SHARED SERVICES

The Building Services team falls under Shared Services and is comprised of four full time positions and three part-time positions, along with contractor support. Currently, Building Services falls under the Director of Parks and Recreation and is managed by the Parks and Facilities Supervisor. The accomplishments below were completed by the Director and one other position during the fiscal year 2022.

Mission Statement

The Shared Services department provides professional, technical and non-technical services for all city facilities to include areas that provide employee comfort and safety, energy management, facility maintenance and repair, and custodial services.

FY 2021-2022

Accomplishments

 Created a new Fulltime Custodian job description and position. The main goal of this position is to create some continuity and improve accountability across city facilities.

 Staff began doing some of the scheduled preventative maintenance that we were previously paying a vendor to do, specifically HVAC inspection, filter replacement and unit cleaning.

FY 2022-2023 Objectives

 Complete a facility inventory that results in producing a Dossier for each building outlining the specific equipment, fixtures, and preventative maintenance schedule for each building.

 Complete and distribute an emergency vendor contact sheet for each building to use when service is needed.

 Create a new task request system of incoming requests that will produce feedback, updates and results of each task request.

 Improve support, timeliness, communication, and accountability of city-wide tasks.

Fund

The LINK fund is a fund that is used to account for the revenues and expenditures of the LINK Recreation and Event Center. The LINK fund falls under the General Fund and is considered a Special Revenue Fund. The General Fund provides up to $200,000 in revenue via transfer at the end of each fiscal year. The goal of Council is to have the LINK Fund be self-sustaining in the near future. Revenues are derived from classes, recreational programs, after-school care, event rentals, memberships and other programs The LINK fund was constructed in 2016 and certificates of obligation were issued in the amount of $4,705,000. The debt service is shared by two funds: the HOT tax fund and the RHDC fund. Debt service schedules can be found in those funds’ respective sections.

The Director of Parks and Recreation oversees the LINK Fund.

Fund Summary

The LINK is a 28,000 square foot multi-purpose facility that hosts a gymnasium, track, fitness floor, locker rooms, group exercise, childcare, game room, a kitchen and multi-use community rooms. The Link was designed to be a partial cost recovery, with an annual General Fund subsidy of $200,000 or less as required. The Link staff is tasked with finding a balance between offering programs and events that bring the community together, all while maintaining a high level of fiscal responsibility to reach the stated financial goals.

Mission Statement

The LINK Event and Recreation Center will be an avenue for improved quality of life and fostering a sense of community. It will be a regional hub for recreational programming and hosting events that will be a benchmark for others to model.

FY 2021-22 Accomplishments:

 Got back to a pre-COVID level of revenue, by pivoting strategies and creating larger revenue streams in programs to off-set a decrease in memberships

 Had the two highest revenue months in the five-year history of The LINK

 Continued to serve more than just Link Membership with the monthly Lunch Bunch, local elections, vaccinations, and quarterly donation drives to local organizations

 Completed aquatics feasibility study with Counsilman-Hunsaker

 Installed two new fitness room mirrors

 Installed an electronic monument sign on Baker

 Finalized the installation of the indoor soft playground

 Reach agreements with the City of Haltom City and IDEA Achieve to program athletics together

 Hosted East Ft. Worth Montessori Academy in 5 areas (approx. 110 students) for 7 months while their building was being repaired

 Expanded the afterschool program off-campus with an agreement with BISD

 Expanded the summer camp program to include 6th graders and an extra 12 students each week

 Saw pickleball grow to 95 players

 Began an eSports program and partnered with BISD to host teams at city facilities

 Began offering outdoor recreation programming

 Expanded staffing by one fulltime and four additional employees without additional subsidy

 Managed a wage increase for staff without additional subsidy from the General Fund

FY 2022-23 Objectives:

 Increase annual membership revenue to $80,000

 Increase athletic programs to include co-hosting youth summer basketball and volleyball

 Increase overall daytime traffic at The LINK by members and guests

 Recruit weekday rentals throughout the school year by $2,500

 Host more events that have a positive impact on the Hotel Occupancy Tax

 Join the Texas Amateur Athletic Federation and begin bidding for tournaments

 Begin hosting an annual LINK Birthday celebration for members

 Begin hosting a back-to-school event to benefit our local public and charter schools

 Improve our communication and marketing to the community with more consistent posts and using community partners

 Start our Second Saturday Seminars that allow residents to come to The Link for free educational programming that revolves around house/car maintenance, gardening, personal finance, etc.