Financial Aid Re-Establishing Satisfactory Academic Progress Students not meeting the satisfactory academic progress requirements may be reinstated for financial aid once they have enrolled at their own expense and successfully completed a sufficient number of courses to bring their cumulative completion rate and their cumulative GPA to the required standards.
Total Withdrawals from the College & Title IV Refund Policy Students who are planning to completely withdraw from the College must notify the Financial Aid Office of their intentions. If a student completely withdraws from the College (either officially or unofficially) before completing 60% of the semester, the College must calculate according to a specific formula the portion of the total scheduled financial assistance the student earned and is therefore entitled to receive. If a student received (or the College received on their behalf) more assistance than he/ she earned, the unearned excess funds must be returned to the Department of Education. This means that a student may have to repay federal monies that have already been disbursed to them. Once a student has completed more than 60% of the semester, they have earned all (100%) of their assistance.
Veterans Benefits Students who are eligible for Veterans benefits under the Montgomery GI Bill (including Chapter 30, Chapter 1606 or Chapter 35) or the Post 9/11 GI Bill can apply online at http://www.gibill.va.gov. Once the application is completed, a certificate of eligibility that outlines qualified benefits and the amount of time available to use those benefits is received. Students should bring their certificate of eligibility to the Financial Aid office. Students will be asked to complete a Veterans Enrollment Form for each semester they are registered for courses and using their benefits. The Financial Aid office will use this information to certify your enrollment with the VA. Students who are eligible for other
VA benefits including Federal Tuition Assistance or Education Assistance Program should contact their unit to apply for these benefits. Once a student is approved for other VA benefits, she/he should contact the Financial Aid office and provide documentation of his/her eligibility. Students who are receiving VA benefits must adhere to the following guidelines: 1. All veterans must complete the Veterans Enrollment Form every semester they attend. Veterans must immediately report any change in their enrollment status to the Financial Aid Office. Failure to provide any enrollment information will cause a delay in receiving benefits. 2. All certified courses must apply to a student’s major and be necessary for graduation. 3. Veterans must notify the VA and the school in writing of all changes in their schedule, and must include the last date of attendance. Be reminded that if a change in schedule results in overpayment, the veteran is liable to repay that amount to the Veterans Administration. 4. Veterans may not receive payment for any courses repeated if they received a “D” or better that first time. In any event, they may not repeat a course more than twice. 5. Veterans must maintain progress in all of their academic work. The school is required to report to the VA all veterans who do not maintain standards of academic progress. Any veteran on academic probation for two consecutive semesters will be reported to the VA. Any student who receives all “Fs” or “Ws” for any single semester will be reported to the VA. All “W” grades will be converted to “Fs” in computing a grade point average for all veterans. The quality point average on the official transcript will not reflect a penalty for “W” grades. The QPA (Quality Point Average) will be used to determine whether a veteran is in good academic standing according to the following school policy: • • • •
End of first semester or 16 credits - 1.5 QPA minimum End of second semester or 30 credits - 1.7 QPA minimum End of third semester or 47 credits - 1.9 QPA minimum End of fourth semester or 60 credits - 2.0 QPA minimum
6. Any semester with a QPA of less than 1.5 will also result in Academic Probation. Lack of certification does not prohibit a veteran from enrolling, only from using VA benefits until completing VA approved counseling. If the school has to notify the VA of academic deficiency, the veteran will be informed in writing. Information on re-instatement to receive VA benefits is available at the Financial Aid office. 7. Veterans are responsible for notifying the VA in writing of any changes of address or changes in the number of dependents. Moore Aviation Director George Dorn talks with a CCBC Aviation student.
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8. Any veteran who receives a deferment for tuition is reminded that educational benefits are paid to defray the cost of your education. Tuition must be paid as soon as checks are received. www.ccbc.edu