E V E N T Ì S S
Whatever meeting you are planning, EventĂŹss will find the most suitable location and coordinate all services. We are based in Sassari, but we operate throughout Sardinia
From the location choice to the accounting closure of the congress,
we take care of all aspects. You are not excluded from the event organization, but only relieved from long and boring researches, heavy bureaucratic formalities and, above all, time! Supported by our experience and skills, you will still have the last word throughout the event organization, because
Customers’ satisfaction is our most important goal Thanks to the different professional profiles of our staff and supported by modern information
tools,
we
are
able
to
offer
a
global
event
management,
a turnkey service that spare you from a useless waste of time and resources. A
qualified
and
friendly
staff
that
is
able
to
understand
and
meet
our
customers’ needs, but also to anticipate them thanks to a good intuition and experience.
We are a young company both in terms of organization chart and corporate mission:
To establish an open exchange of ideas with our customers in the prospect of a reciprocal satisfaction To tend always towards improvement To have a creative approach to the organization of each event so that it can really be unique
MANY SERVICES … Global event planning Preparation of a preliminary project and budget Venue selection Planning of sponsorship and funding opportunities, sponsor recruitment
Communication Creation of a dedicated web page on our website and creation of a dedicated e-mail address Creation and management of event website Event marketing through direct mail and making use of our mailing lists Media relations (press agency, press releases and conferences) Sending of thank you letters to invited speakers and guests
Administration Compilation of preliminary budget Administrative management of the event Regular event budget updates Compilation of final balance of the event and closure of all administrative duties Invoicing for registration fees, sponsorships, etc.
ECM (refresher training program for healthcare professionals ) Handling of all formalities for the assignation of ECM credits Sending of ECM certificates to participants
… ONE PARTNER Printing services and conference kits Study of graphic design and printing of conference material (brochure, posters, participant badges, etc.) Supply of personalized conference bags, pens, gadgets, gifts, etc. Supply of personalized identification badges Transcription and publication of congress proceedings
Logistic services Hotel
booking
management
for
speakers,
participants,
accompanying persons Tickets Travel-related services (transfers, car rental, etc.)
Organizing Secretariat Relationship management with public authorities, sponsors, suppliers, speakers, etc. Management of participants’ registrations (registration on line on our web site is available on request) Congress secretariat on site with computer, printer, internet connection for on-site registration and assistance to delegates Collection, recording and management of scientific papers (with the support of the Scientific Secretariat of the event)
Coordination of collateral services Coordination of food & beverage services Arrangement of all audio-visual and technical requirements Translation and interpreting services Guides, hostesses, interpreters, stewards Social programs for invited speakers, delegates, accompanying persons
TECHNOLOGY AT OUR CUSTOMERS’ FINGERTIPS ONLINE REGISTRATIONS AND PAYMENTS Registering for a congress can be long and complicated and traditional methods of payment often don’t meet conference delegates’ needs, more and more reliant on computer devices.
Online registration doesn’t replace the traditional
paper
OUR WEBSITE WILL BE THE SHOWCASE
registration form, but represents
OF YOUR EVENTS
a more direct alternative.
The creation of a dedicated website is
Payments are processed on a
justified by the size of the conference and
secure server and the most
the amount of information to be given.
common credit cards are accepted.
Not
always
is
a
dedicated
website
necessary; however, even the smallest ev ent
needs
to
be
prom oted.
For this reason, your events will always have
one dedicated page on our website where you can upload conference staff and information that you consider useful to delegates.
MEET ING SARDINIA Think of an easy accessible place… Think of a mild climate… Think of a unique scenery… Think of a great hospitality…
Think of Sardinia for your next meeting! Eventìss will draw up the conference venue proposal document with: a detailed description of the venue air and sea links meeting facilities and hotel availability proposals of social program for delegates and accompanying persons public and private potential sponsors possible synergies with both national and local Organisations and any other information required by the Evaluation Committee. The document will contain also pictures, numerical data, budget of expenses and incomes.
AN EFFECTIVE COMMUNICATION PLAN… ... to introduce an prospective customers
emerging
company
to
… to promote an event and its organizer … to inform media and public about the news related to your company
Our experienced staff will manage your public relations, according
Along with the press office, Eventìss offers: study on the reference media and compilation of a media list
to a strategic communication plan
writing of press releases
and predefined goals.
editing of press information
organization and management of press conferences and special events (open day, press trip, etc.) relationships with third parties (opinion leaders, opinion makers, local communities, etc.)
company publications, institutional videos, brochures, newsletters, etc.
THE EXECUTIVE ARM OF YOUR ORGANISATION Eventìss manage, on your behalf, all aspects related to the management of a Scientific Society or Association. We don’t intend to replace your role as Representative of the Society, but we’ll become your executive arm in handling the daily formalities, in particular: administrative and accounting management of the Society, with a periodical report of the balance sheet planning and implementation of promotional activities, agreed with the Steering Committee, in order to increase the number of members correspondence with Society members (dispatching of circulars, newsletters, documents, etc.) management of membership fees publication of proceedings, journals, news bulletins, etc. coordinating the scientific activities and meetings of the Society periodical update of the members’ database and related mailing list
SOME TIPS FOR YOUR NEXT EVENT... ... Use QR codes to promote your events
... Create your event App for mobile devices and have conference information always available to delegates
... use Power Point presentations to interact in real-time with the conference audience
EVENTÌSS IS ALL THIS AND MORE …
Please, contact us for more information. We’ll be pleased to provide you with a free detailed proposal for your next event. WE
ALSO PROVIDE QUOTATIONS
FOR SINGLE SERVICES
EVENTÌSS SRL EVENT PLANNING & MANAGEMENT Viale Dante, 49 07100 Sassari - ITALY
Contacts Phone: +39 079 0976188 E-mail: info@eventiss.com Website: www.eventiss.com
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Graphic design: Eventìss Srl
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