BRITISH
CIETY SO
AUMA TR
FOUNDED IN
1988
Dedicated to caring for the injured
www.bts-org.co.uk
page 2
welcome We’re delighted to once again invite you to be part of the British Trauma Society Annual Meeting, which will be taking place on the 9-10 November, 2016, at the Council House, Birmingham, UK. The British Trauma Society is a thriving society, with international connections, formed to promote education and research in the care of the injured. The society is multidisciplinary and is open to all grades of seniority and specialities that manage the injured patient. The 26th Annual Meeting offers a wide range of opportunities for you to get involved, showcase your innovations and exchange ideas face-to-face with an interested group of predominantly orthopaedic and trauma surgeons. We very much look forward to your contribution in helping the Annual Scientific Meeting of the British Trauma Society maintain its ever increasing profile internationally, in the management of the injured patient. Finally, if you feel there are other ways in which you would like get involved, the conference team would be happy to discuss this with you.
We look forward to seeing you in Birmingham!
BTS Conference Committee 2016
A D Patel, President
Stuart Matthews, Scientific Advisor/Past President
Mr Amratlal D Patel MB ChB, FRCS
Mr Stuart J E Matthews MB, BS, LRCP, FRCS(Ed), FRCS(ENG)
Consultant Trauma & Orthopaedic Surgeon at Norfolk and Norwich University Hospital, UK.
Consultant Trauma Surgeon in Major Orthopaedic Trauma at the Leeds University Teaching Hospitals.
I am President of the British Trauma Society.
I am Scientific Advisor at The British Trauma Society. I come from a background of Military Surgery. My main interests are pelvic, acetabular and lower limb injuries and reconstruction.
I started orthopaedic training at Royal National Orthopaedic Hospital in Stanmore, and did my higher surgical training at St Georges` Hospital and Charing Cross hospitals in London followed by a fellowship in trauma at Sunnybrook Hospital in Toronto. My main interest is in trauma and reconstructive surgery, pelvic and acetabular surgery and upper limb disorders.
My clinical practice is presently exclusively confined to the management of acute trauma. I am Faculty on the Basic and Advanced Fracture Fixation Courses for International Association for Osteosynthesis (AO).
If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
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the conference Bringing together leading experts in the fields of Trauma and Orthopaedics, BTS 2016 will once again welcome delegates from across the globe to discuss and share central issues, challenges and research in the assessment and treatment of trauma cases. BTS 2016 will be a forum for all persons involved in the management of the injured patient and includes all related specialities. It aims to bring together the knowledge and experience of surgeons, doctors, nurses, paramedics, physiotherapists and researchers, and all groups related to trauma management. Following on from previous years, participants will benefit from a comprehensive review of the latest advances made in every aspect of trauma care and future research. CPD accreditation will be applied for BTS 2016.
A real opportunity to share and exchange ideas with leading experts in the field of trauma and trauma related medicine.
With current interest running high, we urge you to complete the relevant forms within this document for the level of sponsorship you would like to commit to and return by facsimile to +44 (0)1608 659911, post to the event managers’ office (found on page 10) or email to bts@archer-yates.co.uk
If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
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sponsorship at a glance Package
Cost
Prices quoted are excluding VAT (at the prevailing rate)
Gold (1 only)
£5895
Silver
£3,875
Bronze
£2,850
Exhibition
£1,795
With current interest running high, we urge you to complete the relevant forms within this document for the level of sponsorship you
Delegate Bags/Wallets
£950
would like to commit to and return
Lunchtime Symposia (2 available)
£750
by facsimile to +44 (0)1608 659911,
Branding of USB Flash Drives
£500
Advertising opportunities
post to the event managers’ office (found on page 10) or email to bts@archer-yates.co.uk
Programme: Full page random location
£200
Half page random location
£150
Supply of Branded Stationary
£300
Insertion of leaflets into Delegate Bags
£325
If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
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Sponsorship packages available for BTS 2016 A limited number of high profile cost effective sponsorship opportunities are available to maximise your corporate profile at this event. Sponsorship of this focused event guarantees you exclusive access to a highly targeted and specialised audience.
Prices quoted are excluding VAT
Exhibition Area
Gold (1 only)
Exhibition
* (1)
* (1)
* (1)
* (1)
Exhibition passes
* (2) * (2)
* (2) * (1)
* (2)
Opportunity to have your company logo printed on the delegate name badges
* (2) * (2) * * *
*
*
Full page advertisement in the abstract book/programme. Feature page option
*
Delegate passes Breakfast/Lunch Symposium
Half page advertisement in the abstract book/programme
Online Coverage
Bronze
Exhibition stands - 2 day (table top only) (9th and 10th November 2016)
Company logo on holding slide of the AV
Print/Editorial
Silver
£5,895 £3,875 £2,850 £1,795
*
Quarter page advertisement in the abstract book/programme
*
Acknowledgement of sponsorship in the abstract book/programme
* * * *
Company logo and company profile to appear in the abstract book/programme
* * * *
Acknowledgement of sponsorship on the BTS website
* * * * * * *
Company logo and web link to appear on the BTS website
Key: (1), (2) = number in brackets refers to the number of stands/passes/tickets each sponsor will be allocated
Please note that this is a table-top exhibition only. All references to stands relate to table-top space only.
If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
Paul
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sponsorship opportunities £950 + VAT*
Branding of USB Flash Drives
>
Opportunity to brand the delegate bags/wallets. (Artwork to be provided by the sponsor)
£500 + VAT*
>
Insertion into delegate bags/wallets of flyer/small gift as supplied by sponsor
>
Bags/wallets will contain all other documentation and inserted flyers
>
Bags/wallets will be given to all delegates
Delegate Bags/Wallets
Note: The ordering and co-ordination of contents or bags will be carried out by the event manager, unless previously arranged.
Symposia Options from £750 + VAT* (2 available – one to be used by Gold Sponsor) This consists of a 30-45 minute breakfast/lunchtime session (timings dependent on set-up requirements) where delegates are invited to attend a lecture on the chosen subject of the guest speaker provided by the sponsoring company. This may have one of their own products as the underlying theme (suitable for drug companies eg. Thromboprophylaxis, BMPs, NSAIDs, Bone mineral substitutes). This rate includes room hire, use of presentation equipment, signage and an A4 advert in the delegate information, as well as complimentary registration for the invited speaker.
> Fee will cover the cost of the USB memory drives. Every delegate will receive one in their delegate bag. > All conference abstracts available in time will be uploaded onto the USB drives. > Sponsors can also submit company or product information to also be uploaded on to the USB drives. > USBs will be personalised with the BTS and the sponsor’s logo. > Sponsor will be acknowledged in the delegate programme and company logo and web link will appear on the BTS website.
*All VAT will be charged at the prevailing rate
If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
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sponsorship opportunities Sponsorship of the abstract booklet / programme The abstract book is a high quality, glossy publication supplied to every delegate in the delegate bag. It will contain the abstract of every oral and poster presentation for the whole meeting, as well as programme information. This is very valuable to delegates and something they will keep and refer to. A number of advertising opportunities exist: >
Full page random location
- £200 + VAT*
>
Half page random location - £150 + VAT*
Supply of Branded Stationery £300 + VAT* Sponsors are sought for the supply of pens and notepads for inclusion in the delegate bags. Supply of the appropriate materials will need to be available and sent to the organisers office by 15th October 2016.
Insertion of leaflets into Delegate Bags £325 + VAT* Approximately 200 leaflets no larger than A4 size to be produced and sent to the event organisers by 15th October 2016 for inserting into bags. Please consider the affect on the environment your promotional material may have when planning its production.
Additional Exhibitor Badges Please note that 2 stand passes are included with each stand booking option. These passes must be pre-booked and named and collected from the registration desk. They do NOT entitle exhibitors entry into the conference presentations. They do however allow the exhibitor to have tea/coffee and lunch at the appropriate times with delegates. Should you require additional passes these can be ordered at a cost of £65 + VAT* for the two days or £25 + VAT* per pass for substitution names per day.
*All VAT will be charged at the prevailing rate
If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
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floorplan The Council House, Birmingham
Banqueting Room (1) Length - 19m Width – 9m Area 171 sq. m
Reception Area (2)
REG TABLE
Length - 19m Width – 9m Area 171 sq. m
COAT RAILS PA
CATERING STATION
FIRE PLACE
RAISED PLATFORM
PA
FIRE PLACE
Drawing Room (3)
Length – 10m Width – 9m Area 90sq. m
LAYOUT Banqueting Suite: 12 x round tables seating 8. Raised platform Reception area: 3 x round tables seating 8 Drawing Room: 4 x 6ft tables along the wall and along the window. 2 x 6ft tables along the fireplace. Catering station down the middle Corridor (outside the Banqueting Suite): Registration table and coat rails
Please Note: Please note 6ft table top spaces only Layout approximate guide only Exhibition layout subject to change according to sponsors’ demand Not to Scale
If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
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general information PAYMENT TERMS
EVENT MANAGERS
To sponsor or exhibit at this prestigious event please complete the forms on pages 10 & 11 of this document and return to the event manager. An invoice will be sent along with confirmation of your allocated stand number (if applicable).
Archer Yates Associates Ltd 7 Threshers Yard, West Street Kingham, Oxfordshire OX7 6YF Telephone: +44 (0)1608 659900 Facsimile: + 44 (0)1608 659911 Email: bts@archer-yates.co.uk
Payment terms: 30 days after invoice date Bookings made after 5th October 2016 will require payment before the booking is confirmed. Payment can be made by the following methods: >
Debit card/Mastercard or Visa
>
Bank transfer to Natwest Bank, 16 Market Place, Chipping Norton, Oxfordshire. OX7 5ND Sort Code: 52-21-31 Account Number: 16542894 Reference BTS 2015 and your company name
CANCELLATION POLICY Cancellations can only be accepted in writing. In the unfortunate event of cancellation the following will apply: >
10% of the total invoice cost will be retained if the cancellation is made 3 calendar months or more before the start date of the event
>
50% of the total invoice cost will be retained if the cancellation is made 1-3 calendar months before the start date of the event
>
100% of the total invoice cost if the cancellation is made 1 calendar month or less, prior to the start of the event
If the event managers are able to re-sell the package a refund will be given less an administration fee of 15% of the total original invoice amount.
CONFERENCE VENUE Council House, Victoria Square, Birmingham, B1 1BB.
CONFERENCE CHAIR A D Patel Email: bts@archer-yates.co.uk Website: www.bts-org.co.uk
USEFUL INFORMATION Birmingham Tourist Information: www.visitbirmingham.com
LANGUAGE/SPECIAL NEEDS/ DIETARY REQUIREMENTS If you have any special needs or dietary requirements please contact the event managers prior to the event.
SIGNED:
NAME:
POSITION:
DATE:
If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
page 10
booking form BTS 2016 Conference Sponsor/Exhibitor Please note that all acknowledgments of your company will be generated from the following information:
Company Name: Contact Name: Address:
Postcode: Tel: Email: Website address for hyperlink:
Please tick requirements: Additional stand passes required £65 + VAT per person ∙ ∙ GOLD PACKAGE £5895 + VAT Number of passes required ∙ ∙ SILVER PACKAGE £3875 + VAT One electric socket will be supplied per table top, please contact ∙ BRONZE PACKAGE £2850 + VAT the organiser for additional requirements ∙ EXHIBITION PACKAGE £1795 + VAT ∙ Power supply required ∙ Delegate Bags £950 + VAT ∙ 3-phase power supply required please see p. 12 for more details ∙ USB Flash Drives £500 + VAT ∙ Internet connection required ∙ Lunchtime Symposia £750 + VAT ∙ Supply of Branded Stationery £300 + VAT ∙ Advertising full page random location £200 + VAT ∙ Flyer Insert in Delegate Bags £325 + VAT ∙ Advertising half page random location £150 + VAT ∙ Please contact me to discuss other opportunities
The event managers will require your company logo in jpeg or pdf format. Please email to bts@archer-yates.co.uk An invoice will be issued on receipt of this form. Payment terms are 30 days from issue date of invoice. All VAT will be charged at the prevailing rate Attention: Julie Archer, The BTS 2015 Conference, Oxford Archer Yates Associates Ltd, 7 Threshers Yard, West Street, Kingham, Oxon. OX7 6YF Tel: +44 (0)1608 659900 Fax: +44 (0)1608 659911 Email: bts@archer-yates.co.uk If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
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terms & conditions Conditions
Insurance
The event managers and BTS are responsible for the event. The sponsors and exhibitors are responsible for the control and supervision of their own stands. The event organiser’s decision is final and decisive on any points not covered within the pack. Any decisions made will be in the interest of the event and all parties as a whole.
We recommend sponsors and exhibitors have appropriate insurance and are able to provide the organisers with a copy of this policy if required. All risks on loss or damage, transit risks, public liability and property including fixtures and fittings and property of a personal nature should be covered by your event insurance.
Exhibitors Hall All exhibitors will be located within the Drawing Room. Lunches, teas and coffees will be served within this area to ensure maximum exposure for exhibitors.
Exhibition Open Times Exhibition Set-up: Tuesday 8th November
9:00 am – 6:00 pm
Exhibition Open as follows: Wednesday 9th November 9:00 am – 6:00 pm Thursday 10th November 9:00 am – 3:00 pm Exhibition Breakdown: Thursday 10th November
3:00 pm – 6:00 pm
Stand Details Please be aware that, unless stated otherwise, stands consist of one table (approx. length 2m) with white linen cloth and two chairs.
Shipping, pre- & post- event Promotional material and pop up stands can be delivered to the venue in advance of the event. Deliveries can be accepted by the venue from Monday 7th November 2016. All goods should be labelled with a completed template label to be found on page 14. All items must be removed from the venue at the close of the conference. Items must be collected no later than Friday 11th November.
Please note the event managers and venue are unable to accept responsibility for any of the afore mentioned. Full insurance can be organised from “Event Insurance Services” at www.events-insurance.co.uk. Please quote AYA when making enquiries.
Risk assessment & Health & Safety The risk assessment shall cover the exhibition stand, work activities and any equipment that will be demonstrated on-site. An assessment of risk is a careful examination of all work associated activities that could cause harm to people. Hazard means anything that could cause harm (e.g. chemicals, electricity etc), Risk is the chance, great or small or harm caused by the hazard. You must evaluate the hazards and risks and conclude if existing precautions are adequate or further action is necessary. More information can be found in the relevant HSE publication entitled, Management of Health and Safety at Work; Approved Code of Practice and Essentials of Health and Safety. Further information is available from http://www.hse.gov.uk/risk/. If you require further information or assistance with this procedure please contact the organisers. Risk and health and safety assessments should be completed of your exhibition stand and surrounding area, and should be made available upon request.
Fire Precautions All material used in construction work, display materials etc must be effectively fire proofed and made of non-flammable products in accordance with the standards of the appropriate authority. Fire precautions, regulations and extinguishers will be provided by the venue.
Exhibitor Registration All exhibitors must register in advance of the event. Name badges will be prepared for each exhibitor. Exhibitors are required to wear badges at all times. Two persons per stand are included in your exhibition package. Additional personnel are charged at £65 (+ VAT) per pass for two days.
Conference Registration Your exhibition pass does not include entrance to the conference. If you wish to attend the conference please register online via the BTS website www.bts-org.co.uk
Don’t forget, please email your company logo in high-res (print ready) format.
SIGNED:
NAME:
POSITION: DATE:
If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
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general information Care of the Environment The event managers and Conference Committee believe that the BTS conference should have as little impact on the environment as possible. In order to do this we also ask that exhibitors consider their impact on the environment within areas such as the promotional material and travel arrangements that they provide and use.
Security Please be aware that no responsibility will be taken by the event managers or the Council House for lost or damaged items. Exhibitors should organise their own insurance to cover property and staff for this event.
Refreshments Morning and afternoon refreshment breaks, and lunches are provided for registered exhibitors and served with delegate refreshments. However we ask that this is restricted to two people per stand per day, unless additional exhibitor passes have been purchased.
Power usage 3-phase power may be available for exhibitors, and you will be required to give detailed information and the full amp requirements etc. of each piece of equipment that will be used onsite. If you require 3-phase power, please contact Archer Yates Associates Ltd. and we can discuss in more detail. There may be additional charges for this usage. All electrical appliances, including laptops, must have a valid portable appliance test certificate. If not, the Council House technician may not allow its use on the day.
Wi-Fi Complimentary WiFi internet connection will be available to each exhibition stand.
Parking There is no complimentary parking onsite. For a list of nearby car parks please visit: http://bit.ly/1WcGAXp.
If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
Chris Sharp
risk assessment
page 13
This Risk Assessment is to be completed on-site once your exhibition stand has been set up.
Example Hazard Who is affected? List hazards which you will expect to encounter on-site. Use the following examples as a guide: • Slipping/Tripping haz ards (eg poorly maintained floors or stairs) • Fire (eg from flammable materials) • Chemicals & Hazardous substances (eg cleaning fluids) • Moving parts of machinery (eg blades) • Working at height (eg platforms, tower scaffolds etc) • Vehicles • Electricity (eg wiring) • Fumes (eg machinery) • Manual Handling • Noise • Temperatures • Water Features
List of groups of people who could be harmed and how • Office staff • Maintenance staff • Contractors • People sharing your stand/ space • Cleaners • Visitors • Pregnant women • Staff/visitors with disabilities • Inexperienced and new staff • Lone workers • Foreign staff/visitors • Overtime workers • Organisers • Venue staff
Level of risk Indicate the level of risk to who or what?
Precautions/Action After evaluating the risks, now indicate what precautions/actions you have already taken or intend to carry out:
• High • Medium • Low
For example:
Further Action Can any of the risks be reduced further? If applicable, list what further precautions/actions you can take?
• Are all employees adequately trained or informed? • Erect warning signs where there is overhead work being carried out • Ensure waste is removed promptly • Ensure machinery, ladders etc are tested before bringing on to site Do the precautions: • Adhere to rules/organisers manual • Have local authority approval if necessary? • Comply with industry standards
Please complete this Risk Assessment for your exhibition stand RISK ASSESSMENT FOR: ..............................................................................
ASSESSMENT BY: ......................................................................................
LOCATION: ...................................................................................................
TITLE: .........................................................................................................
......................................................................................................................
DATE: .........................................................................................................
Hazard Who is affected?
Level of risk
Precautions/Action
Further Action
If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
page 14
Please deliver to:
Civic Catering, Banqueting Suite, Council House, Victoria Square, Birmingham, B1 1BB. Deliveries will not be accepted before Monday 7th November 2016
Event Name: BTS 2016 On-Site Contact: Sam Forth Event Date: 8th-10th November 2016 Function Room: Banqueting Suite Number of Boxes: Sender Contact Name & Phone Number:
Box Collection: Collections must be made by no later than 5pm, Friday 11th November 2016
Event Finish Date: 10th November 2016 Event Name: BTS 2016 Function Room for Exhibition: Banqueting Suite Number of Boxes: Courier Company: Contact Name and Number: Collection Date: Destination: Receiver Contact Name & Phone Number:
If you have any queries please do not hesitate to contact Stefanie or Julie on +44 (0)1608 659900 or bts@archer-yates.co.uk
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directions
Location
Council House, Victoria Square, Birmingham, B1 1BB
Pedestrian Zone One-Way Traffic System Signed Route to Council Point
CAP
Controlled Access Point Public Parking Spaces
Traffic Lights
Cycle Parking
By Road
By Rail
The Council House is very accessible for rail, bus and cycle users as well as for visitors on foot.
Stations are at the of the FROM THE M5, JUNCTION 3 Take the junction exit and SnowNew New3 Street Hill Street Stationsand are Snow at the Hill centre of the national railcentre network. Both stations 10 minutes walk of the thestations Council House. national rail network. Both are within 10 minutes from the M5 and follow signs A456 to Birmingham West are within Mostlane bus services terminate travel City Centre. Stops are located walk ofor the the through Councilthe House. Most bus services terminate and Central. After 5 miles move to the right hand to within 5 minutes walk of the Council House. or travel through the City Centre. Stops are located within continue along the A456 through the underpass. You will There are public cycle parking bays in Chamberlain Square (between Council minutes walk of Council users House. emerge into Broad Street, shortly passing the House International Extension and5Central Library). Forthe authorised there are facilities within Underground and Courtyard Car Parks. Convention Centre (on left). Stay in left lane (you willthe see The area in and around the Council House is pedestrianised with routes taking a large black glass office block ahead), turn left continue you east to the main shopping centres and west to the ICC, NIA, Brindley Place ahead to traffic lights and down Summer Row (A457) to next The area in and around the Council House is pedestrianised and Broad Street. with routes taking you east to the main shopping centres island - round island and back up Summer Row to take first Access to Council House and west to the ICC, NIA, Brindley Place and Broad Street. left into Charlotte Street. Continue to Newhall Street, turn
By Foot
right up hill through traffic lights to take 2nd right, Edmund Street to stop at security barrier. You will be directed around into the Council House courtyard.
By Air Birmingham International Airport is the closest airport and is approximately 16 miles (25.7 km) away.
FROM THE M6, JUNCTION 6 Leave the M6 at junction 6 and follow the signs for the City Centre (A38). After approximately 2 miles the road becomes elevated. Continue following the A38 and go under tunnel (St. Chad’s Circus Queensway) keeping in the left hand lane. As you emerge from tunnel, filter left following the signs for International Convention Centre. i.e. rejoining the dual carriageway. DO FROM THE M5,NOT JUNCTION 3 NEXT TUNNEL! Go up the hill to the FROM THE M6, JUNCTION 6 GO UNDER THE Take the junction 3 exit from the M5 traffic and follow to Newhall Street, take Leave2nd theright M6 into at junction 6 and follow the signs for the City Centre (A38). lights,signs turn A456 left into Birmingham West and Central. After Edmund 5 miles move handatlane approximately Street,toatthe theright top stop securityAfter barrier. You will be 2 miles the road becomes elevated. Continue to continue along the A456 through the underpass. You will emerge into following directed around into the Council House Courtyard. the A38 and go under tunnel (St. Chad’s Circus Queensway) Broad Street, shortly passing the International Convention Centre (on keeping in the left hand lane. As you emerge from tunnel, filter left left). Stay in left lane (you will see a large black glass office block ahead), following the signs for International Convention Centre. i.e. rejoining the turn left continue ahead to traffic lights and down Summer Row (A457) to dual carriageway. NOT GO UNDER THE NEXT TUNNEL! Go up the If you have any queries please do not hesitate to contact Stefanie or Julie onDO +44 (0)1608 659900 or bts@archer-yates.co.uk next island - round island and back up Summer Row to take first left into hill to the traffic lights, turn left into Newhall Street, take 2nd right into Charlotte Street. Continue to Newhall Street, turn right up hill through