5 Factors to Consider when looking for a Conference Venue

Whether you’re a seasoned event planner or preparing for your first conference, choosing the correct venue is crucial!

With conference season fast approaching, have you considered these 5 factors which can make or break any conference?

1. Accessibility

Ensuring your chosen venue is accessible is key to boosting numbers and making all delegates feel welcome. Consider disabled parking, wheelchair-friendly layouts and dietary accommodations.

2. Parking

Choosing a venue with ample parking can help to avoid delays in getting attendees into the venue and increase attendance.

3. Breakout Space

Including breakout spaces in your conference booking creates flexibility to host workshops, meetings and more!

4.

Layout

Planning the layout of your conference hall isn’t just about aesthetics. Ensuring you can comfortably seat your delegates, providing a clear line of view and staggering speakers to make sure everyone can hear helps to provide attendees with a positive experience.

5. Audio/Visual Technology

The success of your conference will rely on A/V facilities in your venue. Consider the availability of speakers, screens and lighting to ensure your conference runs smoothly on the day.

Regardless of the size or topic of your upcoming conference, selecting the right venue is the key to creating a successful event, so be sure to keep these six factors in mind when searching for your perfect event venue!

Learn more about our range of flexible conference halls and breakout rooms at www.kenteventcentre.co.uk

University of Kent

The University of Kent offers over 150 event spaces on their Canterbury Campus, set within 300 acres of beautiful parkland.

Among these is the Darwin Conference Suite, which is a flexible, year-round venue ideal for events hosting between 40 and 300 guests.

The largest venue, the Kent Indoor Tennis and Events Arena, is a versatile, open-plan space that can accommodate up to 4,000 delegates for conferences and large-scale events. Sibson, home to Kent Business School, is another exceptional venue, featuring multiple lecture theatres and seminar rooms, making it perfectly suited for larger conferences.

With extensive on-site facilities, accommodation, and catering services, the University of Kent provides everything needed to host a successful event.

www.kent.ac.uk/conferences