Time Off Policies Paid Time Off (PTO)
Paid Time Off (PTO) is a benefit provided to all full-time employees. It is paid time away from work, and is to be used for vacation, holidays, personal days and personal illness. Use of available PTO is always subject to your supervisor’s approval and department guidelines. Employees should request to schedule vacation time off as far in advance as possible. Vacations will be scheduled so as to provide adequate coverage of jobs and staff requirements. Additionally, it is the employee’s responsibility to provide adequate notice when not able to work regularly-scheduled shifts. Failure to adhere to time off procedures may result in disciplinary action up to and including termination. Department Directors, with the approval of the Vice President of Human Resources, may set forth additional policies with respect to PTO. These policies will be communicated to employees by the Department Director and/or their designee. The chart below indicates the number of PTO hours granted per pay period and the maximum number of PTO hours that may be accrued in the bank as of December 31. The accrual rate is based on full-time years of service. Employees may accrue more than the maximum number of hours determined by their length of service during the calendar year but cannot have more than their maximum number of hours based on years of service in their bank on December 31.
PTO Accruals and Maximums by Years of Service Years of service
PTO hours granted per pay period
Hours Per Year
< 1 yr. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
8.62 8.92 9.23 9.54 9.85 10.15 10.46 10.76 11.08 11.38 11.69 12.00 12.31 12.62 12.92 13.23
224 232 240 248 256 264 272 280 288 296 304 312 320 328 336 344
PTO 8 hr. days per Max PTO Carryover year Amount 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43
120 128 136 144 152 160 168 176 184 192 200 208 216 224 232 240
The accrual period for earning PTO follows the calendar year, January through December. Employees are responsible for managing their PTO balances. Any hours over the maximum carryover amount at the end of the calendar year will be transferred to the Extended Illness Bank (EIB) or forfeited if the EIB bank has reached its maximum. If both banks reach their maximum, no further accrual will occur until PTO falls below maximum. PTO is paid at the base rate at the time the PTO is taken. If an employee has two or more rates of pay, the pay for PTO is based on the rate the employee would have received if they were regularly scheduled to work.
Easterseals Midwest | 17