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The Mission............................................................................................................................. 3 Our Deep Hope........................................................................................................................3 Ecumenical Statement.............................................................................................................4 STATEMENT OF FAITH................................................................................................................ 4 CULTURAL ISSUES..................................................................................................................... 6 On Gender............................................................................................................................... 6 On Marriage.............................................................................................................................7 On Sexuality............................................................................................................................ 7 On Sanctity of Human Life.......................................................................................................7 PHILOSOPHY OF EDUCATION................................................................................................... 7 PHILOSOPHY OF DISCIPLINE.................................................................................................... 8 General Guidelines.................................................................................................................. 8 Classroom Discipline............................................................................................................... 8 Office Visits.............................................................................................................................. 9 Cleaning Chores...................................................................................................................... 9 Building Self-Discipline and Endurance...................................................................................9 Reflective and Restorative Actions........................................................................................ 10 Restoration of Fellowship...................................................................................................... 10 Overt Behaviors Requiring Immediate Administrative Involvement.......................................10 Parent Partnership................................................................................................................. 11 UNIFORM POLICY......................................................................................................................11 PHILOSOPHY OF GRADING..................................................................................................... 11 Grading Policy........................................................................................................................11 Parent Communication.......................................................................................................... 13 Expected Homework Load.....................................................................................................13 Individual Grades...................................................................................................................14 Group Project Grades............................................................................................................14 Mathematical Grading Policy................................................................................................. 14 Science Grading Policy..........................................................................................................14 Latin Grading Policy...............................................................................................................14 Humanities Grading Policy.................................................................................................... 14 Failing and Retakes............................................................................................................... 15 PARENT COMMUNICATION AND INVOLVEMENT...................................................................15 HONOR CODE............................................................................................................................ 16 Parent Honor Code................................................................................................................16 Secondary Student Honor Code............................................................................................17 Technology Policy.................................................................................................................. 18 Internet Use and Social Media...............................................................................................20 2
HEALTH & WELLNESS..............................................................................................................20 Lunch..................................................................................................................................... 20 Snacks................................................................................................................................... 21 Health Records...................................................................................................................... 21 Administration of Medicines...................................................................................................21 Illness Policy.......................................................................................................................... 22 Government Agency Requests..............................................................................................22 ACADEMIC SCHEDULE.............................................................................................................22 Calendar................................................................................................................................ 22 Schedule................................................................................................................................22 Tardies................................................................................................................................... 22 Attendance.............................................................................................................................23 ENROLLMENT POLICY............................................................................................................. 23 Enrollment Process................................................................................................................23 Admitting Students with Special Needs................................................................................. 23 TUITION...................................................................................................................................... 24 Tuition Assistance..................................................................................................................24 EVALUATIONS........................................................................................................................... 24 ANTI-DISCRIMINATION AND ADA STATEMENT..................................................................... 24
The Mission St. Clement Orthodox Christian Academy partners with families and the Christian Orthodox Church to provide a comprehensive, Christ-centered classical education rooted in the rich heritage of Orthodox Christianity. Through the pursuit of truth, goodness, and beauty, we promise to teach all subjects through the lens of historic Christian truth, foster a disciplined and welcoming culture grounded in Christian virtue, and equip students with the knowledge, wisdom, and character needed to know God.
Our Deep Hope Our deepest hope is that every student who graduates from St. Clement Orthodox Christian Academy will know God, love Him, and faithfully serve Him throughout their lives. We pray that our students will become mature Christian men and women who are firmly rooted in the truth of the Gospel, strengthened by the life of the Church, and equipped to live with wisdom, courage, integrity, and love in a rapidly changing world. We hope they will be ready for whatever vocation God calls them to pursue—prepared academically, grounded spiritually, and formed in character. As faithful witnesses of Christ, may they lead with humility, serve with compassion, defend what is true, and contribute meaningfully to their families, churches, communities, and professions.
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Ecumenical Statement At St. Clement Orthodox Christian Academy, we warmly welcome families from a variety of Christian traditions who desire an education centered on Christ and rooted in the pursuit of truth, beauty, and goodness from God. While firmly grounded in the rich spiritual heritage of the Orthodox Church, we seek to partner with parents from diverse Christian backgrounds in the formation of their children. We believe parents are the primary educators of their children, and our role is to come alongside them in a shared mission. Our desire is not to replace a family's home church, but to provide an educational community where students encounter truth, cultivate virtue, and grow in wisdom through the light of Christ. Rooted in Orthodoxy and open to all Christian families, we seek to nurture hearts and minds for faithful service to God and neighbor.
STATEMENT OF FAITH We believe in the One, Holy, Catholic, and Apostolic Church founded by our Lord Jesus Christ and faithfully preserved through the Apostolic Tradition. We adhere to the teachings of the Holy Scriptures, the Apostolic Tradition, the Ecumenical Councils accepted by the Orthodox Church, and the teachings of the Holy Fathers. The Holy Trinity We believe in one God, eternally existing in three Persons: the Father, the Son, and the Holy Spirit. These three Persons are co-equal, co-eternal, and of one essence, glory, and majesty. The Holy Scriptures We believe that the Holy Bible, consisting of the Old and New Testaments, is the inspired Word of God and is authoritative in matters of faith, doctrine, and Christian life. Jesus Christ We believe that our Lord Jesus Christ is the eternal Son and Word of God, who became incarnate through the Holy Spirit and of the Virgin Mary for our salvation. He is fully God and fully man, united without mingling, confusion, alteration, or separation. He suffered, was crucified, died, was buried, rose from the dead on the third day, ascended into heaven, and will come again in glory to judge the living and the dead. The Holy Spirit We believe in the Holy Spirit, the Lord, the Giver of Life, who proceeds from the Father and who spoke through the prophets. He sanctifies, guides, and sustains the Church and dwells within believers. Salvation
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We believe that salvation is the gift of God's grace through the life, death, resurrection, and ascension of Jesus Christ. Through faith, repentance, baptism, participation in the sacramental life of the Church, and a life of obedience to God, believers are united with Christ and transformed by His grace. The Church We believe that the Church is the Body of Christ, entrusted with preserving the Apostolic faith and administering the Holy Mysteries (Sacraments). The Church is called to worship God, proclaim the Gospel, disciple believers, and serve the world in love. The Holy Mysteries We believe in the seven Holy Mysteries of the Church: 1. Baptism 2. Chrismation (Confirmation) 3. The Holy Eucharist 4. Repentance and Confession 5. Unction of the Sick 6. Holy Matrimony 7. Holy Orders Through these sacred mysteries, God imparts His grace to His people. The Virgin Mary and the Saints We honor the Blessed Virgin Mary, the Theotokos (Mother of God), who bore the incarnate Word of God. We also honor the saints who have faithfully followed Christ and serve as examples of holy living. We seek their prayers and fellowship as members of the one Body of Christ. The Resurrection and Eternal Life We believe in the resurrection of the dead, the final judgment, and eternal life. The righteous shall inherit everlasting communion with God, while those who reject Him shall face eternal separation from His presence. The Nicene-Constantinopolitan Creed We believe in one God, God the Father the Pantocrator, Creator of heaven and earth, and of all things seen and unseen. We believe in one Lord Jesus Christ, the Only-Begotten Son of God, begotten of the Father before all ages; Light of Light; true God of true God; begotten, not created; of one essence with the Father, by whom all things were made; who for us men and for our salvation came down from heaven, and was incarnate of the Holy Spirit and of the Virgin Mary, and became man. And He was crucified for us under Pontius Pilate, suffered and was buried. And on the third day He rose from the dead, according to the Scriptures, ascended into the heavens; He sits at the right
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hand of His Father, and He is coming again in His glory to judge the living and the dead, whose kingdom shall have no end. Yes, we believe in the Holy Spirit, the Lord, the Giver of Life, who proceeds from the Father; who with the Father and the Son is worshiped and glorified; who spoke by the prophets. And in one holy, catholic, and Apostolic Church. We confess one baptism for the remission of sins. We look for the resurrection of the dead, and the life of the age to come. Amen.
CULTURAL ISSUES St. Clement Orthodox Christian Academy is committed to the infallibility of the Christian Scriptures in all matters of faith and life. Our aim is to be aligned with the truth of the Bible even when that means being out of alignment with what is considered popular or culturally-acceptable. Moreover, especially as it pertains to the statements below, St. Clement Orthodox Christian Academy stands in continuity with what the Church has taught, believed, and confessed for over 2000 years. In these matters, we seek to be both clear and compassionate. We believe that every person—regardless of sinful beliefs or actions—must be shown love, kindness, respect, and dignity (Mark 12:28-31; Luke 6:31). We repudiate hateful and harassing words or behavior about or toward anyone as out of accord with the teachings of the Bible, the character of our Lord, and the mission of St. Clement Orthodox Christian Academy. We believe that God offers redemption and restoration to all who confess and forsake their sin, seeking his mercy and forgiveness through faith in Jesus Christ (Acts 3:19–21; Rom. 10:9–10; 1 Cor. 6:9–11). We believe that in order to preserve St. Clement Orthodox Christian Academy’s integrity and effectiveness, as a biblically faithful institution of Christian education and as a model to our community, it is imperative that all persons employed by the school in any capacity, or who serve as volunteers, affirm and abide by this statement (Matt. 5:16; Phil. 2:14–16; 1 Thess. 5:22). We also expect students to uphold these biblical values regarding sex, gender, and sexual activity in their speech, dress, and conduct.
On Gender We believe that God wonderfully and immutably creates each person as either male or female, both in biological sex and in gender. These two distinct, complementary genders together reflect the image of God (Gen. 1:26–27). To reject one's biological gender is an act of rebellion against God's design.
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On Marriage We believe that according to the Bible, marriage has only one appropriate meaning: the union of one man and one woman in a holy relationship intended to be exclusive and lifelong (Gen. 2:18–25). We believe that God intends sexual intimacy to occur only between men and women joined in marriage (1 Cor. 6:18 and 7:2-5; Heb. 13:4).
On Sexuality We believe that participating in or approving of any form of sexual activity forbidden in the Bible (including unmarried sex, adultery, homosexual or bisexual behavior, and pornography) is sinful and offensive to God (Matt. 15:18–20; Rom. 1:24–32; 1 Cor. 6:9–10).
On Sanctity of Human Life We believe that all human life is sacred and created by God in his image. Human life is of inestimable worth in all its dimensions, including pre-born babies, the aged, the physically or mentally challenged, and every other stage or condition from conception through natural death. We are therefore called to defend, protect, and value all human life (Ps. 139). We believe this is the starting point for all discussions related to the sanctity of life (e.g., abortion, euthanasia, war).
PHILOSOPHY OF EDUCATION At St. Clement Orthodox Christian Academy, we believe education is the formation of the whole person, mind, body, and soul, for faithful service to God and neighbor. Rooted in the rich heritage of the Coptic Orthodox Church and inspired by the ancient School of Alexandria, where St. Clement was a founding figure. We seek to cultivate wisdom, virtue, and a lifelong love of truth. Because every child is created in the image of God, education is not merely the transfer of information but the nurturing of hearts and minds toward the pursuit of truth, goodness, and beauty in Christ. As a Classical Christian school, we accomplish this through the liberal arts tradition, guiding students from knowledge to understanding to wisdom. Students learn to observe carefully, reason thoughtfully, and communicate truth with clarity and conviction. Christ is at the center of every subject, and teachers intentionally connect all learning to God's created order and His revealed truth. We aim to cultivate habits of responsibility, diligence, humility, and service, helping students grow in both intellectual excellence and Christian character so they may faithfully glorify God and serve others throughout their lives.
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PHILOSOPHY OF DISCIPLINE Any disciplinary action will be administered calmly, consistently, and without anger, it will be done from a position of love and discipleship for the child. At St. Clement Orthodox Christian Academy, we recognize that maintaining a well-disciplined classroom is essential to learning and to the formation of Christian character. We believe that knowledge without virtue is dangerous, and therefore we place equal emphasis on cultivating wisdom, virtue, and academic excellence. Discipline is not merely about correcting behavior; it is about discipleship. Our goal is to train students in obedience, self-control, diligence, humility, responsibility, and love for God and neighbor. Because every student is created in the image of God, discipline must always be administered with dignity, consistency, and grace. We seek not merely to punish wrongdoing, but to restore fellowship, encourage repentance, and cultivate habits that lead to godly maturity. Following Christ's command to "love your neighbor as yourself" (Mark 12:31), students are expected to conduct themselves in a manner that contributes positively to the classroom environment through their words, actions, attitudes, and body language. We teach students to respond respectfully and promptly to authority, using expressions such as "Yes, Ma'am," "No, Ma'am," "Yes, Sir," and "No, Sir." We encourage distinctions appropriate to ladies and gentlemen as reflections of honor, courtesy, and Christian character. Our aim is to help students develop habits of joyful obedience and self-government that will serve them throughout their lives. Discipline is always administered in love and with the hope of restoration. Teachers, administrators, and parents must work together as partners in the discipleship of children. When school and home work in unity, students flourish. Therefore, parental support of the school's discipline policies is essential to maintaining a healthy learning environment.
General Guidelines Discipline is administered in light of the severity of the offense, the circumstances surrounding the behavior, the student's attitude, age, maturity, and previous history. Consequences may vary according to the individual needs of the student, but the standard of conduct remains the same for all students. The purpose of discipline is: ● ● ● ● ● ●
To restore fellowship when sin has disrupted relationships. To cultivate virtue and godly character. To teach personal responsibility and self-government. To protect the learning environment. To encourage repentance and reconciliation. To prepare students to live faithfully under God's authority.
Classroom Discipline God is a God of order (1 Corinthians 14:33, 40), and teachers foster this order through classroom discipleship. Students are expected to demonstrate respect for God, their teachers, 8
and their fellow students. Examples of classroom behaviors that may be corrected in class include: ● ● ● ● ● ●
Minor classroom disruptions Inappropriate use of classroom materials Nuisance behavior toward teachers or students Lack of attentiveness Minor disrespect A lack of humility, gratitude, or teachability
Students will be given two opportunities to course-correct during class. On the third infraction, the student will receive an Office Visit.
Office Visits An Office Visit provides an opportunity for reflection, correction, and restoration. Parents will be notified of the visit. Consequences may include:
Cleaning Chores These activities are not intended as punishment but as opportunities to serve and take responsibility. ● ● ● ● ● ●
Tidying common areas Picking up trash Sweeping or vacuuming floors Wiping desks, walls, or whiteboards Assisting with outdoor clean-up Cleaning bathrooms under supervision
Building Self-Discipline and Endurance Students may be assigned brief, age-appropriate physical activities designed to encourage self-control, perseverance, and personal responsibility. Examples may include: ● ● ● ● ●
Wall sits Jumping jacks Short laps Push-ups Burpees
All physical activities will be administered with discretion and in accordance with the student's age, physical ability, health considerations, and parental guidance. Physical activities will never be excessive, humiliating, or administered in anger.
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Reflective and Restorative Actions ● ● ● ● ● ●
Writing a reflection regarding the incident Identifying alternative responses Practicing appropriate behaviors Making restitution where appropriate Temporary loss of privileges Parent conference when needed
Restoration of Fellowship Because discipline is intended to restore relationships, students may be required to seek forgiveness from those they have wronged. ● Public offense, public apology. ● Private offense, private apology. When a student's sin or misconduct has occurred publicly, restoration should also occur publicly. When the offense is private, restoration should be handled privately.
Overt Behaviors Requiring Immediate Administrative Involvement Certain behaviors require immediate administrative involvement and parent notification. Depending on the severity of the offense, students may be removed from class, sent home, suspended, placed on probation, or recommended for expulsion. Examples include, but are not limited to: ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
Flagrant disrespect toward staff Dishonesty, cheating, or theft Defiance or ongoing rebellion Fighting or physical aggression Bullying, including cyberbullying Enabling or encouraging harmful behavior Actions that endanger others Vandalism Inappropriate language Inappropriate use of school property Romantic displays of affection Sexual misconduct Illegal substances Weapons on campus Violations of civil law
The degree of discipline will depend upon the severity of the offense and may include suspension, probation, or expulsion following a disciplinary review process.
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Parent Partnership For discipline to be effective, parents and school personnel must work together as a unified team. Families enrolling at St. Clement Classical Academy agree to support the school's standards of conduct and discipline philosophy. If a parent consistently undermines the school's disciplinary process or refuses to partner with the school in addressing ongoing behavioral concerns, the school reserves the right to require withdrawal or deny re-enrollment. Our goal is not merely well-behaved students, but young men and women whose hearts are being shaped by Christ and whose lives increasingly reflect obedience, responsibility, humility, diligence, and love.
UNIFORM POLICY For more information, please see the Uniform Policy.
PHILOSOPHY OF GRADING Grading Policy ● ● ● ● ●
Worship’s God with reverence Diligent in their work Seeks forgiveness when they sin Looks to the needs of others Comes prepared for class
Rarely, Occasionally, Regularly, Always
PRIMARY & SECONDARY WEIGHTED CATEGORIES ● 30% Practice Work ● 70% Magnum Opus * The magnum opus is the student’s greatest work to date and reveals mastery. A student that has worked hard but scores low on a magnum opus assignment or assessment will be coached and given the opportunity to master the skill(s) again.
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PRIMARY GRADING Mastery
90+
Good Understanding
70-90
Beginning to understand
60-70
Needs Improvement
30-60
Not understanding
0-30
SECONDARY & SECONDARY PREP GRADING Percentage
Letter Grade
GPA
98+
A+
4.0
Master
90-98
A
3.9
80-89
B
3.0
Journeyman
70-79
C
2.0
Apprentice
0-69
F
0
Novice
Assessment & Grading Protocol Humanities Soft grading throughout the week on various writing and speaking assignments Magnum Opus for each week that is graded in the gradebook (may be written or oral) Assessment at the end of each book that includes: Grammar section Logic section Rhetoric Section Mathematics 1 *Hard grade per week of homework/practice work 1 Assessment every other week as a hard grade Science 1 *Hard grade per week of homework/practice work 1 Assessment every other week as a hard grade Music & Art 1 *Hard grade per week of homework/practice work
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1 Assessment every other week as a hard grade Latin 1 *Hard grade per week of homework/practice work 1 Assessment every other week as a hard grade *Hard grade: after practicing the child will be assessed on mastery or improvement. Review week and finals week before Christmas Review week and finals week at the end of the year
Parent Communication ● ● ● ● ●
Grades will be communicated through ClassReach Conduct items will be entered prior to the Fall and Spring Parent Partnership Meetings Parent Partnership Meetings will be held on October 2 and March 5. Teachers will contact parents if a student is struggling academically or socially Please use ClassReach as the best way to communicate important information with the staff
Expected Homework Load Age Group
Weeknights
Lower Primary K-3
10-20 mins
Upper Primary 4-5
20-45 minutes
Lower Secondary 6-8
45 minutes - 1 hour
Upper Secondary 9+
1-2 hours
Grades at St. Clement Orthodox Christian Academy do not in any way reflect the immeasurable worth and value of each child made in God’s image, but rather they are a reflection of the quality of work in a given field of study at a given time. At St. Clement Orthodox Christian Academy, grades serve three basic purposes: 1. To help students improve, grow, and be challenged to their full potential 2. To determine the best placement level considering academic ability 3. To provide a just and legitimate means of holding students accountable for the quality of their work
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Grades provide a widely understood means of communicating progress and achievement to parents and other parties such as college entrance boards or other schools to which the young student may transfer.
Individual Grades St. Clement Orthodox Christian Academy will use a unique method of grading that ensures students have time to “practice” before they receive a grade. Therefore, regular feedback within the scope of the class regarding new concepts will be given and “practice” grades will be recorded in the gradebook. Magnum Opus assignments (best work), that will more greatly affect overall standings, will also be recorded for transcript purposes. Consistent with educating the whole child, both attitude and effort will be considered within our grading systems.
Group Project Grades 1 Thessalonians 5: 14 “And we urge you, brothers and sisters, warn those who are idle and disruptive, encourage the disheartened, help the weak, be patient with everyone.” Group projects are a part of coursework and it should be expected that grading of these will not be individualized because we believe that character in community reveals the heart. St. Clement Orthodox Christian Academy cares even more about the heart than academics. Group projects allow teachers to see where character work is needed, and since we are preparing students for life, not just college, character in Christian community is integral to “Loving God and Loving Neighbor” (Matt. 22:36-40).
Mathematical Grading Policy Because math problems are objectively right or wrong, grading will follow a simple number correct out of the total problems. Exercises that are philosophically based will follow the humanities scale (see below). Math examinations are 70% of the final grade. Math homework, practicums, and projects are 30% of the final grade (group or individual).
Science Grading Policy Since science is taught through experiments and discovery, this will be a participation and group project grade in the primary years and will move towards mastery grading through the various scientific fields of study in the secondary years.
Latin Grading Policy Latin is taught to build vocabulary and continue to grow English as well as Latin grammar skills. Assessments will be based on these concepts and points will be awarded for the purpose of demonstrating mastery.
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Humanities Grading Policy Vocabulary terms, spelling, grammar, and direct character names or dates will be objectively graded and will be on a points-based system. With mastery as our goal, students will be asked to correct the wrong answers. Assignments that are more philosophical in nature will be graded on a scale. Within each assignment, grammatical and spelling mistakes will be clearly marked and students will be asked to review the word or grammatical rule and edit their writing. This promotes mastery in writing assignments.
Failing and Retakes A student who has simply failed for a lack of understanding may be given another opportunity to learn mastery after further practice. A student who neglected their studies and therefore failed may not be given a retake opportunity. This determination will be made by the teacher, but after 3 opportunities, the Head of School and/or the Academic Dean will make the determination. If a student fails an entire course, the student, parents, and teacher will meet with the Head of School and/or the Academic Dean to determine the best course of action for the student. Circumstances, understanding of directions and effort will all be taken into consideration. Parents will be notified within three weeks of the end of the grading period if their student is in jeopardy of failing.
PARENT COMMUNICATION AND INVOLVEMENT At St. Clement Orthodox Christian Academy, we recognize that parents are ultimately responsible for the education and flourishing of their children. We believe that educators are facilitators and advisors as parents pursue this important work. Parent-Teacher conferences are scheduled as needed. We encourage teachers and parents to communicate regularly how the student is doing and to schedule formal meetings as needed. Teachers may be contacted through ClassReach outside of regular working hours. When addressing any concerns, parents should copy the Head of School to keep the school informed of classroom circumstances. Teachers will do the same when addressing concerns via emails with parents. If you have a concern about curriculum content, St. Clement Orthodox Christian Academy policy, or philosophy, communicate with the Head of School. If you have questions about the weekly workings of a particular classroom (e.g., homework load), contact the Lead Teacher through ClassReach. At no time should an individual student’s problem be addressed to non-involved parties. In the great majority of cases, if you have
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worked patiently and in good faith, with the teacher and directors, you will find a satisfactory resolution. Please follow Matthew 18:15 to determine the proper order of communication: “If your brother sins against you, go and tell him his fault, between you and him alone. If he listens to you, you have gained your brother.”
HONOR CODE Parent Honor Code I am placing my child as a student at St. Clement Orthodox Christian Academy because I care about my child being educated both in character and in academics. I understand that my child will be educated under a Christian worldview and that loving God and neighbor are primary tenants of St. Clement Orthodox Christian Academy. I also understand that the responsibility of Christian nurture is ultimately the responsibility of parents (Eph. 6:4, Deuteronomy 6:7-9). I understand the importance of participation in a local church and cultivating an at-home spiritual environment for the raising of my student(s) in the Lord. Part of loving God and neighbor means being on time, present, and respectful. St. Clement Orthodox Christian Academy has been very thoughtful in developing a school schedule that allows for solid family time during summers, holidays, and various breaks. For this reason, I understand that school attendance is a way of loving teachers and classmates and I will ensure that my child is present and on time unless an emergency arises. In cases of planned absences or important family time, I understand that it is my responsibility to communicate with the teachers and make a plan for the class time my child will miss without putting an excessive burden on the teachers. I also understand that poor attendance may cause my child to fall behind. I understand that a Uniform Policy is a way of loving those around us by respecting a unified and meaningful representation of our school culture, including professionalism, modesty, and our distinct values. I will make sure my child follows the uniform policy so this culture is maintained. I understand that my child will need to submit to the authority of St. Clement Orthodox Christian Academy faculty and staff during school events. I also understand that I will be ultimately responsible for his or her behavior while they are at St. Clement Orthodox Christian Academy and thereby will follow the directives of the school as outlined below. If a discipline note goes home from a teacher or the Head of School, I understand that I need to work with my child(ren) on changing their behavior by way of their heart, by encouraging them to seek forgiveness.
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If my child continues to incur infractions, it will be clear to me that I need to deal more seriously and consistently with my child. I also understand that my child will be dealt with in accordance with the discipline policy outlined in this handbook and that I will need to meet with the Head of School in cases of excessive office visits to work out a plan designed to correct my child’s disruptive behavior. If my child continues to remain unresponsive to correction, I understand that my child may be subject to a disciplinary hearing as outlined by the discipline policy of this handbook. I also agree that if my child is subject to a disciplinary hearing before the school board for excessive office visits or for any extreme ungodly behavior that impedes school culture, I will abide by the board's decision. If the school board decides to suspend or expel my child, I understand that Tuition will not be reimbursed. I understand that the teachers at St. Clement Orthodox Christian Academy aim to educate the whole person and will keep the wellbeing of the student in mind. By enrolling my child in St. Clement Orthodox Christian Academy, I understand the important mission to special needs children. I know that with this may come exposure for my child to unique behaviors such as fits, undressing in inappropriate places (typical of autism), and/or outbursts not common to most classrooms. I understand that St. Clement Orthodox Christian Academy will notify me if my child is exposed to such a behavior, or if my child exhibits such a behavior. I also understand that, no matter the special need, behavior that falls into the category of “serious discipline case” including: unsafe behavior that endangers others or overt moral issues, will be addressed through a discipline hearing and not excused due to the special need.
Secondary Student Honor Code As a student of St. Clement Orthodox Christian Academy, I pledge to uphold the values that form the pillars of our culture—Excellence, Gratitude, Discipline, and Respect. By committing to this honor code, I strive to reflect the character of Christ in my thoughts, words, and actions, both on and off campus. Excellence I will pursue what is true, good, and beautiful in my academics, relationships, and endeavors. I will give my best effort in all that I do, knowing that excellence honors God and reflects His glory. Gratitude I will cultivate a heart of thankfulness, recognizing that all I have is a gift from God. I will express joy and humility, embracing challenges and blessings with a spirit of gratitude. Discipline I will develop self-control and perseverance, completing my work with diligence and integrity. I will steward my time, talents, and responsibilities in a way that glorifies God and serves others. 17
Respect I will treat others with kindness and dignity, acknowledging them as image-bearers of Christ. I will demonstrate respect in my speech, actions, and interactions, creating a community of trust and care. By adhering to this honor code, I commit to growing in character and virtue, fulfilling my role as a student and servant of Christ. I understand that my actions reflect not only on myself but also on my school and the Lord I serve.
Technology Policy At St. Clement Orthodox Christian Academy we are committed to fostering responsible, tempered, and ethical technology use among our students. Our Technology Development & Management Policy is designed to provide guidelines and principles for the normative and productive use of technology resources within our institution. We believe that responsible digital citizenship is a part of our mission to raise well-rounded and Christ-centered students who are equipped for the 21st century. “Let the words of my mouth and the meditation of my heart be acceptable in Your sight, O LORD, my rock and my redeemer.” - Psalm 19:14 1) Digital Citizenship: Students are expected to practice good digital citizenship, which includes treating others with respect and kindness in all online interactions. This extends to communication with peers, teachers, and staff. 2) Respect for Others: Students must respect the rights, privacy, and dignity of others when using technology resources. Cyberbullying, harassment, or any form of online harm is strictly prohibited. 3) Ethical Behavior: Students are expected to engage in ethical behavior online, including respecting intellectual property rights, citing sources appropriately, and avoiding plagiarism in all digital assignments. 4) Responsible Communication: Students should use ClassReach responsibly and professionally, particularly when communicating with teachers, staff, or peers for academic purposes. 5) Online Etiquette: Students are encouraged to follow proper online etiquette, which includes using courteous language, avoiding offensive content, and refraining from disruptive or inappropriate behavior in online forums, discussions, and virtual classrooms. Knowing that our digital presence is an
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extension of our character as a Christian, we expect students to act in a manner that brings honor and glory to God through their online interactions. 6) Safe and Secure Use: Students should take precautions to maintain the security of their login credentials and personal information. Sharing login credentials or engaging in activities that compromise the security of technology resources is prohibited. Prohibited Content: Students may not access, store, or distribute explicit, lewd, violent, or otherwise inappropriate digital content. Devices used at school should be free of such material at all times, and students must guard their digital habits with integrity and wisdom. 7) Academic Integrity: Upholding academic integrity is of utmost importance. Students must not engage in cheating or dishonesty in any online assessments, tests, or assignments. Academic dishonesty includes but is not limited to the reliance on Artificial Intelligence to assist with or complete assignments in any form or fashion and plagiarism from online sources, classmates, or literature. Detailed instruction on what is acceptable will be given in Secondary classes. Why? Because education is meant to form a student’s mind and character, we do not permit the use of AI on school assignments unless express permission is given. When students rely on AI to complete their work, it diminishes their ability to think critically and creatively, undermining the very skills and habits that lead to deep understanding. Integrity, diligence, and honest effort shape students into young men and women who can reason well and serve God faithfully. While AI can be a helpful tool later in life, the formative years of a student’s development require real practice in reading, writing, analyzing, and creating. Students need time to cultivate the foundational skills necessary for clear writing and editing, as well as the discernment required to recognize strong writing over weak writing. These capacities cannot be outsourced. Furthermore, AI is often unreliable. It may fabricate sources for its own justification, provide outdated or incorrect information, or reflect bias. For these reasons, students must rely on their own diligence, effort, and growing wisdom rather than artificial shortcuts. Our goal is to train students who pursue excellence with integrity and who develop the habits of mind that will serve them for a lifetime. 8) Reporting Incidents: Students should promptly report any incidents of cyberbullying, harassment, inappropriate content, or other online violations to teachers or administration. Reporting helps us maintain a safe and respectful online environment.
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9) Educational Growth: Remember that technology can be a tool for learning and growth if used wisely. At home: 1. We STRONGLY discourage unsupervised connected computers, phones, or iPads at any age. 2. Students should have a quiet place free of distractions for homework. 3. Students in ninth grade and above are expected to have access to a computer. 4. Students must have a printer. The school will not print student papers. At St. Clement Orthodox Christian Academy, we strongly encourage parents to limit screen time at home. Research increasingly supports what many parents are already observing: excessive screen time is associated with weakened attention, reduced self-regulation, and slower development of key cognitive skills in children. It promotes mental passivity, and as children grow older and gain access to more of the online world, they encounter increased temptation and a wide range of negative worldly influences. The emotional, intellectual, social, and spiritual toll that technology can take on young people and adults should not be taken lightly. Scripture reminds us of the need to guard our hearts and minds with diligence. Proverbs 4:23 teaches, “Keep your heart with all vigilance, for from it flow the springs of life.” Likewise, Philippians 4:8 calls us to set our minds on what is true, honorable, just, pure, lovely, and commendable. These truths guide our desire to help families cultivate homes where wisdom, attentiveness, and godly formation can flourish.
Internet Use and Social Media Students are held to the same standard of behavior whether they are on campus or online at home. Individuals agree to use these technological tools honorably and responsibly. The following is not permitted: ● Sending or displaying offensive messages or intimate pictures ● Using obscene, vulgar, or profane language ● Harassing, tormenting, threatening, embarrassing, humiliating, insulting, or attacking others ● Texting or social media interaction with teachers ClassReach communication is permitted for students, parents, and teachers.
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HEALTH & WELLNESS Lunch Students will bring packed lunches to be eaten in their classroom or outside if the weather permits. Please pack lunches that do not have to be heated or refrigerated. Please alert us of any severe allergies so that we are aware (please provide an epinephrine pen if severe reactions occur). At St. Clement Orthodox Christian Academy, we value health and wellness, so please keep this in mind when packing lunches, as your young students will be learning about nutrition, a balanced diet, etc. A well “fueled” brain enhances the learning experience.
Snacks Parents are welcome to send an easy-to-eat snack (we recommend a nutritious snack) for mid-morning. Water is the only beverage allowed to accompany snacks.
Health Records To help us maintain complete student records, please upload one of the following documents for each enrolled student: ● Current immunization records; ● A valid state-approved immunization exemption affidavit; or ● A physician-signed medical exemption form. Please submit the appropriate documentation through the school's enrollment portal prior to your student's first day of attendance.
Administration of Medicines Administration may administer over-the-counter medication to the children in their care but only with authorization from the child’s parent or guardian through the ClassReach release form. We reserve the right to refuse the responsibility of prescription administration for any reason. If this occurs, we will be happy to accommodate parent visits during the day for the purpose of medication administration. The school is committed to supporting the health and safety of students while recognizing that parents are primarily responsible for their child's medical care. School personnel may assist with the administration of prescription medications during the school day when medically necessary and when all required documentation has been submitted. Parents of students with chronic medical conditions, such as diabetes, should work with the school to develop an individualized care plan. Students who require blood glucose monitoring, insulin administration, or immediate access to food, juice, or other glucose sources to treat low blood sugar may do so in accordance with their physician's instructions and the approved care plan.
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All medications, whether prescription or non-prescription, must be provided by the parent or guardian in the original pharmacy or manufacturer's container with the student's name, medication name, dosage, and prescribing instructions clearly displayed. Parents must complete and sign the school's Medication Authorization and Release of Liability Form in ClassReach before any medication may be stored or administered at school. The school reserves the right to refuse to administer medication that is improperly labeled, expired, or not accompanied by the required documentation.
Illness Policy In consideration of your young student’s wellness, preventing the spread of illness to your child’s classmates and teachers, a young student should be symptom-free for a full 24 hours from the following before returning to onsite classes: ● Fever - Temperature of 100 degrees or above without the use of fever-reducing medication. ● Vomiting/diarrhea ● Please do not send children with highly contagious illnesses such as strep, hand/foot/mouth, or pinkeye (to name a few).
Government Agency Requests St. Clement Orthodox Christian Academy values our parent-partnership, and as such, we will notify parents of any interaction with a government agency such as child protective services as it relates to your child. Our policy is as follows: ● Parents will be notified, and their presence requested prior to a government agency being allowed to interview a child during school hours. ● St. Clement Orthodox Christian Academy will do its best to uphold this policy with any government agency but cannot be held liable if we are not able to get a hold of a family or if the government agency uses legal force to demand the interview.
ACADEMIC SCHEDULE Calendar The Academic Calendar is located on our website.
Schedule St. Clement will meet five days a week from 8:00-3:00. Students are able to arrive between 7:45-8:00, and must be picked up between 3:00-3:15.
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A fee will be implemented if there is early arrival or late pick up, as well as a fine for tardiness beyond the tenth offense. Consistent early arrival, tardiness, or late pick up will constitute a meeting with Administration. Liturgy Students will attend liturgy every Tuesday (when school is in session) beginning August 18 from 9:30 am - 10:30 am. During Great Lent, the Matins service will be held every Tuesday from March 9 - April 27, from 8 am - 9 am.
Tardies A student who arrives later than 8:00 is considered tardy. Four tardies within a month will constitute a parent email. A fifth tardy will result in an office visit. Seven tardies will constitute a parent email with a policy reminder. Eight or more tardies will result in a family meeting with either the Head of School or Academic Dean.
Attendance St. Clement Orthodox Christian Academy has intentionally set its vacations, schedule, and structure to allow important time for families. By registering a child in St. Clement Orthodox Christian Academy, the parent or guardian is agreeing to this schedule and it is loving to the community of students to be in attendance. Emergencies or important family time arise from time to time; therefore students have 6 Core academic days* within each semester for school absences without consequence to their credits unless pre-approvals are arranged. We ask that the Administration be notified as soon as possible for any absences. A student who surpasses 12 days, or a total of 6 days in a semester, will be subject to an Education Council review. For sickness: please notify administration through the ClassReach form provided. For prolonged periods of absence (to extend beyond the 6 academic days in a semester) please get pre-approval from the Head of School. All work would need to be followed up after the absence, and educational packets will not be provided. *Emergency situations will obviously be taken into consideration.
ENROLLMENT POLICY Regarding candidates for admission, we are a Classical Christian school committed to partnering with Christian parents who share our mission and are intentionally nurturing a Christ-formed paideia in their homes.
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Enrollment Process 1. General Inquiry 2. Family Interview Request 3. Admissions Interview 4. Assessment of student 5. Application 6. Enrollment 7. Tuition Agreement
Admitting Students with Special Needs At St. Clement Orthodox Christian Academy, children with diagnosed learning disabilities are welcome to apply for admission. Each application will be considered with care to determine whether the Academy can serve the student well and whether the student can meet, or be appropriately supported in meeting, the behavioral expectations, classroom routines, discussions, and daily rhythms of school life.
TUITION For more information, please see the Tuition & Fee Policy.
Tuition Assistance We do not want finances to be the reason for a child to not enroll at St. Clement Orthodox Christian Academy. In addition to faculty discounts and other programs, St. Clement Orthodox Christian Academy sets aside a portion of its budget for need-based financial aid in the form of Tuition Assistance. Please email info@stcoca.org for more information. *Next year, we will use BeneFAQ, a third party provider, to verify and assess Tuition Assistance availability. We will share more information about BeneFAQ at that time.
EVALUATIONS 1. Teachers will evaluate students regularly for the purpose of assessing skill and knowledge. 2. Teachers are evaluated unannounced throughout the year. 3. The administration will be assessed periodically by the staff. 4. Parents will evaluate the school annually.
ANTI-DISCRIMINATION AND ADA STATEMENT St. Clement Orthodox Christian Academy admits students and hires employees without regard to race, color, national origin, or ethnic origin, ensuring equal access to all rights, privileges, programs, and activities generally available to our school community. We are committed to
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upholding applicable nondiscriminatory policies in the administration of educational policies, admissions, scholarships, loan programs, athletics, and other school-administered activities. St. Clement Orthodox Christian Academy does not accept federal funds. Children diagnosed with a learning disability are welcome to be part of St. Clement Orthodox Christian Academy, so long as they can meet, or be assisted in meeting, the discipline standards for the classroom, discussions, and daily routine. Students applying for admission should have a desire to receive this form of education. We do not mind assisting parents in fostering this desire, but the student needs to be, at the very least, “willing to be made willing” to be discipled through a Classical Christian education. General Agreement: All parents and students who are enrolling in St. Clement Orthodox Christian Academy affirm by their application and enrollment their intentional willingness to abide by the Christian conduct (word and deed) presented in this Handbook and all other school documents, both expressed and implied. This includes the Statement of Faith, Cultural Issues, and all policies stated herein.
Disclaimer The reader should take notice that while every effort is made to ensure the accuracy of the information provided herein, St. Clement Orthodox Christian Academy reserves the right to make changes at any time without prior notice. Parents will be notified of any changes to the handbook that occur during the current academic year. St. Clement Orthodox Christian Academy provides the information herein solely for the convenience of the reader and, to the extent permissible by law, expressly disclaims any liability which may otherwise be incurred.
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