ASTT’s CALL TO ARTISTS, Members’s November Exhibition 2021

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Call to Artists 9 Oct. 2021 Dear Members, The Art Society of Trinidad and Tobago is pleased to announce this Call to Artists for our upcoming ANNUAL NOVEMBER MEMBERS’ EXHIBITION opening on Friday 26 November, 2021 and closing on Thursday 16 December 2021. We look forward to receiving your wonderful artwork from all our members for this show. It has been an extremely challenging period for the Visual Arts and its now up to us to come back as strong as ever with a great exhibition. Artists are being asked to produce new, exciting works for this exhibition to capture the attention of art lovers across Trinidad and Tobago. There is no theme and although there is no jury, the final decision on whether your artwork will be exhibited is at the sole discretion of curator of the exhibition. There is to be No

vulgar content, violence, hatred, or propaganda. You must create what best represents you as an artist, in which ever medium you like. Of course we are here to help you, so, if you need some mentoring before the due dates, please feel free to schedule a visit to the Art Society. The following are some guidelines which you are to read carefully and adhere to. Happy creating.

Peter Sheppard – President

__________________________________________________________________________________________ Board of Directors Peter Sheppard – President, Wulf Gerstenmaier – 2nd Vice President, Junnel Lewis (Treasurer) James Armstrong – Asst. Secretary, Tessa Alexander Sloane Seale (Director), Che Lovelace (Director), Karl Doyle (Director), Wendy Perriera-Aqui (Director) ____________________________________________________________________________________________________________________________

3-7 St. Vincent Avenue, Federation Park, Newtown 190333, Port of Spain, Trinidad and Tobago

Tel: 1-868-622-9827 Email: Website:

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Guidelines Important dates to remember. Timeline for November 2021 Exhibition Date


11 OCT

Description Call to Artists



Deadline for Electronic submission



Hand-in of completed and framed artwork (Nothing will be accepted beyond 5pm on 13NOV)



Installation and Cataloguing of Exhibition

24 and 25 NOV

By Appointment

VIP Buyer’s Preview by Invitation & Appointment ONLY

26 NOV


Opening of Exhibition

16 DEC


Exhibition Closes

17-18 DEC


Collection of ALL art-work (Please note that the ASTT will be closed for Christmas from the 19DEC, so all unclaimed artwork will not be able to be collected during this period)


WHO MAY SUBMIT WORKS: Any 2021 financial member can submit works for this exhibition. Non-Members can apply for membership by completing the online form & depositing or transferring the membership fee to our account at any First Citizens Bank nationwide per info in the form. The deposit slip/transfer info. must then be emailed to


WHAT MAY I SUBMIT: All visual art genres are acceptable (painting, photography, drawing, sculpture, prints, fabric art, collage, 3D work, installation art, digital art or new media). Works must be NEW WORKS. Work previously exhibited in any show will NOT be accepted. No vulgar content, violence, hatred, or propaganda. Reminder: the final decision on whether your artwork will be exhibited is at the sole discretion of the curator of the exhibition.


HOW MANY WORKS MAY I SUBMIT: Max. two (2) original pieces.


WHAT ARE THE SIZE LIMITATIONS? IMAGE size must be no larger than 18 ins X 24 ins or the equivalent 432 ins 2


DO I NEED TO SUBMIT A PHOTO OF MY WORK? Yes. You should photograph your work BEFORE framing. You will be asked to email high-res (300DPI) images in jpeg format of your works to be submitted. Deadline for Electronic submission is by 12noon on Saturday 6 November.


NAMING jpeg image FILES: a) File names should in lowercase letters b) Only use letters, numbers, and dashes – no blank spaces c) Include your own name and name of artwork in the file (for example - bholder-ladyinred.jpg) d) Keep it short! Be descriptive, but the shorter your file names are, the better. 10-20 characters is usually enough room to squeeze in your name and a description.


PRICING: Pricing is very important. Please consider the economic state of affairs at the moment. Our feedback from patrons has suggested that while they would like to support artists, especially new and emerging artists, their price point is too high. It is in your best interest to keep your selling price moderate, to help with attracting a sale. If you need advice, please contact us.


COMMISSION: All works submitted to this exhibition must be available for sale and are subject to a 25% Sales Commission. Example: If you are selling for $1000.00, ASTT will deduct its commission of $250.00 and you will receive $750.00. N.B. Any sales generated by the promotion of this exhibition will attract ASTT’s regular commission

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ELECTRONIC SUBMISSION: Deadline for online submission is 12noon on Saturday 6 November. Conforming with the Public Health congregation guidelines, electronic submissions will be online using our fillable submission form Name in the subject line, write NOV21

10) FRAMING: Works are usually better framed. However, when taking your photo for submission, do so BEFORE FRAMING. If you are not framing your work, please ensure that the sides are neat and that there is a hook or wire behind it for hanging. Installation works are to be able to stand on their own or be properly mounted. All artwork received will be evaluated based on the theme, presentation and readiness to hang (tidy edges - painted or taped around the sides and/or professionally framed, with hooks and wires installed or well mounted). Any works not meeting these criteria will NOT be included in this show. 11) LABELS: Please ensure your work is labelled at the LOWER LEFT back of artwork prior to Drop-Off (see below). 12) SUBMISSION FEE: There is a submission fee of $100.00 for each piece submitted. This can be paid in cash (providing exact change) or via advance deposit through online banking. 13) PHYICAL SUBMISSION: 10 – 13 November between 12noon-5pm, Masks are mandatory. REMINDER: Submission forms MUST have been sent electronically prior to physical submission – (deadline in 9 above).

14) SOCIAL MEDIA ADVERTISING/POSTS: This is YOUR show. Every participant is responsible for putting the word out. Please LIKE & FOLLOW our social media posts and REPOST them in your circles. This is our primary method of information sharing. 15) OPENING: The Exhibition will open on Friday 26 NOV during extended hours of 4pm-8pm (Please note that at this time the curfew is in place from 10pm, subject to change) The exhibition will be open to the public free of charge from Sat 27Nov between the hours of 12pm-6pm and will continue Tuesdays – Saturdays 12pm-6pm. The Art Society is closed on Sundays, Mondays and Public Holidays. There will be a VIP Buyers Preview for patrons wishing to make an appointment to view the exhibition privately and safely. 16) EXHIBITION CLOSES on Thursday 16 Dec at 6pm. ARTWORK MAY NOT BE REMOVED BEFORE this date. 17) COLLECTION DAYS. 17 and 18 Dec are the days you can collect your artwork. Please make arrangements to have your work collected ON TIME on one of these days, as we will close for Christmas from the point on. 18) SPONSORSHIP: As an NGO, we depend on the generosity of our corporate and private sectors. Without this support, we cannot run our programmes as they should be run. We are appealing to everyone, whether you work with a large organization, a small business or even as an individual, to help support the Visual Arts. All event sponsors are acknowledged at the respective event. We are mindful of these very challenging times, but, every little bit helps. To make a contribution please contact us at 622-9827 or email 19) VOLUNTEERS NEEDED: This is a Members’ Exhibition and as such, we would like you to be as involved as possible. Its takes a team to put on a exhibition and not just dropping work off. Get involved by volunteering to help with this exhibition. We will need volunteers in the following areas: Admin Assistant to help with the organizing of the electronic submissions and sorting, Submission Days to receive works, Gallery Layout and Installation, Print and Social Media to get the press releases written and circulated, Fund raiser, TV and Radio Interviews, Labels and Pricelists. As you can see, there is a lot that has to happen behind the scenes and when it’s left to one or two people, not only is it an incredible strain, but sometimes important components are overlooked. Let’s do this together. Email us at with I VOLUNTEER in the subject line. 20) IMPORTANT REMINDER: Artwork must be your NEW & ORIGINAL art or you need to have received and be able to produce the necessary authorization. (e.g. portraits require the permission of the "model" & photographs the permission of the photographer) and credit given.

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Work Submission Label

Work Submission Label

Artist “nom de plume”

Artist “nom de plume”

Title of Piece

Title of Piece





Year created

Year created


CUT ---------------------------------------------------------------------------------


In your studio, chose the piece(s) you will be submitting

Take Hi-Res (300DPI) photos of your work (before framing)

Decide on titles and selling price (you will get 75% in your hand)


EMAIL IMAGES (before 12noon 6NOV 2021) o File names should in lowercase letters o Only use letters, numbers, and dashes – no blank spaces o Include your own name and name of artwork in the file (for example - bholder-ladyinred.jpg) o Keep it short! Be descriptive, but the shorter your file names are, the better. 10-20 characters is usually enough room to squeeze in your name and a description.

Prepare work for delivery to the ASTT. Proceed to framing / mounting.

Prepare work for hanging (i.e. properly attach wires and/or hooks. Please provide display notes for 3D works

DELIVER WORK TO ASTT on between 12pm-5pm 10 – 13. MASKS ARE MANDATORY. It is imperative that ALL online forms are completed before-hand and labels are already filled out and stuck at the back of the piece in the lower left section. Membership renewals etc. are to be done before electronic submission date.

SHARE EVENT on Social Media. Please follow us on Instagram ARTSOCIETYTT and on Facebook ArtSocietyTT and use our posts to REPOST in your own circles. This is a very important and key method of promotion and information sharing as it relates to our events.

For further information, please drop us an email to NOV21 in the subject line.

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