Total Transaction Amount:
Enter the amount received from the customer.
Amount Left to Allocate:
Note - This field cannot be completed by the user. Later when amounts are allocated to invoices this field will display the balance left over.
To Bank Account:
Select which Bank the money is to be paid into.
On Transaction Date:
Enter the date the money is lodged into the bank.
With Transaction Reference:
Enter a reference, for example, the lodgement/paying in book number.
And Optional Description:
This field allows the user to be more descriptive about the transaction if desired.
Amount to allocate:
Click into the Amount to allocate fields and enter the amounts allocated against each sales invoice. In this example ÂŁ1200 is allocated against invoice no 1, and ÂŁ2500 is allocated against invoice no 5. Neither invoice is paid in full but is being part-paid.
Pay in Full:
If the invoice is to be paid in full, then click Pay in Full. The greyed-out box Amount Left to Allocate will now display any balances. Click Save. A message bar will appear asking the user to confirm details. If the amounts are agreed then click Continue and the transaction is saved.
Clear:
Will clear any values that were entered in the Amount to allocate fields but leave the data entered on the left side of the screen.
Pay all Invoices in Full:
This will pay all the invoices in full and automatically enter the invoice values into the Amount to allocate fields.
34