APPENDIX D Interdepartmental Public Art Working Group

The key to a successful Public Art Program is the commitment and support of all departments. The interdepartmental team of representatives act as advisors, supporters, managers, and advocates of the program. This internal working group will:

• represent departmental perspectives in developing criteria for site selection

• participate in location planning for commissioned public art

• ensure early integration of commissioning in the planning process and open communication about commissioned artwork

• provide input into public art plans, policies, and terms of reference

• advise the Cultural Development Coordinator (Placemaking) regarding significant capital projects and plans in their departments that are appropriate for public art opportunities

• approve the three- to five-year public art plan and financial plan for public art funding allocation

• work with CDC on the annual public art workplan and endorse the budget allocation in the report to Council

• as needed, act as technical advisors to art selection juries, or designate another appropriate staff member from their department

• provide advice and coordination assistance for the development of public artwork from concept to installation

• advise on opportunities for public art within private developments

• serve as ambassadors for the Public Art Program within their respective departments

Each department (and possibly certain branches within departments) will be required to designate a representative with responsibility or knowledge relating to the planning or implementation of public art to sit on the Interdepartmental Public Art Working Group. Each department will be responsible for assigning staff to the group and should be prepared to provide technical support where required (engineers, planners, architects, landscape architects). The committee would meet on a quarterly basis. The recommended process is as follows:

1. Capital projects are selected for each department through their annual capital planning process

2. Departmental representatives of the Interdepartmental Public Art Committee share their capital work plan, with a recommended shortlist of sites that meet the eligibility criteria

3. The Interdepartmental Public Art Committee meets to determine which sites they recommend to fit within the annual public art funding envelope