GCA FLOWER SHOW
Suggested Timetable 4-7 months
Suggested Timetable 1-3 months 20
b. Plan conservation exhibit c. Consider including additional education exhibits, photography and botanical arts d. Incorporate theme throughout all divisions e. Select class consultants 3. Plan staging a. Layout and supplies b. Construct new staging, if necessary 4. Plan printing a. Schedules b. Entry cards c. Signage d. Invitations e. Abbreviated schedules 5. Send the GCA flower show committee chairman: a. Electronic draft of schedule in Word for review b. Application for awards C. 4-7 months 1. Send a final copy of the schedule electronically, incorporating all recommended changes, to the GCA flower show committee chairman 2. Print and distribute approved schedules 3. Send PDF of schedule to GCA administrator for posting on the GCA calendar 4. For a GCA Flower Show, contact zone judging representative for a list of judges for a GCA Flower Show 5. For a GCA Annual Meeting Flower Show, contact GCA judging committee chairman for a list of judges 6. Invite judges 7. Hold informal workshops for: a. Specific classes b. New exhibitors c. Clerks d. Passers D. 1-3 months 1. Three months prior to a zone or annual meeting GCA Flower Show, submit subsidy form to flower show committee chairman for approval
2. Mail to confirmed judges: a. Panel and class assignments b. Schedule c. Hospitality information 3. Print signage 4. Paint staging if necessary 5. Assemble supplies for passers, judges and clerks a. Include nametags b. Clipboards and pens c. Other supplies including printed copy of schedule E. Final week 1. Set up show 2. Confirm receipt of medals and awards certificates a. Print Judges’ Commendation and Award of Appreciation cards b. Make copies of certificates i. In the event that 1 copy is damaged or mis-labeled ii. Keep original to be printed or hand lettered for recipient 3. Provide hospitality for exhibitors and show workers 4. Provide hospitality (coffee, lunch, dinner) for judges F. Post show 1. Write thank you notes a. To judges b. To exhibitors c. To committee members 2. Return all photography and botanical arts entries (if applicable) to exhibitors a. Include entry card and any ribbon and/or awards received b. Include list of winners in the class and/or division 3. Send copies of award citations to GCA administrator a. Return any awards not given b. Include digital images of all entries and exhibits receiving GCA special awards 4. Contact local newspapers with names of show winners
GCA FLOWER SHOW
Suggested Timetable Final Week
Suggested Timetable Post-show
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