NOTICE OF THE ANNUAL GENERAL MEETING Sent via email on 2nd November 2018 NOTICE IS HERBY GIVEN that the ANNUAL GENERAL MEETING of the East End Community Foundation will be held on 27 November 2018 at EECF’s office, Jack Dash House, 2 Lawn House Close, London, E14 9YQ at 5.00pm for conducting the business set out below: Members have the right to appoint one or more proxies to attend the Annual General Meeting on their behalf under section 324 of the Companies Act 2006. The form for any such appointment is attached.
AGENDA 1.
APOLOGIES FOR ABSENCE
2.
MINUTES OF THE PREVIOUS MEETING To consider the minutes of the AGM held on 28 November 2018 (Enclosure 1).
3.
REPORT OF THE BOARD OF TRUSTEES AND STATUTORY ACCOUNTS To consider the Report of the Auditors and the Statutory Accounts for the Year Ending 31st March 2018 (Enclosure 2); the Report of the Board of Trustees (Enclosure 3).
4.
APPOINTMENT OF AUDITORS To consider the reappointment of the Auditors (PKF Littlejohn) to hold office until the next Annual General Meeting.
5.
ELECTION OF TRUSTEES In accordance with article 46.1 of the Foundation’s article of association, to ratify the appointment of the members whose names are set out below as Trustees, who have been appointed since the last AGM: a.
Members of the Statutory Class to ratify the appointment of the following individuals as Trustees: • Vicky Clark, London Borough of Tower Hamlets (appointment)
b.
Members of the Business Class to ratify the appointment of the following individuals as Trustees: • Howard Dawber, Canary Wharf Group (reappointment)
c.
Members of the Voluntary Class to ratify the appointment of the following individuals as Trustees: • Jeremy Fraser, Church of England (appointment) • Sister Christine Frost, SPLASH (reappointment) • Gay Harrington, Christ Church (reappointment)
6.
SPECIAL RESOLUTION To consider and, if thought fit, approve the following resolution that will be proposed as a special resolution: That the articles of association attached to this notice (Enclosure 4) be adopted as the articles of association of the Company in substitution for, and to the exclusion of, the existing articles of association of the Company. A table providing a comparison between the current articles and proposed amendments in relation to the board composition is also enclosed (Enclosure 5)
7.
ANY OTHER BUSINESS
By order of the Board of Trustees
John Dawson Company Secretary