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Ch. Srinivasa Rao Founder-Editor Formerly COA, CSIR-NGRI, Hyderabad

Vol. XX 218

March & April 2013

No. 217 &

Estd: January 1993 Review: Assistance:

B.J. Acharyulu, Head, F&A, CDFD, Hyderabad D.S. Sundar, Assistant (F&A), CLRI, Chennai

Orders of Central Govt. which are reproduced in "HARMONY" whether duly endorsed by the CSIR or not, are applicable to its employees to a large extent unless and otherwise such Orders involve financial implications. Articles on Service issues, Management, Motivation, Material Management, Behavioural aspects and related issues are welcome through E-mail or other means. Material published in “HARMONY” can be used with due acknowledgement purely in academic interest. The opinions expressed or inferences drawn in the material published in “HARMONY” do not necessarily reflect the views of Editor or CSIR, New Delhi/Swamy Publishers (P) Ltd., Chennai. The Editor shall not take any responsibility whatsoever for any inaccuracies or claims. “HARMONY” is transmitted through E-mail. All are welcome to enlist for a copy. Mobile: 91-94904 62583 -- Res: 040-2715 0736


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CSIR/GOI ORDERS FINANCIAL ASSISTANCE TO CSIR EMPLOYEES FOR MEDICAL EXPENSES The DG, CSIR in his capacity as Chairman, Governing Body has approved extension of the Scheme for extending financial assistance to CSIR employees for meeting medical expenses incurred for undergoing treatment for major illness in the private recognized hospitals over and above the amount admissible under CS (MA) Rules, 1944 from CSIR Welfare Fund for a further period of one year, i.e. up to 13-12-2013 on the existing terms and conditions subject to ratification by the GB, CSIR. [CSIR Lr. No.5-1(72)/2009-PD dt. 7-2-2013] NEW HEAD DESIGNATE TO RAB, CSIR In supersession of OM No. 6-1(34)/2002-E.III dated 17-8-2012, and consequent upon repatriation of Shri A.K Verma, Chief Scientist, CSIR HQs. from Planning Commission on completion of his deputation tenure on 13-2-2013, the competent authority CSIR has been pleased to designate Shri A.K Verma, Chief Scientist as Head, Recruitment and Assessment Board with immediate effect. Further, the competent authority has also decided that he will act as Advisor, HRDC, Ghaziabad after the retirement on superannuation of Dr. M.K.D. Rao on 28-2-2013. [CSIR O.M. No. 6-1(34)/2002-E.III dt. 13-2-2013] REVISED GUIDELINES FOR POSTING/TRANSFER OF COMMON CADRE STAFF The guidelines on postings and transfers, especially those issued vide CSIR communication No.3-4(C)/2011-E.I dated 25-2-2012 were reviewed. Accordingly, the DG, CSIR, has approved the following revised guidelines: 1.

Reconcile maximally the requests of Directors of Labs./Instts. and that of Common Cadre Officers (CCOs) to the extent possible keeping in view their base-station choices and organizational requirements, so as to enhance the satisfaction level (i.e. happy-happy situation), with reference to earlier guidelines.


While considering choices/options of the CCOs, those at difficult stations and those who have completed full tenure at their respective stations of postings, will be given priority for posting at their base stations.


While considering the postings and transfers, it would be ensured, to the extent possible that a minimum core strength of CCOs in General Administration, Finance & Accounts, Stores & Purchase is deployed/maintained in each of the Labs./Instts. Typically, the minimum functional core strength should be: •

Two Officers of which at least one at the level of PB-3/PB-4 for General Administration

4 • • 4.

Two Officers of which at least one at the level of PB-3/PB-4 for Finance & Accounts One Officer at the level of PB-3/PB-4 for Stores & Purchase

In order to meet organisational requirements, if an Officer has been posted to a difficult station (i.e. typically not opted by Officers for posting, viz. IHBT, CSMCRI, NEIST, CECRI, CEERI, AMPRI, NIO, CIMFR) from the place of his choice/base station; on completion of the prescribed tenure of 2 years, the said Officer shall ordinarily be reverted to his/her base station. In future efforts would also be made to earmark positions at difficult stations and invite applications for posting at these places on deputation basis from those fulfilling prescribed requirements, through appropriate notification.


In case of posting to/from a difficult station due consideration would be given to factors such as the history of postings of the concerned Officer, his age, exposure to desired areas of work, competency profile, etc.


Where there have been large scale infrastructure development activities or mega projects under implementation in a Lab./Instt., the team of Officers who have handled these activities in such Lab./Instt., will not ordinarily be disturbed.


In the current exercise, efforts have been made to move away from vacancy-based approach to functional need based approach.

CSIR O.M. No.3-4(C)/2011-E.I dt. 14-2-2013] ALLOCATION OF SANCTIONED STREHGTH OF GROUP IV (SCIENTISTS) The DG, CSIR has been pleased to allocate Group IV posts (Scientists) to proposed new Institutes and Innovation Complexes, as follows: Name of proposed new Institutes and Innovation Complexes

Sanctioned Strength of Group IV (Scientists) CSIR-Institute of Bio-Mimetic Materials 50 CSIR-Network Institute of Manufacturing Technology - nucleated 25 at CMERI, Durgapur CSIR-Institute of Synthetic & Systems Biology - nucleated at 50 HRDC, Ghaziabad CSIR-Network Institute of Solar Energy – to be nucleated at NPL, 30 Delhi CSIR-Innovation Complexes 100 [CSIR O.M. No.4-25/2012-HR-III dt. 18-2-2013] REPOSITIONING OF CSIR-CMMACS AS NUCLEUS OF CSIR-FOURTH PARADIGM INSTITUTE The Competent Authority is pleased to approve repositioning of CSIR-CMMACS as the nucleus of CSIR-Fourth Paradigm Institute (CSIR-4PI), as it would provide the country a unique positioning in the domain of computational, data intensive research and discovery. The CSIR-4PI would function in a hub and spoke model. The hub will be in Bangalore and the spokes will be at Delhi, Chennai, Pune, Hyderabad, Kolkata, Nagpur and Chandigarh.

5 The sanctioned strength of Group IV (Scientists) for CSIR-Fourth Paradigm Institute (CSIR-4PI) is 200. The breakup of which is: 90 for 4PI at Bangalore Hub (out of which 25 will be for 3PU and 15 will be for HPC); 20 (4PU at Delhi); 20 (4PU at Chennai); 20 (4PU at Pune); 10 (4PU at Hyderabad); 20 (4PU at Kolkata); 10 (4PU at Nagpur); and 10 (4PU at Chandigarh). The Advisory Committee of the CSIR-CMMACS would continue to function as the Advisory Committee for CSIR-4PI, till the new Research Council for CSIR-4PI is constituted. The CSIR-4PI will have an Advisory Board for Science Policy and Vision. [CSIR O.M. No.1/CMMACS/2013-PPD dt. 21-2-2013] APPOINTMENT TO THE POST OF LEGAL ADVISER AT CSIR HQS. Shri Jayesh K. Unnikrishnan has reported for duty as Legal Adviser at CSIR HQs. in the Pay Band of Rs.15600-39100 (PB-4) plus Grade Pay of Rs.7600 on the forenoon of 20-22013. ..Hearty welcome to CSIR Family.. [CSIR O.M. No.6-8(2506)/2013-E.III dt. 22-2-2013] SWAMY’S HANDBOOK: 2013 -- UPDATE Section Page 1


Subject Advances 8. conveyance Advance – General





Substitute the following against the existing entry “2011-12” under Sl.No. 15: “2011-12 and 2012-13” - O.M. dt. 7-1-2013 Add the following, after para (xv) under the heading Procedure for referral to recognized hospitals.— “(xvi)) CGHS beneficiaries, who are allowed to undergo investigations at CGHS empanelled hospitals/diagnostic laboratories/imaging centres after specific investigations have been advised by a CGHS Medical Officer or a Govt. Specialist, need not obtain a separate referral (permission) letter from the CGHS. - O.M. dt. 1-1-2013 4. Increments


Add the following as new para, after 4th para.— “Such employees covered under O.M. dated 19-3-2012 will be permitted to re-exercise their option up to 31-3-2013 to come over to the revised pay structure.” - O.M. dated 3-1-2013 Retirement on Superannuation


13. Encashment of Leave Add the following after Sl.No.10:

6 “11. Industrial employees covered by CCS (Leave) Rules, 1972 are entitled to encashment of both Earned Leave and Half Pay Leave, subject to over all limit with effect from 7-11-2006.” - O.M. dated 28-12-2012 Swamysnews, Feb. 2013, 1-2] ADVANCES TO GOVT. SERVANTS -- RATE OF INTEREST The rates of interest for advances sanctioned to the Govt. servants for purchase of conveyances during 2012-2013, i.e. from 1-4-2012 to 31-3-2013 are revised as under: i)

Advance for purchase of conveyance other than motor car (viz. motor cycle, scooter, etc.)


Advance for purchase of motor car

[CSIR Endt. No. 5-1(17)108-PD dt. 28-1-2013; dt. 7-1-2013; Swamysnews, Feb. 2013, 6]

... …

9% per annum

11% per annum

GOI MOF O.M. No.F.No.5(2)-B(PD)/2012

INVESTIGATIONS AT PRIVATE HOSPITALS/DIAGNOSTIC LABS. UNDER CGHS With a view to alleviate the inconvenience to CGHS beneficiaries in obtaining requisite permission for undergoing investigations at CGHS empanelled private hospitals/diagnostic laboratories/imaging centers, it has now been decided that CGHS beneficiaries shall hereafter be allowed to undergo investigations after specific investigations have been advised by a CGHS Medical Officer or a Govt. Specialist without requirement of any other referral (permission) letter on cashless basis. [[CSIR Endt. No. 5-1(17)108-PD dt. 28-1-2013; GOI MOH O.M. No. S.11045/40/2012/ CGHS/CGHS(P) dt. 1-1-2013; Swamysnews, Feb. 2013, 20-21] RE-EXERCISE OF OPTION UNDER RULE 6 OF CCS (REVISED PAY) RULES, 2008 The Ministry of Finance vide its O.M. No.10/2/2011-E.III(A) dated 19-3-2012 provided that those CG employees who were due to get their annual increment between Feb. 2006 to June 2006 may be granted one increment on 1-1-2006 in the pre-revised pay scale as a one-time measure and therefore they will get the next increment in the Revised Pay structure on 1-7-2006 as per Rule 10 of the CCS (RP) Rules, 2008. As per the issue raised by the staff side of the Joint Consultative Machinery in the meeting of the National Anomaly Committee, the President has been pleased to decided that all those employees who are covered under the provisions o the O.M. dated 19-3-2012 may once again be permitted to re-exercise their option to come over to the revised pay structure to bring about a material change. Accordingly, the benefit under these orders for re-exercise of option shall be available for period up to 31-3-2013. [CSIR Endt. No. 5-1(17)/08-PD dt. 15-1-2013; 3-1-2013; Swamysnews, Feb. 2013, 21-22]

GOI MOF O.M. No.10/2011-E.III(A) dt.

7 FIXATION OF PAY ON PROMOTION TO A POST CARRYING HIGHER DUTIES AND RESPONSIBILITIES BUT CARRYING THE SAME GRADE PAY The President is pleased to decided that in cases of promotion from one post to another where the promotional post carries the same Grade Pay as the feeder post, the fixation of pay in such cases will be done in the manner as prescribed in Rule 13 (i) of the CCS (RP) Rules, 2008, provided fixation of pay in such cases was done prior to 1-1-2006 in terms of MOF O.M. cited above. [CSIR Endt. No.5-1(17)/08-PD dt. 21-2-2013; 7-1-2013; Swamysnews, Feb. 2013, 22-23]

GOI MOF O.M.No.10/02/2011-E.III/A dt.

AMENDMENT TO CCS (PENSION) RULES, 1972 The Central Civil Services (Pension) Rules, 1972 have been amended as follows: In the Central Civil Services (Pension) Rules, 1972, in Rule 54.— (a) In sub-rule (6), -(i) In Explanation 1, for the words, “daughter shall”, the words “daughter except a disabled son or daughter,” shall be substituted. (ii) In Explanation 3, for the words “her re-marriage or parents”, the words “her re-marriage or by the disabled son or daughter or by parents,” shall be substituted. (b) Sub-rule 13-A shall be omitted; (c) Sub-rule 13-B shall be omitted. [GOI DOP&PW Notfn. No.F.1/33/2012-P&PW(E) dt. 27-12-2012; Swamysnews, Feb. 2013, 23-24] CLARIFICATIONS ON ELIGIBILITY OF DISABLED CHILDREN FOR FAMILY PENSION AFTER MARRIAGE AND ELIGIBILITY FOR TWO FAMILY PENSIONS The GoI have decided to allow continuance of family pension to mentally/physically disabled children who drew, are drawing or may draw family pension even after their marriage. Further the Govt. has also decided to allow two family pensions where the pensioner drew, is drawing or may draw two pensions for military and/or civil employments. In order to implement these decisions Explanations 1 and 3 after sub-rule 6 of Rule 54 of the CCS (Pension) Rules, 1972 have been amended. Similarly sub-rules 13-A which deals with grant of family pension to a military pensioner after his re-employment and 13B which prohibits grant of two family pensions to a person who is already in receipt of family pension have been omitted. The amended version which will be effective from 24-9-2012 is as follows: Explanation 1. -- An unmarried son or an unmarried or widowed or divorced daughter, except a disabled son or daughter, shall become ineligible for family pension under this sub-rule from the date he or she gets married or remarried.

8 Explanation 3. -- It shall be the duty of son or daughter or siblings or the guardian to furnish a certificate to the Treasury or Bank, as the case may be, once in a year that (i) he or she has not started earning his or her livelihood and (ii) he or she has not yet married or re-married. A similar certificate shall be furnished by a childless widow after her remarriage or by the disabled son or daughter or parents once in a year that she or he or they have not started earning her or his or their livelihood. The financial benefits in past cases will accrue w.e.f. 24-9-2012. [CSIR Endt. No.5-1(49)/08-PD dt. 19-2-2013; GOI DOP&PW O.M. No.1/33/2012-P&PW(E) dt. 16-1-2013; Swamysnews, Feb. 2013, 24-25] RESERVATION FOR PERSONS WITH DISABILITIES It has been brought to the notice of the DOPT that the instructions regarding reservations to Persons with Disabilities in posts/services under the CG, particularly related to carry forward of the unfilled reserved vacancies, interchange among the three categories of disability and lapsing of unfilled reserved vacancies. As per DOPT instructions dated 26-4-2006, if some or all the vacancies so earmarked have not been filled by reservation and were filled by able-bodies persons either for the reason that points of reservation had not been earmarked properly at the appropriate time or persons with disabilities did not become available, such unutilized reservation might be treated as having been carried forward. [GOI DOPT O.M.No.36035/6/2012-Estt.(Res.) dt. 14-12-2012; Swamysnews, Feb. 2013, 2526] ACTION AGAINST GOVT. SERVANTS WHO GET APPOINTMENT ON FALSE SC/ST/OBC CERTIFICATES It has been observed that disciplinary proceedings in the cases involving appointments on the basis of false/fake caste certificates take considerable time and the persons who have secured employment on the basis of false caste certificates enjoy the benefits of Govt. service whereas such Govt. servants should be removed/dismissed from the service at the earliest. The disciplinary enquiries involving the matter of securing jobs on the basis of false certificates should be completed in a time-bound manner and unscrupulous persons who have got appointment should not be retained in service and should be dismissed/removed thenceforth. [GOI DOPT O.M.No.36011/1/2012-Estt.(Res.) dt. 10-1-2013; Swamysnews, Feb. 2013, 2627] FEMALE GOVT. EMPLOYEE CAN CHANGE OPTION FOR MEDICAL REIMBURSEMENT A female employee has a choice/option to include either her parents or her parents-in-law at the time of marriage and the option exercised can be changed only once during service vide Order No.4 below Section 4 “Concessions for Families:” incorporated in Swamy’s Compilation of Medical Attendance Rules. [Swamysnews, Feb. 2013, 79]

9 GUIDELINES FOR EFFECTIVE LEADERSHIP IN CSIR In supersession of CSIR circular letters No. 4-37(1)/2001-E-I1 dated 12-12-2001 and No. 4-10(14)/2003-E-II dated 24-12-2003, the DG, CSIR has approved the following guidelines for adoption in CSIR Labs./Instts./Centres: In the absence of the Director on account of tour/leave/LTC, the senior-most Scientist (H or G) irrespective of whether such a Scientist has been granted extension in service beyond the normal age of superannuation, will look after the duties of Director and will exercise all the administrative and financial powers except disciplinary powers without any additional remuneration subject to vigilance clearance. In case a regular Director demits his Office in the Lab/Instt. and the appointment of regular Director is in process, the senior-most Scientist (H or G) irrespective of whether such a Scientist has been granted extension in service beyond the normal age of superannuation can be appointed as the Acting Director. Accordingly, whenever it becomes necessary to make any officiating arrangements in the absence of regular Director, the name of the senior-most Scientist of the Lab/Instt. should be forwarded to CSIR HQs. irrespective of whether such a Scientist may or may not have been granted extension in service beyond the normal age of superannuation. The position of Head of Division/Head of Group should be rotated amongst Chief Scientist, Sr. Principal Scientist and Principal Scientist in PB-4 at least once in two/three years. If such Scientists are not available in any particular Division or Group, then the position of Head of Division/Head of Group should be given to a senior. Scientist of that Division or Group. Apart from those Scientists holding the position of Director/Acting Director, the Scientists who are granted extension in service beyond the normal date of superannuation generally should not be involved in the routine administrative work like Store/Purchase Committee, etc., so as not to hamper the R&D work. However they can assist the Director in all matters including in the Committees having/demanding scientific inputs or involving scientific work/mission/mandate of the Lab/Instt. like Management Council/Research Council etc. The Director of the Lab/Instt. may include such Scientists in the Committees. [CSIR Lr.No.4-38/2002-E-II(PD) dt. 7-3-2013] WORK ALLOCATION AMONG DY. FINANCIAL ADVISERS, CSIR HQS. The Financial Adviser, CSIR has accorded approval to the work allocation amongst the following Dy. Financial Advisers, CSIR HQs. with immediate effect: 1

Shri Padam Singh, Dy.FA Budget, Accounts, Central Fund, Pension, External & Internal Audit Any other work assigned.


Shri R.H. Gautam, Dy. FA IFD (Integrated Finance Division) NMITLI projects Any other work assigned

The proposals requiring approval/concurrence of FA, CSIR will be routed through Sr. Dy. FA.

10 [CSIR O.M. No. Sr. DFA/PA/2013-14(3) dt. 8-3-2013] CASHLESS MEDICAL FACILITY FOR CSIR EMPLOYEES AND PENSIONERS The DG, CSIR has been pleased to allow cashless medical facilities for indoor treatment to CSIR pensioners, serving employees and their dependant family members subject to inter alia the following conditions: a)

CGHS recognized hospitals should be willing to extend such a facility.


The recognized hospitals should be willing to provide treatment on CGHS approved rates. In case of any difference in rates, the rates specified by the hospital over and above the CGHS prescribed rates should be charged from the pensioners/ employees by the hospital.


The Lab./Instt. may enter into a Memorandum of Understanding with the CGHS recognized hospitals to provide this facility as per terms mentioned at (b) above.

[CSIR Lr.No. 35-02(33)2013-HR-III dt. 12-3-2013] CONSTITUTION OF RECRUITMENT & ASSESSMENT BOARD In accordance with Rule 5.0 of CSIR Scientists, Recruitment & Assessment Promotion (CSRAP) Rules, 2001, CSIR, with the approval of its Governing Body, established the Recruitment & Assessment Board (RAB) on 12-6-2002. Accordingly, the GB in its 168th meeting of the held on 8-12-2008 has approved the constitution, powers and functions of RAB: A.



Chairperson, RAB

To be appointed by the President, CSIR


An Eminent Scientist

Member (A sitting Member of CSIR Governing Body)


One Co-Chairperson

Member (from the Panel of Co-Chairpersons approved by the Vice-President, CSIR)


Sr. Director of a CSIR Lab./Instt.



Chairman, Recruitment & … Assessment Centre (DRDO)/ Chairman, Agricultural Scientists Recruitment Board



Head, RAB


* Members of the Board are to be appointed/nominated by the Vice-President, CSIR B.

Term of the Board The term of the Board shall be three years from the date of its constitution.



Powers & Functions


The Board may from time to time review and devise its own procedures for recruitment and assessment and may vary the procedure but such a procedure shall not come in conflict with the provisions of CSIR Scientists Recruitment & Assessment Promotion Rules, 2001. The Board may recommend modifications in the Recruitment & Assessment Promotion Rules. However, power to amend the rules shall vest with the Governing Body. On the basis of suggestions/recommendations of the Board, an agenda item/note may be moved to the Governing Body for considering the proposed amendments.


The Board may constitute Assessment Committees from time to time and may suggest ways and means to overcome operational difficulties to DG, CSIR whereupon the relevant provisions of the rules may be amended/modified with the approval of the Governing Body. Regarding the prevailing recruitment process, operational through RAB, any modification may be done with the approval of the Governing Body.


RAB may discuss and suggest its budgetary and logistic recruitments to DG, CSIR for consideration.


The Chairman, RAB may take a decision in the exigencies of work with regard to recruitment and assessment of Scientists which is required to be taken by RAB, and the same may be ratified either by circulation amongst the members of the Board or by convening a special meeting of the Board within two weeks. The decision, however, should not be at variance with the substantive provisions of CSIR Scientists Recruitment & Assessment Promotion Rules, 2001.

[CSIR Lr. No.7-14(2)/2006-R&A dt. 13-3-2013] PROCEDURE TO DEAL WITH MEMBERS OF PARLIAMENT The paragraph Nos. 63 & 66 of the Chapter No.VIII Communication) and of the Central Secretariat Manual of Office Nos.127 of Chapter No.XIV prescribe the procedure for dealing received from Members of Parliament, VIPs, members of public, a public body. The same are reiterated for strict compliance:

(Forms & Procedure of Procedure and paragraph with the correspondence recognized association or

Para 63: Correspondence with Members of Parliament - (1) Communications received from Members of Parliament should be attended to promptly. (2) Where a communication is addressed to a Minister, it should, as far as practicable, be replied to by the Minister himself. In other cases, a reply should normally be issued over the signature of an Officer of the rank of Secretary only. (3) Where, however, a communication is addressed to the head of an attached or subordinate Office, Public Sector Undertakings, Financial Institutions (including nationalized banks) Division/Branch In charge. in a Ministry/Department/Organization, it should be replied to by the addressee himself. In routine matters, he may send an appropriate reply on his own. In policy matters, however, the Officer should have, prior consultation with higher authorities before sending a reply. It should, however, be

12 ensured that minimum level at which such replies are sent to Members of Parliament is that of Under Secretary and that also in a polite letter form only. (4) Normally information sought by a Member should be supplied unless it is of such a nature that it would have been denied to him even if asked for on the floor of the Houses of Parliament. (5) As far as possible, in corresponding with Members of Parliament, pre-printed or cyclostyled replies should be avoided. (6) In case a reference from an ex-Member of Parliament is addressed to a Minister or Secretary, reply to such reference may be sent by the concerned Divisional Head after obtaining approval of the Secretary of the Ministry/ department. In case the reference is addressed to a lower level Officer, reply to such reference could be sent by the Officer on his own in non-policy cases, and after obtaining approval of the higher authorities in policy cases. However, the minimum level at which reply could be sent should be that of Under Secretary and that too in letter form only. Para 66: Prompt response to letters received - (1) Each communication received from the Members of Parliament, a member of public, a recognized association or a public body will be acknowledged within 15 days, followed by reply within the next 15 days of acknowledgement sent. (2) Where (i) delay is anticipated in sending a final reply, or (ii) information has to be obtained from another Ministry or another Office, an interim reply will be sent within a month (from the date of receipt) indicating the possible date by which a final reply can be given. (3) If any such communication is wrongly addressed to a department, it will be transferred promptly (within a week) to the appropriate department under intimation to the party concerned. (4) Where the request of a member of the public cannot be acceded to for any reason, reasons for not acceding to such a request should be given courteously. (5) As far as possible, requests from members of public, should be looked at from the user's point of view and not solely from the point of view of what may be administratively convenient. Para 127: Watch on disposal of communications received from Members of Parliament - (1) The personal section of each Joint Secretary/Director (if the Director submits cases direct to Secretary/Additional Secretary) will maintain a separate register of communications received from Members of Parliament in the form given in Appendix 45. The serial number at which a letter is entered in this register will be prominently marked on that letter together with its date of registration e.g., 125/JS/(P) MP 20.3.2009 (2) To keep a special watch on speedy disposal of communications received from Members of Parliament, each section will: (a) (b)

maintain a register as in form at Appendix 46; and mark out prominently those communications finally disposed of by circling the serial numbers in the register in red ink.

13 (3) If for any reason an MP's letter is received by a section without being registered in the personal section of the Joint Secretary/Director, it should be got registered there immediately. (4) On the first working day of each month, each section will submit the register, along with the report in the form at Appendix 47 to the Under Secretary/Deputy Secretary. The report, with the remarks of Under Secretary/Deputy Secretary, will be submitted to the Director/Joint Secretary and then the register will be returned to the section. (5) The personal section of the Joint Secretary/Director will check whether all the communications entered in its register figure in the reports sent by the sections. If any discrepancy is found, it should be reconciled. Thereafter, the report will be submitted to the Joint Secretary/Director for scrutiny and for such other action as may considered appropriate. (6) Ministries/Departments may, through departmental instructions, include additional columns in the forms at Appendices 45, 46 & 47 to suit local needs. [CSIR Lr. No.4-34(CSIR Hqrs.)/2013-HR-II No.48013/1/2011-0&M dt. 25-2-2013]






SELECTION TO THE POSTS OF SCIENTISTS UNDER NEW CSRAP RULES, 2001 In order to facilitate easy and early release of advertisement, the RAB has designed a format of advertisement and kept on the Website of the RAB. In order to save valuable time, it has now been decided that Labs./Instts. may finalize the advertisement in terms of CSRAP Rules, 2001 and model advertisement designed by RAB without referring the advertisement to RAB for vetting. The advertisements which have already been sent to the RAB by the individual Labs./Instts. For vetting may redraft the same accordingly. [CSIR Lr. No.1-5(1)/174/2009-RAB dt. 21-3-2013] TIMELY SUBMISSION OF APARS The matter of timely completion of APARs is important in view of the fact that a lot of hassle is created at the time of considering the cases of the officials for confirmation/regular promotion/MACPS etc. In case the APAR is not initiated by Reporting Officer for any reason beyond 30th June of the year in which the financial year ended she/he shall forfeit her/his right to enter any remarks in the APAR of the Officers to be reported upon and she/he shall submit all APARs held by her/him for Reporting to the Reviewing Officer on the next working day. The Reviewing Officer shall forfeit her/his right to enter any remarks in the APAR beyond 31St August of the year in which the financial year ended. The Section entrusted with maintaining the APAR shall also bring to the notice of appropriate authority, the names of those Group A and B Reporting Officers and Group A Reviewing Officers in the month of October after receiving the completed APARs, who have failed to initiate/review the APARs even by 30th June of 31st August as the case may be.


The competent authority may direct to call for the explanation of the concerned Officers for not having performed the public duty of writing the APARs within the due date and in absence of proper justification and direct that a written warning for delay in completing the APARs be placed in the APAR folder of the defaulting Officer concerned. In case the remarks of the Reporting Officer or Reviewing Officer, as the case may be, have not been entered in the APARs due to the concerned Officer forfeiting his right to make any entry, a certificate to this effect shall be added in his APARs for the relevant years in case both the Reporting Officer and Reviewing Officer had forfeited their rights to enter any remarks, the CR format with the self appraisal given by the Officer to be reported upon will be placed in the APAR dossier. It is for the information of staff members of CSIR HQs./HRDG/HRDC/ IPU/ RAB/URDIP/ESD/ EMR-I/II that the O-APAR/APAR/PMS forms are available at CSIR Website The staff members are requested to download the forms from the website and submit 'self-appraisal report' to this section latest by 15th April, 2013, for recording the necessary entries relating to leave etc. and forwarding to the concerned Reporting/Reviewing Officers. A new performance evaluating system has been evolved/devised for Group IV Scientists and is available on CSIR website along with detailed instructions. All Group IV Scientists are requested to go through it and submit their appraisals accordingly to Office for further necessary action vis-à-vis reporting and reviewing. The Office will record necessary entries related to leave, etc. before taking action regarding Reporting and Reviewing. In case any staff member does not submit the self-appraisal within the specified date, it would be presumed that no self-appraisal is being submitted by the individual concerned. In such cases, the concerned Reporting Officer may initiate the 0-APAR/ APAR/PMS of the individual at her/his own level. Time Schedule for Preparation of Confidential Reports S.No. 1.

2. 3.


Nature of action

Date by which to be completed Distribution of blank CR forms to all concerned (i.e., to 31st March (This may Officer to be reported upon where self-appraisal has to even be completed be given and to reporting Officers where self-appraisal is earlier) not to be given) Submission of self-appraisal to reporting Officer by 15th April Officer to be reported upon (where applicable) Submission of report by reporting Officer to reviewing Officer 7th May - Where self-appraisal by Officer reported upon is 21st April prescribed 22nd May - Where self-appraisal by Officer reported upon is not prescribed - Where Officer reported upon is himself a reporting Officer for subordinates under him Report to be completed by Reviewing Officer and sent to Administration or CR Section/Cell: • where the due date for the reporting Officer is 7th May 23rd May • where the due date, for the reporting Officer is 21st 7th May

15 April • where the due date for the reporting Officer is 22nd May

5th June

Note: i) The Reporting Officer is requested to complete the ACRs as per the schedule above. The Reporting Officer shall have no right to enter any remarks in the CRs after 30th June following the annual reporting period. ii) Reviewing Officer is also requested to complete the review of the ACRs as per the schedule above. The Reviewing Officer shall have no right to enter any remarks in the CRs after 31st August following the annual reporting period. [CSIR O.M. No.16115(BF)/2008-CR dt. 28-3-2013] SWAMY’S HANDBOOK: 2013 -- UPDATE Section Page 2


Subject Central Govt. Health Scheme 1. General Provisions Add the following cities. – “Bhubaneswar” after “Bhopal” “Ranchi” after “Pune”


Delete the following sentence: “Bhubaneswar and Ranchi”. -- For pensioners and employees of IA&AD only.” - Letter dt. 8-1-2013 5. Facilities available


Substitute the existing sub-para (xi) with the following: “(xi) reimbursement of charges for under Angioplasty/PTCA in the recognized hospitals with prior permission of CGHS subject to the ceiling rates fixed.” - O.M. dt. 7-2-2013 (a) the following citation shall be added under sub-paras (xxii): “O.Ms. dated 31-10-2011 and 7-2-2013.” (b) Add the following as new sub-para (xxiii) after sub-para (xxii):


“Reimbursement of cost of Liver Transplant Surgery in Govt. Hospitals/Private Hospitals, which are registered under the Transplantation of Human organs Act, 1994 with prior permission subject to ceiling rates and conditions. - O.M. dt. 16-1-2013 6. Hospital accommodation/Free diet Add the following under sub-para (xvi) after the sentence “letter from the CGHS” “The medical prescription issued by a CGHS Medical Officer/Govt. Specialist prescribing diagnostic tests/investigations is valid for a single use within a period of two weeks from the date of prescription

16 unless specifically provided otherwise by them in the prescription.” 16




Against the citation add “and 15-1-2013” after O.M. dated 1-1-2013. Medical Attendance rules 1. General Scope Add the following after Sl. No.15 “16. Reimbursement of cost of Liver Transplant Surgery.” - O.M. dated 16-1-2013 Retirement on Superannuation 16. Family pension Period for which payable to— Delete the words “sons/daughters” appearing against Sl.No.(c): Add the following after Sl.No.(c): “(f) Disabled son/daughter even after marriage


.. For life or starts earning the minimum family pension with DR thereon, whichever is earlier”

Substitute the following citation against the existing citation. “Rule 54, CIDs (22) and (23) thereunder, O.M. dated 2-9-2011 and 16-1-2013.” Insert the following before para 7.

In cases covered by Clause (f) above, family pension shall cease once their independent income from all other sources become equal to or higher than the minimum prescribed family pension to Central Govt. subject to production of declaration regarding income from other sources to the Pension Disbursing Authority every six months. 317 Substitute the following citation against the existing citation under Para 6. “O.M. dated 2-9-2008, 1-4-2011 and 16-1-2013.” 317/318 Para 11 The existing “Paras. 11, 11 (a) to (c) (i) and (c) (ii) shall be deleted” [Swamysnews, Mar. 2013, 1-3] RATES OF INTEREST ON ADVANCES/LOANS TO GOVT. EMPLOYEES The rates of interest on advances and loans givens to Govt. employee for construction/purchase of houses/flats during 2012-13, i.e. 1-4-2012 to 31-3-2013 and until further orders will be as under: Slab – Advance up to Rs. 50,000 Rs.1,50,000 Rs.5,00,000 Rs.7,50,000

Interest Rate per cent per annum 6.00 7.50 9.00 9.50

[GOI MUD O.M. No.I-17011/2(6)/2013-H.III dt. 17-1-2013; O.M.No.5(3)-B(PD)/2012 dt. 3-12013; Swamysnews, Mar. 2013, 7]


GUIDELINES AND CEILING RATES FOR LIVER TRANSPLANT SURGERY IN RESPECT OF CGHS/CS (MA) BENEFICIARIES The guidelines and ceiling rates for permission/reimbursement for Liver Transplant Surgery in respect of CGHS/CS (MA) beneficiaries have been issued. While the details in respect of the severity have to be obtained from the full version of the circular, information in respect of other issues is provided hereunder: Reimbursement: As Liver Transplant Surgery is a planned surgery and therefore, prior permission has to be obtained before the surgery is undertaken. However, if for some reason it is done in emergency to save the life of the patient, the Standing Committee shall consider the cases referred to it for recommending grant of ex post facto permission on case to case basis. Submission of Application: CGHS/CS (MA) beneficiaries will submit their request for permission for Liver Transplant to the Standing Committee through their respective Department in case of serving employees and the Addl. Director, CGHS of the concerned city in case of pensioner. Ceiling rate a) b)

Rs.11,50,000/- plus pre-transplant evaluation of donor and recipient Rs.2,50,000/The package rate for Liver Transplant Surgery involving a deceased donor shall be: Rs.11,00,000/- which includes, the cost of consumables during the organ retrieval and the cost of preservative solution, etc. i) The package charges include the following: 1. 30 days stay of the recipient and 15 days for the donor starting one day prior to the transplant surgery. 2. Charges for Medical and Surgical consumables, surgical and procedure charges, operation theatre charges, Anaesthesia charges, pharmacy, investigations and in-house doctor consultation for both donor and recipient during the above period. This also includes all post-operative investigations and procedures during the above mentioned period. ii)


The package excludes: 1. Charges for drugs like Basiliximab/Daclizumab, HBIG and peg Interferon 2. Cross Matching charges for blood and blood products.


The extra stay, if any, may be reimbursed after justification by the treating specialists for the reason of additional stay and only as per CGHS guidelines


The drugs mentioned above would be reimbursed as per CGHS rates or actual whichever is lower.


The O.M. shall come into effect from 16-1-2013.

[GOI MOH O.M. No. F.No.S.14025/3/2010-MS/CGHS(P) dt. 16-1-2013; Swamysnews, Mar. 2013, 9-13] REVISION OF CEILING RATES FOR SSBM CORONARY STENTS

18 The ceiling rate for reimbursement of Stainless Steel Bare Metal (SSBM) coronary stent for CGHS/CS (MA) beneficiaries is now fixed to be at Rs.10,000/-. The rates in respect of other categories of stents will continue to be in force as mentioned in O.M. dated 31-10-2011 till further orders. In supersession of the earlier CGHS ceiling rates, the following ceiling rates are approved for reimbursement to CGHS beneficiaries/CGHS empanelled hospitals as per the details given below: Coronary Angioplasty

Rs.50,000/- for semi-private ward

Coronary Angioplasty with Balloon

Rs.55,000/- for semi-private ward

Reimbursement to beneficiaries/empanelled hospitals shall be limited to ceiling rate or as per actual, whichever is lower. The other terms and conditions as regards to CGHS package rates remain unchanged. [GOI MOH O.M.No.F.No.Misc.1002/2006/CGHS(R&H)/CGHS(P) dt. 7-2-2013; Swamysnews, Mar. 2013, 13-14] CONSOLIDATED INSTRUCTIONS ON “COMPASSIONATE APPOINTMENT” The content of important/relevant O.Ms. and orders on “Scheme for Compassionate Appointment under Central Govt.” have been further consolidated for guidance and are made available on DOPT Website: in the dynamic form (OMs & Orders>Establishment>(A) Administration (III) Concessions in appointment (a) compassionate appointment. A gist of such consolidated orders on the subject is given hereunder: Object The object of the Scheme is to grant appointment on compassionate grounds to a dependent family member of a Govt. servant dying in harness or who is retired on medical grounds, thereby leaving his family in penury and without any means of livelihood, to relieve the family of the Govt. servant concerned from financial destitution and to help it get over the emergency. Applicability The dependent family member means: (a) spouse; or (b) son (including adopted son); or (c) daughter (including adopted daughter); or (d) brother or sister in the case of unmarried Govt. servant; or (e) member of the Armed Forces referred to in (A) or (B) of this para, who was wholly dependent on the Govt. servant/member of the Armed Forces at the time of his death in harness or retirement on medical grounds as the case may be. To a dependent family member: (A)

of a Govt. servant who:


dies while in service (including death by suicide); or

19 b) c)

is retired on medical grounds under rule 2 of the CCS (Medical Examination) Rules, 1957 or the corresponding provision in the CCS Regulations before attaining the age of 55 years (57 years for erstwhile Gr. D Govt. servants); or is retired on medical grounds under Rules 38 of the CCS (Pension) Rules, 1972 or the corresponding provision in the CCS Regulations before attaining the age of 55 years (57 years for erstwhile Gr. D Govt. servants); or


of a member of the Armed Forces who –

a) b) c)

dies during service; or is killed in action; or is medically boarded out and is unfit for civil employment

Competent Authority a) b) c)

Joint Secretary in-charge of Administration in the Ministry/Department concerned Head of the Department under the Supplementary Rule 2 (10) in the case of attached and subordinate Offices Secretary in the Ministry/Department concerned in special types of cases

Posts Group “C” posts against the Direct Recruitment Quota. Eligibility a)

The family is indigent and deserves immediate assistance for relief from financial destitution; and


Applicant for compassionate appointment should be eligible and suitable for the post in all respects under the provisions of the relevant Recruitment Rules

Exemptions Compassionate appointments are exempted from observance of the following requirements: a)

Recruitment procedure, i.e. without the agency of the Staff Selection Commission or the Employment Exchange


Clearance from the Surplus Cell of the DOPT/Directorate-General of Employment & Training


The ban orders on filling up of posts issued by the Ministry of Finance (DOE)

Relaxations a)

Upper age limit could be relaxed wherever found to be necessary. The lower age limit should, however, in no case be relaxed below 18 years of age.


In exceptional circumstances, the Govt. may consider recruiting persons not immediately meeting the minimum educational standards, and engage them as Trainees who will be given the regular pay bands and grade pay only on acquiring the minimum qualification prescribed. The emoluments of these trainees during

20 the period of their training and before they are absorbed in the Govt. as employees will be governed by the minimum of the “-1S” pay band Rs.4,440-7,440 with corresponding allowances on the minimum “-1S” pay band; but without any grade pay. The period of training will not count as service for any purpose. c)

Exemption from the requirement of passing the typing test those appointed on compassionate grounds to the post of LDC will be governed by the general orders in this regard


In case of a widow not fulfilling the requirement of educational qualification against the post of Multi-Tasking Staff after job training, she will be placed in Group C PB-1 (Rs.5,200-20,200) plus Grade Pay Rs.1,800 directly without insisting on fulfillment of educations qualification norms. On appointment, she may be allowed to continue in service even after re-marriage.

Vacancies a)

Only if regular vacancies meant for that purpose are available


Up to a maximum of 5% of vacancies falling under Direct Recruitment Quota in any Gr. C post. The limit should not be exceeded by utilizing any other vacancy, e.g. sports quota vacancy, etc. A person selected for appointment on compassionate grounds should be adjusted in the recruitment roster against appropriate category.


While the ceiling of 5% for making compassionate appointment against regular vacancies should not be circumvented by making appointment of dependent family member of Govt. servant on casual/daily wage/ad hoc/contract basis against regular vacancies.


The Committee constituted for considering the cases should limit its recommendations only in a really deserving case and if vacancy meant for such purpose will be available within a year within the ceiling of 5% of vacancies.


Grouping of posts in small Offices/Cadres for the purpose of calculation of vacancies for appointment on compassionate grounds is allowed.


Liberalized method of calculation of vacancies for small Ministries/Departments is allowed.


Appointment can also be made against technical posts at Gr. C and erstwhile Gr. D level on the basis of total Direct Recruitment vacancies arising in a year in the technical posts. Note: 1.

Age eligibility shall be determined with reference to the “date of application” and not the “date of appointment”


Authority competent to take a final decision for making compassionate appointment in a case shall be competent to grant relaxation of upper agelimit also for making such appointment

21 3.

In the case of an attached/subordinate Office, the Secretary in the concerned Administrative Ministry/Department shall be the competent authority for this purpose

Time limit Subject to availability of a vacancy and instructions on the subject issued by the DOPT and as amended from time to time, any application for compassionate appointment is to be considered without any time limit and decision taken on merit in each case. Belated requests a)

The very fact that the family has been able to manage somehow all these years (between the date of death or date of application) may be taken adequate proof that the family had some dependable means of subsistence.


The belated requests may be decided with reference to the date of death in retirement on medical ground of a Govt. servant and not the age of the applicant at the time of consideration.

Where there is an earning member a)

In deserving cases, such requests may be considered with prior approval of the Secretary of the Department/Ministry concerned.


Extreme caution has to be e\observed in ascertaining the economic distress of the members of the family of the Govt. servant

In case of missing Govt. servant Cases of missing Govt. servants are also covered under the scheme, subject to the following the prescribed procedure. Undertaking The application in prescribed pro forma should be supported by an Undertaking by the applicant with regard to maintenance of the family of the deceased Govt. servant. Transferability of post/person An appointment made on compassionate grounds cannot be transferred to any other person and any request for the same on considerations of compassion should invariably be rejected. Similarly no request for appointment to any higher post should be rejected. Termination of service The appointment can be terminated on the ground of non-compliance of any condition stated in the offer of appointment after serving a show cause notice. The power of termination should vest with the Secretary in the concerned Administrative Ministry/ Department in all cases. General

22 Requests for compassionate appointment will have precedence over absorption of surplus employees and regularization of daily wage/casual workers with/without temporary status. [GOI DOPT O.M.N9o.F.No.14014/02/2012-Estt.(D) dt. 16-1-2013; Swamysnews, Mar. 2013, 32-47] CHECK LIST FOR SENDING PROPOSALS TO DOPT FOR FRAMING/AMENDMENT OF RECRUITMENT RULES In order to facilitate easy and early concurrence on proposal for framing/ amendment of Recruitment Rules, a check list to be used while sending such proposals to the Department of Personnel & Training, Govt. of India has been provided. [GOI DOPT O.M. No.AB.14017/37/2012-Estt.(RR)(6943) dt. 28-1-2013; Swamysnews, Mar. 2012, 4851] NOMINATION OF LIAISON OFFICERS AND SETTING UP OF CELL FOR ENFORCEMENT OF ORDERS OF RESERVATIONS Instructions have been issued by the DOPT from time to time for nomination of Liaison Officers, their roles, duties and responsibilities and setting up of a Special Reservation Cell in each Ministry/Department under the direct control of the Liaison Officer for enforcement of orders of reservation in posts and services of the Central Govt. It should be ensured that the Cells are set up expeditiously in the Ministry/Department. [GOI DOPT O.M. No.43011/153/2010-Estt.(Res.) dt. 4-1-2013; Swamysnews, Mar. 2013, 51-54] TIMELY INTIMATION ABOUT PAYMENT OF ADDITIONAL FEE UNDER RTI ACT, 2005 While there cannot be any hard and fast rule about when exactly the intimation about the photocopying charges should be conveyed to the information seeker, it is implied in the prescribed time-limit that the demand for the photo-copying charges must be made soon after the RTI application is received so that the information seeker has time to deposit the fees and receive the information within the prescribed 30 days period. If the information sought is not voluminous or is not dispersed over a large number of files, computation of the photo-copying charges should not be a time consuming task. As soon as the RTI application is received, the holder of the information should decide about how much information to disclose and then calculate the charges so that the CPIO can immediately write to the information seeker. [GOI DOPT O.M. No.F.No.12/31/2013-IR dt. 11-2-2013; Swamysnews, Mar. 2013, 55-56]


Harmony-March- April 2013