BRICK PATHS

As chairman, you send each district director a copy of the current BOI pages identifying their district (counties, clubs, when and where they meet, garden center locations, etc.) and ask that they update all of this information and return it to you in a timely manner.

Understand, these volunteers are newly installed and are looking forward to a bit of relaxation during the summer. Then, they get an email from you requesting information about their district clubs ... they need to contact the newly installed club presidents, who, like themselves barely have their feet on the ground. These presidents need to acquire names and contact information for their circle presidents. This is no small task for clubs like Jacksonville (30 circles), Tallahassee (23 circles), et al.

All of this happens in a timely fashion as printing deadline must be met (more on that later). Deadlines come and go as vacations happen when garden club is on hiatus for the summer months. Some smaller circles may not choose president until they re-convene in the fall.

Payment of dues also comes into play as a member is not counted until: • Active member names have been submitted by their club • FFGC Headquarters processes/enters member names into the wild apricot system and suspends the names • HQ staff then invoices each club for the FFGC dues owed and waits for payment • Once payment is received, those names become FFGC Active Memberships

District membership totals included in the BOI prior to going to print and updated on-line after the membership renewal process wraps up in September.

Printing ... printing quote/estimates are solicited in the spring, prior to convention. Chairman must complete a "Motion Request" and ask to be on the agenda for the Post Convention Board Meeting. All bids are presented and you, as chairman, recommend which vendor is awarded the bid.

It is critical to coordinate receipt of the finished BOIs (three-hole punched and individually shrinkwrapped) with the Fall/September Board of Directors meeting where the BOIs are distributed. Allow sufficient lead time for the BOIs to be printed, delivered to FFGC headquarters, labeled and sorted prior to this meeting ... sort by: • Board members ... label would show their name and district # (if they missed the BOD meeting, their district director could take to them at their Fall District Meeting) • District Directors ... who are responsible for disbursing to their club and circle presidents at or before their Fall District Meeting ... (labels would have district #, club name, # of circles)

BRICK PATHS

Position/Job Title: Bricks Chairman

Job description: Commemorative bricks may be ordered to honor an individual, a club, or an event. Bricks are placed in one of the garden paths at headquarters. Bricks are 8" x 4" and can be ordered online at ffgc.org and go to Donate page with a donation of $50.00 each. Each brick may be engraved with up to 3 lines of text (13 characters per line including spaces). Occasionally we can fit a 14th letter if the letters on that line are thin, so it can be requested but should not be advertised since it is not always going to fit. The bricks were first placed in the Path of Sunshine at the front of the building beginning under the archway and when that filled up we started replacing bricks in existing paths on the wedding patio side of the building.