Notice of AGM Meeting
Year in Review 2012
President’s Report Dear Fellow Members, On behalf of the Board of Directors, I am pleased to present the Canterbury Hurlstone Park RSL Club’s Year in Review for 2012. As a result of the dedication of our Management Team led by CEO, Dean Thomas working together with the support of the Board of Directors, we are proud to announce that the past year has been very impressive for us with even greater profit results than any previous year of the Club’s history. Throughout 2012, Members would have noticed a significant amount of renovations and refurbishment, which has included a $1million upgrade of our main kitchen, as well as the functions area of the Viva Room, the Viva Bar and Grill also the Lounge.
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Member’s can also look forward to enjoying future improvements of the Club’s facilities as we embark on a $15 million building Master Plan in 2013 and beyond. This is one of the most exciting developments to happen to the Club in over 10 years and we are very pleased to able to share with you details of this Master Plan ‘Revealed’ in this issue of Chevron.
I would like to thank all of our Members for your support and understanding during these times of construction and renovation, we will endeavour to keep the disruptions to a minimum. 2012 was also a great year for our Lifestyle classes and our Sub-Clubs, with hundreds of new members taking advantage of the opportunity to keep active and fit, while at the same time enjoying making terrific new friendships.
Our Management Team are also working on a unique building plan for Bargo which will be revealed in the coming months. The amalgamation with Magpie Sports is nearing completion and we hope to bring them into the CHP community by the end of April. In closing, I would like to acknowledge my fellow members of the Board of Directors who have displayed strong support and partnership and our sincere congratulations to our CEO, Dean Thomas and his dedicated Management Team for achieving this exceptional and very impressive result. Kind regards,
Neville Brown President
2013 Board Of Directors Seated
Archie White Neville Brown Michelle Boon
Senior Vice President President Junior Vice President
Standing
Neville Rose Malcolm Tyler John Crowhurst Steve Baker Gerry Coughlin Mark McIntyre 2 Year in Review
Director Director Director Director Director (Retired) May 15 2012 Director
This is one of the most exciting developments to happen to the Club in over 10 years
AGM & Election Notice 2013 Annual General Meeting 2013 Notice is hereby given that the ANNUAL GENERAL MEETING of Canterbury Hurlstone Park RSL Club Ltd is convened for TUESDAY 7th of MAY 2013 in the Club Auditorium at 8pm sharp. All financial Members may attend. BUSINESS: 1.
To confirm Minutes of the previous Annual Meeting.
2.
Receive and consider the Board of Directors’ Report.
3.
Receive and consider the Financial Statements and Auditor’s report
4.
To consider Ordinary Resolutions of which notice is given (As attached)
5.
To Consider a Special Resolution to amend the Constitution (As attached)
6.
Declare Returning Officer’s Report on Bargo Advisory Committee
7.
Conduct the elections of the Magpies Sports Advisory Committee (if the amalgamation has been completed.)
8.
Declare Returning Officer’s Report on Election of the Board of Directors.
9.
Deal with any business of which prior notice has been given in writing.
Notice; Election for the Board of Directors 2013-2015 Nominations are called for the election to the Board of Directors for 2013- 2015. Nomination forms will be available at the Reception desk in the Club foyer from Wednesday, 3 April 2013. Members are to place completed forms in the ballot box at Reception by midnight on Wednesday, 24 April 2013. An information night will held for prospective nominees on Wednesday the 10th April at 6.30pm at the Club. Those members interested in nominating for election to the Board are encouraged to attend.
N.B. Questions in relations to the Annual Accounts must be given in writing to the C.E.O. 48 hours prior to the Annual General Meeting.
BALLOT FOR DIRECTORS The ballot for election of Directors will be conducted at the Club premises (Club Foyer) on the following days: Thursday
02/05/13
10am - 7pm
Friday
03/05/13
10am - 7pm
Saturday
04/05/13
10am - 7pm
Notice; Election Bargo Advisory Committee for 2013-2015 Nominations are called for election to the Bargo Advisory Committee for 2013-2015. Nomination forms will be available at the Club from Wednesday, 3 April 2013. Members are to place completed forms in the ballot box at reception by midnight Wednesday, 24 April 2013.
Ballot paper will only be issued on production of current Membership Card. All Members are urged to cast a vote at these elections and attend the Annual General Meeting.
Dean Thomas Chief Executive Officer
Year in Review 3
NOTICE is hereby given that at the Annual General Meeting of Canterbury-Hurlstone Park RSL Club Limited (“the Club’, to be held on Tuesday 7th of May 2013 commencing at 8pm at the premises of the Club at 20-26 Canterbury Road, Hurlstone Park, New South Wales (separate Notice of the Annual General Meeting having been given), members will be asked to consider, and if thought fit, pass the following resolutions which are proposed as ordinary resolutions. FIRST RESOLUTION That pursuant to the Registered Clubs Act, 1976: (a) The members hereby approve and agree to expenditure by the Club in a sum not exceeding $35000 (excluding any Goods and Services Tax) until the next Annual General Meeting of the Club for the fol¬lowing activities of directors: (i) reasonable meal and refreshments to be associated with each Board Meeting of the Club; (ii) the right for Directors to incur reasonable expenses in travelling to and from Directors’ Meetings or to other constituted Committee Meetings as approved by the Board from time to time on the production of invoices, receipts or other proper evidence of such documentary expenditure; (iii) the reasonable cost of Directors and partners and other Members of the Club, as appropriate, attending the Charity Race Days conducted by the Inner West Zone of Clubs NSW and other Registered Charities and the reasonable cost of the Clubs sponsoring a race on the program; (iv) the reasonable cost of entertaining and providing refreshments in the Club premises for the Members of the Board of Directors or the Executive entertaining visitors to the Club, including but not limited to the Clubs NSW representatives, Services Clubs Association repre-sentatives, CMA representatives, representatives of other registered clubs, and Members of Canterbury ¬Hurlstone Park RSL Sub-Branch Executive; (v) the provision, as required, of blazers and associated apparel for the use of Club Directors when representing the Club. (b) The members acknowledge that the benefits in paragraph (a) above are not available to members generally but only for those members who are directors of the Club and those persons directly involved in the above activities.
SECOND RESOLUTION That pursuant to the Registered Clubs Act, 1976: (a) The members hereby approve and agree to expenditure by the Club in a sum not exceeding $70000 excluding any Goods and Services Tax) for the professional development and education of directors until the next Annual General Meeting of the Club and being: (i) the reasonable cost of Directors and partners attending at Clubs NSW Annual General Meeting and the Services Clubs Association Annual General Meeting and any other Association of which the Club is a member; (ii) the reasonable cost of Directors and partners attending industry related functions where Directors are required to represent the Club; (iii) the reasonable cost of Directors and partners attending seminars, lec¬tures, trade displays and other sim¬ilar events as may be determined by the Board from time to time; (iv) the reasonable cost of Directors attending conferences or seminars including such conferences or sem¬inars held outside of New South Wales or Australia or visiting other registered clubs for the purpose of viewing or assessing their facilities and the method of operation provided such attendances are approved by the Board as being necessary for the betterment of the Club. (b) The members acknowledge that the ben¬efits in paragraph (a) above are not avail¬able to members generally but only for those members who are directors and those persons directly involved in the above activities. THIRD RESOLUTION That pursuant to the Registered Clubs’ Act, 1976, the Members hereby approve and agree to Life Members of the Club being provided with a reasonable meal and refreshments, each month at the Club until the next Annual General Meeting of the Club. FOURTH RESOLUTION That pursuant to the Registered Clubs’ Act, 1976, The Members hereby approve and agree to expenditure by the Club in a sum not exceeding $120,000 (excluding Goods and Services tax) until the next Annual General Meeting for the following expenses, (but subject to approval by the Board of Directors); i.
Grants to sporting and other affiliated Intra Clubs,
ii.
Reasonable refreshments for Intra Club Committee members following monthly or bimonthly Intra Club committee meetings,
iii. Reasonable refreshments for Intra Club Committee
4 Year in Review
Use of Members Funds In 2012 we generated more than $8 million in operating surplus; from this we allocated $1.315 million in Community and Members Benefits, leaving a cash surplus of $6.76 million. Cash Surplus
Reinvestment
$6.76m
Community & Member Benefits
$4.72m
$1.32m
Investment in Club facilities
Community Benefits $1mil $800,000
$6mil
$600,000 $4mil $400,000 $2mil
$200,000
2008
2009
2010
2011
2008
2012
2009
2010
2011
2012
Community Our community contributions were up 35% to a record figure of $865,000! Out of our profit each year we set aside 20% for the next year’s community projects. In fact, the 2012 community dividend was slightly higher at 22.50% of the 2011 profit; for more information please refer to ClubGRANT details on the following page.
Reinvestment Most of the cash surplus was invested back into the Club facilities with $4.72 million being spent on various projects including; • Renovating and upgrading the Main Kitchen including all new equipment; • Creating the Anytime Fitness Facility; • New gaming machines at CHPRSL; • New gaming machines and computer systems at Bargo; • New furniture throughout the gaming room and VIVA Lounge and Function Room; • Upgrading vital infrastructure in plant & equipment • Digital upgrade television system including new televisions throughout CHPRSL
Borrowings $20mil
$15mil
$10mil
$5mil
2008
2009
2010
2011
2012
The balance of cash surplus was used to improve the cash reserves and repay borrowings. Whilst the last two years have seen the Club finances significantly improved, the years prior to that were at times difficult, and the Club’s Board of Directors should be congratulated for their steady leadership. Once again, I would like to acknowledge our wonderful staff for their courtesy and professionalism; not only to our Members but also in the respectful way they treat everyone involved in the Club. Members, it is a very exciting time to be a part of Canterbury Hurlstone Park RSL Club as we embark on the most significant building program in 10 years. We are striving to reach our goal of providing $1 million into community support, and will add another Club to our Group with the Magpie Sports amalgamation. This prosperity can be attributed to several things; our hard working staff and management, our Board and of course, our loyal Members. I look forward to seeing you at the Club.
Dean Thomas Chief Executive Officer Year in Review 5
ClubGRANTS Our ongoing commitment to the local community was again reinforced in 2012 as your Club donated over $835,000 to more than 100 schools, hospitals, not-for profit organisations and sporting groups throughout the Canterbury district. The ClubGRANTS program is a state-wide initiative introduced in 1998 (formally Community Development and Support Expenditure Scheme). Clubs that earn over $1 million annually in gaming machine revenue are to provide funding for community projects.
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Dean Thomas, CEO of Canterbury Hurlstone Park RSL Club, said: “Year after year, we commit to funding more than what is legally required by ClubGRANTS with 2012 being no exception as our contribution will amount to over 20 per cent of our annual profit. The community is our foundation and we will continue to support the area in where we live and breathe, including sports, health and aged care, disability, youth, education and family services; they are all so vitally important.” Part of the ClubGRANTS budget is overseen by a committee of local Clubs and Canterbury Council. Collectively, a range of charities and not-for-profit organisations throughout the Canterbury Local Government Area have been supported. The scheme has had tremendous impact on both large charitable organisations as well as smaller localised services. They have gained valuable resources and support, ultimately from their own community.
Your donation of a humidicrib to RPA saved our newborn Grandson’s life. We appreciate this life preserving machine and the generosity of you and your Club Members, thank you so very much. Mrs McGregor
“Clubs have been at the heart of the community for many years, providing local groups and charities with encouragement and support. Bringing communities together and being able to give back is the basis of what RSL’s are built upon and something we are very proud of.” Dean Thomas
Based on a very successful year in 2012 and this year’s profit forecast, we anticipate that close to $1,000,000 will be invested in community projects in 2013. This substantial amount equates to an average annual increase of 20% of funds donated, higher than the NSW Government’s ClubGRANTS recommendations.
2013 Senior Management Team Seated
Michael Pullin Dean Thomas Lloyd Pollard
Gaming & Operations Manager Chief Executive Officer Group General Manager
Standing
Paula La Rocca Nathanial Taylor Marcel Melick Mary Mc Taggart
6 Year in Review
HR Manager Facilities & Projects Manager Marketing Manager Operations Manager
Highlights of the Year Staff Excellence Our team is a vital component to the happiness of our Members and guests and to the success of Canterbury Hurlstone Park RSL Club. We strive to employ, train and retain the best people in the industry so that we may continue to offer our Members and guests the best possible experience. While consistent training is a key element of ongoing development, we also regularly reward and recognise team members for their achievements and outstanding contributions to service excellence throughout the year. The CHP Awards Night is held annually, where team members receive special recognition from our CEO Dean Thomas. Congratulations to our Winners for 2012: • • • • • • • •
Service Award – Nicole Galvin Service Award – Stephan Bley Service Award – Kyle Bautista Rookie of the Year – Patrick Farr Training Award – Mobin Mosharraf Excellence Award – Jo Webster People Award – Maodo Diaw CEO Award – Carmine Giardino
We look forward to 2013 being another excellent year for the Club and believe we have the team in place to ensure the best possible experience for all our members and guests.
Year in Review 7
P 9559 0000 A 20 – 26 Canterbury Road, Hurlstone Park NSW 2193 www.chprsl.com.au 8 Year in Review