No later than three months after the end of the agreed implementation period for the operation (unless otherwise stated in grant agreement), the following documents must be submitted to the Commission: • A final report on the implementation of the action; • A final financial statement of the eligible costs actually incurred, following the structure of the estimated budget; • A full summary statement of the receipts and expenditure of the action; • A list of participants with the original signatures of participants, and details of all products developed for the operation itself or as a result of the operation, in the various languages provided for in the project; • Where required under the terms of the agreement, an external audit report on the action's accounts. The balance of the grant will not be paid, and sums already received will have to be paid back, if any of these items is missing. The final report on the implementation of the action, should at a minimum answer the questions listed in Annex II of this call for proposals. Should the final report on the implementation of the action be deemed to be inadequate and of low quality, the Commission reserves the right to request additional information and, if necessary, to suspend the final payment until the requested information is provided. Supporting documents must be kept for a period of five years from the date of payment of the balance for the purposes of any on-the-spot inspections. The name and address of each beneficiary, the subject of the grant, the grant amount and the rate of funding will be published on the Internet site of the Commission. 7.
PROGRESS –ADITIONNAL REQUIREMENTS FOR THE CALLS FOR PROPOSALS 2008
7.1
GUIDE ON HOW THE ACTVIITIES SHALL BE CARRIED OUT
The PROGRESS Programme aims at promoting gender mainstreaming in all its five policy sections and commissioned or supported activities. Consequently, the Beneficiary will take the necessary steps to ensure that: • Gender equality issues, including the situation and needs of women and men, are taken into account when relevant for the drafting of the technical offer/proposal; • Implementation of the requested tasks includes a gender perspective by considering systematically women and men dimension; • Performance monitoring includes the collection and gathering of data disaggregated by sex when needed; • its proposed team and/or staff respects the gender balance at all levels. Equally, needs of disabled people shall be duly acknowledged and met while executing the requested service. This will in particular entail that where the Beneficiary organises training sessions, conference, issues publications or develops dedicated websites, people with disabilities have equal access to the facilities or the services provided.
14