TOP TIPS FOR XERO USERS Our outsourcing department use Xero on a daily basis and have put together a selection of tips. These are simple things that you may not have come across and may help to speed up your regular processing. • You can choose which reports show on the accounting menu. By selecting Accounting > Reports. You can select the star next to each report and this will enable you to select these reports direct from the Accounting drop down menu. • You can move line items within invoices and journals by clicking the box with 6 dots in at the start of the line and dragging it up or down.
• You can customise your dashboard to show the information that you value most. From the dashboard screen, you can scroll to the bottom and select Edit Dashboard. You can then drag tiles to reorganise the layout and you can hide tiles you do not want to see. To add tiles such as key performance indicators / ratios you can go to Accounting > Reports > Business Performance and any tiles you select the blue star on will appear on your dashboard. From the chart of accounts, you can select an account and then ‘add to account watchlist’ to be able to see the specific income and expense code balances from the dashboard.
• Xero can work out the due date on invoices and bills for you. If you put the date of the invoice in and then move into the due date box, you can type +30 and it will calculate the date 30 days from date of invoice and input this for you. You can put any number in there and it will calculate the date for you. • Any boxes that you input amounts in to (Unit price, Quantity etc), you can input calculations directly into the cell and Xero will work it out for you.
• You can set up bank rules to speed up reconciling repetitive transactions that do not have invoices when reconciling your bank. From the reconciliation screen, when reconciling the transaction, you can select Options and then Create Bank Rule. Complete the rule screen and save and in future it will have completed the information for you and all you will have to do is check the allocation and hit OK.
• You can attach original documents (PDF, Excel, Word Etc) within the invoices, bills, journals, spend and receive money transactions. All you must do is select the document icon in the top right corner and upload files. This can help to explain a transaction in future.
Amy Thrower
Outsourcing Manager amy.thrower@albertgoodman.co.uk ENTERPRISE NE WSLE T TER
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