12 Working With Workflows
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The workflow features of Content Server can be used with Site Studio Contributor to enable contributors to review and approve the content of your Web site. As a contributor, your role is to edit the content of the contribution regions assigned to you by the designer or manager. If the designer or manager also sets up workflow in Designer and the content server, you may assume the additional role of workflow participant. Workflow is discussed in more detail: ■
"Contributors and Workflows" on page 12-1
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"Determining Your Role" on page 12-2
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"Reviewing or Contributing to a Workflow" on page 12-2
12.1 Contributors and Workflows As a workflow participant, you receive an e-mail message with a link to the web page you must review. Clicking this link opens the web page in contribution mode. As a contributor, you click the edit icon (shown with a pencil) in the contribution graphic (Figure 12–1) to open Contributor, so that you can edit the content of the contribution region defined by the contribution icon. A contribution region that is in a workflow is easily distinguished because of the green workflow gear located to the left of the contribution region name. Figure 12–1 Contribution Graphic for Region in Workflow
You then choose a workflow option in the contribution graphic menu, depending on how the workflow was designed and your role in it: ■
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Approve Document: If you click this option, the next participant in the workflow is notified automatically by e-mail. Once the last workflow participant accepts the contributor data file that stores the content for the web page, the contributor data file is released to its final destination. The web page itself can then become "live" on the Web site. Reject Document: If you click this option, you have the opportunity to complete a rejection form to explain why you are rejecting the content. An e-mail is then sent to the previous reviewer in the workflow.
Working With Workflows 12-1