Dublin Business School – Quality Assurance Handbook 9.11.2 Personal Mitigating Circumstances Preventing Completion or Submission of a CA When, owing to personal mitigating circumstances, a learner is unable to complete or submit a piece of continuous assessment, the learner must complete the Extension Request form and submit it to the relevant Programme Coordinator. The form is available on the student website and must be submitted electronically. The form should normally be submitted at least 3 days in advance of the CA submission date or in class assessment. Where it is not practicable to do so, the Extension Request Form may be submitted up to 7 calendar days after the submission deadline or date of in class assessment. The form should normally be supported with independent documentary evidence e.g. medical certificate, bereavement notice, travel advisory. All records are retained confidentially in accordance with data protection requirements and information will only be shared on a need to know basis. The Programme Coordinator will forward the extension request to the Programme Leader who will review the form and supporting evidence and will determine an appropriate decision. The decisions available are: a. Deny the request (usually due to absence of evidence or insufficient cause) b. Approve the request c. Require further information
The Programme Leader will notify the learner and the Programme Coordinator of the outcome. In the case of a. the learner will be notified of the outcome and the reason for same. The Programme Leader will also advise the learner of the penalties and implications of failing to meet the required deadline or complete the assessment concerned. In the case of b. the learner will be notified of the outcome and the revised arrangements for completion or submission of the CA. It should be noted that any period of extension will not normally be for greater than 10 working days and will typically reflect the period of the duration of the PMCs i.e. a 3 day illness will warrant a 3 day extension. In the case of c. the Programme Leader will contact the learner for further information in order to facilitate a fully informed decision being made.
286