •

Moretele Local Municipality - Modimokwane Primary School - Sengana Primary School

•

Kgetleng Rivier Local Municipality - Moedwil primary School - Moitshoki Mofenyi Primary

Environmental groups and community members from other municipalities were transported to Mabaalstad for the event. Amongst others, those who attended included representatives from Baphiring Traditional council. The speakers raised awareness around the need to protect and conserve the country’s water resources. They highlighted the contribution that water makes to social and economic development. Including its role in sustaining all forms of life in South Africa and linkages between water services, water resources management, water quality management and water conservation and demand management. The message was loud and clear, all of us, must play a part in ensuring the protection of our water resources for the current usage and also for posterity.

Bojanala Platinum District Municipality Annual Report 2012/13

154 PROJECTS FOR THE YEAR 2012 - 2013

THE 2nd ANNUAL BOJANALA FILM WEEK 2013

Bojanala Platinum District Municipality, commended for hosting the 2nd annual Bojanala Film Week 2013. The four day, event, which started on the 22nd, ended on the 25th March 2013. It was officially opened, by acting Executive Mayor, Clr Lucky Kgaladi, at Rustenburg Ster Kinekor, at the Waterfall Mall, who welcomed all the diginitaries, who included, some television personalities. Clr Virginia Tlhapi, delivered the key note address, on behalf of Sports, Arts & Culture MMC Violet Maluleka. Clr Tlhapi acknowledged and commended all stakeholders, including but not limited to the National Film and Video Foundation, Department of Sports Arts and Culture, and many others, for their contribution in making the Bojanala Film Week, possible. He pledged the continued support, of the Bojanala district municipality to the film week, initiative On behalf of the National Film and Video Foundation, Ms. Azania Muendai expressed appreciation, and commended Bojanala district municipality for the wonderful work it is doing in developing the film industry within

the district. She was optimistic, that, there is a great possibility, of a movie, emerging from the Bojanala Film Week, within the next five years. The opening film at the Bojanala Film Week was, Zama Zama, starring the Oscar winner, Presley Chueneyagae . Some of the country’s leading and well known actors and actresses, who graced the occasion, included, amongst others......... • • • • • • • • • • • •

Bojanala Platinum District Municipality Annual Report 2012/13

Tau Mogale – Generations Jack Mabaso – Generations Tomas Mashaba – Generations Fats – Rythm City Reneilwe – Rythm City Bash – Rythm City Bazoka – Zone 14 Wandile Molebatsi- Skeem Mofokeng – Mzini wentsizwa Chirawali - Mzini wentsizwa Ntate Modiri- Crazy entertainers Mami- Rythm City

155 PROJECTS FOR THE YEAR 2012 - 2013 THE WORKSHOPS The Bojanala Film Week, was not limited nor was it only focused on showing local films. Its major component, are workshops, about film making. The workshops, covered, screen writing, directing and producing. The workshops, were conducted by award winning film makers, in • Mr. B Ncube • Mr. L Maqoma • Mr. Presley Chueneyagae

On daily basis, at the end of each workshop, the National Film & Video Foundation, gave participants, an opportunity to watch, films that, have never been screened before. Some of the films, included Material by Rihad Moosa and Skeem by Wandile Molebatsi and Rapulana Seiphemo. The participants out of their own passion, decided to bring their own equipment shoot video clips based on what they were been taught. At the end of the Film Week they held a meeting and form a working committee. This working committee has been mandated to closely work with the District Municipality and the Department

of Sports Arts and Culture, in ensuring that there are enough workshops and at least one film is shot between now and the opening, of the next Bojanala Film Week. They also requested that both Bojanala District Municipality and the Department of Sports Arts and Culture, work towards establishing a film commission that will grow the film industry in the province. Mr. K Malao has been tasked with the responsibility of leading the process of establishing a film commission.

Both Bojanala District Municipality and the Department of Sports, Arts and Culture, will soon call a meeting with the working committee of local film makers, and begin to work on what the local film makers have requested (i.e ongoing workshops and a film commission.) It has been recommended that the district municipality continue to support the Bojanala Film Week, and that, it should separately budget for it. THE END.

Bojanala Platinum District Municipality Annual Report 2012/13

156 PROJECTS FOR THE YEAR 2012 - 2013

‘EMOTIONAL’ MARIKANA CLEANSING CEREMONY

Bojanala Platinum District Municipality Annual Report 2012/13

157 PROJECTS FOR THE YEAR 2012 - 2013 MARIKANA â&#x20AC;&#x201C; A cleansing ceremony held in Marikana recently by the families of those killed during illegal strikes at Lonminâ&#x20AC;&#x2122;s platinum mine was successful and extremely emotional. About five buses carrying family members of the deceased arrived at the Koppie in Marikana in early hours of that chilly Monday morning. The families broke down uncontrollably just minutes after touching down the soil close to the Koppie.

lives prior the fateful day. Families told the Bojanala Reporter that, they are not hurt because their family members have died, but they died â&#x20AC;&#x201C; hurts the most. The slaughtering of sheep and various rituals performed by each family in terms with their different cultures. This part of activity has lasted for about four hours.

This extremely emotional moment lasted for an hour. As these families walked away from the buses, they did not enjoy the sounds of the camera flashes by the photographers capturing the moment. These family members were coming here for the first time since the massacre in August and it was quite difficult for them to come back to the area where they lost their family members. Families were booked in a hotel in Pretoria where they were attending the Farlam Commisssion of enquiry into the deaths of 44 people in Marikana. Forty of the 44 families had attended the cleansing ceremony. Just before the sun rises, a group of elderly males toured the site where the miners died. They were taken to the spots exactly where it all happened. All was explained to them, by those miners who witnessed the events that led to the massacre on that tragic day of the August the 16th, 2012. Families were later given each sheep to slaughter and immediately went out to the field near the Koppie. The ritual family went successfully well. The cleansing ceremony was not only for the miners but for all those who died in Marikana in August. It also involved those who lost their

It later emerged that there were families who did not wish to perform their rituals and cleansing activities at the Koppie, but at the areas where their loved ones have died. However, the Executive Mayor of Bojanala Platinum District Municipality, Clr. Louis Diremelo undertook a commitment that shoud those families wish to come back at a later stage for their cleansing activities, the municipality will provided with all required resource to do such. To ensure that the ceremony did not turn into a political platform, communities and workers were provided with white T-Shirts as a symbol of Peace.

Bojanala Platinum District Municipality Annual Report 2012/13

158 PROJECTS FOR THE YEAR 2012 - 2013

‘EMOTIONAL’ MARIKANA CLEANSING CEREMONY - cont

Families enjoyed each moment during the ceremony. A sheep was slaughtered – then it was skinned – cut into pieces – then followed a braai … This part of the ceremony has created a huge interest from the local and international Media who flocked the Koppie to capture the best pictures and good video visuals. Executive Mayor, who was later joined by the honourable Premier of the North West, Mme Thandi Modise joined the families to share a moment with them. When all is done at the Koppie, the spiritual part of the ceremony was led by the religious leader from the different denominations. They all preached the message of peace, referring to relevant extracts from the bible. Premier Thandi Modise requested the community to respect human life by stoping unnecessary killings around the area. We are crying, and as we cry, we need to prepare ourselves. “As government, we truly accept

these activities because our constitution allows us to have freedom of religion and association”, says Premier Modise. “We appreciate that as provincial government our voice is limited in matter of mining, but we insists that it happens in our province, we insist that Marikana will not be repeated”, concluded Premier Modise. Executive Mayor, Clr. Louis Diremelo send his message of appeal to the community to contribute in bringing calm and stability in the area. “Maintaining peace in the area, is the responsibility of all of us, but not government. We therefore need to insist that we feel safe on the streets around here”, says the Executive Mayor. “We are delighted that finally, the wish of the families by having a cleansing ceremony has been peacefully achieved, though it was not easy to engage with all the stakeholders while preparing for this historic event, from here lets go around and start spreading the message of unity, as the municipality, we will always offer the support you need”, appealed the Executive Mayor. Amongst the dignitaries who attended the cleansing ceremony included Advocate Dali Mpofu, who represent the families and injured miners at the Farlam Commission of Equiry, Mr Ngezi, CONTRALESA CEO, MP Mr Themba Godi and the Speaker of the North West Provincial Legislature, Mr Supra Mahumapelo. White doves were released by the families as a sigh of peace and reconciliation. Families regarded this exercise as a means of closure. Some of them told the Bojanala Reporter that, at least something is being done to heal the scars which are hugely visible within their hearts.

Bojanala Platinum District Municipality Annual Report 2012/13

159 PROJECTS FOR THE YEAR 2012 - 2013 MMs TIPS INSPIRED BY THOSE AROUND YOU Many of us are living the lives of other people instead of our own lives. If we run around with losers, we will end up a loser. We will pick up their ways, their negative attitude towards life. Some people become negative and start projecting a lot negative energy when things don’t happen the way they want it to happen. We can’t let that happen to us. We have to make a conscious, deliberate,

determined effort to be successful. We must know within ourselves that things can work for us. And we must know that if we are going to make it, we have to stay positive. We must align ourselves with powerful people. When we align ourselves with positive people, we tend to be more positive. When we surround ourselves with leaders, we learn to lead, and when we surround ourselves with energy – giving people, we become energy givers. Hang around with people who dream and think like you. People who want more out of life. People that help you to encourage you. People that contribute to your growth.

Think now about the person you want to become and think about the type of people you need in your circle of influence to help you get there. John Maxwell says, “A leader’s potential is determined by closest to him. What makes the difference is the leader’s inner circle. HONORING JUNE 16 IN STYLE Some staff members in the BPDM adhered the national call to continue celebrating and honouring the historic June 16th events in 1976, during the month of June. Thirty seven (37yrs) ago, high school students in Soweto gathered at the now called Hector Piterson Square in protest of better education. Scores of students were injured during their confrontation with the then security personnel who went out stop the series of planned demonstration by the youth. Youth day is celebrated as a national holiday, which honors all the young people who lost their lives in the struggle against Apartheid and Bantu Education. For this background, by wearing a uniform on Fridays, staff believed this will be in memory of those students who passed on and also to keep their legacy alive. This approach by the staff members, has contributed positively towards the daily production within the municipality. It has also created a sense of team work amongst staff members, and boosted their moral in providing proper services to the community. The management of the institution has dedicated all Fridays’ during the month of June, to celebrate the historic events that has changed the political landscape of this country, just under four decades ago.

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160 PROJECTS FOR THE YEAR 2012 - 2013

PROJECTS BY DEPT. INFRASTRUCTURE

Electrification supply for Michakgasi Madibeng Local Municipality

the project, the impact of the project was highly welcomed by the residents of the area.

One of the main objectives of Bojanala Platinum District Municipality (BPDM) is to provide support to the constituentsâ&#x20AC;&#x2122; local municipalities within the region. This support is provided in various forms including implementation of capital projects to enhance service delivery and the life improvement of the communities within its jurisdiction.

The project was executed in line with the Expanded Public Works Programme and related guidelines were only labour intensive methods were promoted during the implementation to which it benefited the community and created 53 jobs. As part of Small Micro Medium Enterprise (SMME) development, the contractor was encouraged to use Local subcontractors were necessary depending on the availability of relevant skills; as a result services such as installation of prepaid meters and social facilitation were also sourced locally. In line with Eskom programme of implementation, Michakgasi (1st Phase) was only planned be electrified in the 2012/13 financial year. It was only then after a series of meetings between the three key stakeholders i.e. Bojanala Platinum District Municipality (BPDM), Madibeng Local Municipality, and Eskom a resolution was then taken that BPDM should to find ways to fast

In the 2011/12 financial year, BPDM implemented numerous number of projects across the five local municipalities. In the Madibeng Local Municipality specifically, the Electrification of Michakgasi village was given a priority amongst other projects. Michakgasi forms part of Kgabalatsane area where a target of 500 households was targeted for electrification and connection thereof. Although this was to be seen as the 1st phase of

Bojanala Platinum District Municipality Annual Report 2012/13

161 PROJECTS FOR THE YEAR 2012 - 2013 track and implement the project from its 2011/12 Medium Term Revenue Framework as a support to Madibeng LM. A TOTAL OF 572 HOUSEHOLDS ELECTRIFIED, CONNECTED AND ENERGIZED The scope of work was to electrify and connect 500 households which involved the design of the entire electrification network, installation of relevant transformers, supply and erection of Medium and Low Voltage lines, and supply and installation of prepaid meters. The project duration was 10 months, spanning from Four (4) month of design and tendering and Six (6) month of construction. The construction period started in February 2012 and was completed in the August the same year.

the savings during construction an additional 72 households were added to make the total 572 households electrified, connected and energized. The project have since been completed and electrified by Eskom in August 2012 , it is envisaged that the AS Built Drawings and all other projects corresponces will be handed over to Madibeng LM for future a operation and maintence. The Michakgasi (Kgabalatsane) project is seen as one amongst the many successfully projects which Bojanala Platinum District Municipality continue to fund and implement as a support to the Madibeng Local Municipality with no delay or hassles.

Initially, the scope of the work was to electrify and connect 500 households but the due to

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162 PROJECTS FOR THE YEAR 2012 - 2013

TECHNICAL SERVICES & INFRASTRUCTURE

Bojanala Platinum District Municipality Annual Report 2012/13

163 PROJECTS FOR THE YEAR 2012 - 2013

UPGRADING MMAKAU SPORTS FACILITY The project has been allocated an amount of R 7 million. National Lottery has co-funded with another R 1 million which brings the total allocation for the project to R 8 million in the current financial year. A total of 32 people are employed on the project. SKIRLIK WATER RETICULATION Skirlik is located in the Moretele Local Municipality. There are about 200 households which were provided with water from communal stand pipes through this project. CONSTRUCTION OF 15ML RESERVOIR IN MORULENG (MKLM) The project directly benefited ten villages around Moruleng in Moses Kotane LM. The reservoir is classified as a Command reservoir supplying other smaller reservoirs from the surrounding villages. 2012/13 SUMMARY HIGHLIGHTS 4 Water Projects were successfully implemented across the district which benefitted 4000 households in Moretele, Moses Kotane and Kgetlengrivier Lmâ&#x20AC;&#x2122;s 1 electricity project was implemented in Madibeng energizing 570 households. A total of 244 jobs were created during the projects implementation across the district. TECHNICAL SERVICES AND INFRASTRUCTURE Technical Services and Infrastructure is budgeted R31,5 M for 2013/14 Financial Year which shows an increase of 5.5% from 2012/13 allocation. 152 JOBS is estimated to be created during construction, over 3 400 households would have access to basic services in Water, Sanitation and roads access 2013/14 ADDITIONAL BUDGET We are expecting Provincial Department of Local Government (DPLG) to allocate R 3 000 000.00 towards water relief/ support to Madibeng LM Extended Public Works Program (EPWP) has allocated R 1 000 000.00 as an incentive to expedite and alleviate unemployment in the district.

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164 PROJECTS FOR THE YEAR 2012 - 2013

TAXIS USED TO CREATE CLIMATE CHANGE AWARENESS

Bojanala Platinum District Municipality, hosted the 2013 World EnviromentDay, celebrations at Brits Bus Rank, in the Madibeng local municipality. During this yearâ&#x20AC;&#x2122;s celebrations, creative ways towards climate change awareness, were also introduced. In responding to the National Climate Change Response Policy (2011), Air Quality Management and Regulatory Services unit, undertook some Climate Change mitigation and adaptation activities, in the form of raising awareness, using the public transportation. In collaboration with the Greater Rustenburg Transport Cooperative Limited (the business wing of all taxi associations within the greater Rustenburg area) and Eastern Region Taxi Council (the business wing of all associations within the Brits and Makapanstadt area), the unit embarked on a series of road shows within all 5 local municipalities. The main purpose was to alert commuters of the contribution of general actions to the phenomenon of Climate Change and the challenges being experienced, as a result.

Bojanala Platinum District Municipality Annual Report 2012/13

165 PROJECTS FOR THE YEAR 2012 - 2013 The outreach programme was conducted in the form of branding the rear window of a Taxi with a graphic cartoon, depicting a Climate Change related message. The messages range from water conservation, waste management, greening, energy saving, pollution by industries and transportation. All build up activities were very successful and were entirely supported by the Eastern Region Taxi Council/Cooperative and associate Taxi Associations. The presence of the Tshwane University of Technology students also made a massive impact in that, a greater part of the taxi rank was cleaned and many people were reached, as far as awareness is concerned. The event was attended by both the MMC for Community Services Department: Cllr Nqetho of Madibeng Local Municipality,((MLM)) and Acting MMC for Health and Environmental Services: Cllr Sepotokele of the Bojanala Platinum District Municipality((BPDM)), Eastern Region Taxi Council, executive committee, Tshwane University of Technology ((TUT)) Lecturer and Students and the community at large (commuters).

Bojanala Platinum District Municipality Annual Report 2012/13

166 PROJECTS FOR THE YEAR 2012 - 2013

REPORT ON IMPLEMENTATION OF THE GREENER SCHOOLS AWARDS AND FOOD GARDEN ESTABLISHMENT PROJECTS IN SCHOOLS.

To provide information on the implementation of the Greener Schools Awards and Food Garden Establishment in schools is the key priority of the Municipality . As Bojanala Platinum District Municipality is pioneering in projects that respond to climate change through development and establishment of strategies that guides adaptation and mitigation of climate change effects. The approach is to cover all the environmental aspects because one way or the other they contribute to climate change. The current project focused mainly on achieving the following aspects: • to encourage water management in schools • energy efficiency and conservation • waste management( encourage recycling) and disposal • landscaping, tree planting and beautification

•

• • • •

Bojanala Platinum District Municipality Annual Report 2012/13

(greening) Learners involvement in environmental issues/ to change learner’s negative attitude towards environmental. to encourage environmental lessons in school to encourage the cleanliness of the schools reaching out to the communities to encourage greening initiatives in schools and establishment of sustainable Ecoforums.

167 PROJECTS FOR THE YEAR 2012 - 2013

Together with the 5 local municipalities 15 schools were selected for project implementation. The criteria allows that it should be 3 schools per local municipality and 2 schools should be from a background where they do not practice any environmental activities and 1 should be actively participating in greening/environmental activities and very green. The already greened school will be used as a benchmark for the other 2 within each local municipality. In assisting the schools to work towards achieving the required state, working equipment was provided.

The first phase of implementation involved delivery of material and planting of trees to those that needed assistance. Another objective of the project is to reach out to as many schools as possible to encourage them to be more environmental conscious. Once many schools have been assisted, a competition will then be introduced to encourage them even more with the aim of winning and keeping the environment green and clean.

Bojanala Platinum District Municipality Annual Report 2012/13

168 PROJECTS FOR THE YEAR 2012 - 2013

REPORT ON CRIME PREVENTION THROUGH ENVIRONMENTAL DESIGN

Combating criminal activities is no longer reduced to be the responsibility of SAPS alone. BPDM has recently embarked on CPTED projects at Moses Kotane (Silverkraans) and Moretele (Lefatlheng-Mathibestadt) local municipalities De-bushing at Motlhaputseng High School and Lefatlheng/low cost houses(commonly known as RDP`s) in Mathibestadt was the main focus this financial year as the hotspots were clearly identified through SAPS as potential spots for criminal activities such as robbery, rape e.t.c. MMC Lebotse urged the local municipalities to ensure the sustainability of those projects. The introduction to Crime Prevention Through Environmental Design (CPTED) is based on research conducted by CSIR Building and Construction Technology in collaboration with Department of Human settlement, Public Safety and Liaison into link between crime and spatial planning, urban and architectural design, and the use and management of the physical environment.

Mechanisms such as Integrated Development Plans (IDP`s) compel local authorities to respond to the needs of their communities. Crime is often identified by communities as a priority problem, which places a particular responsibility on local authorities to provide safer living conditions. A number of policy documents indicate the role of local government in supporting the SAPS with the development and implementation of crime prevention initiatives. In particular, the White Paper on Safety and security of 1998 indentifies local government as a key role player in local level crime prevention. This concept is one of the key pillars of NCPS 1996. It incorporates the following:

• Physical

planning and the planning approaches used at the strategic level; • The detail design of the different elements; and • The management of either the entire human settlement system.

Bojanala Platinum District Municipality Annual Report 2012/13

169 LIST OF ABBREVIATIONS/ACRONYMS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43.

ABET: AFS: APC: ANC: BPDM: BTO: Cllr: CBO: CDS: CFO: COPE: CSF: DA: Dora: EDTAR: EMI: EPWP: FMPPI GRAP: HDI: HES: ICT: IDP: IGR: KRLM: LED: LGSETA: LG: MLM: MLM: MKLM: MMC MM: MSA MFMA MPAC: NPO: PAA: PPPFA: RLM: SMME: SCM: TS:

Adult Based Education Centres Annual Financial Statement African Peopleâ&#x20AC;&#x2122;s Party African National Congress Bojanala Platinum District Municipality Budget and Treasury Councillors Community Based Organisation Community Development Services Chief Financial Officer Congress Of The People Community Safety Forum Democratic Alliance Division of Revenue Act Revenue Act of South Africa Economic Development, Agriculture and Tourism Environment Management Inspection Expanded Public Works Programme Framework for managing programme information Generally Recognised Accounting Practices Historic Disadvantage Individual Health and Environment Services Information Communication Technology Integrated Development Plan Inter-Governmental Relations Kgetlengriver Local Municipality Local Economic Development Local Government Sector Education Training Authority Local Government Madibeng Local Municipality Moretele Local Municipality Moses Kotone Local Municipality Mayoral Committee of Council Municipal Manager Municipal System Act Municipal Finance Management Act Municipal Public Accounts Committee Non-Profit Organisation Public Audit Act Preferential Procurement Policy Framework Act Rustenburg Local Municipality Small, Medium and Micro Enterprise Supply Chain Management Technical Services