GETTING STARTED WITH
FUNDRAISING REVISED APRIL 2016
WHAT’S INSIDE ABOUT THE GUIDE
CHARITABLE VS ADMIN
EXAMPLE FUNDRAISERS
OTHER RESOURCES
DISTRICT FUNDRAISING INITIATIVES
RISK MANAGEMENT
ABOUT THIS GUIDE
Greetings, Fundraising Chairs! Congratulations! You are about to embark on an exciting journey that I hold close to my heart. Whether you are a Treasurer who additionally serves as a Fundraising Chair, a chair that functions independently, or a chair that serves alongside a co-chair, welcome to YOUR Getting Started Guide! This guide should serve as a reference to get you started in the immediate months beginning your term. It includes some useful and good-to-know information that you should be acquainted with, as well as links to resources that you may find beneficial during the course of your term. Fundraising Chairs have the unique task of not only raising money for outstanding charities and their home club, but also creating incomparable experiences that the members will not find anywhere else. This position is not all about money and numbers—it’s about the creativity and determination that realizes those numbers. I can guarantee we will see some extraordinary things this year, CNH! If you ever have any questions, comments, or concerns, feel free to reach out to me or your District Board. Please also be sure to read the last page of this guide. And believe me when I say—it’s definitively true. See you soon! Donald Franks 2016-17 District Treasurer e: treasurer@cnhcirclek.org p: (408) 431-7670
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CHARITABLE VS ADMIN
When planning a fundraiser, it is important to identify what type of fundraising you would like to engage. You may take into consideration upcoming projects which may need funds, if budgets need wiggle room, or if you want to fundraise for charity.
There are two types of fundraising that exist in the context of Circle K. CHARITABLE fundraising refers to raising funds for an entity that is not-profit and outside of your home club. ADMINISTRATIVE fundraising refers to raising money for your home club for expenses like events, board budgets, or a general fund.
UNDERSTANDING FUNDRAISING TYPES CHARITABLE
ADMINISTRATIVE
• All proceeds MUST be donated to charity
• Funds may be solicited from the public area
• Extensive freedom and creativity • Offer opportunities for new experiences
• Donations count toward DFI Doll recognition
• Proceeds may used for internal purposes or donated
• Public solicitation of admin funds is NOT allowed
• Admin funds not tracked for DFI Doll Recognition
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Works to promote the rights and improve the lives of children around the world through various projects and partners.
DISTRICT FUNDRAISING INITIATIVES
đ&#x;ŒŽ UNICEF
united nations children’s fund
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kiwanis family house
pediatric trauma program
Provides free, temporary housing to families who need to stay local to the UC Davis Medical Center. The KFH has served over 27,000 families since conception.
Develops programs to educate doctors and communities about pediatric trauma and provides resources to reduce the number of accidental deaths.
PTP
KFH
 
Note: This is only a brief summary of the District Fundraising Initiatives. Want more information? Check out the FiFun Resources page on the CNH Circle K Website, or click some of the links on the next page!
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EXAMPLE FUNDRAISERS
Circle K clubs across CNH work diligently and passionately to raise money for our clubs and District Fundraising Initiatives. Below is a table of some notable events that clubs have previously hosted. Note: events are not restricted to the category they fall into (e.g. small clubs should be encouraged to take ideas from the “Large Clubs” category).
SMALL & MEDIUM CLUB FUNDRAISERS ADMINISTRATIVE
CHARITABLE
Small Clubs (< 40 Members) TV Taping (Los Angeles-based Schools - Varies)
ELIMINATE Baby Bottles (University of Nevada, Las Vegas - $100)
Items Necessary • Carpool
Items Necessary • Assorted Candy
Event Planning • Contact a TV taping coordinator (such as Audiences Unlimited) • Set a date for the taping • Advertise the date so you may have as many members as possible showing up (the more members, the more money; if you reach a certain amount of members, the rate of money per member is usually increased ex.: 10 members = $10/hr or 15 members = $15/hr)
Event Planning • Collect some baby bottles and fill with candy • Get a table and an umbrella or portable canopy for some shade • Sell the bottles on campus, during general meetings or Kiwanis meetings
Medium Clubs (40-90 Members) Spam Musubi Fundraiser (University of California, Santa Cruz - $150)
Origami Valentine Flowers (California State University, Sacramento - $125)
Items Necessary • Spam • Rice, Cooker • Seaweed
Items Necessary • Construction / Colored Paper • Pipe Cleaners for stems » » » For Fancier Roses « « « • Crepe Paper • Bamboo/Wood Skewers • Green Floral Tape
Event Planning • Collect some baby bottles and fill with candy • Get a table and an umbrella or portable canopy for some shade • Sell the bottles on campus, during general meetings or Kiwanis meetings
Event Planning • Look up an article online about how to fold paper into flowers • Can utilize board and committee times to help create roses
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The entire list of fundraisers is actually quire long! But for the sake of brevity and ease, the District Finance & Fundraising Committee selected these few. We encourage you to ask other clubs what they do to raise funds. You might be inspired by what they have accomplished!
EXAMPLE FUNDRAISERS
FUNDRAISERS FROM LARGER CLUBS ADMINISTRATIVE
CHARITABLE
Large Clubs (> 90 Members) Finals Week Cake Pop Fundraiser (University of California, Riverside - $100)
Pie E-Board (University of California, Riverside - $500) Items Necessary • 5 Jars with E-Board pictures • 5 cans of whipped cream • Paper plates • Plastic mat
Items Necessary • Cake mix • Oven • Gloves • Other cooking materials
Event Planning • Advertise pie jars for a couple weeks • Keep track of how much money each person puts into pie jars • At the pie-ing event, make sure floor is covered with mat • Pie each E-Board member with the amount of pies that have been purchased for them
Event Planning • Set up prices (ex.: $1 per cake pop) • Set up Google form to (pre-)order cake pops • According to the responses on the google form, make cake pops before finals week • During finals week, deliver cake pops to members • Keep track of Google Sheet throughout finals week and deliver to any last-minute Graduation Photos (University of California, Berkeley - $250)
Double Dare Week (University of California, Berkeley - $200) Items Necessary • None!
Items Necessary • HQ Camera (DSLR if possible)
Event Planning • Create a Facebook page to advertise the event (2 weeks usually works) • Open up a Google form that members can submit into to dare others • Keep track of who does dares and who doesn’t • Members pay to have the dare done; if the person refuses, they pay the dare amount
Event Planning • Offer to take pictures for graduating seniors • $15/half hour and unlimited pictures • Groups are $15 for the first person and $10 per person afterward • Use Flickr to upload pictures and photo editing to make the pictures pop
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RISK MANAGEMENT
When planning a fundraiser, it is important to recognize the RISKS associated with your event. Proactive risk planning helps you avoid potential challenges that you may face during the course of your event. We want to ensure you are as successful as possible!
UNDERSTANDING POTENTIAL RISKS
Your ultimate goal in fundraising is to make money—while this may not always pan out, do some research into the project you are planning and at the very least, make sure that you break even or have costs equal to revenue. Search for cheaper alternatives for supplies or seek donations!
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Sometimes obstacles our of our control conflict with our scheduled events. Consider potential risks such as weather, poor turnout, or other factors and have a contingency plan ready to go. Other factors to consider may include insurance, safety, regulations, and health hazards.
COSTS
RISK
MANAGEMENT
COMPLETION
CONDITIONS
At the end of your fundraiser, you want to accomplish at least one of two goals: (a) raise money for the cause of your choice and/or (b) create memories for the membership. If neither of these goals can be accomplished, you may wish to relook the event. Try to avoid spending $80 to make only $20.
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Click the following banners below to be taken to other resources which you may find useful. All of these resources can be found by exploring the CNH Circle K Website but some of the most popular resources have been listed below.
FUNDRAISING MASTER SHEET TREASURER & FUNDRAISING CHAIR MANUAL FIFUN RESOURCE DATABASE DISTRICT FUNDRAISING INITIATIVES INFOGRAPHIC DONATION LETTER TEMPLATE !7
OTHER RESOURCES
You’re going to do incredible things.
Good Luck!
www.cnhcirclek.org 8360 RED OAK STREET SUITE #201, RANCHO CUCAMONGA, CA 91730 US 1-909-989-1500