Co-hosted by:
3,713sqm TOTAL EVENT SPACE
4,500 KEY BUYERS
300+
PRE-ARRANGED BUSINESS MEETING
3-DAY
EXHIBITION & CONFERENCE PROGRAMME
150
EXHIBITING COMPANIES
WWW.GREENANDSMARTBUILDINGINDONESIA.COM
THE LEADING INDUSTRY EVENT SHOWCASING THE LATEST SOLUTIONS FOR CONSTRUCTING A GREENER, SMARTER AND MORE EFFICIENT BUILT ENVIRONMENT The impact of urban population growth is directly proportional to the increasing demand for infrastructure facilities and living facilities in the urban space, such as buildings, roads, bridges infrastructure, public utilities and open space adequate for social activities in the community Ministry of Public Works and Housing together with Ministry of Environmental & Forestry, Jakarta Regional Province, and Green Building Council Indonesia have the same objective which to accelerate green building development in Indonesia and reducing 30% of gas emissions by 2030. Having a mission to educate and share the importance of investment to build greener and sustainable building to building/project owners, developers, and investors – the construction and planning to build green building has been highly recommended as not only it performs less danger to the environment, reducing operating cost, but also benefit the healthiness of the occupant. Green and Smart Building Indonesia 2018 (GSBI 2018) is the only event showcasing the latest solutions; building solutions products, technology, and applications, to construct a greener, smarter, and more efficient building environment and 100% aligned with Government commitment to achieve sustainable building development in Indonesia. Co-located with Konstruksi Indonesia - the Indonesian government’s flagship construction event for engineers, contractors, and consultants - Green and Smart Building Indonesia 2018 will attract building construction professionals and specifiers seeking to understand, learn about, specify, and construct green and smart buildings in Indonesia.
JAKARTA AS CENTER OF EXCELLENCE OF GREEN BUILDING As a capital city, Jakarta Provincial Government has published Governor decree No 38/2012 as a reference for the community to realize the implementation of buildings that takes into account the aspects of conservation and use resources efficiently. Jakarta’s provincial government is targeting: 100% of new buildings and 60% of existing buildings meet the requirements of Jakarta green building compliance by 2030
Energy saving of total 3.785 GWh
Water consumption saving until 2,4 billion L.
Gas emission reduction until 3,37 million ton CO2e (Link: http://greenbuilding. jakarta.go.id/index-en.html)
WHO SHOULD EXHIBIT Building intelligence and automation
Vertical transportation
Water and fire systems
Smart lighting
Air conditioning and ventilation
Sustainable building materials
Electrical components
Access and security
Passive building design
WHY EXHIBIT • Elevate your brand and make valuable new business connections by exhibiting in front of building practionioners members of the event association partner • Showcase your company’s products and solutions to over 4,500 consultants, specifiers, M&E engineers, building management, facility maintenance, and influencers around Indonesia. • Access real buying power! More than 60% of Green and Smart Building Indonesia’s visitors full or joint authority for their company’s procurement decisions • Gain access to hear the latest rating tools on green product certification
• Align your business with the latest central and regional government vision at the Green and Smart Building Indonesia’s Conference • Position your company as an Green and Smart Building thought-leader by participating in our range of educational content programmes • Maximise your business potential - Pre-arrange business meetings with buyers via the Global Meetings Programme • Get your product highlighted in the exhibition floor through the Eco-living Trail
KEY BUYERS & DECISION MAKERS AT GSBI 2018 • Applicators / Installers • Architects • Building Owners • Consultants
• Contractors • Designers • Developer • Engineers
• Facility Maintenance • Facility Management • M&E Engineers • Project Owners
• Specifiers • Sub-contractors
SPECIAL EDUCATION & NETWORKING PROGRAMME EXCLUSIVE TO GSBI 2018 CONFERENCE A series of exclusive educational sessions which will be driven by the Green Building Council Indonesia (GBC Indonesia) guaranteed to provide greater benefit for delegates, from extensive programme of content, practical skills, and thought leadership; which also provides them more opportunities to explore the exhibition floor and network with industry professionals across the 3-day event.
CPD TECHINCAL WORKSHOPS Also, returning for the fourth consecutive year, this popular multi-track programme of CPD (Continuous Professional Development) technical workshops provide additional learning opportunities for visitors to update their skills across a wide range of vocational topics – providing expert coaching in sustainable building development, smart building, building management, green product rating tools, health & safety, and many more.
ECO-LIVING TRAIL An interactive feature on the exhibition floor, which allows our targeted trade visitors (building owners, project owners, developers, consultants and contractors) to have direct interaction with exhibitors to learn more about the latest innovation, trend, and technology in green building construction, and witness how it can be applied to their projects.
The Global Meetings Programme (GMP) is a highly-effective business matchmaking programme GREEN AND SMART BUILDING INDONESIA that allows users to contact exhibitors or visitors in order to discuss their business needs and pre-arrange meetings to take place at the exhibition in a dedicated business meeting lounge –
GLOBAL equipped with free Wi-Fi, refreshments, and concierge. The GMP Business Meeting Lounge MEETINGS PROGRAMME allows participants to hold meetings away from the hustle and bustle of the exhibition stands and get down to serious business.
In 2017, more than 2,400 exhibitors and visitors used the GMP online matchmaking tool to arrange meetings prior to the exhibition.
STEP
1
STEP
LOGIN TO GMP
2
STEP
SCHEDULE ONSITE MEETING
3
PRE-REG VISITOR
EXHIBITOR
STEP
MEETING APPROVAL
4
STEP
MEETING REMINDER
5
ONSITE BUSINESS MEETING
COMPLETED
STEERING COMMITTEE
HOW IT WORKS?
ADDITIONAL OPPORTUNITIES TO ELEVATE YOUR BRAND BEFORE, DURING & AFTER THE EXHIBITION Whether you are looking to raise your profile, tap into new market sectors, develop distribution channels, generate sales leads or simply networks with key buyers of the industry, our exhibition, conference and branding sponsorship packages are available and designed to suit all budgets Speak to us and find out how you can connect with your key target audience.
GSBI 2018 MARKETING CAMPAIGN Each year, a comprehensive marketing, advertising and PR campaign is conducted to raise awareness of the event and attract targeted visitors. The campaign incorporates a variety of promotional channels, specifically aimed at delivering our key message to our core visitors.
KEY DATABASE CONTACTS • Applicators / Installers • Architects • Building Consultants • Building Owners • Contractors • City Planners
WEBSITE
• Civil & Structural Engineers • Designers • Developers • Engineers • Facility Maintenance
SOCIAL MEDIA
EVENT PROMO
AWARENESS
PR
• Facility Management • Geotechnical Engineers • Government Officials • Industry Associations • Investors • M&E Engineers
NEWSPORTAL
• Municipal Authority Officials • Quantity Surveyors • Project Managers • Specifiers • Sub-contractors
EVENT UPDATES
COMPANY DATABASE
POTENTIAL EXHIBITOR
DIGITAL
CONTENT MARKETING
TARGETED VISITOR / BUYER
PARTNERS ASSOCIATION
MEDIA
PARTNER DATABASE
TECHNICAL WORKSHOP
FOR FURTHER ASSISTANCE ON EXHIBITION & SPONSORHIP – PLEASE CONTACT: Dwi Febriyanti Event Manager Tel: +6221 5799 2304 +62 856 9444 5334 Email: sales@greenandsmartbuildingindonesia.com
SOCIAL MEDIA
CERTIFICATION
TARGETED VISITOR BUYER
INFRASTRUCTURE asia Incorporating with
CONSTRUCTION
asia
GET THE LATEST INFRASTRUCTURE AND CONSTRUCTION NEWS DIRECT TO YOUR INBOX...
www.infrastructureasiaonline.com
WWW.GREENANDSMARTBUILDINGINDONESIA.COM
31 Oct - 2 Nov
2018 Jakarta International Expo
Jakarta, Indonesia
CO-LOCATED WITH
OUR TARGET VISITOR
Applicators / Installers
Building Owners
Contractors
Engineers
M&E Engineers
Specifiers
Architects
Consultants
Designers
Facility Maintenance
Project Owners
Sub-contractors
Developers
Facility Management
ONSITE EVENT FEATURES
Construction Workers Certification Hosted by LPJK Nasional; Targeting 5,000 new certified skilled manpower during 3 day event (contractors, engineers, applicators, etc).
CPD Technical Workshop Programme Hosted by LPJK Nasional; Providing the opportunities to 2,000 industry players to update their knowledge & get certified during the event.
Green & Smart Building Conference Hosted by Green Building Council Indonesia (GBC Indonesia). Targeting decision makers, key buyers, and influencers to create the path of green & smart building implementation in Indonesia.
Global Meetings Programme A highly-effective business matchmaking programme that allow users (exhibitors & pre-registered visitors) to pre-arranged meetings & discuss their business needs onsite.
Eco-living Trail Hosted by Green Product Council Indonesia (GPC Indonesia). An interactive feature on the exhibition floor targeting building owners, developers, consultants and contractors to have direct discussion with the exhibitors.
OUR PROMOTIONAL CAMPAIGN
ONLINE
OTHERS (GDN, Eshot)
WWW.GREENANDSMARTBUILDINGINDONESIA.COM
DRAFT CONFERENCE PROGRAM GREEN & SMART BUILDING INDONESIA Jakarta International Expo 31 Oct - 2 Nov 2018
Day-1, 31st October 2018 14:00 – 14:30 Welcome Keynote: The Future of Green Building Environment in Indonesia Naning Adiwoso, Chairperson, Green Building Council Indonesia* 14:30 – 15:00 Keynote: Strategic Planning and Policy of Green and Smart Building in Indonesia Sri Hartoyo, Director General of Human Settlement, Ministry of Public Works and Housing Republic of Indonesia* 15:00 – 15:30 Case Study – Application of BAS Technologies to Decrease “Environmental Footprint” Name, Title, Institution* 15:30 – 16:00 Afternoon Break 16:00 – 17:00 Panel Discussion: Intelligent Energy Management in Smart and Sustainable Buildings with Multi-Agent Control System - Lighting Controls - HVAC System - Building Transportation System Speaker Panellists: - Regional Government - Leading Contractor/Developer - Leading Technology Provider End of Day 1 Conference Day-2, 01st November 2018 10:00 – 10:20 Keynote I: Trends and Initiatives of Green Building Program in Cities of Indonesia Deputy Governor of Spatial and Environmental Affairs, Regional Government of DKI Jakarta 10:20 – 10:50 Keynote II: Regulator's Perspective: Reducing Greenhouse Gas Emissions to Control Climate Change Ministry of Environment and Forestry, RI 10:50 – 11:20 Morning Break 11:20 – 12:00 Keynote III: The Update of Smart Building Implementation & Property Management in Indonesia Chairman, Building Owner & Managers Association (BOMA) International 12:00 – 14:00 Lunch Break
14:00 – 14:30 Keynote IV: Green Building Certification GREENSHIP Certification Manager, GBCI* 14:30 – 15:00 Panel Discussion: Opportunities and Challenges to Support the Green Building Speaker Panellists: - Regional Government - Leading Technology Provider - Industry Expert - Leading Contractor/Developer 15:00 – 15:30 Keynote V: Developer Perspective to the Investment to Build Green and Smart Building 15:30 – 16:00 Afternoon Break 16:00 – 16.30 Case Study - Smart Water & Waste Solutions for Buildings Name, Title, Institution* End of Day 2 Conference
Day-3, 02nd November 2018 10:00 – 10:30 Registration & Morning Break 10:30 – 10:50 Keynote I: Green Label Certification: Rating Tools and Process Chairman, Green Product Council Indonesia* 10:50 – 11:10 Case Study – Implementing Passive Building Design by Using Green Products & BIM Name, Title, Institution* 11:10 – 11:30 Keynote II: Well Design Building Envelopes in Delivering Comfort and Energy Efficiency End of Day 3 Conference
(Draft Program is per 17 May 2018)
Indonesie pms 300
100-56-0-0
rgb
web
INDONESIA
INFRASTRUCTURE
INDONESIA
WEEK 2018
INFRAWATER INDONESIA 2018
INFRAENERGY INDONESIA 2018
Special Economic & Industrial Zones
INFRARAIL
INFRAPORTS
INDONESIA 2018
INDONESIA 2018
INFRASECURITY INDONESIA 2018
31 Oktober – 2 November 2018 | Jakarta International Expo 31 OCT - 2 NOV
2018
Harga Pameran JIEXPO
J A K A R TA - I D
4.0jt
________________________________________________ ________________________________________________ IDR Biaya Registrasi
Lahan Dalam Ruang Space Only
MAGAZINE
Termasuk: 2019 listrik • Lahan kosong 2017 2018 2018 • Tidak2018 termasuk • Kebersihan lorong • Keamanan untuk area pameran INDIA
MEXICO 15.16.17 NOV
AMSTERDAM 20.21.22.23 MAR
CHINA 28.29.30 MAY
JAKARTA 31 OCT - 2 NOV
ISTANBUL SPRING
Termasuk fitur Space Only ditambah:
Standard Shell Scheme
• Dinding partisi bagian belakang dan samping • Karpet (abu-abu) • Papan Fasia dengan
nama perusahaan • 2 lampu neon (TL) (@40W) • 1 meja penerima tamu
dapat dikunci & 2 kursi • 1 tempat sampah • Listrik sebesar: 2 Amp, 1 fase, MCB
Upgraded Shell Scheme with Country Flag
Termasuk fitur Standard Shell Scheme ditambah: • 1 meja kaca bulat • Bendera negara (@100W) • Listrik dirubah dicetak stiker • Lampu dirubah menjadi 10 Amp, menjadi 3x Spotlight 1 fase, MCB
Upgraded Shell Scheme
Termasuk fitur Standard Shell Scheme ditambah: • 1 coffee table dengan • Ruang penyimpanan • Listrik dirubah 1 double sofa dan 2 1 x 1m menjadi 8 Amp, 1 fase, single sofas • 4 kotak untuk display MCB * hanya untuk >= 18sqm • 1 rak katalog
IDR
5.0jt sqm
IDR
5.4jt sqm
IDR
5.8jt sqm
IDR
5.8jt sqm*
Lahan Luar Ruang Space Only
Termasuk: • Lahan kosong • Tidak termasuk listrik • Kebersihan lorong • Keamanan untuk area pameran
Organised by
Co-Organised by
IDR
2.1jt sqm
Contract Form 31 OCTOBER - 2 NOVEMBER 2018
JAKARTA INTERNATIONAL EXPO
GREEN AND SMART BUILDING INDONESIA 2018 Registration No. Company Name
: :
Stand No
:
length (L) x width (W)
:
Display Name
:
Contact Name
:
Job Title
:
PT Infrastructure Asia
Company Address
:
(Tarsus Group plc.)
City
:
ZIP
:
Country
:
:
Telephone
:
Fax
:
Line of Business
:
NPWP No.
:
Website
:
RDTX Tower 28F Suite 04-05 Jl. Prof. Dr. Satrio Kav. E4 No. 6 Kawasan Mega Kuningan, Jakarta Selatan, 12950 Indonesia Phone: +62 21 5799 1465 / 66 Fax: +62 21 5799 1467
PLEASE NOTE: Companies and address details entered in the contract will be used for invoice and all show promotional material. Please ensure the correct details are specified. If invoice and NPWP address are different from above, please fill in the form on page 2.
PACKAGE
COST/SQM
DIMENSIONS
TOTAL SQM
AMOUNT
SPACE ONLY Indoor – US$ 385 / sqm
mx
m
sqm
Outdoor – US$ 165 / sqm
mx
m
sqm
Standard – US$ 419/sqm
mx
m
sqm
Upgraded – US$ 443/sqm (min. 18sqm)
mx
m
sqm
Upgraded with Country Flag – US$ 443/sqm (min. 9sqm)
mx
m
sqm
SHELL SCHEME
SPONSORSHIP A. PREMIUM SPONSORSHIP Diamond Sponsor Gold Sponsor Silver Sponsor B. PREMIUM BRANDING Visitor Registration Sponsor Exhibition Bag Sponsor Exhibition Lanyard Sponsor Exhibition Badge Sponsor Information Desk Sponsor
C. NON PREMIUM - BRANDING & ADVERTISING Giant Banner Outdoor Hanging Banner Outdoor Vertical Flag Indoor Archway Cendrawasih Entrance Aisle Banner Floor tiles You are here board Hall floorplan Directional signage Pillar D. PRINT & DIGITAL ADVERTISING ................................................................
Special Deals:
Registration Fee $ 300
Government Tax (10%) GRAND TOTAL
PREFERRED METHOD OF PAYMENT Bank Transfer • • • • •
Cheque
Credit Card
The value of this order reflects the price net of any applicable value added tax / sales tax. By signing this order form you acknowledge that applicable value added tax / sales tax will be added to the invoice(s) issued in respect of this order. I confirm my booking for Green and Smart Building Indonesia 2018 as set out above. I confirm that I am authorized to sign this document on behalf of the above company. I accept the rules relating to cancellation of this booking as set out in Rule 7 of the terms and conditions. I confirm that I have read and agree to be bound by the rules and conditions relating to Green and Smart Building Indonesia 2018 including Health and Safety responsibilities as documented in Appendix A (page 4)
THE CONTRACT IS NON-CANCELABLE BY THE EXHIBITOR. Exhibitor further acknowledges that the Organizer having incurred expenses as a result of the contract is not require to refund any of the fees and that the Organizer is also entitled to any unpaid amounts that may be owing by the Exhibitor to the Organizer. I AGREE TO THE BOOKING CONDITIONS ON THE RULES AND REGULATIONS AND HEREBY CONFIRM THAT
Organisers
Clients
I AM AUTHORIZED TO SIGN THIS CONTRACT. *This form must be signed by a Director or a person authorized to purchase on behalf of the company
Page 1 of 5
Authorized Signature on Client’s Behalf:
Authorized Signature on Organizer’s Behalf:
Place Duty Stamp Rp. 6.000
Name Tiite Date
:
Name
:
:
Tiite
:
:
Date
:
DAILY CONTACT PERSON DETAILS (*Mandatory to be filled) Contact Name Job Title Department Direct Number Mobile Phone Email
: : : : : :
INVOICE AND NPWP DETAILS INFORMATION Company Name Invoice Address NPWP Address Finance Contact Person Finance Direct Number
: : : : :
BANK ACCOUNT INFORMATION OF PT INFRASTRUCTURE ASIA Account Name Bank US$-Account IDR-Account Swift Code
: : : : :
PT. Infrastructure Asia CIMB Niaga – Warung Buncit No. 800 – 06 – 07236 – 40 No. 800 – 06 – 05668 – 00 BNIAIDJA Organisers
Clients
Notes:
Page 2 of 5
EXHIBITION RULES AND REGULATIONS 1.
In these rules and conditions the following words shall have the meaning set opposite same respectively: Exhibition Green and Smart Building Indonesia 2018 Organizer
PT Infrastructure Asia – Tarsus Group plc.
Owners
The Landlords of the Building in which the Exhibition is to take place.
Exhibitor(s) Any person or company to whom space is allotted at his or their request and his or their employees or agents. Exhibit
Any article referred to in the application for space.
Stand
The area allotted to an Exhibitor and stand erected thereon.
Hall
The Hall and any area or other rooms in connection with the Exhibition.
Authorities Anybody legally authorized for making regulations. Contractors Any person, firm or company employed by the Owners or Organizer for erection, fitting out or other work on any Stand in the Exhibition. 2.
The Exhibition will be open each day from 31st October – 2nd November 2018 inclusive. The hours of opening will be 09.00 am to 18.00 pm on Wednesday 31st and Thursday 1st November. On Friday 2nd November the hours of opening will be 09.00 am to 17.00 pm only.
3.
The rental charge for indoor space only is USD 385/sqm, outdoor space only USD 165/sqm, standard shell scheme is USD 419/sqm and upgraded shell scheme is USD 443/sqm.
4. Application for space must be made on the form provided by the Organizer and should contain details of the proposed Exhibit(s). The Organizer’s reserve the right to accept or refuse any application without assigning any reason. 5.
You will be invoiced for the full contract value upon the Organizer acceptance of this reservation. Payment terms are as follows: 1st payment: 20% on 30th of March 2018, 2nd payment: 30% on 29th of June 2018, 3rd payment: 50% on 1st of Oct 2018. *Full payment due for the contract signed within 2 months before the show date. Payments not made on the due date will incur interest of 0.5% per month to a maximum of 2% or part thereof on the amount overdue.
6.
7.
8.
On official acceptance by the Organizer of an application for space, a contract shall arise between the Organizer and the Exhibitor making the application on the terms of these condition’s, and, as regards space allotted the relations of licensor and licensee shall immediately arise and continue between the Organizer and the Exhibitor. In the case of non-payment of any sum payable by the Exhibitor to the Organizer or of the breaching or non-observance by the Exhibitor of the terms of this contract or of any conditions, rules or regulations to be performed or observed by him, the Organizer shall have the right to revoke his license and to re-enter upon the allotted space and may remove and exclude the Exhibitor and all other persons therefrom without prejudice to the right of the Organizer to recover all monies payable by the Exhibitor hereunder and all other claims against him and any damages sustained by the Organizer. Should any error arise in the allotment of space to any Exhibitor no liability in regard thereto shall rest on the Organizer. In such case the Organizer’s will endeavor without prejudice to offer a substituted arrangement but they do not bind themselves to do so. In exceptional circumstances, the Organizer reserve the right to change the position allotted to any Exhibitor and no liability in regard thereto shall rest on the Organizer and such a change shall not at any time permit the Exhibitor to repudiate the contract. The Organizer will be prepared only in exceptional circumstances to consider the reduction or modification as to size of space or the cancellation of their contract for space with Exhibitors and then only if the following conditions are complied with: (a) That the request for cancellation or modification is submitted by registered post / official letter. (b) That the reason given is in the Organizer’s opinion well-founded. (c) that cancellation fees will be charged as follows:
14. Exhibitors agree to observe the same conditions of tenancy as are accepted by the Organizer in their agreement with the Owners and in particular to refrain from doing anything contrary to the license of the Authorities or the fire insurance policies covering the Hall. An Exhibitor shall not cut or damage floor or other parts of the walls or structure of the Hall nor shall any Stand interior fittings be attached to the roof, floor or other part of the Hall without the prior consent in writing of the Organizer. Any Exhibitor causing any damage to the Hall or to any person whomsoever must pay for the same and hold the Organizer indemnified against the same. 15. No Exhibitor shall connect to or interfere with the electrical, gas, steam, water, or other fittings in the Hall without the prior consent of the Organizer and Owners, and any such consent will be subject in all respects to the rules and regulations of the competent Authorities as well as to the requirements of the Owners or Organizer or their Contractors at the expense of the Exhibitor. The Owners and the Organizer or their Contractors shall have the right to enter any Stand to examine, test, repair or renew any electrical fittings or to remove any defective apparatus. 16. Handbills and other printed matter may only be distributed from Exhibitors’ own Stands. Exhibitors must not paste or otherwise affix or exhibit advertisements upon any part of the Hall. No article may be photographed, drawn, copied or reproduced, without the consent in writing of the Organizer. The Exhibition name, word mark’s, logo(s) and associated graphic devices are the protected property of the Organizer and cannot be reproduced in any form, or for any purpose, without their written permission. 17. In the event of any Exhibitor or his representatives or employees conducting or having conducted himself on the Exhibition premises in such a manner as may be considered by the Organizer or any of their duly authorized officers to be objectionable or likely to cause obstruction he shall be expelled forthwith from the Hall and shall not be permitted to return during the remainder of the Exhibition. If the Organizer consider an Exhibitor is conducting himself in a manner such as may make it probable that persons doing business with such Exhibitor may be dissatisfied or that discredit may be brought upon the Exhibition, the Organizer may, by notice in writing to the Exhibitor, forthwith terminate his license to occupy his Stand but without prejudice to any other rights or remedies which the Organizer may have against the Exhibitor and in particular, but without prejudice to the generality of the foregoing, shall be entitled to retain all monies paid by the Exhibitor and to receive all monies which may at the date of such termination remain unpaid and due to the Organizer. 18. Exhibitors shall not sell or give away or permit to be sold or given away in any part of the Hall any articles for human consumption, drinking or smoking other than such as are supplied by the Owners or their agents. Entertaining on Stands by dispensation of spirits, wines, beers, mineral waters, beverages and other refreshments either for eating or drinking must be done only in such portions of the Stands or offices as are not open to public view or entry. The Owners reserve the right to charge corkage on any bottle not bearing their mark or stamp. 19. Each Exhibitor shall in all cases comply with all requirements of the fire insurance officers and other Authorities concerned with the Hall and its protection. The Exhibitor shall be responsible for ensuring that each attendant or employee on the Stand is acquainted with the position and use of fire extinguishers in the Hall and knows the position of the nearest fire alarm. 20. In no circumstances shall any Exhibitor have or permit on his Stand naked lights or oil lamps, explosives or articles of a dangerous, inflammable or objectionable nature, nor may temporary gas or electrical fittings be used in the Hall without written permission of the Organizer and the Owners and the authorized representative of either may remove any such article from the Hall. 21. No cinematographic, photographic, film, radio, television or any other apparatus which reproduces the words or actions of performers may be used in the Hall unless the consent in writing of the Organizer is first obtained, and if such consent be given each Exhibitor must observe and comply with such conditions as the Organizer shall impose and with all the regulations of the Owners and other Authorities of which Exhibitors are deemed to have notice and will be bound thereby. Organisers
Clients
20% of the full contract value, for the Exhibitor and or sponsor that cancelled participation within 1 month after contract signed.
Page 3 of 5
50% of the full contract value, for the Exhibitor and or sponsor that cancelled participation less than 6 months before the show date. 100% of the full contract value, for the Exhibitor and or sponsor that cancelled participation 3 months (or less) before the show date. (d) Any reduction of Stand size will incur liability for a percentage of the full cancellation charge (as determined in accordance with Clause 7(c)) but equal to the percentage of the space reduced. (e) That agreement by the Organizer to such requests shall not prejudice any other rights that they may have against Exhibitors under this provision in connection with the Exhibition. The Exhibitor acknowledges that the cancellation fees referred to above represent a genuine pre-estimate of the loss which may be incurred by the Organizer as a result of cancellation and are not a penalty. 9.
All Stands other than island sites will be required to have a standard shell scheme or a special design acceptable to the Organizer. A full specification of the official shell scheme is available on request from the Organizer.
10. All stands and fittings must be substantially erected or placed and must conform to any regulations or by laws of the local and/or other Authorities (including fire precautions) and to the regulations of the Owners and are subject to the approval of the Organizer who require the Exhibitor to submit plans in advance of erection or fitting. Such safety precautions in respect of stand fittings and Exhibits as may be required by any Authorities must be undertaken by and at the expense of the Exhibitor and Stand numbers must be prominently displayed. Detailed Stand regulations to which Exhibitors must conform will be published in an Exhibitor Manual, which will be sent to all Exhibitors. 11. No contractor for erection of a Stand or otherwise shall be entitled to enter the Hall without the written consent of the Organizer. Each Exhibitor must abide by the decision of the Organizer from time to time on all matters relating to the employment of labor in connection with the Exhibition. Exhibitors may not employ any person other than the Contractors (including the electrical contractors and compressed air contractor or plumbers) designated by the Organizer without written consent from the Organizer. 12. The Organizer will advise Exhibitors in advance of the dates and times when exhibits and other properties can be received at the Hall. All goods must be brought in and taken out by the entrances and exits specified by the Organizer. All goods delivered to the Exhibition must be accompanied by or received by a representative of the Exhibitor, and cases must be unpacked on arrival. All labor for receiving, unpacking, placing in position and removal must be provided for by the Exhibitor but in default the Organizer may at the Exhibitor’s expense and risk do whatever they may consider necessary in the interests of the Exhibition. Goods may not be delivered to nor removed from the Exhibition during the hours it is open to visitors except with the written permission of the Organizer. 13. The Exhibitors shall take out and maintain public liability insurance against personal injury, death or damage to or loss of property for a limit of indemnity not less than IDR 100,000,000 (or its equivalent). The Organizer shall be entitled to inspect such public liability policy which the Exhibitor shall make available on request by the Organizer.
22. No demonstration of Exhibits may take place of a nature likely to cause obstruction in the gangway or interference with the business of other Exhibitors. The Organizer reserves the right to stop any demonstration without incurring any liability for any loss sustained by the Exhibitor. No Exhibitor shall conduct a competition, or offer prizes, unless written permission has been obtained from the Organizer. 23. In the event of the postponement abandonment or restriction of the Exhibition through the Hall in which the Exhibition is to take place becoming wholly or partially unavailable for any reasons whatever or through any failure of any of the services or facilities usually afforded to Exhibitors due to flood, fire, strikes, disputes, lock outs, failure of light or power or any other circumstances beyond the control of the Organizer, the Exhibitor shall not have any claim against the Organizer for any liability or loss, and the Organizer shall be entitled to retain all monies paid by way of rent or otherwise, and to be paid all monies due under this contract and unpaid by the Exhibitor or such part as the Organizer in their absolute discretion shall consider reasonable. Without prejudice to the generality of the foregoing, if by rearrangement or postponement of the period of the Exhibition or by use of another Hall, or by any other means considered by the Organizer to be reasonable, the Exhibition can in the opinion of the Organizer be carried through, this contract shall remain binding upon all parties except insofar as such rearrangement shall affect the size and position of the Stand. The Organizer retain a lien on all goods in respect of unpaid accounts and reserve the right to prevent the removal of goods until a settlement be made and to store them at the Exhibitor’s risk and charge. 24. In the event of an Exhibitor or an intending Exhibitor committing an act of bankruptcy or (being a company) going into liquidation (whether voluntary or compulsory, not being a member’s voluntary winding up for the purpose of amalgamation or reconstruction), or failing to observe and perform the obligations of the Exhibitor under these conditions of his contract for space including payment of instalments within fourteen days of the due date whether demanded or not the contract made with the Exhibitor may be determined by the Organizer by notice in writing, and all the monies paid by the Exhibitor under such contract shall be forfeited without prejudice to the right of the Organizer to claim for breach of contract. 25. No Exhibitor shall assign, sub-let, underlet, grant any license or in any way part with or divide any Stand allotted to him, nor shall any circulars, advertisements, photographs or other matter relating to any manufacturer or trader who is not an Exhibitor be displayed or distributed without the consent in writing of the Organizer. 26. The Organizer reserves the sole rights of compiling and issuing any catalogue or list of Exhibitors and exhibits. The Organizer reserve the sole rights of printing and issuing invitations and tickets of admission, and only such invitations and tickets will be valid for the Exhibition. 27. The Organizer’s reserve the right to alter, add to or amend these conditions, or any of them, by notifying the Exhibitor in writing. The Organizer may, in writing, waive these conditions, or any of them, in any particular case, or cases, as they consider appropriate. No alteration, addition, amendment or waiver to or of these conditions shall operate to release any Exhibitor from his obligations set out herein. 28. Persons under the age of 16 years are not permitted to enter the Hall at any time. 29. These terms and conditions shall be governed by the laws of Indonesia and both parties agree to submit to the jurisdiction of the Indonesia Courts at all times. Organisers
Clients
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APPENDIX A EXHIBITOR HEALTH AND SAFETY RESPONSIBILTIES PT Infrastructure Asia has undertaken a generic assessment of the risks presented by the activities taking place in the halls during build up, breakdown and the open periods of the show. It is however essential that Exhibitors and Contractors are aware of their responsibilities in ensuring a safe working environment. This document is intended as a brief guide only to draw your attention to your main responsibilities under Health and Safety legislation. Full rules and regulations and health and safety information are detailed in the Exhibitor Manual.
CHECKLIST OF KEY RESPONSIBILITIES:
YOUR RESPONSIBILITY AS AN EXHIBITOR
2. If you are using a Contractor for the construction of your stand, obtain copies of your contractor’s Risk Assessment and Method Statement. Ask to see training records and accident statistics. Take up references and ask to see proof of previous work standards – in short, satisfy yourself that your contractors are reliable and competent. This is your legal responsibility.
As an Exhibitor, if you employ or contract out work on your stand, under Health and Safety legislation you are deemed the ‘employer’ and have certain duties to abide by. You are directly responsible for the activities and health and safety of your Employees and the Contractors working on your stand and also for the safe use and maintenance of equipment. This duty applies during the build-up, open period and breakdown of the show. You are responsible for defining areas of responsibility with the contractors you employ. You have a duty to ensure that your contractors are competent and have undertaken the necessary risk assessments for the activities being carried out. It is your responsibility to ensure that the contractor’s documents are accurate, valid and are being abided by during the tenancy. The Organizers have acquired all relevant documentation and satisfied themselves that the officially appointed contractors working on the show are competent in the tasks required of them. Therefore you will not need to request these details from the officially appointed contractors (e.g. stand fitting contractor for shell scheme etc.)
1.
Appoint a competent person on your stand, responsible for Health and Safety for the buildup, open and breakdown periods. This person should oversee every element of your participation, with a specific responsibility for managing Health and Safety, including the provision of proper information and instruction, training and supervision of all parties concerned, throughout the show
3. Produce a Risk Assessment for your activities onsite. You have a legal responsibility to consider and assess the risks involved in your activity onsite and to ensure all risks are removed, or controlled and minimized. In particular, if you are demonstrating machinery you need to ensure adequate guarding and control measures are in place and if your contractors are working at height they are obligated to wear the appropriate safety equipment (hard hats/harnesses) 4. Provide suitable training for, and information to, your staff and contractors regarding the onsite risks in order for them to understand the risks and fulfil their responsibilities safely 5. It is extremely important that you consider aspects of fire safety when designing and dressing your stand, and make sure you comply with Health and Safety legislation and the venue's rules and regulations. Please see the Exhibition Manual for full details and please ensure that your Contractors comply with the rules and regulations of the Organizer and Venue. Organisers
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