TOOLS Wave 1 Supplemental Turn-in Form Return Document Number
Supersession Chain (I&S Family)
From ULLS-A or SAMS-E D6Z
PR Net Days
Identify using PIC03 or FEDLOG
Return Material Number (NIIN) From ULLS-A or SAMS-E D6Z
Return Quantity From ULLS-A or SAMS-E D6Z
Unit SLOC Storage Location corresponding to the DODAAC of the return document number
Type of Turn-in Initial the appropriate box A funded requisition (PO) must exist in order for a unit to request credit. See DFAS 37-1 Chap 130804
Matches an entry on the ZOAREP report Or Webi Overage Reparable Management Report D6Z Turn-in Advice Code is ‘blank’
Instructions for Wave 1 Turn-in Section Create match using PR listed below. Refer to XBRWM607G “Process Return (ZRL or ZRX) Purchase Requisition” Remove ‘1W’ turn-in advice code. Refer to XBRWM607G "Create & Process Return (ZXS) Purchase Requisition”
Matches an off-line transaction D6Z Turn-in Advice Code is ‘blank’
Remove ‘1W’ turn-in advice code. Refer to XBRWM607G "Create & Process Return (ZXS) Purchase Requisition”
Matches an item on order D6Z Turn-in Advice Code is ‘blank’
Performance Based Logistics Item D6Z Turn-in Advice Code is ‘1W.’ Proof of turn-in to contractor must be provided to the SSA.
Create match using PR listed below. Refer to XBRWM607G “Process Return (ZRL or ZRX) Purchase Requisition” Keep ‘1W’ turn-in advice code. Refer to XBRWM607G "Create & Process Return (ZXS) Purchase Requisition”
Item is excess D6Z Turn-in Advice Code is ‘1W’
Requisitioning/Issuing SSA SLOC Storage Location (RIC) of issuing SSA. Example: WFT1, WFP1
Refer to XBRWM607D if Ship RIC is NOT your RIC.
Requisition/Issue Document Number Document number of the issue. Example: W91G6850562501
N/A to ZOBUX process: used for research purposes.
Requisition/Issue Material Number (NIIN)
Refer to XBRWM607G “Process Return (ZRL or ZRX) Purchase Requisition” if PR Material Number is different than the Turn-in Material Number. .
Material Number of oldest PR or the requisition.
Requisition/Issue Purchasing Document (PO) Passing Action Requisition document number Example: 4503700675 or 7102167351
Reject turn-in if D6Z turn-in advice code is ‘blank’ and a PO is not listed.
Return Purchase Request (PR)
Use customer provided PR in ZOBUX.
Request for Issue document number Example: 1002829475
PO or PR Quantity Must be greater than or equal to the turn-in quantity
Reject turn-in if D6Z quantity is greater than the PR or PO QTY.
Maintenance Supervisor Signature Rank requirement established by local SOP
Figure 1. The 3rd Combat Aviation Brigade’s Lean Six Sigma project team created this supplemental turn-in form to standardize turn-in information provided by unit clerks across the brigade. The form is the basis for an upcoming Global Combat Support System–Army job aid called the “Wave 1 Supplemental Turn-in Form.” responsibility for errors. SSA clerks are encouraged to reject turn-ins in any of the following circumstances: Line battalions do not provide a supplemental turn-in form with their turn-in. The turn-in quantity is greater than the issued quantity. The turn-in advice code on the 60
May–June 2016
turn-in request form (D6Z) does not match the turn-in advice code provided on the supplemental turn-in form. Line battalions request credit and fail to provide supporting information for a match.
Empowering Battalion Clerks
The LSS project team also focused on training line battalion clerks.
Army Sustainment
The 3rd CAB provided a block of instruction that focused on the financial implications of matching turn-ins, the process for identifying a match, and practical exercises. Because technical supply personnel were not granted GCSS–Army access during the fielding, the brigade’s support operations supply and services section had to bridge the information gap. Supply and services personnel exported data from GCSS–Army’s ZOAREP and ZPROSTAT reports to distribute to line battalions. The ZPROSTAT order status report lists all outstanding orders, while the ZOAREP report lists all recoverable items expected to be turned in except for off-line transactions such as aircraft on ground (AOG) orders. The AOG orders must be tracked manually by reconciling a list of received items and a list of unexpected turn-ins at the SSA to determine what items are still due for turn-in. Units followed these steps while identifying matches: Identify if related NIINs exist. Identify and select the oldest entry on the ZOAREP report for any related NIIN. Identify and select the oldest entry for a transaction received offline. Identify and select a match for an item on order. Declare the item as excess if no match is available. Training for SSA clerks included learning how to update their turnin SOPs and how the supplemental turn-in form eliminated the need to search for interchangeable and substitutable NIINs. They also learned how to handle turn-ins if the item had been issued by another SSA.
Testing the Process
During the pilot to test the new procedures, two units conducted 33 turn-ins, which resulted in one defect (a 3-percent defect rate). The only de-