VISITORS IN SCHOOL POLICY
1.
RATIONALE Camberwell Grammar School (“the School”) endeavours to provide an open and friendly learning environment which values and actively encourages visitors to our School. We strive to create and foster strong partnerships with community members and services. At the same time, the School recognises our duty of care to ensure a safe environment for the students and staff of the School. We also recognise our responsibility to protect and preserve our resources against theft, vandalism and misuse.
2.
BODY OF POLICY Visitors are defined as all people other than staff, student and parents/carers/guardians (“Parents”) specifically involved in the task of delivering or collecting children at the start or end of the school day. Visitors can include (but are not limited to) the following: •
prospective parents and prospective employees;
•
those who are providing a service or program, such as Parents and community volunteers, invited speakers e.g. incursion presenters, sessional instructors, representatives of community, business and service groups, local members of parliament;
•
those who are conducting business such as uniform suppliers, booksellers, official school photographers, commercial salespeople, trades people, children’s services agents;
•
those attending meetings, information sessions and events (such as Professional Development events) held at the School.
Other visitors may include authorised agencies including, but not limited to, Department of Health and Human Services Child Protection Workers, Victoria Police, Worksafe or Environmental Health Officers. All visitors must abide by the School’s policies in regard to legal considerations relating to privacy, the photographing of students, mandatory reporting, and the guidelines stipulated by Child Safety Policy. Where appropriate, the Headmaster or delegate reserves the right and has the authority to prohibit any potential visitor from entering or remaining within the School and has the authority to invite or exclude people from using or being within the School boundaries outside operating hours. 2.1.
During School Hours All visitors who arrive at the School between 8.00am and 5.00pm must report directly to the School’s Main Reception (or reception area as directed) and sign in, including phone number and car registration, using the interactive visitor kiosk (or visitor book if directed by Reception). All visitors must wear their 'Visitor Pass' for the duration of their visit. Upon leaving the School, all visitors are required to sign out at a visitor kiosk by following the prompts. Where it is impractical for visitors to sign in e.g. school assemblies, music concerts, sports events, etc., it is expected that the Head of School or their nominee endorses their presence and the purpose of their visit. All visitors or volunteers who will be required to work in a supervisory capacity with students must possess a Working with Children Card. The card number will be requested upon signing in. Any visitor wishing to speak to a student must do so through a school staff member. Regular visitors to the School will be required to undertake a School’s induction annually. All staff members receiving visitors will initially check for the Visitor’s Pass. If this is not present, the staff member will accompany the visitor to the visitor kiosk to sign in and subsequently sign out at the end of the visit.
Document Owner: Version: Title: Reference Number:
Risk and Compliance Manager 1 Visitors in School GOV-POL-004
Original Issue: Approval Date: Review Date: Page:
October 2018 October 2018 October 2021 1 of 2