SCORE Survival Kit
General Assembly for dummies Santiago, Chile August 1st -7th 2013
table of contents
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Abbreviations
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Introduction and International SCORE Team
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Agenda
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IFMSA Reform
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Small Working Groups
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Trainings
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Workshops
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Other details - Agenda
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Reminds to NOREs
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Voting Rights
abbreviations
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introduction Every year IFMSA holds two General Assemblies: March Meeting and August Meeting. Medical students from all around the globe get together and work for seven days as a team. We have chance to promote our projects and hear about other’s projects and activities, get equipped with trainings on many different topics, sign exchange contracts, work in small working groups on a specific subject and have lots of fun. Two GAs on yearly basis helps us with turnover and continuity problems. At the end of the GA, you will be back home with loads of materials, lifelong friendships, inspiring motivation, new skills and knowledge, fabulous memories, and new grounds that can make your life change. Moreover this August Meeting will be special, as it will be devoted to Reform in terms of strategic planning, internal operative guidelines, advisory mechanism and much more! You will be able with your inputs to actively partecipate to this process. This is the SCORE International team 2012-2013 that is working at International level to support all of you at National and Local Level:
SCORE Director
Regional Assistants
Ivana Di Salvo (Italy SISM) scored@ifmsa.org
Africa Habiyambere Antoine (Rwanda MEDSAR) ra.score.africa@gmail.com Delali Blood (Ghana) ra.score.africa@gmail.com Asia Pacific Praise Jeremiah (Indonesia CIMSA - ISMKI) ra.score.asiapacific@gmail.com
Supervising Board Dana Cotong (Denmark IMCC) ifmsascoresb@gmail.com Rifky Zidny (Indonesia CIMSA - ISMKI) ifmsascoresb@gmail.com Barbara Schaller (Germany BVMD) ifmsascoresb@gmail.com Therese Hildan (Norway NMSA) ifmsascoresb@gmail.com Ahmed Taha (Egypt IFMSA Egypt) ifmsascoresb@gmail.com
EMR Maysah Faisal AlMulla (Bahrain IFMSA BH) ra.score.emr@gmail.com Europe Sara Cerdas (Portugal PorMSIC) ra.score.europe@gmail.com
Development Assistants
PAMSA Dr. Roberto Garcia (Mexico IFMSA Mexico) ra.score.pamsa@gmail.com
Media and marketing Akmal Akbar (Indonesia CIMSA - ISMKI) da.media.score@gmail.com
LORMA - Liason Officer on Research and Medical Associations
Database Roland Strasser (Switzerland swimsa) da.database.score@gmail.com
Maria Aroca (Catalonia AECS Catalonia) lorma@ifmsa.org 4
agenda We suggest you to read this part to have an overview of the whole SCORE sessions and to understand the overall aims the each sessions. Please if something is not clear feel free to contact us or anyone from the International Team! Enjoy SCORE sessions to the fullest! - Ivana and Giuseppe
The agenda include: - Welcome and Opening of the sessions with administration according to SCORE Bylaws and Closure of the sessions. 5
IFMSA reform what is reform? The fundamental issue is about linking, coordinating, collaborating and integrating the on-going efforts of improvement in IFMSA (topics such as GAs/RMs, Ethical Guidelines, Institutional Strengthening, as well exploring potential a few other ones related to GA programming, Strategic Planning, etc). The aim is not to be radical, but to address the needs of IFMSA based on an analysis from a core group in a collaborative manner. http://www.youtube.com/watch?v=CKsp8G4BNv8
why? IFMSA has grown so big and has stated to become inefficient. Reform would allow IFMSA to operate more efficiently and grow further.
Reform could take a “forward looking approach to our career in medicine and improve our academic professional prospects accordingly.�
Reform is necessary: - to improve impact of the federation worldwide, thereby easily justifying the existence the federation - to improve financial sustainability of GAs (and RMs) - to improve efficiency of the organization - to ensure the federation is sustainable - to ensure effective and adequate governance structures, including access to profession not medicine (ie. law, accounting etc.)
Great momentum at the moment with the TFs and SWGs at the moment. IFMSA needs to use this energy and expertise that is being developed and coming from the entire federation to catalyze change for the organization.
what? Tfs SWG Issues GAs RMs External Representation Voting Procedures Vision/Mission
Advisory Mechanism Institutional Strengthening Advocacy Support Division Director IFMSA Think-Tanks Ethical Fundraising Alumni, Projects, Trainings NOT COORDINATED EFFORTS (parallel tracks) 7
what are the objectives? Federation is agenda setter for global challenges Responsive and proactive to new global challenges Maximizing the efficiency IFMSA’s unique global network to all medical students in the world Sustainability-financially stability, meetings Maximizing Team of Officials Productivity and Outcomes Clearly defining Vision and Mission Identify an IFMSA structure that servers our Vision and Mission Institutional Strengthening, Memory Priority setting Final Commitments and Outcomes
objectives (some suggestions) Need concrete, concise, specific milestones to evaluate success of reform during the process including both qualitative and quantitative measures Possible measures: GA budget (goal: no deficit) NMO input/participation on a topic (goal: >50%) GA participant assessment of GA outcomes May need to establish a timeline and then determine long-term aims, then break them down into the timeline with milestones. May need to start with vision and mission, ethical guidelines, timelines May need to define our reform in the context of post-MDG reform and increasing focus on global health
topics 1) IFMSA Team of Officials Structure TO work collaboration and output TO reporting, monitoring and feedback tools
3)Strategic Plan Strategic Plan Development Impact Assessment, reporting and evaluation Priority Setting
2) Institutional Strengthening Institutional Memory Ethical Guidelines Financial Reforms Legal Review Advocacy and Policy Statements’ Review Committee Advisory Mechanisms
4)General Assemblies and Regional Meetings General Assembly- March Meeting 2013 Agenda Sustainability, Structures and Financing
In this process SCORE will play a big role, as our Standing Committees are the core of IFMSA activities. I encourage all of you to participate actively in the process and suggest both any relevant aspect related to SCORE and general aspects related to IFMSA itself. 8
small working groups
Research Projects Outside University Field and Other Research Opportunities for Students The aim of this SWG is to focus on why Medical Research is important for a Medical Student Curriculum and for his own future career, focusing on which can be the different opportunities around the world, which externals and IFMSA partnership we can count on to offer Research opportunity to Medical Students or we could develop, Challenges in the different Region Accessing Research (focusing on Africa and developing countries), collaborations with Institutes/Organizations not linked to Universities.
Marketing and Fundraising
How Marketing is useful within Exchanges and for their promotion? How can you approach externals and establish collaborations focusing on what they can provide to your NMO and to IFMSA Exchanges? How to promote the Standing Committee? Any activity needs funds, therefore in order to support the Exchange Program it is essential to have plans with defined objectives and focus on goal directed fundraising and grant proposal, choosing the best suited ones for exchanges and LCs.
Common Problems of RE (and Achieving Solutions Together) The problems highlighted with NORE Activity Reports and during the term will be analyzed. There will be a comparison of how to deal with this problems and find solutions that can be used in all the NMOs, focusing on how to develop detailed plans in order to prevent problems, assuring cooperation in the teams at local, national and international level (Communication and continuity). Visa, Late CAs statistics and penalties will be discussed.
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trainings 1) Academic Quality 2) IFMSA Institutional Recognition 3) How to get new projects and to motivate LOREs and Tutors? 4) Advocacy 5) PET (Pre Exchange Training)
Are you bothered because your students think of IFMSA as a low-cost travel agency? Do you strongly want your students to understand SCORE’s Vision, Mission and Goals? Why don’t you organize a Pre-Exchange Training?
6) SCORE on a local level Recruiting new projects
This is meant for new comers who want to learn some tips and tricks, useful to improve the quality of the exchanges in their NMO.
7) GAP (Global Action Project) Exchange
The world is full of inequities. Inequities that affect public health worldwide and, thus, differences in how healthcare is managed depending on the unique conditions that distinguish one place from all the others. As a consequence of this variety of situations, we also find inequities in medical education, for every medical school usually trains its students to face the situation they are most likely to find in their close environment or local hospitals. This results in doctors with poor knowledge, if not completely unaware, of topics that in other places mean a capital issue to public health and, consequently, the need of a different way to handle local healthcare. The Global Action Project (GAP for short) attempts to fill that void in knowledge and awareness through the research of these special circumstances at the experience of the way they are handled in their native environment. These are the field study and the community work. This training will help you to organize and label a project as GAP and to offer this opportunity to your incomings!
8) Handover
Sooner or later our adventure in IFMSA will end... This training teaches you how to guarantee a smooth handover to your successors! What you’ve been creating shouldn’t get lost!
9) Intercultural Training
If you go on an exchange, you will crash with a completely different culture! Learn how to avoid an “intercultural” mess!
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workshops Open Access
Speaker: Dr. Roberto Garcia (Mexico IFMSA) Right to Research coalition What is the role of Medical Students in open access to Research? Where are we now? And what are the obstacles to ensuring all have the Right to Access Research? We will discuss as well how to make the collaboration with OA stronger and how to promote OA in NMOS and Local Committees/Universities.
Conflict of Interest in Research Spearkers: Students from IPSF and Ivana Di Salvo
As future health professionals,devoted to the protection and promotion of health we strongly believe that professionals should be exposed to such issues during their trainings, and be prepared to respond appropriately to pharmaceutical marketing, ensuring that their own interaction with the industry meets a high ethical standard and is consistent with regulatory norms. Drug companies’ actions to affect doctors’ behavior and choices begin during medical school, continue through residency training and persist during their whole professional life.
Global Health Surgery
Speaker: Hampus Holmer, Global Surgery Research Associate Program in Global Surgery and Social Change, Harvard Medical School
eHealth and Telemedicine
Speaker: Adolfo Sparenberg, Andy Fischer and Frank Lievens The IFSTEH is an umbrella organization that brings together professionals that work on Telemedicine and ehealth, either as a main topic of specialization or as a core part of their daily work. Telemedicine has proved to be a Sustainable solution that increases access to health care, especial y secondary care and specialized in those places where the access is difficult (isolated places, lack of doctors...)
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other details - agenda Ideas Café Is based on mobility. There are permanent facilitators of each topic, but the other people circulate among topics that defined in advance. At the end, facilitators reach almost everyone’s idea regarding their topic. The topic will be IFMSA Reform and how to fully involve SCORE in the process.
Joint Session with SCOPH Within IFMSA Exchanges in 2007 ANEMF (France) organized for the first time a project linking research and Global Health: Global Action Project Exchange. It allowed students who do not have the possibility to study in depht the problems related to neglected tropical diseases and medical research, especially if related to endemic lowincome settings and their impact on the population. This experiences continued with more attention in Projects topics, workshops and sessions related to Global Health topics. As one of SCORE main concerns is Global Health and Neglected Diseases, we believe this joint initiative with SCOPE and SCOPH to be a comprehensive project with great potential for scale up and broader implementation. It is important that students are sensitized through practice, learning more by experiencing – like understanding the links between the social determinants of health and pathology of the illness. Such approach links a number of fields in medicine, public health, medical anthropology, social and political sciences, and law. Research Projects are the best background to involve the student and where to learn. European NMOs decided to work on Neglected Disease, a group of group of 13 parasitic and bacterial infections such as dracunculiasis (guinea-worm disease), leprosy, schistosomiasis, lymphatic filariasis and yaws, because these disease are unkown in Occident. Despite global efforts to control “hidden” diseases, they continue to threaten the lives of around 1 billion people worldwide. Some of these diseases have known preventive measures or acute medical treatments which are available in the developed world but which are not universally available in poorer areas. In some cases, the treatments are relatively inexpensive. For example, the treatment for schistosomiasis is USD $0.20 per child per year. They are poverty-promoting because of their impact on child health and development, pregnancy, and worker productivity, as well as their stigmatizing features. The incoming students in Europe instead will partecipate in a research laboratory placement and clerkship at the hospital about cardiovascular disease, diabetis, cancer, nutrition and obesity and feeding problems, alcoholism, prevention of HIV/AIDS, tobacco, women’s health, suicide or Occidental disease. With globalization we will sooner or later confront to different disease realities, also in our consulting rooms. The workshop is organized with a first part of discussion about Research and Update on NTDs, followed by a role playing and time for further discussions and conclusions. During the workshop we will host: Marie Claire UAEM 13
Joint Session with SCOME
This joint session will aim to strengthen the collaboration between SCOME and SCORE focusing on aspects of medical education and medical research system in different country with exchanges and active SCOME. In this sense NOREs and NOMEs can organize different initatives and discuss for a common plan within SCORE - SCOME. The aim is to organize and create the materials: curriculum in each country, strenghts and weeaknesses of the med ed system in that country, what is the system famous for, some statistics about accreditation, why is important to know this info, Recognition of the IFMSA exchanges.
Contract Fair and Students EXchange Fair
A moment when you can negotiate and sign Research Exchanges Contracts.
Please find attached the SCORE Contract, in the survival kit folder.
If you will not be present in person and no one from your delegation can be present at AM13 to sign contracts you can communicate with the NOREs you would like to sign contracts with, agree by email and then exchange scanned copies of the contracts. It will be possible to register the new contracts directly on www.ifmsa.org, you will be informed about how to do it and when you can start doing it by Roland by email in those days. You can start signing contracts only during and after AM13.
Be prepared for the chaos and stress! But don’t forget to enjoy it and have fun!
Don’t forget to bring your:
Printed contracts NORE stamp Exchange documents (if requested in digital form, hard copy, via mail) Invitation Letters (if requested) Presentation of your country Flags, posters, souvenirs, pins, stickers, sweets, and any material to promote your country Videos of Exchange Program in your NMO and your country
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reminder for NOREs Before AM, NOREs must: - Update your info on www.ifmsa.net and www.ifmsa.org (we will use both of them for a few months): - Fill the NORE Activity Report (please give a look to the previous email I sent); - Upload on www.ifmsa.org only the updated project and not the obolete ones.
voting rights According to the bylaws: NOREs voting rights penalties decided by SCORE D and SCORE SB 7.6. Voting Rights 7.6.1. To participate in SCORE activities, each NMO must be represented by the NORE or his/her substitute from the same NMO. 7.6.2. An NMO is not allowed to appoint a member from another NMO to vote for it 7.6.3. Voting rights are necessary for a) Applying for any SCORE position 7.6.4. Every NMO that has fulfilled the 10.3 bylaw is considered as active in SCORE. 7.6.5. The director also has one vote. 7.6.6. All NMOs fulfilling 5.2.1 bylaws will receive voting rights along with voting cards at the SCORE session of each GA
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The SCORE International Team wishes you an amazing GA! There could be variations in the agenda according to externals/facilitators availability, other sessions timing and location/logistics.