PPP Procurement
Sample roles and responsibilities of each entity are outlined in the table below. Table 5.9: Team Roles and Responsibilities in a PPP Tender Team
Roles and responsibilities
Selection / Steering Committee
Recommends qualification and bid evaluation results to appropriate higher authority for approval (typically the Cabinet) Primary decision authority for transaction questions • • • • •
PPP Unit
Comprised of senior officials from: Line ministry or sector agencies Ministry of Finance Ministry of Economic Development Attorney General
Ensures and protects Value for Money Provides technical assistance to the Project Team in the preparation and structuring of the PPP project This role can be fulfilled by the Regional PPP Support Facility
Fiscal Management Team
Independently reviews projects and continuously manages fiscal commitments and risks in PPPs Typically located within Ministry of Finance
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Project Leader
Oversees entire transaction process Manages work tasks and teams Manages timelines Resolves issues among stakeholders Interacts with senior government officials Leads interactions with bidders Approves internal and external communications Other tasks as necessary to get the project done
Transaction Advisor
May be single firm or a consortium of policy, legal, financial, and technical advisors Assists in identifying likely bidders (marketing) Assists in drafting reports and tender documents Analyses bidder comments and drafts responses to RfQ and RfP Assists in bid evaluation No decision-making authority, only advisory
Legal Team
Assesses completeness and compliance of submissions Leads development of PPP contract Leads development of RfQ / RfP documentation Leads development of internal check lists and external tender reports Leads clarification of RfQ and RfP documentation Legal bid evaluation Legal interpretations Background check needed to avoid conflicts of interest Must have local legal component