with the procedures and timelines established by their supervisor. Inaccurate time cards may result in delays in receiving pay up to the next pay period. If an employee is on paid leave when a time card is due, it is the employee’s responsibility to submit the appropriate time off request according to the procedures and deadlines established by their supervisor. A paycheck cannot be produced without a properly completed time card. Exempt employees are required to submit a time off request for all leave for which the employee is to be paid (PTO, EIB, FLMA, etc.) All employees can review available PTO or EIB through Connect Me (ADP).
Pay Periods
Employees of Easterseals Midwest are paid every other Friday.
Direct Deposit
Easterseals Midwest requires all employees have direct deposit.
Pay Stubs
Employees should review each paycheck and pay stub when it is received to ensure that it is correct. Any questions about your paycheck or pay stub please contact payroll at payroll@esmw.org for assistance. Paycheck stubs are available through Connect Me (ADP). In addition, paycheck stubs are generally available within twenty-four (24) hours of a written request to payroll but only if an employee does not have access to Connect Me (ADP).
Payroll Deductions
Easterseals Midwest is required by federal, state, and some local laws to withhold certain deductions from an employee’s paycheck. This includes income and unemployment taxes, and FICA (social security and Medicare) as well as any other deductions required under law or by court order for wage garnishments. The amount of tax deductions taken will depend on an employee’s earnings and the number of exemptions listed on their W4. An employee may also authorize voluntary deductions from their paycheck for retirement plans, insurance premiums, spending accounts, or other services. All deductions will be reflected on an employee’s wage statement. If questions arise please contact payroll at payroll@esmw.org.
Wage Assignments/Garnishments
In compliance with federal and state legislation, Easterseals Midwest must accept liens, assignments, garnishments and/or attachments against wages of employees. Payroll will inform an employee that a wage levy has been issued and will automatically deduct the appropriate funds from the employee’s paycheck.
City Earnings Tax
Easterseals Midwest adheres to the tax law guidelines of the City of St Louis and Kansas City pertaining to City Earnings Tax. The 1% City Earnings tax will be taken out of the gross earnings for the following employees: • Employees that reside in the city limits. This will be based upon the physical address associated with the employee in our payroll records. • Employees that work for programs providing services in the city. If time is split between a city location and a county location or any other location outside the limits of the city, the timesheet must reflect the different locations in order for the proper taxes to be withheld or not withheld. For all other employees that are outside of these guidelines, it will be up to the employee and their tax preparer to decide if it is appropriate to file a City tax return. 24 | Employee Handbook