xiii. The chaplain presides as chaplain for chapter functions. He provides consolation to members and families as necessary. Additional responsibilities include delivering meaningful and inspirational invocations at chapter meetings and official services; and acts on moral issues regarding the chapter or brothers. Also, the chaplain assists with preparation of the Omega Services. xiv. The committee chairman reports to the chapter president, executive committee, and committee members. His basic responsibilities include planning and managing projects and /or programs as assigned; establishing budget for the activity; and overseeing the project through completion. d. Guides for Chapter Officers: Specific Duties and Responsibilities i. Section C below contains a Guide for each Chapter Officer. (a). Each “Guide” is designed to give the chapter officer more information the specific responsibilities and duties that each must perform in order to have a successful fraternal year. (b).Each officer should study the “Guide” thoroughly and incorporate the recommended practices as appropriate. (c). These are guides and not mandates.
C. A Guide for the Chapter President 1. Duties a. Preside over and conduct meetings according to accepted parliamentary procedure. b. Call special meetings of the Chapter c. Keep members on the subject and within the time limit allotted. d. Appoint committees as needed or mandated and serve as ex-officio member. e. Represent the organization and speak on occasion on behalf of the Chapter. f. Coordinate organization efforts and check on progress. g. Keep order. 2. Preparing to carry out these duties. a. Become familiar with procedures of conducting meetings. b. Types of meetings i. Regular - scheduled and follows outlined procedures. ii. Special - does not follow outline procedure and handles urgent matters as necessary c. Characteristics of satisfactory regular meetings i. Carefully planned in advance by the executive committee and chapter advisor. ii. Start and close on time. iii. Proceed according to an established order of business. iv. Conducted according to an accepted parliamentary procedure. Officers become very familiar with parliamentary procedure. It may be appropriate to have a parliamentarian. v. Officers check committee reports and see that the chairs are prepared to give reports before meetings begin. vi. Good meetings combine good business and fun. (a). Keep order (b). Be firm - especially when ideals and principles are at stake, but try not to give offense. vii. Command respect at all meetings by holding firm to methods of addressing the chair and discussing motions. Members will respect you for it - if fully ~ 12 OF 57 ~
Revised 9/15/07