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W EL C O M E Welcome to a little piece of our world; we want to be one of the first to congratulate you on your engagement! We are delighted to share the best behind-thescenes tips and helpful hints gathered from many years of shooting weddings full-time all around the world. With this comprehensive guide, we wanted to uncover the experience of what it’s like to work with us, how we capture your wedding story and a plethora of helpful hits to make

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your experience unforgettable. We answer the most common questions about the wedding process from the first date and proposal to the big day and album delivery. Building trust and confidence in what we do and who we are prior to your wedding is our top priority because it creates the best images for you! So, thanks for taking a peek into our world...we look forward to meeting you! Congrats! B + W


W E LOV E W HAT W E D O

HE SAID:

I love getting inspired by every new experience in front of me and creating an image that is thrilling and exceeds my client’s expecations. I love making people laugh and have them see their beauty in a way that they have never seen in themselves before. I love to travel and use the new landscapes as my blank canvas by finding interesting texture, light in unexpected settings and angles.

SHE SAID:

What I love most about photography is connecting with incredible people at their happiest moments and capturing the ‘hero’ shot on their wedding day. I’m happiest as an artist by being able to showcase that hero shot as a statement piece on the walls of their home so that every time they walk by they smile, feel incredible inside and carry that happiness throughout their day.

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E X P E RI E N C E Let’s get started on the journey! Here’s a step-by-step guide to working with us. Like all great relationships, it starts with the ‘first date’ and ends with delivery of the final art to your doorstep. We’ll create lasting memories and share lots of laughs and stories! All the while capturing love in its finest and moments to last lifetimes.

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> FIRST DATE > PROPOSAL > ENGAGEMENT > PLANNING > WEDDING > BLOG > PREMIER > ALBUM > PRODUCT DELIVERY

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T HE FIR S T DATE Whether we bump into you in a line, you pick up the phone to call, or we hear the ping of our email, we meet up in person or over Skype and get introduced. We ask about your story, how you met and what you love to do outside of work.   You tell us about the vision for your wedding and special moments you’re excited about.  After hearing your story, we recommend a wedding collection that would best fit your needs.

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P R OP OS AL The question is popped, “Will you be our wedding photographer?” and delightedly, we say “YES!” We send over the electronic paperwork to review and sign and we secure your date with a retainer  securely online and turn down all other interested inquires for that day.

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> FIRST DATE > PROPOSAL > ENGAGEMENT > PLANNING > WEDDING > BLOG > PREMIER > ALBUM > PRODUCT DELIVERY

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About 6 months prior to your big day, we jump on the phone and review special locations, travel plans, wardrobe ideas and plan out the adventure of your engagement session.  The session is 1-2 hours, 1-2 locations and 1-2 changes in clothing - something sophisticated, sassy and something casual, fun.   You laugh with nerves, gaze into the eyes of your future spouse, kiss and we have a ton of fun creating some amazing imagery. We plan the premier to see your images 2 weeks out and you get to pick the favorites for your guestbook, save-the-date or to decorate your home.

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E NG A G E ME N T

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PLANNING The craziness has kicked in as you close to 1 month away from your big day!  We send you simple online forms to complete so we have a guide for formal/family portraits, the final list of vendors and help create a successful timeline.   A quick phone call solidifies the plan, answers any remaining question and is chock full of last minute helpful tips and ideas to make it extra special.

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WEDDING 14

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You delight in getting ready and squeeze your parents one last time as a single lady before strolling off to meet your groom.  You promise to love, cherish and grow old together and seal it with rings and a kiss.   While celebrating with your friends and family late unto the evening, you delight at a peek of the DAY OF preview slideshow of your wedding photos and laugh at the groomsmen getting ready and the flower girl trying to buckle her shoe. You make memories that will last a lifetime and soak up each single moment knowing that your day was captured beautifully.

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BLOG Days into your honeymoon and you sneak away just for a peek to check Facebook and delight to see the story of your wedding day and a myriad of beautiful images on our blog are up! Â Those that were not able to attend can send their congrats and gush over your beauty. You share with friends and family and get excited all over again as the comments and likes roll in.

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PREMI E R About a month after your big day we meet up (either in person or virtually), toast to you both and catch up. You get to relive the moments of your story while they are still fresh with your highlight reel and see some our favorite photographs.   We show you a preview of your wedding album, send off a link to download all your wedding images  for safe keeping or pop a hard copy in the mail and share your online gallery link to pass on to your friends and family so they can peek at them all! You decide on any prints, canvas and maybe even an album for your parents.  

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A LBUM You’ve spent time with the photos and adjust the album easily online by making notes to swap, add or remove images and tweak the cover to perfection with our proofing system. We receive the changes (if any) and update the layouts for your review and final approval!  Off to PRINT!

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PRODUCT DELIVERY About 2 months after your final orders are sent to our professional printers, it’s being showcased on your coffee table and hung on your walls so every time you pass it in the halls, you take a moment to reflect on the incredible moments of your wedding day story and SMILE. Your album and canvas is printed to last lifetimes and will be in your family to pass down to your children.   We smile knowing that our job here is done!

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{Jessica + Bill}; Wente Vineyard - Livermore, Ca

ELEMENTS OF Y O UR W E DD ING D AY.. .

(and how it’s captured!)

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G ET TING READY 26

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{Annie + Brad} Broken Top Club - Bend, Or

This is the time when you can relax with your bridal party and anyone else who you never get to see enough of! We know taking the time to share old stories, toast to the adventures ahead and unwind before everything begins is important to you.  We’ll be there to capture the excitement and fun with you both since Byron Roe Photography is a husband and wife team.  Wendy works with the ladies and Byron works with the men so you never miss these great moments.

TIP: Wait to present your bridal party with their gifts until we arrive, so we may can get photographs of the gifts in their packages and capture the gift-giving moment with your closest fans. TIP: Have your bridesmaids dressed before they put you in your bridal dress. 541.350.2136

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{Ryan + Brooke} Pronghorn - Bend, Or

DETA ILS PA R T 1

We photograph your wedding day story which means that all those details will have creative photo’s as well, including the dress, shoes, jewelry, flowers, tux, rings, invites, groomsmen and bridesmaid gifts, family heirlooms....the something new, old and blue! Anything you’ve prepared ahead of time to match the theme of your wedding is important for us to capture.

TIP: Organize and gather all the bridal details and all the groom’s details in one area within each of your getting ready rooms, (rings, including your engagement ring if you wish to have it photographed, should be in the grooms room). We will shoot everything in the group and return it to the same area so it’s super organized. 28

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FIRST LOOK TIP: Exchanging notes or love letters right before the first look is the best way to get into the moment before you see your future spouse for the first time on your wedding day!

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{Kaitlin + Brent} Brasada Ranch - Bend, Or

“We want to see all our guests having a great time and spend time with friends and family”, we hear time and time again when we ask most brides and grooms what’s most important in their wedding. Because of this, we are big fans of the first look.  Don’t get us wrong, we totally respect that dream you’ve had since you were young about having your groom see you for the first time as you walk down the isle and if this is what you would like to do we are 100% with you! 

If your open to a first look, (where you see each other prior to the ceremony), you will be rewarded with many advantages, including being able to have both your group family portraits and the bride/groom artistic session finished before the ceremony so now when your ceremony ends, you get to join your party!! We look for a private setting for your first look with great light for photographs so this becomes an extremely emotional moment. Don’t worry, walking down the aisle is just as thrilling with a first look.

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FO RMALS TIP: Have everyone arrive 15 minutes early prior to the requested time to shoot formals so you’re not waiting on others to arrive. {Katie + Bryan} Resort at the Mountain; Portland, Or

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Prior to your wedding day you’ll fill out an online pre-consult form where you choose all the different bridal party and family group portrait configurations you would like us to photograph. We shoot a mix of fun casual shots and beautiful formal portraits. These typically take 30-45 minutes to complete.

At your wedding we choose one location that will allow us the best light during the time when we will be photographing these group images and by using the list you’ve created, we can efficiently photograph these group photos and get everyone back to the party!  

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{Jenny + Josh} Brasada Ranch - Bend, Or

D E TA ILS PAR T 2

The second set of details include your ceremony decor like floral, arbor, aisle runners, programs, special seats or tributes to passed family members, special ceremonies (sand or rose ceremony)  and reception details including the guestbook table, seat assignments, guest favors, floral, table settings, menu and bar. This is where your creativity shines and we are delighted to showcase your hard work!

TIP: If the reception location is visible to guests, place the seating chart right before they need to be seated to avoid guests placing jackets and personal items around their seats before we can capture the site untouched.

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{Ryan + Brooke} Pronghorn - Bend, Or

CEREMONY Many of our clients will say to us after the wedding, “we never saw you during the ceremony, but how did you get these amazing pictures?!” It’s no secret, we feel very strongly that we need to be as unobtrusive as possible during your ceremony. 

We work in unison during this time to capture the moments in a documentary style fashion. We work with your officiant as well to achieve the best possible results. Having two photographers gives you images of the moment, the reaction and both wide and tight shots of the kiss!

TIP: Have a sign (or have the officiant ask before the ceremony starts) for an unplugged ceremony. Having guests walking around or in the aisle is disruptive to the moment and we would much rather capture smiles, laughs, clapping, tears and faces instead of Ipads and smartphones. 541.350.2136

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{Nikki + Jason} Private Residence - Bend, Or

CR EAT I VE P O R T RAITS This hour out of your wedding day is ultimately why you choose us for your wedding photography. Our fine art photography skills utilize the landscape of the venue and surroundings to create energetic and vibrant images that are as distinctive and unique as you are.  We compose and direct during this time to place you in the best scene to create timeless images.  Essentially, this is your 2-3 hour engagement session rolled up into one hour on your wedding day.  If there are locations near by that you would like to visit for these portraits this is always possible and only require it to be worked into your timeline for the day.  With a first look, you can choose to do these before or after your ceremony. Otherwise, these are done right after the group portraits after the ceremony.

TIP: Double check sunset time and schedule 10-15 minutes during your reception right before to capture a few additional portraits in the best possible light for photographs. Those 10 minutes will be worth it!

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{Dara + Joel} Black Butte Ranch, Or.

R ECEPTION We typically work with the bride and groom, DJ or coordinator during this time to get the best images possible during the grand entrance, toasts, first dances, cake cutting, bouquet and garter toss, special surprises, sparkler or special exits. After these traditional moments are over and the dancing begins, we work to get images of everyone having fun on the dance floor and surrounding area!  If you are off chatting with your friends and family, we will only follow you if requested as we want you to have time away from the camera as well. 

This can be a good time to capture any relaxed friend or group photos so you would just need to let us know ahead of time and one of us will follow you while you round up your groups. The day of slideshow, a highlight of the night and unique to Byron Roe Photography, will typically go up after the last formal moment such as the cake cutting.  We place the slideshow where we know lots of people will see it (like the bar area) and once it is running we walk away, it’s viral and ALWAYS a bit hit!

TIP: Most couples do not know that you cut the bottom layer of the cake so you can save the top for the 1 year anniversary.

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T IM ELINES We play a part with you and your coordinator to lay out a timeline that will allow you to have as much time with your family and guests as well as allow for the time needed to capture the moments our clients expect in photography. Adding plenty of buffer is so important to create less stress and no need to rush to anything on your big day.

FOR DISCUSSION IN THE A TIMELINE 1 - Do you want sunset photographs? The ‘magic light’ right before sunset offers incredible photography opportuties. Taking 15 minutes for these during your reception will be worth it!

2 - How large is your bridal party and familes?” If they are small, we can photograph group formals in 30 minutes if everyone shows up It’s a balance where we focus on on time. For larger groups, plan the needs of the bride + groom on 45 minutes. first and formost, and plan on scheduling enough buffer time to 3 - Do you want to do a FIRST allow for unforeseen issues on the LOOK or TRADITIONAL? For those natural flow of the wedding day. that want to spend the most time with friends/family and want a Whether you have an event co- more relaxed timeline, we recomordinator managing the day-of mend the FIRST LOOK. For those timeline or a friend/family mem- that want an earlier ceremony ber, someone should have the re- and dream of walking down the sponsibility of keeping everyone aisle being seen for the first time, on track. We will never tell a bride we recommend the TRADITIONAL. she’s running late. As photographers, we capture the day in the 4 - How much travel is involved? fashion it is presented to us! Is your ceremony and reception at different locations? Do you Ultimately, the timeline should re- want to go somewhere for bride flect how you’d like to experience + groom creative portraits? Will your wedding day!! there be the potential for traffic? All these factors need to be planned into the timeline. 5 - Are you doing an end-of-evening send-off like a sparkler exit?

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FIRST LOOK

TRADITIONAL

1:00 PM

2:00 PM

Getting Ready/Detail Shots

Getting Ready/Detail Shots

2:30

4:00

First Look

Ceremony

2:45 -3:45

4:30-5:15

Bride + Groom Creative Portraits

Family Portraits/Bridal Party/Group Formals - Cocktail Hour For Guests

3:45-4:30 Family Portraits/Bridal Party/ Group Formals

5:15-6:15

5:00

6:30

Ceremony

Reception Entrance

5:30-6:30

6:45

Cocktail Hour For Guests

Dinner

6:30

8:00-10:00

Reception Entrance

Toasts, Cake, First Dance, Flower/ Garter Toss* * 15 mins of Sunset Shots

6:45

Bride + Groom Creative Portraits

Dinner

7:45-9:00 Toasts, Cake, First Dances, Flower/Garter Toss* * 15 mins of Sunset Shots **Sample timelines based off of a typical 8 hour wedding day.

TIP: We love our hair/makeup artists and the getting ready moments but it’s the first thing that can throw off the whole day and make it more stressful if it takes too long. They always like having the bride go last so everything is fresh, so planning the timeline so there’s plenty of time to relax after they are done and it’s not a rush to throw the dress on is very important.

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FAQ s Q) What is your photography Q) How did Byron + Wendy meet? style? Awwww, we met the old fashOur work is a mixed of creative ioned way...in a bar! It was a hands-on portraits (bride + groom friends birthday and it was practiportraits and formal groups) and cally love at first site. 4 years later candid/photojournalistic mo- we married at Timberline Lodge ments where we are unobtrusive (Byron wanted a castle and that and behind-the-scenes (ceremo- was the closest one!) and shot ny and reception). We are mas- our first wedding the weekend we ters at helping people to relax! were married in 2008. We give you guidance and direction but not too much so you can Q) Do you create custom collecfeel free to laugh and joke with- tions? out being told to, “not move an inch!!” YES! If you have an elopment or destination wedding weekend Q) Do you travel for shoots? or want to create a custom collection with unique hours and/or 90% of our clients are non-local products, we want to hear from and our business is setup for com- you what you would like and will munication and shooting any- work with you to create a colwhere in the world. Contract, lection unique to you. We have payment and communication is a base collection for peak seaall within your client site secure- son Saturdays (June - Oct) and ly online. We’ve shot weddings have more flexibility for smaller in Italy, Switzerland, Germany, weddings outside of those dates. Mexico and throughout the US Please inquire about a custom including Florida, North Carolina, collection by contacting our stuLas Vegas, Seattle, Portland and dio! San Francisco. We also travel frequently for engagement sessions. Please ask about our reasonable travel fees.

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FAQ s Q) What’s in your gear bag?

Q) What are your backups?

We photograph using only professional grade Nikon camera bodies and lenses that allow us the fine art creativity. We also have a variety of light modifiers, reflectors, gels, remotes, lightstands and scrims.

You hire a professional who has the insurance and backups in place for ultimate safety of your event and image safe-keeping. We have backups with us at all times during your wedding in case of the unexpected. Once the day is complete, we have a redundancy system where all your wedding images are backed up on multiple hard drives at our studio as well as keeping a copy offsite.

4 - Nikon D700s 1- Nikon D7000-Video 3 - SB 900 Nikon Flash 1 - SB 800 Nikon Flash 2 - Nikkor 70-200 2.8 Lens 1 - Nikkor Macro 105 2.0 Lens 1 - Nikkor 24-70 2.8 Lens 1 - Nikkor 85 1.2 Lens 1 - Nikkor 50 1.4 Lens 1 - Nikkor 50 1.8 Lens 1 - Nikkor 35 1.4 Lens 1 - Nikkor 14-24 2.8 Lens 1 - Nikkor 16mm Fisheye Q) Do you travel for shoots? 90% of our clients are non-local and our business is setup for communication and shooting anywhere in the world. We’ve shot weddings in Italy, Switzerland, Germany, Mexico and throughout the US including Florida, North Carolina, Las Vegas, Seattle, Portland and San Francisco. We also travel frequently for engagement sessions. Please ask about our reasonable travel fees.

Q) Do I need an engagement session? Trust and confidence is the key to relaxing and being in the moment on your wedding day and the engagement session is the building block to build the trust and comfort in knowing how you will look in our images before your big day. Before and during the engagement session it is common to be nervous because most people have never been in front of camera for professional photos. After seeing your engagement images, much of the photography stress will be lifted on the day of your wedding as you will know and trust that we will only be creating amazing work for you! 

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