This document has been created to ensure every member’s enjoyment of Farmington Country Club. If you have any questions regarding its content, please seek clarification from the CEO/General Manager’s Office.
The policies and rules stated herein may relate to a specific class of membership. Please see the Appendix to this document for descriptions of classes, subclasses and categories available and some of the privileges afforded by each or contact the Membership Office for a complete overview of all Membership categories available, and for an explanation of benefits and privileges.
The Board of Directors adopts policies and rules relating to various Club matters which are published in the Club newsletter and posted on the Club website. This document will be updated annually. Every member has a duty to stay informed and to abide by the Club’s Policies and Rules.
All members are responsible for the enforcement of the Club’s Policies and Rules and any violations should be reported in writing to the CEO/General Manager. Failure to comply with the Policies and Rules set forth herein may result in a reprimand, suspension of privileges or other penalty as the Board of Directors or Executive/Rules Committee may deem appropriate.
USE OF CLUB IDENTITY AND RESOURCES
USE OF NAME OR LOGOS
The name Farmington Country Club, logo or seal and address may not appear in any communication that is intended for public use or publications. Members and their sponsored guests shall not use the Club’s name, logo or seal in any solicitation for business or charitable purposes, or any publication written or electronic without the written consent of the CEO/General Manager.
MAILING LIST
The Club’s mailing and e-mail lists shall not be used for any commercial or charitable purpose and shall never be released to non-members. The Club’s mailing and e-mail lists may only be used with specific authorization by the Board of Directors.
SUPPORT OF CHARITABLE AND COMMUNITY ORGANIZATIONS
Farmington Country Club is a private, not-for-profit corporation. Many of the Club’s members are active in community and charitable organizations and are financial contributors to those organizations. It is outside the fiduciary responsibility of the Board of Directors to designate support to any community or charitable organization, either by direct contribution or reduction or waiver of fees. However, on occasion, the Board of Directors will support strategic initiatives within the community.
SOLICITATIONS
No demonstration or solicitation on behalf of any political, sectarian, or other group shall be made in the Clubhouse nor on Club premises or public spaces, nor shall printed materials on behalf of any person, party or legislation be distributed in the Clubhouse or on Club grounds, except in the case of private event in a contracted event space on Club premises sponsored by a member and attended by invited guests. Members may not be solicited for any reason.
PUBLICITY
Farmington Country Club is a private club, whose recreational and social activities are intended for the benefit of its members and guests. Accordingly, the Club neither seeks nor welcomes publicity outside of the membership about its activities. Inquiries
from the media concerning the Club, its members or practices shall be directed to and solely responded to by the Club’s CEO/General Manager or other Board of Directors designated representatives. No other member or Club employee shall discuss Club events, Policies, Rules, Bylaws or affairs with the media.
Non-Club notices or advertisements of any kind may not be posted or circulated at the Club without the permission of the CEO/General Manager. The use of photographic equipment in the Clubhouse or on the Club property without prior permission of the CEO/General Manager is prohibited except for photographs and videos taken at private event functions on Club premises for non-commercial use.
NON-DISCRIMINATION STATEMENT
Farmington Country Club does not discriminate based on age, national origin or race, religion, gender, sexual orientation or physical ability.
LOST ARTICLES
The Club assumes no responsibility for articles lost or missing on Club premises or within the Clubhouse. Members and guests who find lost items are asked to submit them to the Front Office, Fitness Center or Pool Manager’s Office. Items found that have a value less than $100 will be held for 6 months before being donated. Items valued over $100 will be securely stored in the front desk safe and logged with the date & time they were found. If such items remain unclaimed after one year, they will be sold under the supervision of the Chief Financial Officer, with all proceeds benefiting the Farmington Lend A Hand Foundation.
EMPLOYEE USE OF THE CLUB
Certain key employees may be granted Club privileges by specific approval of the Board of Directors.
DISCLAIMER
In the event of a conflict between the information contained in the Policies and Rules document and the Club Bylaws, the Bylaws will supersede.
MEMBER OBLIGATIONS
CONDUCT (Members & Guests) ON CLUB PROPERTY
• Members are responsible for the actions and conduct of their children and guests while on Club property.
• No Member, family member or guest shall speak or act, anywhere on or off Club property, in a manner harmful to the good order, peace, dignity, harmony, welfare or reputation of the Club or its Members, nor verbally abuse, discipline, or attempt to discharge any employee of the Club. Every Member is responsible for his or her own conduct and for that of his or her family and guests and is responsible for informing his or her guests and family members of all applicable Bylaws and Rules relating to privileges and conduct.
• The employees of the Club are under the supervision of the CEO/General Manager and no member or guest shall verbally abuse, discipline, or attempt to discharge any Club employee. Comments, suggestions, and complaints relating to Club employees should be directed to the CEO/General Manager.
• Firearms and weapons of any kind are prohibited in the Clubhouse and on Club grounds except when authorized by the CEO/General Manage [Club Bylaw, Section 6.06]
• A member may not give permission for a guest to sign the member’s name or account number nor may a member sign for any other member.
• No member or their guest(s) may remove, alter, or adjust any of the Club’s furnishings, fixtures or holiday decorations, and members and guests are asked not to cut flowers, greens or fruit/vegetation from Farmington grounds or gardens. Members and their guests may not remove from the Club’s premises any Club property including but not limited to glassware, towels or bath linens provided at any of the Club facilities.
• Unauthorized vehicles (including electric bikes & scooters) are not permitted on Club grounds, parking lots, golf cart paths or golf courses at any time.
• Members may not use the Club’s office or the Club’s equipment for their personal use.
DELINQUENT ACCOUNT COLLECTION POLICY
Member statements are distributed on the first business day of the month. Payment is due by the last day of the same month. The following procedures are enforced for all delinquent accounts.
• 30 Days Delinquent - Accounts unpaid over 30 days will receive an email reminder on the 5th and 15th of the subsequent month. On the 20th, a letter notifying of impending suspension will be sent, indicating the account will be suspended if not settled by the end of the month pending a vote at the Board of Directors Meeting
• 60 Days Delinquent - Accounts unpaid over 60 days will receive a letter of delinquency noting account is suspended, warning of account termination if the balance is not cleared by the end of the month, subject to Board Approval.
• 90 Days Delinquent - Accounts unpaid over 90 days will receive a letter of termination and will be turned over to the Club’s legal team for collection actions.
GUEST POLICY
Guest privileges may be extended to any person designated by a Resident member or spouse of a Resident member, without regard to the guest’s age, national origin or race, religion, gender, sexual orientation, or physical ability, and in accordance with Club Bylaws, Club Policies and Rules, and upon payment of appropriate fees. Guest privileges vary by area of the Club. National Members are not eligible to request guest cards.
Any member or spouse of a member extending guest privileges, either privately or through group functions sponsored by them, shall be liable and responsible for all debts and the conduct of his or her guests while on Club property. A member may not permit a guest to sign the member’s name and account number. Members are responsible for informing their guests of the applicable Club Bylaws, Policies, and Rules.
Guests are not permitted to invite additional guests to the Club unless it is originally stated in their guest card.
RESIDENT-AREA GUESTS
• A Resident-Area guest is any person who, if he or she were nominated for membership, would be eligible to become a Resident Member.
• A Resident-Area guest must always be accompanied by a member (Resident or National) when using the Club, and then only twice per calendar month unless otherwise indicated in the specific guest policies approved by each activity committee.
• A Resident-Area guest accompanied by a Comprehensive or National Member may use the Club’s facilities as a participant in an open or invitation tournament.
NONRESIDENT-AREA GUESTS
• A Nonresident-Area guest is any guest who, if he or she were nominated for membership, would be eligible to become a National Member.
• A Nonresident-Area guest not accompanied by a member must have a Guest Card.
• A Nonresident-Area guest with a Guest Card is allowed the use of Club facilities in accordance with the guest policies established for each area of activity.
CLUBHOUSE/IN-HOUSE GUESTS
• Guests staying in the Clubhouse guest rooms are allowed unlimited and full use of the Club’s facilities by paying the appropriate fees specified by each department, and do not have to be accompanied by a member. Guests staying in the Clubhouse are not issued Guest Cards.
• Clubhouse Guests have unlimited racquets privileges by paying the appropriate fees.
• Clubhouse Guests may request (1) tee time per (1) room with certain date/time requirements.
• A guest staying in the Clubhouse or with a Guest Card may have use of the Swimming Pool Memorial Day-Labor Day for the period designated on the Guest Card.
• Members and guests, 18 years of age and older, staying in the Clubhouse may use the pool as temporary Polar Bears during the off season, but must sign a Polar Bear release form at the Front Desk of the Clubhouse.
MEMBER SPONSORED GUEST CARDS
• Resident Members may request guest cards for Nonresident-Area guests that confer benefits and amenities as described below for up to two weeks in any one, sixmonth period.
• Resident Members may submit a request in writing to the Board of Directors for an extension beyond two weeks for a maximum of 30 days. If approved, the member,
or the guest’s credit card will be charged for one month’s Comprehensive dues and capital charge (single or family). The same guest may only be issued an extended guest card one time per year.
• Guest card privileges include unlimited access to the dining facilities, as well as the pool and fitness center.
GOLF COURSE GUESTS
Golf privileges on the Main Course are limited to twice a month per guest of a Comprehensive Member. Guests are not restricted on the East Course.
• Monday-Friday: Guests are permitted anytime.
• Saturdays, Sundays & Holidays: Guests are permitted after 12:00 p.m. (only immediate family guests are permitted in the morning).
• A maximum of (7) guests are allowed per member per day.
• Social members may not sponsor golf guests or host guests to play golf or use the practice facilities.
• Unaccompanied & Guests Cards Guests are allowed at the discretion of the Professional Staff or CEO/General Manager.
POOL GUESTS
Swimming pool privileges are limited to twice a month per guest and a member may not invite more than five guests on any one day. Guest Cards allow use of the pool during the length of the guest card. A guest staying in the Clubhouse or with a Guest Card may have use of the Swimming Pool Memorial Day-Labor Day for the period designated on the Guest Card. Guest fees may apply on holiday weekends.
RACQUETS GUESTS
Racquets privileges for both indoor and outdoor courts are limited to twice a month per guest of a Comprehensive Member. A Comprehensive or National Member may not invite more than three guests on any one day and the member must be playing the racquet sport with his or her guests. Social Members may not extend racquets privileges to their guests.
ATTIRE
Appropriate attire is expected at all times while in the Clubhouse and on Club grounds. Dress codes by area may be found here:
CHILDREN CLUB USE
Children who are under 12 years of age must be under the direct supervision of an adult while on Club property, except during times when children are involved in Club sponsored activities such as swim team practice, tennis lessons, golf lessons, and summer camp. Parents and guardians are responsible for the supervision of their children and should ensure they do not interfere with other member and guest enjoyment of the Club dining areas.
GUEST ROOMS
Members and guests must be 18 years of age or older to stay in Club guest rooms unless accompanied by a parent or guardian.
GRILL PUB
Children under 18 are allowed in the general Grill Pub with a parent or adult guardian seated at the same table.
GRILL DINING ROOM & BLUE RIDGE ROOM AND TERRACE
Children under 12 must be seated at the same table as a parent or adult guardian. Children must remain seated at their table unless accompanied by an adult. We invite children to play on the North Lawn and refrain from playing on the Terrace.
Members under 18 may use the Men’s Grill when accompanied by an adult over 21 years of age.
BARS PROPER
Members and guests must be 21 years of age or older to be seated at a bar proper.
BLUE RIDGE ROOM LOUNGE
Members and guests must be 21 or older to utilize the lounge area.
ALCOHOL CONSUMPTION, SMOKING & DRUG USE
COMPLIANCE WITH ABC LAWS
The Club will comply with all federal, state and local laws pertaining to the sale and service of alcoholic beverages. Some of these laws are summarized as follows:
• In accordance with Commonwealth of Virginia law, persons must be at least 21 years of age to be served, possess or consume wine, mixed drinks or beer. Private Clubs must comply with this law. Alcoholic beverages will not be served to, sold to or consumed by minors (persons under 21 years of age) on Club premises, even if the minor is accompanied by a parent.
• Alcoholic beverages will not be served, sold or consumed on Club property except during such hours as are permitted by law.
• Alcoholic beverages will not be served or sold to an intoxicated person. The definition of an intoxicated person under the Virginia Alcohol Beverage Control Act is as follows: “Any person who has drunk enough alcoholic beverages to so affect his/her manner, disposition, speech, muscular movement or general appearance or behavior as to be apparent to observers, shall be deemed to be intoxicated.”
• No person may be served more than two alcoholic beverages at any one time. A person may have more than two drinks during an entire evening, but only two drinks at a time. The definition of a “drink” by the ABC Board is determined by the amount of alcohol served in one beverage.
• Members and guests must provide proper proof of age for alcohol service if requested by the staff. Proper proof of age is defined as a current, valid Govern-
ment-issued photo I.D. Staff may confirm age of ID matches the membership database or ask for a second form of I.D.
• Unauthorized or “fake” identification is strictly prohibited. Efforts to secure unlawful alcohol service is grounds for disciplinary action.
• Outside wine is only permitted in the Club in restaurants with a corkage fee.
BEVERAGE SERVER RESPONSIBILITY
It is the policy of the Club that all food and beverage serving employees are trained to detect evidence of intoxication of members and guests and to otherwise carry out the provisions of this policy. Club employees may at their sole discretion, refuse to serve alcoholic beverages for any reason.
SMOKING
Smoking (including cigar, pipe & vaping) is prohibited in all interior areas of the Club (including guest rooms). Smoking is permissible in most outdoor spaces of the Club so long as the presence of smoke in the adjacent air does not interfere with the Club enjoyment of other members or guests in the same area.
• No smoking in the swimming pool area
• No smoking on the Grill Terrace or Blue Ridge Room Terrace during dining hours.
DRUG USE
The use of illegal drugs is strictly prohibited on Club property.
MOBILE DEVICE USE POLICY & CAMERAS
Members and their guests may carry silenced electronic devices on Club property. Audible use is not permitted in the Clubhouse except in the case of medical emergency or in the designated areas noted below. Members and their guests are asked to excuse themselves from the presence of other members and guests when talking on electronic devices except in the permitted areas referenced below. Electronic devices include cell phones, tablets, laptops, and similar devices.
Permitted areas:
• Blue Ridge Room Bar, Porch, and Terrace during non-restaurant or event hours
The use of cameras of any type, including mobile devices with photograph capabilities, is prohibited in the Club’s Fitness Center and in any of the Club’s locker rooms, restrooms, changing areas or Massage Room. Any violation of this policy will result in formal disciplinary action, including the possibility of suspension or expulsion from membership.
CONGREGATION ON CLUB PROPERTY
Unauthorized gatherings on Club property, not for official Club use, are prohibited. This includes after-hours gatherings in parking lots, on the golf course, or any Club areas. Violators will be required to leave the premises and may face disciplinary action or trespass charges for repeat offenses. Illegal activities will be reported to authorities.
PARKING & TRAFFIC
Parking is only permitted in designated areas marked with signs and painted lines. No parking on grass or unpaved areas. Follow all traffic signs and speed limits, with a maximum of 15 mph in parking lots and 25 mph on Club roads unless otherwise posted. Handicap spaces are for designated individuals only. The Club is not liable for vehicle damage or loss.
PETS ON CLUB PROPERTY
Pets must be leashed or under immediate control while on Club property. Owners must promptly clean up and dispose of dog waste in designated bins. Pets are not allowed indoors, in dining areas, or the pool area, except for Certified Service Dogs with required documentation
EMPLOYMENT OF MEMBERS
Members and spouses must receive prior approval from the Board of Directors to work at the Club. Children of members may be eligible for employment if they meet job qualifications, but cannot hold supervisory roles or positions with hiring, firing, or purchasing authority. They must adhere to standard employee rules and regulations.
PROCUREMENT OF GOODS AND SERVICES
Farmington Country Club members employed by or affiliated with suppliers can offer goods and services at fair market value. They may bid competitively like other suppliers, with selected bids confirmed in writing. The Club reserves the right to select bids without justification. Members interested in bidding must submit their interest in writing to the Club’s CEO/General Manager.
GUEST ROOMS
RESERVATIONS
Guest room reservations may be made only by the member or spouse of a member. Guest rooms may be reserved up to one year in advance except for the University of Virginia Graduation, potential University of Virginia home football game weekends and other special events. Special event weekends are subject to different procedures and rates. The allowable number of rooms that may be reserved at any one time is subject to approval by the Clubhouse Operations Manager. Room rates are subject to change at any time.
CANCELLATION POLICY
Reservations must be cancelled 10 days prior to the scheduled check-in date to avoid a penalty. However, for special event weekends, home games and other notable dates, reservations must be cancelled 30 days prior to the reservation. Reservations not cancelled within the required time frame will incur a cancellation fee. Contact the Front Office for further details.
FOOD AND BEVERAGE
PRIVATE EVENT FUNCTIONS
Resident and National Members may sponsor non-member individuals or groups to use the Club’s private event facilities. Reservations for sponsored events may be made up to 18 months in advance. Reservations for a member’s Personal Function may be made up to 24 months in advance. A Personal Function is defined as a function that the member is personally attending, is paying for that function, and not being reimbursed by another person, business or organization. Contracts and noted cancellation policies apply. The host or planner of an event for which a private event contract has been executed may not publicly advertise that the event is to take place at Farmington Country Club. A non-refundable deposit is required for all private and member sponsored events to reserve banquet space.
CLUB EVENT CANCELLATION POLICY
A member cancelling a reservation for a Club social event after the published cancellation date will incur a cancellation fee. All cancellation dates will be published in the newsletter and on the Club’s website.
OUTSIDE FOOD & BEVERAGE
Farmington Country Club provides all food and beverages served and consumed at the Club with the following exceptions:
• Wedding Cakes – With permission from the Special events Director or Executive Chef
• Kosher-Kitchen Prepared Foods – With permission from the Special Events Director or Executive Chef
• Wine – Outside wines not currently offered on the wine list are permitted in the Grill or Blue Ridge Room and a corkage fee will be charged.
Personal food brought into areas such as the pool area, tennis facilities, golf course, etc. is strictly prohibited.
BRIDGE AND CARD PLAY
Card tables are available in designated Clubhouse areas, with reservations accepted up to five days in advance through the Front Desk. Tables are also available in the Ladies’ Lounge on a first-come, first-served basis. Outside instructors are not permitted without the permission of the Special Events Director. Escorted guests are welcome for Duplicate Bridge, with limits on game participation and associated fees.
GOLF
GENERAL RULES FOR GOLF
The Farmington golf staff governs all play on the golf course and practice facilities, for the exclusive benefit of the Club’s members and guests. The rules and policies in this document are not exhaustive, and the Golf Committee and/or staff may issue new rules and policies at any time.
• Greens Fees are established annually by the Golf Committee and are posted in the Golf Shop
• All members and guests, including private cart owners, must register in the Golf Shop or with the Starter before starting play on either course or any hole.
• Golf rounds on the Main Course are expected to be played within a 4-hour 5-minute time limit. Main Course Groups of less than four golfers should not expect to play through foursomes. Foursomes have priority over threesomes, twosomes and singles.
• Golf rounds on the East Course are expected to be played within the 1 hour 30-minute time limit. East Course Groups with three or more golfers should allow any groups with less to play through.
• Players are expected to repair all ball marks, replace or sand divots and obey directional signs.
• The use of private coolers is strictly prohibited.
• Golfers may not play out of the same bag. One set per player is required.
• Identification Tags on golf bags are required by each member. Golfers without must report to the golf shop to obtain one at no cost.
• No match with more than four players may play the Main Course. No match with more than eight players may play the East Course. The golf staff reserves the right to make exceptions to this rule at any time.
• All practice is restricted to the designated practice areas.
CHILDREN
Children under the age of 12 must be accompanied by an adult on the golf course or in the practice areas.
CARTS
• Riding carts may not be driven by anyone who does not have a valid driver’s license. Riding carts must follow boundaries set by Visage.
• “Marshal Mode” is not permitted while playing.
• All carts, except for special events, must be returned to the staging area prior to dark.
• The Golf Course Superintendent or Golf Professional may deem either course; “Cart Path Only”, “No Carts” or “Walking Only”, when damage may be caused to the course.
• No carts may have more than two riders at any time. Limitation does not apply to multi-passenger carts.
• All golf carts and hand carts must stay off the tees, greens and fringes.
PRIVATE CARTS
All private carts must be green, electric powered and must be residing in the Farmington subdivision and meet the guidelines outlined by the Farmington Property Own-
ers Association and subject to an annual fee to operate the cart on the course. Private carts are for members within the household only and may not be loaned to others. Each cart owner will maintain liability insurance to cover the operation of his or her cart on the property of Farmington Country Club. Each cart owner agrees to indemnify and to hold the Club harmless against any claims which may be asserted against the Club as a result of the negligent operation of the cart. The presence of the cart on Club property constitutes consent by the cart owner to the terms of this policy. Private carts must stay 60 feet from all greens and tees and must stay on path for all Par 3’s on the Main Course.
PRACTICE FACILITIES & COURSE MAINTENANCE
Performance Center Bays may be reserved by members prior to use, subject to any usage limits. The Practice Facilities & Course will be closed for regularly scheduled maintenance and more information can be found online or by calling the Golf Shop.
TOURNAMENTS & SHOP CREDITS
Failure to withdraw 5 days prior (tee sheet release) to the start of any tournament that includes food and beverage service and/or prizes in the entry fee will result in the forfeiture of the full entry fee. The Professional Staff reserves the right to adjust these withdrawal deadlines (i.e. Men’s Member-Guest). Golf Shop store credits won in Club events must be used prior to December 31 of the year in which the store credits were won.
LIGHTNING
Members, their families, and guests are expected to exercise reasonable prudence and common sense in response to severe weather conditions such as thunder or lightning. Players are advised to vacate the golf course and seek shelter when lightning is observed or when warning signals are activated
The Club uses a Thor Guard lightning protection system to enhance safety:
• Warning Signal: A long blast of the horn (15 seconds) indicates a high possibility of lightning, requiring immediate suspension of play.
• All-Clear Signal: Three short blasts (5 seconds each) signify that it is safe to rejoin play.
The Club reserves the right to suspend or cancel any tournament or scheduled play based on the judgment of the Golf Superintendent, Golf Professional, or management if weather conditions pose a clear and present danger. Failure to comply with suspen-
sions or to evacuate during dangerous conditions may result in disciplinary action. Members are required to defend, indemnify and hold the Club harmless against any claims for injury or property damage caused by lighting or other adverse weather conditions. This indemnification includes claims covering reasonable legal fees incurred by the Club in defending such claims.
NON-GOLF ACTIVITIES ON THE GOLF COURSE
The golf course is restricted to players, marshals, officials, and staff between the hours of 8:00 a.m. and dark every day during the spring, summer, and fall seasons. All other activities by members and Farmington subdivision residents on the golf course, including walking, running, cycling, etc. during these times should be restricted to Farmington roads. Fishing in the Farmington ponds is restricted to members only, and activities on the course outside the 8:00 a.m. until dark time frame, are only permitted to the extent that golf play is not affected in any way.
RACQUET SPORTS
GENERAL RULES
• Before playing, all players must register in the Racquets Shop.
• Children under 12 years of age are only permitted to use the racquets facilities (both indoor and outdoor) when under the direct supervision of a parent or responsible caregiver.
• Tennis, pickle and platform tennis courts may be reserved for up to 1½ hours, for either singles or doubles, by any adult member (18 years of age or older). They may be reserved up to three days in advance.
GUESTS
Guests must be accompanied by a member and a guest fee will be charged for use of any racquet court. It is a member’s responsibility to report their guest(s) to the Racquets Shop; if unreported, the Racquets Staff also reserves the right to issue the guest fee to the member’s account.
INCLEMENT WEATHER
Players must abide by all guidance issued from the Racquets Shop, including posted signage, related to court playability and availability. If players have questions about whether a court is playable, they should contact the Racquets Shop or check the Farmington mobile app — any court closures will be noted in the Court Reservation section of the app.
AFTER HOURS PLAY
The Racquets Shop hours are 8:30am – 6pm, 7 days a week. For both the indoor and outdoor facilities, morning play is allowed after 6:30am and evening play is allowed before 10:30pm.
DRESS CODE + FOOTWEAR
The full dress code for men, women, and children can be found here. Regulation tennis shoes are required on all courts (including pickleball) at all times. Jogging, cross-training, or basketball shoes are not permitted. Black soled shoes are not permitted in the indoor tennis facility, due to their ability to leave marks on the court.
All members and their guests are expected to follow this dress policy; if someone does not adhere, they may not be allowed to use the facilities.
EQUIPMENT
Members and guests are required to provide, purchase or rent racquets, paddles and balls. Practice equipment is restricted to pro use.
OUTSIDE FOOD & DRINK
Outside food & drink is prohibited at the Racquets facilities, with the exception of athletic-related supplements.
CANCELLATION POLICIES
Indoor court reservation cancellations must be received at least 24 hours in advance of the reservation time to avoid being charged. Lesson and clinic cancellations must also be received at least 24 hours in advance to avoid being charged. Tournament or event cancellations are required at least 72 hours in advance, or the entry fee will be charged.
FITNESS CENTER
Members must be 16 years of age to use the Fitness Center or Locker Rooms unaccompanied. Members aged 12-15 must be accompanied by a parent or guardian. Children under 12 are not permitted in the Fitness Center. All members & their guests must sign in at the Fitness Front Desk prior to using the equipment. Extended Fitness hours are available to Resident Members over 18 years of age. There is a 30-minute time limit on cardiovascular equipment during peak times. Outside personal trainers are not permitted. Massage & Personal Training Cancellation fees will apply per your confirmation.
POOL
The Pool Manager and Lifeguards possess jurisdiction over all members and guests within pool areas. They are empowered to promptly address disorderly, objectionable, or unsafe conduct, including the expulsion of swimmers if necessary. Compliance with their instructions is mandatory for all pool users. Any disputes regarding their decisions will be escalated to the CEO/General Manager and referred to the Fitness and Pool Committee for resolution.
GENERAL RULES OF SAFETY AND CONDUCT
Members and their guests swim at their own risk. However, the Club will make every effort to ensure that the pool and surrounding area are operated in a manner that provides a safe and enjoyable environment for everyone. In general, members and guests should behave in a cordial and considerate manner.
• To ensure that the Lifeguard staff is able to fully focus on maintaining a safe and pleasant pool environment, members and guests are asked not to engage in unnec-
essary or lengthy conversations while they are on duty.
• All members and their guests are required to sign in upon entering the pool area. Members and guests using an entrance other than the main entrance must proceed to the sign in area and register before using the pool facilities.
• Children who cannot swim or who have recently learned to swim are required to wear floatation devices while in the main pool.
• Children under 12 years of age must be in the company of a responsible caregiver, unless they are attending swim team practice, enrolled in a swim lesson or participating in a Kids Club event.
• The use of any electronic device with audible speakers is not permitted.
• Horseplay (e.g. dunking, pushing, hard splashing, throwing people) or any other act deemed unsafe or inappropriate is prohibited.
• Running in the pool area and on the pool deck is not permitted.
• Ball throwing or playing catch and water guns are not permitted in the pool area. The use of the Club’s pool activity equipment is permitted at the discretion of the Lifeguard staff and/or Pool Manager.
• Coast Guard approved flotation devices are permitted in the lap swimming pool and zero depth entry. Kick board, pull buoys and fins are only available for swim lessons and swim team use.
CHILDREN
Parents and caregivers have the primary responsibility for the safety of their children while they are in the pool area. Caregivers must be 16 years of age or older.
• Lap Pool Swim Test (LPST) – Children are required to pass the Lap Pool Swim Test to swim outside of the zero-depth entry without a parent or guardian present.
• Children under the age of 12 must be in the company of a responsible caregiver, unless they are attending swim team practice or are enrolled in a swim lesson.
• All children under the age of 3 and any child who is not completely toilet trained are required to wear a snug fitting non-disposable swim diaper or rubber/plastic pant over a disposable swim diaper. Both diapers must always be worn in and around the pool and there are no exceptions to this policy.
• Children with flotation devices who cannot swim without an approved flotation device must be accompanied by an adult or caregiver who is in the water with the child and no more than an arm’s length away.
FOOD, BEVERAGE AND ALCOHOL USE
Food and beverage may be consumed on the pool deck, but not in the baby or swimming pool. No breakable items (glass or china) are allowed in the pool area. All refuse
should be properly discarded in available trash receptacles. Outside food & beverage is not permitted.
ZERO-DEPTH ENTRY POOL
Diving or jumping into the zero-depth entry is not permitted.
LAP POOL
Lap swimmers will always have at least two lanes available for swimming except during the Swim Team Season from 8:00 a.m. – 10:00 a.m. Monday-Friday when all lanes will be used for swim team practice.
• A maximum of three swimmers may share a lap lane
• Diving, front/back flips, jumping backwards and any other behavior deemed unsafe, is strictly prohibited.
• Diving blocks may be used by the swim team and instructors only.
• Hanging, sitting, grabbing and pulling on the lane lines is not permitted.
• Swimmers should not cut through the lap lanes to move from the diving well to other areas of the pool.
DIVING WELL
No more than one person may be on the diving board at any time. Any behavior deemed unsafe, disorderly and/or objectionable by the lifeguards and pool staff is strictly prohibited. Divers must swim to the closest ladder closet and exit the pool once they have jumped off the board. Divers should not exit the diving well via the lap pool. Divers may not jump or dive off the board until the previous diver has reached the ladder and exited the pool. Only one bounce on the diving board is permitted. Divers must jump or dive straight off the end of the board – jumping or diving to the side is not permitted. Children must pass the lap swim test to swim in the dive well without a parent or guardian present. Flotation devices are not permitted in the diving well.
BABY POOL
Use of the baby pool is restricted to children under five years of age. Children within the baby pool enclosure must always be accompanied by an adult or responsible caregiver over 16 years of age.
LOCKER ROOMS
Members using the pool must use the pool locker rooms and may not use the Men’s and Ladies’ locker rooms located in the Fitness Center. Parents using locker facilities with children of the opposite sex over 5 years of age are encouraged to use the unisex changing room located on the pool deck adjacent to the Pool Manager’s office.
POLAR BEAR CLUB
Members 18 years of age and older must register in the Fitness Center by completing a waiver and paying appropriate fees (fees waived for Resident Comprehensive Members).
• Polar Bear Club members may not bring guests to the pool during Polar Bear hours.
• Polar Bear privileges do not extend to Guest Card holders.
• Additional fees may apply to the Polar Bear Club; please see the Director of Fitness for more information.
POOL CLOSING
There are occasions when the pool’s hours of operation will change:
• Inclement weather – Swimming is not permitted during a thunderstorm or inclement weather. Swimmers must exit the pool and the pool will remain closed for 30 minutes each time thunder is heard or lightning is sighted.
• Club events – Holiday and social events may alter pool hours of operation or limit access to sections of the pool area.
• Accidents – Accidents involving contamination of the water may require closure of the pool. The severity of the accident and the time required to restore proper sanitary conditions will determine the length of the pool closure.
• Swim meets - The pool closes during home swim meets.
• Closing of the pool is at the discretion of the pool staff.
Contact the Pool Manager’s Office for specific pool closing dates and times.
KIDS CLUB
GENERAL RULES
Resident & National Members may utilize the Kids Club during regular hours of operation and during Kids Night Out. Dependent Children of Comprehensive Members receive up to 3 hours per day of complimentary care. The Kids Club provides care for children aged three months to twelve years while a parent or guardian (18 years of age or older) is utilizing Club facilities. The laws of the Commonwealth of Virginia require a parent or a guardian to remain on the premises while their children are in the Kids Club. Farmington Country Club fully recognizes and supports this state law, as follows:
“The Kids Club is designated as a “child-minding service” by the Virginia Department of Education and, as such, is required to enforce the following standards: Children may utilize the Kid’s Club for a maximum of three hours per day provided the parent or guardian (i) can be contacted and can resume responsibility for the child’s supervision within 30 minutes and the parent or guardian (ii) is receiving or providing services or participating in activities offered by the establishment.”
Parents must be able to resume responsibility for their child’s supervision within 30 minutes of notification. Children will be allowed to participate in the program for no more than three hours per day.
REGISTRATION
Before a child is allowed to participate in the Kids Club programs, a parent or guardian must complete a registration of each child using go.kidcheck.com. Information including any allergies must be completed by the parent or guardian within this da-
tabase prior to a child participating in any of the Kids Club activities. This system is required for check-in and check-out of each child using the facility. To ensure the good health of all children in the Kids Club, children who are ill will not be permitted to attend. Parents should use their discretion for the safety and well-being of the other children and our staff. If a child should become sick, the parent will be notified immediately. Children who have been kept home from school due to illness should not attend the Kids Club for the safety and well-being of other children and our staff.
RESERVATIONS & CANCELLATION POLICY
Reservations are required; drop-ins will be admitted on a space available basis. Cancellations must be received before 6:00 p.m. the day prior to your reservation. Late cancellations and no shows will incur a fee.
KIDS CLUB GUESTS
A child who is the guest of a member will be allowed to use the Kids Club, provided space is available; the member will be charged the regular childcare fees for the guest. All guests must be registered through go.kidcheck.com. Detailed information pertaining to its programs, policies and rules may be obtained at the Kids Club
DISCLAIMER
In the event of a conflict between the information contained in the Policies and Rules document and the Club Bylaws, the Bylaws will supersede.
