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Using Technology for Learning Toolkit Guides and Forms to get you started using technology in learning V.1

Using Technology for Learning Toolkit


Contents Inclusive Learning Fund and Introduction

Section A



1. UNISONline Guide to running a computer session 4 Contains information on running a session, including things to consider such as venue, timings and audience. It has a directory of learning websites including free “introduction to IT� sessions and free IT courses. 2. iPad guide 11 Contains hints and tips for using an iPad if you are not very experienced on them, and a free app directory to help you get started using them for learning 3. e-Readers for learning 18 Contains information on how you could use e-Readers to set up a reading group or a loan scheme 4. How to use twitter An introductory guide to use independently or as part of a social media session


5. Quick Response Codes to advertise learning A quick guide to using these for advertising learning and linking to branch websites


Section B

Example Forms

Essential forms that can be adapted to ensure the equipment is being used appropriately and to make collating the information required by ULF as simple as possible. i. Equipment loan contract 22 Basic loan contract examples for loaning equipment from regions to branches and branches to learners ii. Checklist for loaning equipment 24 Form to be taken away by those borrowing equipment, reminding them of what they agreed to in contract the return date and what to do before returning it iii. Inclusive Learning Fund equipment use log Log for noting when digital equipment has been used


iv. Learner Equality and Diversity form Equality and Diversity Form to be completed by each learner


v. Evaluation/questionnaire 28 Example questionnaire for those who have taken part in an activity using the equipment or have borrowed equipment

Using Technology for Learning Toolkit


Inclusive Learning Fund UNISON has successfully secured resources from the Union Learning Fund in England to recruit and train union learning reps, and to encourage learning in the workplace and in branches. This funding enables branches and employers to set up long-term systems for supporting learning. The "UNISON inclusive learning for changing workplaces and communities" project is managed nationally. There are separate arrangements in Northern Ireland, Scotland and Wales to support learning projects. For more information on these please contact UNISON Direct 0845 355 0845 and ask for the education contact in your region. The fund can support purchases of digital equipment. There is an application process to receive any funding and it is important, for auditing purposes, to evidence how the equipment is used.

Introduction to Using technology for learning toolkit Using digital technology in the workplace can encourage people into learning and make learning more accessible. Many people are intrigued by the new digital devices available, and learning in a different way is appealing to a wide range of members and potential members. This toolkit is aimed at branches that have purchased laptops, tablets or e-readers or are considering purchasing some equipment for use in learning using the ULF. It will give you an introduction to the variety of ways these devices can be used and is a starting point for exploring the vast amounts of websites and apps available that are useful for learning. The guide also contains example contracts for loaning equipment, guidance for those using and returning it and an example evaluation form which we recommend is completed after sessions. We hope this toolkit will be helpful to new and more experienced Union Learning Reps and Branch Education Officers who are looking at developing the use of digital technology or incorporating it into the learning they are involved in. As the use of new technology widens we hope to hear more about what you are doing and any websites or apps that you have found useful. This will help us to develop this guide and share ideas with other ULRs and Learning Coordinators. This guide can be used in conjunction with Learning for Everyone, a ULR toolkit for developing informal learning at work. For more information please contact

Using Technology for Learning Toolkit


1. UNISONline Guide to running a computing session Many people are not confident when starting to use a computer or may be more confident using computers for some tasks but are unsure about using social media, or looking up family or local history online, or how to safely shop on the internet. Using a computer is now a basic skill, and not being able to use one for a variety of tasks is increasingly likely to make people feel they cannot progress at work, are excluded from new jobs or from using the internet for money saving reasons. Asking a friend or family member is not always possible, and some may feel daunted or embarrassed to ask them. Having the opportunity to access an informal session that can teach skills in different areas will give people the opportunity to make the first step to getting online or increase their knowledge and skills online. In a survey carried out by UNISON and NIACE which had over 27 000 responses 29% said they had never tried using social networking sites. Running a computer session is a way to engage with members and potential members and an opportunity to meet members who may be interested in becoming more active in the union. There are many ways to run a session, this guide will give you some tips for getting started. Planning your event Delivery Sessions can be delivered by a ULR, Branch Education Officer or an external provider. They can be delivered in any format, initially starting on a small scale by a ULR, building interest amongst staff which could build to running a larger course with a formal provider. Tutors should be chosen with care and fully briefed on the group they will be working with. See Page 14 of the Learning for Everyone, a ULR toolkit for developing informal learning at work for information on working with Providers Venue Where will you have the sessions? Is there an IT Suite with suitable equipment, at a venue that is accessible and convenient for your target audience? Would in their workplace be better or somewhere nearby such as a local library? Would it work better to hire a centre with no IT and bring laptops or tablets? Consider trying to have a session in the work canteen or staff room maybe over a lunch break. Once people have seen what it is about they may be more likely to come to a longer session, in a different venue if necessary.

Using Technology for Learning Toolkit


Length Taking in new information, through a medium some people are not very familiar with, can be tiring, however once people have made the effort to come after or before work some people may wish to get as much out of the sessions as possible. You could start with short 20 minute sessions on a specific subject, or go for a fuller 2 hour session covering one area in depth. Alternatively you could run the sessions as a drop in session, for staff, supporting them one to one when they arrive. Timing With shift work and many other commitments that people have it is impossible to pick a good time for everyone. You could stagger the sessions so there are evening and day sessions, research shift patterns. A survey (see example at end of document) may be useful to find out not only when but also location, length and what specifically staff would be interested in. Think also about the time of year, sometimes people are reluctant to do things in the evening in winter; spring is often a good time to start to a course. Once you have decided on time and location you can think about content, the survey may have brought in some ideas for which subjects may be popular. Promoting When promoting the sessions think about who you are trying to target to attend. Is it a certain worker group, staff who have completed the survey, or a more general group? Create a poster and email advert that can be circulated and advertised broadly or sent to a target group. Include any information such as if time off to attend has been agreed, the venue with directions and your details in case there are any questions. Spend some time talking to people and personally inviting them to the sessions, if someone is personally invited they are more likely to come; it will also give you an opportunity to discuss other learning issues and needs. Example session plans Tutor led session 1 hour– if you are taking beginners through materials together Introduce the session and the aims Ask people what 1 thing they would like to get out of the session

5 minutes 5 minutes

Consider a quick ice breaker, so the group get to know each other better and can support each other, examples of fun brain games which can be played as a group 5 minutes

Start with the Keyboard clicky mouse game 10 minutes

Using Technology for Learning Toolkit


Take everyone through email set up and use 15 minutes Getting started with social networks

10 minutes

Discuss as a group next steps for the group and next sessions. Agree a date and confirm you will be communicating by email, as everyone has now set one up. 10 minutes Tutor led session plan 1 hour – introduction to exploring hobbies Ice Breaker – Everyone in room has 2 minutes to discuss what they would like to look into and why, in pairs or group discussion 10-15 minutes Take people through 15 minutes Use the middle part of the session to let people explore their own interests, guide people to the BBC site which has a range of different subjects to start with and then can branch out to different areas of the web. 25 minutes For the last 5 minutes demonstrate other areas that could be looked such as saving money by using the internet 5 minutes Online Resources These links can be used in sessions and are useful follow up activities to copy and send to those who attended sessions, for them to continue developing their skills. Getting started A free, easy to use course for help starting using computers and the internet Includes computer basics as well as many other guides to using smart phones, hobbies, interests and digital photography BBC Webwise is another intro course with keyboard and mouse practice The absolute beginners guide to using computers. Useful information for getting online and finding a local UK online centre

Using Technology for Learning Toolkit

Online Safety Covers safety for children if you are a parent, and safety for your details and the health of your computer Using the internet to explore hobbies Researching family history Guides to a variety of interests and hobbies Guides to using the internet for travel and other interests Looking for a job online Lots of tips for finding jobs online and CV writing UNISON and NIACE publication with tips in that can be ordered and has some good websites on Free courses ALISON offers free independent interactive multimedia training in a large variety of courses Try over 600 free online courses from The Open University. Complete activities to assess your progress and compare your thoughts with sample answers. The BBC offers a range of online courses that you can study at your own pace. Have a look at what's on offer and see if there's anything that takes your fancy. Example subjects are Basic skills, History, Maths, Sports and Fitness Free online Level 1 and 2 courses in subjects such as Customer Service Knowledge, Equality and Diversity, Essential IT Skills and Business and Administration Sections of Open University courses that can be ran in groups or studied individually Fully funded courses at level 1 and 2


Using Technology for Learning Toolkit

Word and Excel Word and Excel are the formats for many documents, application forms etc, this site include guides and starting with and developing skills. Introduction to social media Starting with social media advice and demonstrations Ice breakers/ tasters for Maths and English Daily crossword that can be played as a group Looks at maths in every day usage, has fun interactive maths activities which are great for ULRs encouraging others to develop maths skills. Brain training games


Using Technology for Learning Toolkit


Resources Computing skills survey Unison are looking to run a series of computing sessions for you. In order to discover exactly what people would like to learn it would be appreciated if you could take a few minutes to complete this short survey. Are you interested in learning or developing computer skills? Yes



How confident are you with your use of computing skills? Very Confident


Not confident

Would you like to learn about: Using the internet

Looking for jobs online

Free courses on line

Looking into hobbies and family history

Developing Word processing skills

Developing Excel/spreadsheet skills

Using social media, twitter, Facebook etc

Other (please specify below)

What time would be best for you to attend a session? Morning



Where would be best for you to learn? In work

near work

near home

Would you like to improve any of these other skills? Please tick all that apply Reading skills

Communication skills

Writing skills

Managing your finances

Maths skills

Management training

Report Writing

English for Speaker of Other Languages

Other ___________________________________________________________________________

Using Technology for Learning Toolkit


Example Poster

FREE Computing sessions You are invited to a computing session. No need to have used a computer before. No need to book! The sessions are suitable for everyone:  If you have never used a computer and would like an informal one to one introduction  If you have used a computer but would like to see what else is on the world wide web  If you are interested in some of the FREE online learning that is available  If you want to keep in touch with people on email, Skype or social networking sites. Starting out with a computer can be daunting. If everyone around you can use computers it can be difficult asking a friend or family member to sit down with you. These sessions are aimed at giving the opportunity to taste some of the scope of what you can do on the internet and building your confidence whether you would like to be able to go on to do a full course or just grab some of those bargains shopping online!!

The sessions will take place at: at the below time and dates

If you have any question please feel free to email or call me on: If you can‟t make the above but would like to be informed of future dates please contact me on:

Using Technology for Learning Toolkit


2. iPad Guide Tablets are a great tool for education. They are increasingly being used in the delivery of education to make it more accessible and give learners the ability to navigate their own learning. There are a range of tablets available, in this guide we have focused on iPads. If you haven‟t used one before there are some tips for getting started, which can also be used as a guide for learners new to using iPads. The guide also contains information on free apps that are available to download that can be used in workshops on a range of different subjects. Other tablets may host equivalent or similar apps available through android or blackberry . Turning on iPads can be off or in sleep mode. To turn on press the power button, which is in the top right hand edge, until the apple appears in the centre of the screen, it will take a few moments to warm up. If the iPad is in sleep mode you press the home button which is the indented one, in the centre at the bottom, then slide the bar as instructed on the screen. Turning off and sleep mode The iPad will sleep if left idle for a few minutes or when the cover closes. You will hear a click/snap sound which indicates the device has gone into sleep mode. Sleep mode will use some battery. To turn off press the power button on the top of the iPad for about 5 seconds until the option appears on screen - slide to power off, do this to turn iPad completely off and avoid using the battery when not in use.

Finger movements The iPad is entirely controlled by finger movements across the screen. These are described below.  Tap: Tapping serves multiple purposes. Tap an icon to open an application from the Home

screen. Tap to start playing a song or to choose the photo album you want to look through. Sometimes, you double-tap (tapping twice in rapid succession), which has the effect of zooming in (or out) of web pages, maps, and e-mails. Flick: Flicking is just what it sounds like. A flick of the finger on the screen itself lets you quickly scroll through lists of songs, e-mails, and picture thumbnails. Tap the screen to stop scrolling, or merely wait for the scrolling list to stop. Pinch/spread: Place two fingers on the edges of a web page, map, or picture and then spread your fingers apart to enlarge the images. Or, pinch your fingers together to make the map or picture smaller.

Using Technology for Learning Toolkit


Drag: Here‟s where you slowly press your finger against the touch screen without lifting it. You might drag to move around a web page or map that‟s too large for the iPad‟s display area. Drag downward from the top of the screen: This gesture displays the Notification Center. Press your finger at the very top of the screen and drag downward.

Connecting to Wi-Fi All iPads can connect to Wi-Fi. To do this select Settings icon In the left hand column, second down is Wi-Fi. Select this. It will scan for local networks. Select the one you would like to connect to. Enter the password if necessary. It will connect and remember the network for next time. Internet On all Apple devices the internet is accessed through the Safari icon Taking photos and videos The iPad has two lenses, a high quality one on the back, and a lower quality one on the front in the top centre. Select the Camera icon You can rotate between the two cameras by selecting the icon showing a camera and arrows around, located bottom right. To switch to video slide between the image of the camera and the video recorder in the bottom right hand corner. Press the red button in the middle of the top of the screen to start and stop recording. The microphone is just above this button and the facing camera so try not to block it if you are recording audio. How to take a screenshot Push the Power and Home buttons together for a second, a photo of what you have on your screen will be taken and saved in the photo library, whether it is a web page, app or picture. Photo Library The photo library is accessed through this Photos icon

Using Technology for Learning Toolkit


You can delete photos by pressing the rubbish bin icon in the top right when in an individual photo. If you would like to delete multiple photos or videos, select delete photos, click on the ones you would like to delete and a small tick should appear on them, press delete again and confirm. Turning on/off screen Rotation Lock iPads screens automatically rotate as you move them. Rotation Lock prevents the iPad display from switching between portrait and landscape mode. If you prefer to lock it easily set the side button to lock/unlock screen rotation.

Select Settings icon On the side bar select General Scroll down to Use Side Switch to section and tap Lock Rotation a tick will appear next to that option iPad key mute To get rid clicking sound when typing go to Settings then Sounds then Keyboard Clicks tap the ON/OFF slider to mute the iPad keys In Sounds you can also change the noises associated with actions such as sending an email which defaults as a swoosh sound. Change Apple ID registered to iPad Go to Settings, scroll down through the left hand options to iTunes and App Stores. The registered Apple ID will show on the right, press it and select the Sign Out option. You can also create a new account here Clear the Safari internet browsing History Select the Settings icon Select Safari from the Settings column on the left. Towards the bottom of the Safari column youâ€&#x;ll see 3 options Clear History Clear Cookies Clear Cache Tap them individually and confirm Clear when the option pops up

Using Technology for Learning Toolkit


Delete ‘Sent from my ipad’ from your emails If you link an email account to the ipad when you send an email it will automatically insert „sent from my iPad‟. To Delete Select Settings - Select Mail, Contacts, Calendars then Signature by default “Sent from my iPad” will be written. Select and delete the text or add your own signature Download an App Go to the App store, the search button in the top right hand corner; you can search by name or theme such as drawing or math‟s. There are options to search for free Apps only, and to sort by customer rating. iPhone apps work on iPads. Delete an App Go to the App you would like to delete. Tap and hold down the icon of the App you want to uninstall. After a few seconds all Apps will start to “wiggle” and an X will appear in the top left corner of each App. Tap the X next to the icon of the App you want to remove. When prompted, select Delete. Press the home button to stop the wiggling.

Apps All apps listed can be downloaded through the app store Apps are a good way to engage with people, they can be short and fun or used for a longer learning session. There are thousands of apps available of varying quality and price, to get you started some free apps are suggested below. These links are provided solely as a convenience to you and not as an endorsement of the contents. The hyperlinked titles will take you straight to the app store and were up to date in February 2013. Maths King of Maths King of Math‟s is a quick fun game which is timed. It can be played individually or in small groups, against the timer you are asked to solve maths problems.

Using Technology for Learning Toolkit


Maths trainer Mathâ€&#x;s trainer lets you select the area you would like to improve on from Multiplication, Division, Addition and Subtraction. There is also an option for you to choose any combination of them you want Mad Addition Mad Addition is number word search using addition, click on the squares to make the total, race against the clock and earn bonus points. Math Bingo Math Bingo is a fun addition BINGO game with varying levels , you can track your score and time Mad Math Fun maths game with a large variety of levels Sudoku The popular number game on a clear board with different levels and easy introduction. English Word search+ A word search mixed with trivia game Doodle Hangman Different themes available to guess the word Word Genius How many words can you find in the letter scramble? If you can find all the words that are recognized in the dictionary. Choose from two board sizes with a one or two minute time limit Goodreads Goodreads allows you to download quite a few free books, share your progress with others, and see what your friends are reading. You can also leave ratings and reviews. iBooks iBooks is a good ebook reader, backed by the iBookstore. It's also a PDF reader. You can make notes, highlight and define words in books. Languages Tap and Say Basic phrases in 10 different languages including Spanish, Italian and German Polish Lite Includes information on Poland and a phrasebook MobileSign British Sign Language A British Sign Language lexicon app from University of Bristol Centre for Deaf Studies. Includes a library of over 4000 signs accessed using a predictive search engine. Surveys Socrative Teacher Create your own evaluation or survey questions, students can access and complete whilst you watch results coming through Socrative Student To accompany Socrative Teacher. This app is for students to respond to surveys created in teacher

Using Technology for Learning Toolkit


Quick Tap Survey QuickTapSurvey is a survey platform that lets you create your own surveys online and collect responses on your iPad Health and wellbeing Aviva my Stress Kit My Stress Kit is great for helping you keep an eye on your stress levels. The more you use My Stress Kit‟s tools, the easier it can be to identify the causes of stress and manage life‟s everyday pressures a little better. Mind Tools Learn more than 100 management, business and personal productivity skills. Take a Break Short guided meditations of different lengths, starting at 7 minutes, making it easier to fit a relaxing break into even the most busiest day. Simply Yoga A personal yoga instructor with you to take you through yoga movements at a length of 20, 40 or 60 minute sessions. Drawing Doodle Buddy Easy to use drawing tool which you can add pictures and photos too. Photo annotation Skitch Use shapes, arrows, sketches and text annotation to get your point across fast. Mark up photos, screenshots, maps, and webpage‟s then share them with anyone you like. Photo editing InstaPhoto Easy to use photo editing. Add different effects and crop photos simply Hobbies, fun activities and ice breakers World Book - This Day in History This app tells you all of the important happenings that took place on the current day in history. You can also pick which day to look at (for example, your birthday). Kahn Academy Kahn Academy has a set of videos that teach various subjects. Some of the best videos have to do with maths. Leafsnap Leafsnap teaches you about leaves. It has a massive database of plants from around the world. It also lets you photograph a leaf with the iPad‟s onboard camera, and then endeavour to identify its species. You can then tag where you found this species using GPS. Exoplanet Exoplanets are planets that exist outside of our solar system. They are being discovered all the time; it has a huge great zoomable map of the Milky Way to show you where they all sit in space.

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Color Uncovered This app teaches you about the basics of colour science, through the medium of smart, interactive optical illusions. Tiny Piano Ever wondered what it feels like to be able to play piano? Tiny Piano is an easy way to follow a tune. Open University Photo fit me Would you be a good eyewitness? Now is your chance to find out with this free app from The Open University. Open University Devolve me Ever wondered what you would‟ve looked like as an early human? Well now‟s your chance to find out with The Open University‟s Devolve Me app… Upload your photo and see yourself travel back through the evolutionary timeline. Useful to know Find My iPad If you misplace your iPhone, iPad, iPod touch, or Mac, the Find My iPhone app will let you use another i device to find it and protect your data. The app locates your missing device on a map, you can play a sound, display a message, remotely lock your device, or erase all the data on it Documents Free A convertor for Microsoft Office Suite where you can read Word and Excel documents Interactive Whiteboard Turns your iPad into a recordable interactive whiteboard, you can use photos, text, digital ink, and voice recordings Adobe SWAPP Has tutorials on how to use Adobe software and examples of projects using Adobe. Tunes U iTunes U iTunes you is a mass store of free education materials. Over 150 colleges and universities upload materials to the site which you can download for free. They can be downloaded for personal study, or used for group studying. You can search by University or College, categories and most popular downloads. Some suggested Open University courses are OU Daring to do mathematics OU Starting with Psychology OU Social Care, Social work and the Law OU Challenging ideas in mental health OU Justice, vengeance and forgiveness OU What is Public Health OU Creative Writing OU The Sun, our local star OU Myth and Modern Culture

Using Technology for Learning Toolkit



e-Readers for learning

e-Readers are a great way of engaging people who haven‟t read for a long time or are not confident about their reading and it offers an opportunity to engage new members of the union. Many people prefer the privacy offered by an e-reader and features on some e-readers can make it easier for dyslexics. Some readers have a text to speech tool which audios the text as you read, however some publishers have decided that it is a copyright infringement to have the book read out. As a result not all E books allow you to use the “text to speech” option. How you can use them Several branches have invested in e-readers, often with the support of the Inclusive Learning Fund (ILF), ULRs have been using them in a variety of ways two examples of which are below. Reading groups Groups have been set up in workplaces or community locations; the Quick Reads Reading Group Toolkit has lots of advice and information on setting up a group. Using e-readers the group agree on what to read and meet to discuss the book, exchange opinions and ideas. Reading groups will usually run for about a year but this depends on those involved. Loan Schemes The e-reader is borrowed for an agreed period, usually 1 month which can be extended depending on demand. The e-reader is pre-loaded with a selection of books of a variety of length and subject. It is important to get feedback from those taking part about what they have read, what they felt was the most useful aspect and also Equality and Diversity Information which is required by the ILF. All these forms are in the second section of this toolkit. Free Books There are several free e-reader book sites from which you can download a selection of free books, usually classics

Using Technology for Learning Toolkit


4. How to use Twitter Setting up your account Firstly go to Choose the name of your account; you can use a nickname or your real name. You can change your name later, but it may confuse your followers. If the name you want is already taken, try adding a number to the end or a reference to yourself. Twitter can be used on computers or phones, including BlackBerry, though you will need to download the free app for use on phones. The purpose of twitter Twitter is designed for people to interact with each other, whether you know the person or not. The more you tweet, the more people may reply to things they‟ve said, follow you and potentially ask you or others questions triggered by your tweet and the more interesting you will find it. This helps to increase your followers too as people re-tweet something you‟ve said that they find interesting, their followers may find interesting too and follow you.

1. 2. 3. 4. 5. 6. 7.

The basics The main twitter page looks slightly different depending on whether you are accessing it through a computer or a phone. This guide will cover accessing it through a computer. Home – the home button show all tweets the people you follow have tweeted, and refreshes the page Connect @-this shows any of your tweets that have been re-tweeted, tweets people have sent to you or tagged you in Discover # - discover brings up what is happening now but based on who you follow Me –you can change your profile here including picture and add some info about yourself Search – to look for people, organisations or conversations Cog – options such as direct messaging Quill and paper – to tweet Click on Me, the head icon, this will take you to your page where you can add information about yourself and a picture. You may want up edit your profile so you have a picture and a statement about yourself, you may wish to add something like „all views are my own‟ particularly if you mention the organisation you work for. You can also see how many tweets you‟ve sent, how many people you follow and how many follow you. Following/Unfollowing Once you‟ve registered consider some people you may like to follow, friends, comedians, colleagues, organisations you may want updates from such as a newspaper you read or charities you are interested in. To follow someone, click in the search box, you can search by real name or twitter name, options should drop down and select the person or organisation you are looking for, click on them and press the follow button.

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They will be notified you will be following them and from now on their tweets will show on your home page. To unfollow a person, find them in your following list, select them then press unfollow. Suggested people you could follow @unisonlearning @unionlearn @NIACEhq @unisontweets @FalseEcon @OpenUniversity Sending Tweets You can tweet about anything you want to; each tweet must no more than 140 characters. To send a tweet, click the quill and paper on the top bar, write what you want then press tweet. An example of a tweet could be „Email your MP to stop the great "rights at work sell-off". MPs voting tonight:‟ twitter will automatically shortens links. You can tweet at people by including them in your tweet using their twitter name i.e. @falseecon after you type @ symbol a drop down menu will appear with people you follow listed, you can select people from this list to make it quicker. You can also add photos to tweets using the camera icon. Re tweeting If you see a tweet you would like others to see you can re-tweet it, hover over the tweet or press on it once, four symbols should come up Press retweet and this tweet will now show up in your followers tweets and your page. Replying to tweets To reply to a tweet someone has sent you, hover over the tweet or click on it as above, press the reply arrow, you will see the tweet you are replying to, with a text box for your reply. Type your response and click reply. Hashtags Hashtags are used to draw attention to a topic or event and make it easily searchable. Certain events, TV programmes etc have a hashtag created for them, or a hashtag will be created for an event such as #oct20 or today‟s #inspiringlearning13. Click on the hashtag to see what other people are saying about the programme or to see any photos being posted.

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5. Quick Response Codes to advertise learning QR Codes are similar to barcodes, they are readable by QR scanners, mobile phones with a camera, and smartphones, when scanned they can link to websites, email addresses. Skype calls, You Tube videos and more. They are now used for advertising and some branches and ULRs have been using them to advertise events, link to news and link members to the branch website. They take seconds to create, and whilst not everyone has a scanner it may appeal to people who do. Create a QR code To create a QR code, find a QR generator website such as Put the website address or message in the in the box, press to generate then either download and save, or highlight, copy and paste straight onto the poster or newsletter you are producing. Here are some readymade ones you can copy and paste into documents

UNISON Learning and Organising Website -


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UNISON Regional Centre Address Equipment Loan from Region to ULR/Learning Co-ordinator/ Branch

Date: Rep name: Rep position: e.g. Lifelong Learning Coordinator Phone No: Email: Address: I have today taken delivery of 6 laptops/iPads, associated software These have been provided by Learning and Organising Services, using Union Learning Funds (ULF), for the purpose of delivering Information Advice and Guidance and other educational support to staff by Union Learning Representatives. On behalf of the Branch, I agree to ensure the equipment is used for education, learning and training purposes and to provide relevant learner data and statistics to UNISON in the Region for their obligations under ULF funding arrangements. I agree to take all reasonable steps to ensure that the equipment is kept safe and secure and is kept in good working order. I agree to ensure the equipment is used in an appropriate manner, that no material that may cause offense or be discriminatory is downloaded or stored. I will enable fair use by ULRs to reach colleagues through targeted work. Signed ____________________________________ Print Name ________________________________ Date ______________________________________ Date to be returned _________________________ Models: 1x Model: 1x Model:

Serial number: Serial number:

UNISON Officer for reference:

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Branch name Address Equipment Loan from ULR/Learning Coordinator to learner Date: Learner name: Purpose of Loan Contact phone No: Address:


I have today taken delivery of laptops/iPads, associated software. These have been provided by branch, using Union Learning Funds (ULF), for the purpose of educational development and support. I the learner agree to ensure the equipment is used for education, learning and personal development purposes. I agree to ensure the equipment is used in an appropriate manner, that no material that may cause offense or be discriminative is downloaded or stored. I agree to take all reasonable steps to ensure that the equipment is kept safe and secure and is kept in good working order. I agree to return the equipment on the date agreed below and upon returning the equipment I agree to clear any data and internet history using the guide provided. I agree to provide relevant learner data and statistics to UNISON for their obligations under ULF funding arrangements. Signed ____________________________________ Print Name ________________________________ Date _______________________________________ Date to be returned _______________________________ Models: 1x Model: 1x Model:

Serial number: Serial number:

UNISON ULR or Learning Coordinator:

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Checklist for borrowing laptops

Borrowing The equipment you have borrowed you have agreed to use for education, learning and personal development purposes. You have agreed to ensure the equipment is used in an appropriate manner, that no material that may cause offense or be discriminative is downloaded or stored. You have agreed to ensure that the equipment is kept safe, secure and in good working order. As the equipment has been funded with Union Learning Funds you have agreed to provide a completed usage log, demonstrating when and for what the equipment has been used, completed Learner Equality and Diversity forms and feedback forms. All of these forms will be given to you when signing the contract. You agreed to return the equipment on ______________________ Before returning Please make sure everything is cleared and if possible the battery is charged

Clearing internet history In your browser history select tools on The top menu bar, scroll down to Delete Browsing History‌. Press Delete

Delete documents and photos From the start menu select Documents in the right column. Delete any downloads, documents or pictures saved by you

Using Technology for Learning Toolkit


Checklist for borrowing and returning iPads Borrowing The equipment you have borrowed you have agreed to use for education, learning and personal development purposes. You have agreed to ensure the equipment is used in an appropriate manner, that no material that may cause offense or be discriminative is downloaded or stored. You have agreed to ensure that the equipment is kept safe and secure and kept in good working order. As the equipment has been funded with Union Learning Funds you have agreed to provide a completed usage log, demonstrating when and for what the equipment has been used and to provide completed Learner Equality and Diversity forms and feedback forms. All of these forms will be given to you when signing the contract. You agreed to return the equipment on ______________________ Before returning Please make sure everything is cleared and if possible the battery is charged Clear the Safari browsing History Select the Settings icon Select Safari from the Settings column on the left. Towards the bottom of the Safari column you‟ll see 3 buttons – Clear History, Clear Cookies and Clear Cache. Tap them individually to clear You‟ll be prompted with a confirmation window. Tap the Clear button.

Apple ID Go to Settings, scroll down through the left hand options to Store. If an Apple id is currently linked to the iPad it will show on the right hand side, press it and select the sign out option.

Photos The photo library is accessed through this icon You can delete photos by pressing the edit button in the top right hand corner, then delete, select the photos you would like to remove, a little tick will appear on them, confirm the deletion by pressing delete.

Using Technology for Learning Toolkit



Inclusive Learning Fund Equipment use log

The equipment has been supplied by UNISON Inclusive Learning Fund to further learning in branches for members and non members. Please use the form below to log all usage of the equipment, including 1:1 Information and Guidance. Please also ask learners to complete UNISON Inclusive Learning Fund Equality and Diversity forms. Event/Session Title


Number of attendees

Name of Rep:


Title: i.e. ULR




Contact Details:


E&D forms completed

Using Technology for Learning Toolkit



Inclusive Learning for Changing Workplaces and Communities Learner Equlaity Form

Thank you for taking a minute to fill in this anonymous questionnaire. UNISON gets financial support from the Union Learning Fund (ULF) to run this course. The ULF and UNISON monitor total numbers of learners and equality information to ensure that we can tackle inequality in access to learning. This information also helps us to secure future funding for UNISON members. It will be shared with Unionlearn. Course/Workshop Title: Date: Location: Region : First part of your home postcode: 1. Are you male


2. What is your age group?

Please tick




3. How would you describe your ethnic origin? African/Caribbean Other black and minority ethnic


Asian White


4. Is English your first language?



5. Would you describe yourself as a disabled person?



6. Please tell us of any previous qualifications you have, for example from school or college. You donâ€&#x;t need to provide details. None Adult Basic Education, Open College Network, or below NVQ1 GCSE or O levels, NVQ 1 or equivalent qualification eg GNVQ Foundation*, OCN One

NVQ 2, GNVQ Intermediate, BTEC 1st Award, C&G Diploma of Vocational Education, RSA Awards, OCN Two A/AS Levels, NVQ3, BTEC National Diploma, GNVQ Advanced, OCN Three Degree Year 1, NVQ4, BTEC HND 1, Higher Degrees NVQ5 or equivalent, Advanced Professional Qualifications, CATS 3 Other qualifications Undeclared

Using Technology for Learning Toolkit




Thank you for taking part in the Using iPads for Polish session Please take the time to complete the questions below in order for us to improve and develop our digital learning programme

What activity did you take part in? _________________________________________ How long was the session? _______________________________________________ What was the learning outcome? E.g. read a book, English assessment, learned holiday Spanish Which part did you find particularly interesting or useful? _______________________ ____________________________________________________________________ How easy did you find using the equipment? ________________________________ ____________________________________________________________________ Was there enough information available to you? ______________________________ If No, what would have been useful? _______________________________________ What else would you like to try/ take part in? _________________________________ Would you recommend this to a friend? _____________________________________ Do you have any further comments? _________________________________________ ______________________________________________________________________

Thank you

Using Technology Toolkit  

Aimed at ULRs and indeed anyone with an interest in lifelong learning - a useful toolkit to promote digital inclusion and IT skills