CORK CHAMBER GOVERNANCE MANUAL
5. Terms of Reference for Board Committees 5.1 OVERVIEW OF TERMS OF REFERENCE Terms of Reference for each Board committee shall be approved by the Board. The Board shall assess the relevance of each of these committees in the context of the Chamber’s strategy, what the committee should expect to achieve; what its key priorities shall be; and how the success of the committee shall be measured. The Board shall, as part of the terms of reference, agree a timetable for the committee to achieve its objectives, and for interim and final reporting back to the Board.
5.2 ROLE AND RESPONSIBILITIES OF CHAIRS OF BOARD COMMITTEES Each of the Board committees shall, unless otherwise agreed by the Board, be chaired by a member of the Board. The Chair of each Board committee shall: •
Prepare draft terms of reference for the Board committee for approval by the Board;
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Lead the work of the committee in accordance with the terms of reference;
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Engage as appropriate with the members and key stakeholders in relation to the work of the Board committee;
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Ensure the Committee is appropriately resourced;
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Review committee terms of reference annually and seek board approval
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Carry out an annual evaluation of the work of the committee and report to the board
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Not serve as Chairperson for longer than three consecutive years.
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Ensure reports to the Committee contain relevant information and are provided at the right time in an appropriate format;
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Brief absent Committee members on meetings and attendance records are maintained and reviewed annually;
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Report at Board meetings and submit regular written reports, normally by way of Committee minutes, to the Board containing relevant information;
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Report on matters arising at each subsequent meeting;
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Appoint the secretary of the committee (generally a member of the Chamber’s executive team) at the first meeting of the committee.
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