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FMIG Support Program

/ 2009-2010 GUIDELINES & PROCEDURES

Funding Administration • Funds run on an academic calendar, August 1-July 31. • Funds do not carry over from one year to the next. • Funds are administered by the California Academy of Family Physicians (CAFP).

Funding Eligibility • Each FMIG is eligible for up to $1,000 for the academic year. $400 is funded by CAFP Foundation. $600 is funding by the American Academy of Family Physicians (AAFP). • In order to be eligible for funding from CAFP, you must submit the name and contact information of a designated CAFP student liaison along with a first reimbursement request. • In order to be eligible for funding from the AAFP Foundation, you must follow the guidelines, outlined on the AAFP Web site. Visit http://fmignet.aafp.org/online/fmig/index.html for more information.

Use of Funds • Funds are to be used for the benefit of the majority of the students. • Activities must be related to family medicine and primary care. • Examples of appropriate use of funds are: food, non-alcoholic beverages, publicity and promotion of programs, supplies for special programs, a raffle to encourage students to register for a CAFP event or enroll for membership, and speakers’ honoraria/travel expenses. • If your FMIG is in doubt about whether or not a specific expense is appropriate, please contact CAFP ahead of time to get expense approval. • If your FMIG wants to spend a portion of the funds on materials that will be used throughout the year, your must order and/ or purchase these items at the beginning of the academic year and submit a list to CAFP, detailing all events and activities you plan to distribute or sell these items at.

Expense Reimbursement • Requests for reimbursement should be submitted to CAFP within three weeks after each event. • Use the reimbursement form, provided by CAFP, each time you submit an expense reimbursement request. • Fill out the reimbursement form completely, including specific information about the number of attendees, speaker names, and topics addressed. • Please attempt to attach actual receipts in place of photocopied or faxed receipts. If you are unable to do so, please make sure that the receipts are legible.

Planning Events • CAFP encourages the FMIGs to plan some events around CAFP and AAFP functions such as the Family Medicine Conference for Medical Students, Family Medicine Preceptorship Program, AAFP National Conference, Externship Program, scholarship and leadership opportunities, and CAFP’s Annual Scientific Assembly to encourage students to attend and/or participate. • Multiple meetings are encouraged instead of one large annual function.

Copyright 2009 California Academy of Family Physicians / www.familydocs.org

Resources / p.3


USEF U L L I N K S Associations

The Student Doctor Network www.studentdoctor.net

American Academy of Family Physicians (AAFP) www.aafp.org Information Bank Virtual FMIG Network www.fmignet.aafp.org California Academy of Family Physicians (CAFP) FMIG page: www.familydocs.org/students/fmig Students and Residents www.familydocs.org Sharon’s Blog www.familydocs.org/blogs/sharon-lin

The Robert Graham Center www.graham-center.org The Journal of the American Medical Association www.jama.ama-assn.org California Family Physician Magazine www.familydocs.org/CFP_magazine.php The New England Journal of Medicine www.nejm.org

Calendar of activities www.google.com/calendar/embed?src=sr.cafp%40gmail. com&ctz=America/Los_Angeles

Family Practice Management www.aafp.org

Association of American Medical Colleges (AAMC) www.aamc.org

Family Doctor www.familydoctor.org

American Medical Association (AMA) www.ama-assn.org/ama/pub/medical-students/medical-students. shtml

The MedShow www.medshow.com

AMA FREIDA www.ama-assn.org/ama/pub/category/2997.html Society of Teachers of Family Medicine www.stfm.org

Accreditation Council for Graduate Medical Education www.acgme.org Medical Student News www.fmignet.aafp.org

AAFP Resources Networking Facebook AAFP National Conference: www.facebook.com/aafpnc CAFP fan page www.facebook.com/pages/California-Academy-of-Family-Physicians/83933803276 AAFP group www.facebook.com/pages/American-Academy-of-Family-PhysiciansAAFP/21560401086

International Family Medicine www.aafp.org California Family Medicine Residency Programs www.nf.aafp.org Student membership www.aafp.org Policy and Advocacy www.aafp.org

Family Docs www.facebook.com/group.php?gid=2220097512 FMIG www.facebook.com/group.php?gid=22484947341

Copyright 2009 California Academy of Family Physicians / www.familydocs.org

Resources / p.3


FMIG Support Program 2009-2010 GUIDELINES & PROCEDURES

Funding Administration • Funds run on an academic calendar, August 1-July 31. • Funds do not carry over from one year to the next. • Funds are administered by the California Academy of Family Physicians (CAFP).

Funding Eligibility • Each FMIG is eligible for up to $1,000 for the academic year. $400 is funded by CAFP Foundation. $600 is funding by the American Academy of Family Physicians (AAFP). • In order to be eligible for funding from CAFP, you must submit the name and contact information of a designated CAFP student liaison along with a first reimbursement request. • In order to be eligible for funding from the AAFP Foundation, you must follow the guidelines, outlined on the AAFP Web site. Visit http://fmignet.aafp.org/online/fmig/index.html for more information.

Use of Funds • Funds are to be used for the benefit of the majority of the students. • Activities must be related to family medicine and primary care. • Examples of appropriate use of funds are: food, non-alcoholic beverages, publicity and promotion of programs, supplies for special programs, a raffle to encourage students to register for a CAFP event or enroll for membership, and speakers’ honoraria/travel expenses. • If your FMIG is in doubt about whether or not a specific expense is appropriate, please contact CAFP ahead of time to get expense approval. • If your FMIG wants to spend a portion of the funds on materials that will be used throughout the year, your must order and/ or purchase these items at the beginning of the academic year and submit a list to CAFP, detailing all events and activities you plan to distribute or sell these items at.

Expense Reimbursement • Requests for reimbursement should be submitted to CAFP within three weeks after each event. • Use the reimbursement form, provided by CAFP, each time you submit an expense reimbursement request. • Fill out the reimbursement form completely, including specific information about the number of attendees, speaker names, and topics addressed. • Please attempt to attach actual receipts in place of photocopied or faxed receipts. If you are unable to do so, please make sure that the receipts are legible.

Planning Events • CAFP encourages the FMIGs to plan some events around CAFP and AAFP functions such as the Family Medicine Conference for Medical Students, Family Medicine Preceptorship Program, AAFP National Conference, Externship Program, scholarship and leadership opportunities, and CAFP’s Annual Scientific Assembly to encourage students to attend and/or participate. • Multiple meetings are encouraged instead of one large annual function.

Copyright 2009 California Academy of Family Physicians / www.familydocs.org

Resources / p.3


Useful Links

Associations American Academy of Family Physicians (AAFP) www.aafp.org

FMIG www.facebook.com/group.php?gid=22484947341 The Student Doctor Network www.studentdoctor.net

Virtual FMIG Network www.fmignet.aafp.org Information Bank California Academy of Family Physicians (CAFP) FMIG page: www.familydocs.org/students/fmig Students and Residents www.familydocs.org Sharon’s Blog www.familydocs.org/blogs/sharon-lin

The Robert Graham Center www.graham-center.org The Journal of the American Medical Association www.jama.ama-assn.org California Family Physician Magazine www.familydocs.org/CFP_magazine.php

Calendar of activities www.google.com/calendar/embed?src=sr.cafp%40gmail. com&ctz=America/Los_Angeles

The New England Journal of Medicine www.nejm.org

Association of American Medical Colleges (AAMC) www.aamc.org

Family Practice Management www.aafp.org

American Medical Association (AMA) www.ama-assn.org/ama/pub/medical-students/medical-students. shtml

Family Doctor www.familydoctor.org

AMA FREIDA www.ama-assn.org/ama/pub/category/2997.html Society of Teachers of Family Medicine www.stfm.org

The MedShow www.medshow.com Accreditation Council for Graduate Medical Education www.acgme.org Medical Student News www.fmignet.aafp.org

Networking Facebook AAFP National Conference: www.facebook.com/aafpnc CAFP fan page www.facebook.com/pages/California-Academy-of-Family-Physicians/83933803276

AAFP Resources International Family Medicine www.aafp.org California Family Medicine Residency Programs www.nf.aafp.org

AAFP group www.facebook.com/pages/American-Academy-of-Family-Physicians-AAFP/21560401086

Student membership www.aafp.org

Family Docs www.facebook.com/group.php?gid=2220097512

Policy and Advocacy www.aafp.org

Copyright 2009 California Academy of Family Physicians / www.familydocs.org

Resources / p.3


FMIG Support Program 2009-2010 GUIDELINES & PROCEDURES

Funding Administration • Funds run on an academic calendar, August 1-July 31. • Funds do not carry over from one year to the next. • Funds are administered by the California Academy of Family Physicians (CAFP).

Funding Eligibility • Each FMIG is eligible for up to $1,000 for the academic year. $400 is funded by CAFP Foundation. $600 is funding by the American Academy of Family Physicians (AAFP). • In order to be eligible for funding from CAFP, you must submit the name and contact information of a designated CAFP student liaison along with a first reimbursement request. • In order to be eligible for funding from the AAFP Foundation, you must follow the guidelines, outlined on the AAFP Web site. Visit http://fmignet.aafp.org/online/fmig/index.html for more information.

Use of Funds • Funds are to be used for the benefit of the majority of the students. • Activities must be related to family medicine and primary care. • Examples of appropriate use of funds are: food, non-alcoholic beverages, publicity and promotion of programs, supplies for special programs, a raffle to encourage students to register for a CAFP event or enroll for membership, and speakers’ honoraria/travel expenses. • If your FMIG is in doubt about whether or not a specific expense is appropriate, please contact CAFP ahead of time to get expense approval. • If your FMIG wants to spend a portion of the funds on materials that will be used throughout the year, your must order and/ or purchase these items at the beginning of the academic year and submit a list to CAFP, detailing all events and activities you plan to distribute or sell these items at.

Expense Reimbursement • Requests for reimbursement should be submitted to CAFP within three weeks after each event. • Use the reimbursement form, provided by CAFP, each time you submit an expense reimbursement request. • Fill out the reimbursement form completely, including specific information about the number of attendees, speaker names, and topics addressed. • Please attempt to attach actual receipts in place of photocopied or faxed receipts. If you are unable to do so, please make sure that the receipts are legible.

Planning Events • CAFP encourages the FMIGs to plan some events around CAFP and AAFP functions such as the Family Medicine Conference for Medical Students, Family Medicine Preceptorship Program, AAFP National Conference, Externship Program, scholarship and leadership opportunities, and CAFP’s Annual Scientific Assembly to encourage students to attend and/or participate. • Multiple meetings are encouraged instead of one large annual function.

Copyright 2009 California Academy of Family Physicians / www.familydocs.org

Resources / p.3


R ESOUR CES USEFUL LINKS Funding Administration • Funds run on an academic calendar, August 1-July 31. • Funds do not carry over from one year to the next. • Funds are administered by the California Academy of Family Physicians (CAFP).

Funding Eligibility • Each FMIG is eligible for up to $1,000 for the academic year. $400 is funded by CAFP Foundation. $600 is funding by the American Academy of Family Physicians (AAFP). • In order to be eligible for funding from CAFP, you must submit the name and contact information of a designated CAFP student liaison along with a first reimbursement request. • In order to be eligible for funding from the AAFP Foundation, you must follow the guidelines, outlined on the AAFP Web site. Visit http://fmignet.aafp.org/online/fmig/index.html for more information.

Use of Funds • Funds are to be used for the benefit of the majority of the students. • Activities must be related to family medicine and primary care. • Examples of appropriate use of funds are: food, non-alcoholic beverages, publicity and promotion of programs, supplies for special programs, a raffle to encourage students to register for a CAFP event or enroll for membership, and speakers’ honoraria/travel expenses. • If your FMIG is in doubt about whether or not a specific expense is appropriate, please contact CAFP ahead of time to get expense approval. • If your FMIG wants to spend a portion of the funds on materials that will be used throughout the year, your must order and/or purchase these items at the beginning of the academic year and submit a list to CAFP, detailing all events and activities you plan to distribute or sell these items at.

Expense Reimbursement • Requests for reimbursement should be submitted to CAFP within three weeks after each event. • Use the reimbursement form, provided by CAFP, each time you submit an expense reimbursement request. • Fill out the reimbursement form completely, including specific information about the number of attendees, speaker names, and topics addressed. • Please attempt to attach actual receipts in place of photocopied or faxed receipts. If you are unable to do so, please make sure that the receipts are legible.

Planning Events • CAFP encourages the FMIGs to plan some events around CAFP and AAFP functions such as the Family Medicine Conference for Medical Students, Family Medicine Preceptorship Program, AAFP National Conference, Externship Program, scholarship and leadership opportunities, and CAFP’s Annual Scientific Assembly to encourage students to attend and/or participate. • Multiple meetings are encouraged instead of one large annual function.

Copyright 2009 California Academy of Family Physicians / www.familydocs.org

Resources / p.3


Useful Links Associations

The Student Doctor Network www.studentdoctor.net

American Academy of Family Physicians (AAFP) www.aafp.org Information Bank Virtual FMIG Network www.fmignet.aafp.org California Academy of Family Physicians (CAFP) FMIG page: www.familydocs.org/students/fmig Students and Residents www.familydocs.org Sharon’s Blog www.familydocs.org/blogs/sharon-lin

The Robert Graham Center www.graham-center.org The Journal of the American Medical Association www.jama.ama-assn.org California Family Physician Magazine www.familydocs.org/CFP_magazine.php The New England Journal of Medicine www.nejm.org

Calendar of activities www.google.com/calendar/embed?src=sr.cafp%40gmail. com&ctz=America/Los_Angeles

Family Practice Management www.aafp.org

Association of American Medical Colleges (AAMC) www.aamc.org

Family Doctor www.familydoctor.org

American Medical Association (AMA) www.ama-assn.org/ama/pub/medical-students/medical-students. shtml

The MedShow www.medshow.com

AMA FREIDA www.ama-assn.org/ama/pub/category/2997.html Society of Teachers of Family Medicine www.stfm.org

Accreditation Council for Graduate Medical Education www.acgme.org Medical Student News www.fmignet.aafp.org

AAFP Resources Networking Facebook AAFP National Conference: www.facebook.com/aafpnc CAFP fan page www.facebook.com/pages/California-Academy-of-Family-Physicians/83933803276 AAFP group www.facebook.com/pages/American-Academy-of-Family-Physicians-AAFP/21560401086

International Family Medicine www.aafp.org California Family Medicine Residency Programs www.nf.aafp.org Student membership www.aafp.org Policy and Advocacy www.aafp.org

Family Docs www.facebook.com/group.php?gid=2220097512 FMIG www.facebook.com/group.php?gid=22484947341

Copyright 2009 California Academy of Family Physicians / www.familydocs.org

Resources / p.3


FMIG Support Program

2009-2010 GUIDELINES & PROCEDURES Funding Administration • Funds run on an academic calendar, August 1-July 31. • Funds do not carry over from one year to the next. • Funds are administered by the California Academy of Family Physicians (CAFP).

Funding Eligibility • Each FMIG is eligible for up to $1,000 for the academic year. $400 is funded by CAFP Foundation. $600 is funding by the American Academy of Family Physicians (AAFP). • In order to be eligible for funding from CAFP, you must submit the name and contact information of signated CAFP student liaison along with a first reimbursement request. • In order to be eligible for funding from the AAFP Foundation, you must follow the guidelines, outlined on the AAFP Web site. Visit http://fmignet.aafp.org/online/fmig/index.html for more information. •

Use of Funds • Funds are to be used for the benefit of the majority of the students. • Activities must be related to family medicine and primary care. • Examples of appropriate use of funds are: food, non-alcoholic beverages, publicity and promotion of programs, supplies for special programs, a raffle to encourage students to register for a CAFP event or enroll for membership, and speakers'honoraria/travel expenses. • If your FMIG is in doubt about whether or not a specific expense is appropriate, please contact CAFP ahead of time to get expense approval. • If your FMIG wants to spend a portion of the funds on materials that will be used throughout the year, your must order and/or purchase these items at the beginning of the academic year and submit a list to CAFP, detailing all events and activities you plan to distribute or sell these items at.

Expense Reimbursement

Planning Events • CAFP encourages the FMIGs to plan some events around CAFP and AAFP functions such as the Family Medicine Conference for Medical Students, Family Medicine Preceptorship Program, AAFP National Conference, Externship Program, scholarship and leadership opportunities, and CAFPs Annual Scientific Assembly to encourage students to attend and/or participate. • Multiple meetings are encouraged instead of one large annual function.

1520 PACIFIC AVENUE • SAN FRANCISCO • CA 94109-2627 • PHONE: 415.345.8667 WEB: WWW.FAMILYDOCS.ORG • EMAIL: CAFP@FAMILYDOCS.ORG

FMIG SUPPORT PROGRAM

• Requests for reimbursement should be submitted to CAFP within three weeks after each event. • Use the reimbursement form, provided by CAFP, each time you submit an expense reimbursement request. • Fill out the reimbursement form completely, including specific information about the number of attendees, speaker names, and topics addressed. • Please attempt to attach actual receipts in place of photocopied or faxed receipts. If you are unable to do so, please make sure that the receipts are legible.


FMIG Support Program

COMMUNICATING WITH MEDICAL STUDENTS There are many ways of disbursing information about the upcoming events and activities to the medical students. Here are some suggestions: Quarterly newsletter or targeted emails: update students on FMIG activities, invite and remind them to join your events, and include a short survey to obtain feedback on various topics Posters and postcards: promote specific events, encourage students to join FMIG and to become an AAFP member. Sign-up sheets on bulletin boards: Get students to sign up for a workshop or an upcoming event ahead of time and email them to remind about it. There are many ways of disbursing information about the upcoming events and activities to the medical students. Here are some suggestions:

1520 PACIFIC AVENUE • SAN FRANCISCO • CA 94109-2627 • PHONE: 415.345.8667 WEB: WWW.FAMILYDOCS.ORG • EMAIL: CAFP@FAMILYDOCS.ORG

COMMUNICATING WITH MEDICAL STUDENTS

Quarterly newsletter or targeted emails: update students on FMIG activities, invite and remind them to join your events, and include a short survey to obtain feedback on various topics Posters and postcards: promote specific events, encourage students to join FMIG and to become an AAFP member. Sign-up sheets on bulletin boards: Get students to sign up for a workshop or an upcoming event ahead of time and email them to remind about it.

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