COMMUNITY

PROPERTY OWNERS, INC.

BOARD OF DIRECTORS MEETING MINUTES OF WEDNESDAY, FEBRUARY 22, 2023

MINUTES Continued From Page 10

New Business: ACC changes – Motion by Duncan, seconded by Metcalf to approve ACC changes as submitted to Exhibit D. Brief discussion followed. Vote taken (4-0). All in favor. Brookridge 50th birthday/anniversary – Motion by Metcalf, seconded by Basteri to form a committee to plan Brookridge' s 50th Birthday Celebration. Discussion followed. 1st VP Duncan feels that the new board of directors should establish the committee, this motion should be tabled until the next board seats. Thomas Freyman – Unit 2 – asked how would this be financed? Secretary Metcalf said through unallocated funds and donations. Vote taken 1 for, 3 against (Duncan, Webster, Basteri) motion failed.

Rules and Regulations: Motion by Metcalf, seconded by Duncan, to accept Rules & Regulations Ad HOC Committee's recommendation on Rules & Regulations Article I, Section 2. Vote taken all in favor (4-0). Motion by Metcalf, seconded by Duncan to accept Rules & Regulations Ad HOC Committee's recommendation to delete Rules & Regulations Article I, Section 6, Open House – Sales and/or model display. Discussion followed. Vote taken all in favor (4-0). Motion by Metcalf, seconded by Basteri to accept Rules & Regulations Ad Hoc Committee's recommendation to delete Rules & Regulations Article I, Section 8, Commercial Vehicle Sign and Parking Rule. Vote taken all in favor (4-0).

Report of Directors: Duncan – it has been a pleasure working with the Architectural Control Committee. Thank you to the committee, they all work hard. Basteri – Thank to all who came to the Ladies Tea. March 20th, the Veterans Committee is sponsoring a seminar. All are welcome. Metcalf – Unit Reps – there will be a new member soon. Beautification committee – plants are looking better. Rules and Regulations Committee are working very hard. The committee meets every Monday from 1:30 pm – 3:30 pm. The Beautification Committee is having a fundraiser on March 19 from 11 am to 4 pm.

Member Comments: Loren Williams – Unit 6 – Mens Club fundraiser was successful. They had to turn people away from the breakfast. He apologized for the misunderstanding. There will be another breakfast on March 18, they are selling tickets for this breakfast Tuesdays and Thursdays at the Clubhouse from 9-11 am. Cut off for ticket sales is March 10. Anna Webster – Unit 3 – she cares about this development and would never do anything to hurt it. If people feel they can do better, they should run for the board of directors. Donna Smetko – Unit 2 –she applauds the Rules & Regulations Committee. She also feels that golf carts should be restricted on the flags they can put on, she was walking and got hit by a flag as the golf cart went by. Linda Walls – Unit 4 – the audit is incorrect. The numbers from 2020 & 2021 are the same on some of the departments. A new CPA is needed for Brookridge. Anna Webster – Unit 3 – when people submit questions, we can put them under unfinished business. Beverly Epstein – Unit 6 – thank you to the Board. She also had questions regarding home health aides and Gate Sentry. Gil Lanctot – Unit 4 – the Veterans Committee event on March 20 is for all residents and their families. The screening along the fence at the RV compound is being installed. Thomas Freyman – Unit 2 – Tracay McUmber and the Traffic Safety Committee are ready to take action. He has been having problems with Gate Sentry. He put in a complaint on February 17 and will resubmit it. The governing documents including the code of conduct need to be followed. Violations against these should be written. Mary Astore – Unit 6 - questions regarding cost of Gate Sentry, Accurate Electronics. Also, Sam's Club and Sunoco bills – the amount spent for gas doesn't add up. Mary also inquired why a former employee's name is still on the Sam's Club card. Paul Harrison – Unit 4 – the Treasurer's report doesn't match from month to month. He also asked the cost of the CPA monthly and the cost of printing the ballots. Thomas Freyman – Unit 2 – the board are not computers, if you have a question, it should be in writing. Regarding hiring of a part time person, the Unit Reps can help. Linda Walls – Unit 4 – Since the audit is incorrect, are we going to ask for a refund? Vince Pizzo – Unit 3 - he means no disrespect to any one but this is a business meeting. If there is chaos, the board gets defensive. Keep in mind the board are volunteers.

Motion by Metcalf, seconded by Duncan to adjourn the meeting. All in favor (4-0) Meeting adjourned at 8:36 pm

Transcribed by: Arlene Ahrens Subject to approval on April 4, 2023