4H n Thursday, December 10, 2015 n theadvocate.com n The Advocate
PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF EAST FELICIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON NOVEMBER 3, 2015 October 30, 2015 PROPOSED AGENDA FOR EAST FELICIANA PARISH SCHOOL BOARD Central Office Board Room, located at 12732 Silliman Street, Town of Clinton, Louisiana TUESDAY, NOVEMBER 3, 2015 - 5:00 P.M. 1.
Call to order
2.
Approval of the agenda
3.
Approval of the minutes of October 6, 2015 regular meeting
4.
Special Recognitions A. Presentation on Employee of the Month for November, 2015 B. Presentation on Volunteers Program in support of Area Schools C. Enrichment Academy: School Highlights
5.
Communications/Reports Expression of sympathy to the Family of Mr. Damien Jerard Carriere, Son of Mrs. Rena Carriere, Teacher, Clinton Elementary; in his passing on Wednesday, October 14, 2015 A. B.
Sales Tax Collections Report Superintendent’s Report (1) Consideration of a resolution providing for canvassing the returns and declaring the results of the Special Election held in the District on Saturday, October 24, 2015 (2) Receive Board ratification of Carlos J. Sam, Superintendent, using his discretion on behalf of the East Feliciana Parish School Board; in receipt and distribution of various donations in support of East Feliciana Parish School Board renewal propositions on Saturday, October 24, 2015 Election Ballot (3) Receive LEAN Frog Lora Audit Report Presentation (4) Receive 2016 LSBA Annual Conference information scheduled for February 14th - 16th, 2016 at the Crowne Plaza, Baton Rouge, Louisiana (5) Receive 2016 NSBA Annual Conference information scheduled for April 9th - 11th, 2016, Boston, Massachusetts (6) Personnel Matters (FOR INFORMATION ONLY) (7) Maintenance and Operations Report
6.
Old Business
7.
New Business A. Policy Review Committee request waiving 1st and 2nd Reading requirement and submission of the following for adoption of same as Policy which include BESE and 2015 Louisiana Legislative requested additions, revisions, deletions and/or NEW Board Policies: (1) Receive and review proposed revisions, additional and/ or deletions to Board Policy File: IDH, entitled “Charter Schools” to bring into compliance with current BESE Bulletin 126, Charter Schools (2) Receive proposed 2015 Louisiana Legislative changes, additions and/or deletions to the following: (a) Board Policy File: GAK, entitled “Personnel Records” (b) NEW Board Policy File: GAMFA, entitled “Employee Communicable Diseases” (c) Board Policy File: JGCC, entitled “Student Communicable Diseases” (d) Board Policy File: IDCJ, entitled “Supplemental Educational Services” (e) Board Policy File: II, entitled “Testing Program” (f) Board Policy File: JBD, entitled “Student Absences And Excuses” (g) NEW Board Policy File: JGFH, entitled “Student Identification” (h) File: JDD, entitled “Suspension” revision received 10/30/2015 B.
Finance Committee Report
C.
Announcement of Bid Opening Committee Meeting scheduled for Monday, November 30, 2015 at 1:30 P.M. to receive and open sealed bids in connection with sale of public school property known as the Old Clinton High School Facility and Campus located at 10935 Plank Road, Clinton, Louisiana, with publication dates of 10/22/15, 11/05/15, 11/12/15 and 11/19/15 in Official Journal, The Watchman.
D.
Receive presentation on Charter School Renewal Process
Pursuant to the requirements of La. R.S. 42:19, matters not included on the agenda posted at least 24 hours prior to the meeting will not be considered unless the school board members present vote unanimously to add the item to the agenda. In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Carlos J. Sam, Superintendent at (225) 683-8277, describing the assistance that is necessary.
There were present: School Board Members Broderick Brooks, Sr., Rhonda Matthews, J. Curtis Jelks, Joyce A. Kent, Michael Bradford, Mitchell Harrell, Paul Kent, Elizabeth Dawson and Derald Spears, Sr. Board Member Richard Terrell joined the meeting at 5:01:56 P.M. Board Member Timothy Corcoran joined the meeting at 5:03:56 P.M. Board Member absent: Melvin L. Hollins. Other Attendees: Carlos J. Sam, Superintendent, Irma Lee Bendily, Confidential Asst., Samuel D’Aquilla, 1st Asst. D.A. 20th JDC, Scott Lazarone, C.P.A., Representative of Faulk & Winkler LLC. Board President Michael Ray Bradford opened and chaired the meeting and asked Board Member Derald Spears, Sr., to open the meeting with prayer. Board President Bradford then turned the floor over to the Enrichment Academy Staff and Students lead reciting the Pledge of Allegiance to the Flag in unison and continued with their presentation Item 4.C. Enrichment Academy: School Highlights. Board Member Richard Terrell joined the meeting at this time. The Parish School Board of the Parish of East Feliciana, State of Louisiana, was duly convened as the governing authority of said Parish for school purposes by Michael Ray Bradford, Board President, who announced the purposes of said meeting in accordance with the aforesaid written notice thereof. Board President Bradford stated the Board was ready for transaction of business. Board President Bradford called for an attendance roll call, as follows: Present: Brooks, Matthews, Terrell, Jelks, J. Kent, Bradford, Harrell, P. Kent, Dawson and Spears. Absent: Corcoran and Hollins Item 2. Board President Bradford called for any additions to the above agenda. Receiving none, Board President Bradford called a motion to approve the above agenda. Motion by Vice-President Harrell, seconded by Mrs. J. Kent to approve the above agenda. Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Corcoran and Hollins. Board Member Timothy Corcoran joined the meeting at this time. Item 3. Motion by Mr. Brooks, seconded by Miss Matthews, to approve the minutes of October 6, 2015 regular meeting, as published in the official journal. Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Hollins. Item 4.A. Sam.
Board President Bradford turned the floor over to Superintendent
Carlos J. Sam, Superintendent turned the floor over to Mrs. DeShonda Coleman for her presentation. DeShonda Coleman, Supervisor presented Board Members present, Superintendent Sam and Audience our Employee of the Month for November, 2015 being Brittany Hennigan, Teacher, Jackson Elementary and thanked Taylor & Sons for sponsoring same. Ms. Becky Johnson, Representative of Taylor & Sons presented Ms. Hennigan with a plaque and related items. Board President Bradford called for a photo opportunity with Brittany Hennigan, JES Teacher, Superintendent Carlos J. Sam, JES Administrators Megan Phillips and Jonathan Loveall, Vice-President Mitchell Harrell and Board Members Paul Kent, Timothy Corcoran, Beth Dawson and Derald Spears, Sr. Item 4.B. Sam.
Board President Bradford turned the floor over to Superintendent
Carlos J. Sam, Superintendent turned the floor over to Mrs. DeShonda Coleman for her presentations. DeShonda Coleman, Supervisor presented Board Members present, Superintendent Sam and Audience with our second Volunteer in Support of Area Schools for the Month for November, 2015 being Mrs. Mary Ann Carmena, Volunteer at Clinton Elementary and presented her with a plaque. Board President Bradford called for a photo opportunity with Mrs. Mary Ann Carmena, Clinton Elementary Principal Thelemese Porter, Superintendent
Carlos J. Sam and Board Members Joyce A. Kent, Richard Terrell, Rhonda Matthews and Broderick Brooks, Sr. DeShonda Coleman, Supervisor reviewed with Board Members present and Superintendent Sam her handout entitled “East Feliciana Public Schools 2015-2016 Volunteer Program V.I.P.S. Program (Very Important Participating Stakeholder)”. She then saluted our very own 20th JDC District Attorney Sam D’Aquilla being our 1st Volunteer to sign-up for 20 minute Reading Program, where Men Volunteers read to Elementary School Students. She also noted there is a Reading Buddy, where Volunteers Read for 20 minutes with Students. Board President Bradford called for any questions or comments. After some discussion by Board Member Dawson and himself, along with responses by Supervisor Coleman, Board President Bradford proceeded with the agenda. Item 4.C. Sam.
Board President Bradford turned the floor over to Superintendent
Carlos J. Sam, Superintendent turned the floor over to Dr. Kim Germany. Dr. Kim Germany turned the floor over to E.A. Principal Ella Philson for her presentation. Ella Philson, Principal and her Staffers and Students of the Enrichment Academy made their School Highlights presentation. Item 5. Sam.
Board President Bradford turned the floor over to Superintendent
Carlos J. Sam, Superintendent related to Board Members present the expressions of sympathy to the Family listed on the above agenda. Board President Bradford then called for a moment of silence. Amen. Item 5.A. Sam.
Board President Bradford turned the floor over to Superintendent
Carlos J. Sam, Superintendent then turned the floor over to Mr. Scott Lazarone for his presentation. Scott Lazarone, C.P.A., Representative of Faulk & Winkler LLC, related to Board Members present that the November 3, 2015 Sales Tax Report reflects collections at 5% of $629,679.70 and delinquent sales tax collections of $7,066.97. He noted that the Sales Tax Report still reflects a decline in revenue by 7% for September, 2015 and down 6½% year-to-date. Item 5.B.(1) Sam.
Board President Bradford turned the floor over to Superintendent
Carlos J. Sam, Superintendent then read aloud Item 5.B.(1) Consideration of a resolution (a copy of which is attached hereto and made a part hereof for reference) providing for canvassing the returns and declaring the results of the Special Election held in the District on Saturday, October 24, 2015 and publication of same. Board President Bradford then called for a motion adopting same. Motion by Mr. Broderick Brooks, Sr., seconded by Miss Rhonda Matthews to adopt a resolution (a copy of which is attached hereto and made a part hereof for reference) providing for canvassing the returns and declaring the results of the Special Election held in the District on Saturday, October 24, 2015. Board President Bradford then asked for any public comment before a vote is taken on this motion. After some discussion by Board Member P. Kent, along with responses by Superintendent Sam, Board President Bradford proceeded with the following vote: Yeas: Brooks, Matthews, Terrell, Jelks, J. Kent, Bradford, Harrell, P. Kent, Corcoran, Dawson and Spears Opposed: None Absent during vote: None Absent and not voting: Hollins Board President Bradford announced by a majority vote of 11 to 0, with 1 absent and not voting, the motion carried. Item 5.B.(2) Motion by Mr. Terrell, seconded by Mr. Brooks to authorize Board ratification of Carlos J. Sam, Superintendent, using his discretion on behalf of the East Feliciana Parish School Board; in receipt and distribution of various donations in support of East Feliciana Parish School Board renewal propositions on Saturday, October 24, 2015 Election Ballot. Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Hollins. Board Member Broderick Brooks, Sr. left the meeting at this time. Item 5.B.(3) Sam.
Board President Bradford turned the floor over to Superintendent
Carlos J. Sam, Superintendent then turned the floor over to Mr. Byron Headrick for his presentation. Byron Headrick reviewed with Board Members present and Superintedent Sam his handout and power point entitled “Lean Opportunity Readiness Assessment® (LORA) Board Summary Results Transportation X Maintenance/Custodial X Finance/HR” (a copy of which is attached hereto for reference).
EOC Exams was a 20+ difference, Assessment ACT was a 12.2+ difference, Strength of Diplomas increase to 0.5, Graduation Co-Hort 3.8 and School Performance Score moved from a 60.8 to a 76.4, which is a 15.6 difference. We have got to commend Dr. Green and his Staff. He noted we will bring to you next Month the School Performance Scores for the Elementary and Middle Schools and give you a full report as it relates to the District Performance Scores. Board Member Dawson related speaking of Dr. Green, the Program they had the other night for Viewing the Band Uniforms was excellent. Board President Bradford related it was very good, thank you Dr. Green. Item 5.B.(7) Carlos J. Sam, Superintendent turned the floor over to Mr. Bell for his presentation. James Bell, Jr., Supervisor reviewed with Board Members present and Superintendent Sam his handout entitled “Monday, November 02, 2015 Operations Projects” (a copy of which is attached hereto for reference. He then called for any questions. Board President Bradford called for any discussion. After some discussion by Board President Bradford, Vice-President Harrell and Board Members P. Kent and Spears, along with responses by Supervisor Bell, Board President Bradford proceeded with the agenda. D.A. D’Aquilla left the meeting at this time. Item 6. Board President Bradford noted there is no Old Business to address at this time. Item 7.A.
Board President Bradford turned the floor over to Mrs. Joyce Kent.
Joyce A. Kent, Chairperson of the Policy Review Committee, proceeded with the following presentation from the meeting held on Tuesday, October 27, 2015 at 1:08:57 P.M. (a copy of which is attached hereto for reference). She then related on behalf of the Policy Review Committee a request to waive the 1st and 2nd Reading requirement and submission of the following for adoption of same as Policy which include BESE and 2015 Louisiana Legislative requested additions, revisions, deletions and/or NEW Board Policies: (1) Receive and review proposed revisions, additional and/or deletions to Board Policy File: IDH, entitled “Charter Schools” to bring into compliance with current BESE Bulletin 126, Charter Schools (2) Receive proposed 2015 Louisiana Legislative changes, additions and/or deletions to the following: (a) Board Policy File: GAK, entitled “Personnel Records” (b) NEW Board Policy File: GAMFA, entitled “Employee Communicable Diseases” (c) Board Policy File: JGCC, entitled “Student Communicable Diseases” (d) Board Policy File: IDCJ, entitled “Supplemental Educational Services” (e) Board Policy File: II, entitled “Testing Program” (f) Board Policy File: JBD, entitled “Student Absences And Excuses” (g) NEW Board Policy File: JGFH, entitled “Student Identification” (h) File: JDD, entitled “Suspension” revision received 10/30/2015 Motion by Vice-President Harrell, seconded by Mrs. Dawson to accept the Policy Review Committee recommendation in connection with Item 7.A.(1) to waive the 1st and 2nd Reading requirement and adoption of same as Policy to Board Policy File: IDH, entitled “Charter Schools” to bring into compliance with current BESE Bulletin 126, Charter Schools. Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Hollins. Motion by Mr. Brooks, seconded by Miss Matthews to accept the Policy Review Committee recommendations in connection with Items 7.A.(2)(a) thru (h) to waive the 1st and 2nd Reading requirement and adoption of proposed 2015 Louisiana Legislative changes, additions and/or deletions and New Board Policies as follows: (a) Board Policy File: GAK, entitled “Personnel Records” (b) NEW Board Policy File: GAMFA, entitled “Employee Communicable Diseases” (c) Board Policy File: JGCC, entitled “Student Communicable Diseases” (d) Board Policy File: IDCJ, entitled “Supplemental Educational Services” (e) Board Policy File: II, entitled “Testing Program” (f) Board Policy File: JBD, entitled “Student Absences And Excuses” (g) NEW Board Policy File: JGFH, entitled “Student Identification” (h) File: JDD, entitled “Suspension” revision received 10/30/2015 Board President Bradford then asked for any public questions or comments before a vote is taken on this motion. Receiving none, Board President Bradford then proceeded with the vote. All yeas. The motion carried. Absent: Hollins. Item 7.B.
Board President Bradford turned the floor over to Mr. Richard Terrell.
Richard Terrell, Chairman of the Finance Committee, proceeded with the following presentation from the meeting held on Wednesday, October 27, 2015 at 6:15 P.M. (a copy of which is attached hereto for reference). He noted having informational only Items 7.B.(1) thru (4).
Board Member Derald Spears, Sr. left the meeting during the presentation.
Item 7.C.
D.A. D’Aquilla left the meeting during the presentation.
Paul Kent, Chairman of the Bid Opening Committee announced scheduling and advertisement of a Bid Opening Committee Meeting for Monday, November 30, 2015 at 1:30 P.M. to receive and open sealed bids in connection with sale of public school property known as the Old Clinton High School Facility and Campus located at 10935 Plank Road, Clinton, Louisiana, with publication dates of 10/22/15, 11/05/15, 11/12/15 and 11/19/15 in Official Journal, The Watchman.
Board Member Rhonda Matthews left the meeting during the presentation. Board Member Brooks rejoined the meeting during the presentation. Board Member Spears rejoined the meeting during the presentation. Board Member Matthews rejoined the meeting during the presentation. Board Member Timothy Corcoran left the meeting during the presentation. Board President Bradford lead the discussion, along with Board Members P. Kent, Dawson and Jelks and Vice-President Harrell, along with responses by Superintendent Sam and Byron Headrick, Board President Bradford proceeded with the agenda. Board Member Corcoran rejoined the meeting at this time. D.A. D’Aquilla rejoined the meeting at this time. Item 5.B.(4) Sam.
Board President Bradford turned the floor over to Superintendent
Carlos J. Sam, Superintendent announced the 2016 LSBA Annual Conference information scheduled for February 14th - 16th, 2016 at the Crowne Plaza, Baton Rouge, Louisiana and asked Board Members to check their individual calendars for attendance. Item 5.B.(5) Sam.
Board President Bradford turned the floor over to Superintendent
Carlos J. Sam, Superintendent announced the 2016 NSBA Annual Conference information scheduled for April 9th - 11th, 2016, Boston, Massachusetts and asked Board Members to check their individual calendars for attendance.
Board President Bradford turned the floor over to Mr. Paul Kent.
Carlos J. Sam, Superintendent related to Board Members present that he sent you an e-mail today announcing that at the 6:00 P.M. Edition of WBRZ Channel 2, will air a news story regarding the Old Clinton High School. He noted the Interview for same was conducted this afternoon and he will try to share a sound bite on same with Board Members. Item 7.D. Sam.
Board President Bradford turned the floor over to Superintendent
Carlos J. Sam, Superintendent then wished Board President Bradford a belated late October “Happy Birthday” and Board Member Beth Dawson a “Happy Birthday” for her upcoming early November. Carlos J. Sam, Superintendent related to Board Members present that we are going to present tonight information relative to the Charter School Renewal Process. He wanted to reiterate that this presentation is merely what it is, it is going to demonstrate to you your obligation as a Board as it relates to the Charter School Renewal. He noted wanting to make sure the Board understands the process and so will basically outline all of the State Statues and what is in Bulletin 126 and will bring to you next month, the findings of our Review of the Charter School and we sill ask the Board to take action at that time. He then turned the floor over Mrs. Netterville for her presentation. Board President Bradford questioned Superintendent Same you are basically giving us the process and that is it? Superintendent Sam related this is information only and this is just a review of the process to make sure the Board understands the process of what you are obligated to do in terms of the process.
Board President Bradford turned the floor over to Superintendent
Board Member P. Kent questioned Superintendent Sam is the process over with, or has it been completed?
Carlos J. Sam, Superintendent related to Board Member present that a brief report regarding or Personnel for the Month of November, 2015, entitled “Staffing Updates for November 2, 2015” will be given by Mrs. Netterville.
Superintendent Sam related we are close to completion and she will talk about that...
Item 5.B.(6) Sam.
Keisha Netterville, Executive Director, Human Resources related before you have our current school-based vacancies, numbers of certified and interim/ uncertified teachers and resignations dated November 3, 2015 and called for any questions at this time. Board President Bradford then directed Superintendent Sam on future reports, he would like to see the names of employees. Carlos J. Sam, Superintendent acknowledged the request. He then commended Mr. James Bell, Jr. for pinch hitting at Slaughter Elementary and that he has since moved Tongia Sanders, Assistant Principal from Clinton Elementary to Slaughter Elementary for the remainder of this School Year. He concluded that we will not start looking at sending someone to Clinton Elementary to make sure that we have the appropriate there as well. Thank you Mr. Bell. Board President Bradford then personally thanked and commended JES Asst. Principal Jonathan Loveall for all his extra work on the Election and even in the rain when we had already come in on Election Day, Mr. Loveall was still out working in the rain and we thank you very much and it is great to have you a part of our Staff. Carlos J. Sam, Superintendent related to Board Members present that he does want to remind you that you should have received information from me regarding the School Performance Score particularly for the High School. He noted since Dr. Curt Green is here, I want to commend and congratulate Dr. Green on a job well done. He continued as you know the High School moved from a “D” to a “C” School. He related in your report it basically gave you some percentage differences as it relates to 2014/2015 SY. He noted the Assessment
Board President Bradford questioned Superintendent Sam but after this process and the Charter School does everything they are supposed to do and you did what you are supposed to do, then you will make a recommendation to the Board at our December Board Meeting? Superintendent Sam related it will be his recommendation that we bring closure to it in December. Keisha Netterville, Executive Director directed Board Members present attention to her handout entitled “East Feliciana Public Schools Charter Renewal Process, Tuesday, November 3, 2015” (a copy of which is attached hereto for reference) and reviewed same. She then called for any questions or comments. After some discussion by Board Members Corcoran, P. Kent, Board President Bradford, Christel O’Quin, Ed.D., along with responses by Superintendent Sam and Executive Director Netterville, Board President Bradford noted Agenda Item 7.D. as informational only and called for a motion to adjourn. There being no further business to come before the Board, a motion for adjournment by Mr. Brooks, seconded by Miss Matthews, prevailed until the next regular meeting unless called into special session by the President.
CARLOS J. SAM, SUPERINTENDENT SECRETARY-TREASURER 24717- dec 10-1t
MICHAEL RAY BRADFORD, BOARD PRESIDENT