AIESEC in Poland Subcommittees 2016/17 application
General information: 1. 2. 3. 4. 5. 6.
WHO CAN APPLY? WHAT IS THE ROLE AND STRUCTURE OF SUBCOMMITTEES? CONDITIONS AND BENEFITS TIMELINE GENERAL ASSEMBLY AND IMPORTANT RULES APPLICATION FORM
Sub Committers
Finance
LCP current
Membership
LCP elect
Audit
Former Finance Director
LCP elect
LCP current
LCVP Fin current
LCVP Fin current
LCVP Fin elect
LCVP Fin elect
CHAIR
WHAT IS ROLE AND STRUCTURE OF SUBCOMMITTIES?
MEMBER MEMBER MEMBER
* TO EACH OF SUBCOMMITTEES THE CHAIR AND TWO OR THREE MEMBERS ARE NEEDED
MEMBERSHIP SUBCOMMITTEE Increasing awareness and understanding of existence criteria
Helping to improve overall LC health and performance
Helping to regain Full Member Status by Local Committees with Member In Alert Status
- Review of the Existence Criteria of LCs during the term - Gathering the repair plans from Members In Alert I and II - Identifying improvements for LCs to meet membership criteria - Providing support by creating recommendations
FINANCE SUBCOMMITTEE Building understanding among National Plenary of Member Committee’s finance importance role
-
Improve effectiveness of Financial Director’s decisions by receiving more external feedbacks
Assuring trust towards transparency of Member Committee’s finance
Controlling if Member Committee is accountable financially Gathering knowledge about financial operations of Member Committee Controlling the high-risk FD’s decisions concerning Entity’s future Preparing opinions about Member Committee budget’s realization
AUDIT SUBCOMMITTEE Supporting financial and audit processes in Association
Maximizing the effectiveness of financial education by transferring knowledge to AIESEC members
Improving the accountability of LCs that host conferences
- Supporting LCs and Finance Director in audit processes
- Controlling if Local Committees are fulfilling their reporting duties towards Compendium - Informing national plenary about financial actions done by Local Committees - Working together with Finance Director to improve financial knowledge in Local Committees
CONDITIONS AND BENEFITS - VIRTUAL WORK (E-MAIL, SKYPE MEETINGS) AROUND 2-3 HOURS /WEEK - OPPORTUNITY TO GET DEEP KNOW-HOW OF ORGANIZATION AND TO PARTICIPATE IN MAKING AIESEC BIG, HEALTHY , RESPONSIBLE AND STABLE ORGANISATION - PLACE FOR DEVELOPMENT OF SUCH SKILLS, AS: STRATEGIC THINKING, PROBLEMS DEFINING AND SOLVING, - TEAM MANAGEMENT (FOR CHAIRS)
TIMELINE
Application START
DDL
GA
CHAIR SELECTION
1.12
10.12
13.12
20.12
TERM START
1.02.16
END OF TERM
31.01.17
GENERAL ASSEMBLY AND IMPORTANT RULES EACH CANDIDATE CAN APPLY TO AS MANY SUBCOMMITTEES AS IT IS ALLOWED REGARDING THE REQUIRED EXPERIENCE PROFILE THE ORDER OF THE ELECTIONS IS AS FOLLOWING: FIRST MSC, THEN ASC AND FSC. DETAILED PROCEDURE WILL BE SUBMITTED BY BOC CHAIR 10 DAYS BEFORE THE GENERAL ASSEMBLY AT THE GA CANDIDATES WILL BE ASKED TO ANSWER QUESTIONS FROM GENERAL ASSEMBLY IN DECEMBER/JANUARY THE VIRTUAL OR PERSONAL MEETING OF SUBCOMMITTEES MEMBERS ELEECTS WILL BE ORGANISED ALL DETAILS, NOT INCLUDED IN APPLICATION, AS WELL AS RIGHT SAND DUTIES OF EACH OF SUBCOMMITTEE ARE AVAILABLE IN ANNEX NO.5 TO COMPENDIUM OF AIESEC IN POLAND IN CASE OF ANY QUESTIONS, ASK CURRENT SUBCOMMITTEES MEMBERS, BOARD OF CONTROL CHAIR, FINANCE DIRECTOR OR MCVP LCD
Application SHOULD NOT EXCEED 4 PAGES SHOULD BE SUBMITTED TILL 10TH OF DECEMBER 11.30 P.M TO: 1. MSC aagnieszkaokroj@gmail.com agatalowkiet@gmail.com
2. FSC btt.michal.nawrocki@gmail.com agatalowkiet@gmail.com bartlomiej.Lewandowski@aiesec.net pherstowski@gmail.com
3. ASC ewa.glowackaa@gmail.com agatalowkiet@gmail.com btt.michal.nawrocki@gmail.com
YOU CAN PROPOSE YOUR OWN LAYOUT OF THE APPLICATION OR USE THE LAYOUT OF THE BOOKLET
General Questions Name Surname Phone number Mail skype Which subcommittee(-s) are you applying for
1. 2. 3. 4.
What is your motivation to become part of subcommittee How existence and work of subcommittees influence leaders development? How report system of subcommittees towards network should look like? How you imagine perfect system of collaboration and information flow between different departments of organization ?
MSC - Functional Questions 1. What would you improve in operations of MSC? Which part of role was successfully fulfilled in the current term? Give 3 examples and explanation. 2. What is your idea to improve collaboration between LCs in MiA I and MiA II status? 3. What is a solution for LCs to fulfill membership criteria? Give 3 ideas how MSC can support those LCs in their fulfillment? 4. How do You imagine perfect cooperation: MSC - MC Responsible- BoC?
ASC - Functional Questions 1. What is role of ASC and how it is realized? 2. What was 3 main projects of ASC and how their realization look like? 3. How ASC can support improvement of financial situation of Local Committees ?
FSC - Functional Questions 1. What are the strong and weak sides of communication on the field of finance of AIESEC in Poland? 2. What is the role of Finance Subcommittee towards: - Member Committee and Finance Director - National Plenary? 3. How Finance Subcommittee can keep watch over the financial stability of AIESEC in Poland?
GOOD LUCK!