Track: HR Orientation
Welcome to CSS! This track was designed to introduce you to the HR policies, procedures, employee benefits, and iSolved.
In this track, you will:
● Learn CSS policies and procedures, benefits packages, and next steps in the onboarding process
● Explore iSolved, Employee Benefits Guide, and IT platforms.
Track Written by: Stephanie Simonetti Edited by: Renelle Lawrence Employee DataLink to isolved track
Additional information: iSolved Employee guide iSolved Supervisor Guide
iSolved
iSolved will send an email with instructions to create a password for your logon, which will be your CSS email account: first name initial+last namel@supportiveschools.org
Immediately upon registering on iSolved, you may complete the iSolved Onboarding Wizard so you can be added to our payroll. The info you will need to enter includes:
EEO and Veteran
The EEO and Veteran information section in iSolved is where you can enter personal, Veteran, I9 Information, Disability, and Equal Employment Opportunity information.
Tax Information
The Income Tax/Exemption section includes an area to add the income tax withholding selections or special tax exemptions per employee. These are not required fields but if not filled out, the system will default to Single filing status and zero exemptions in order to withhold the most tax applicable based on the wages.
Employee Contacts (Emergency Contacts)
The Employee Contact screens provide online access to the employee’s emergency contact information and acts so dependents and beneficiaries can be listed with the information needed for benefit enrollment.
Direct Deposit: Active v. Pre-noted Options
The Direct Deposits section in iSolved includes an area to add the employee’s direct deposit information along with amounts or percentages of pay to be deposited to the account.
Employee Benefits
Horizon CSL Track
Life Insurance: Guardian - Life, AD&D, LTD
● All employees are covered under CSS’s Life, AD&D, and LTD plan through Guardian.
● CSS covers the premium for these policies.
● It is important to select these coverages, and select beneficiaries when enrolling for benefits.
Health Insurance: Horizon BC/BC Track
● Employees have 30 days from their hire date to complete enrollment.
● Plan year is from July 1 to June 30.
● Coverage is retroactive to the employee’s hire date.
● The Omnia 7 and Direct Access plans with Horizon are high deductible plans: ○ $2,500 deductible for Employee Only coverage. ○ $5,000 deductible for Employee + Spouse/Employee + Children/ Family coverages.
● For detailed plan documents, visit the box folder: https://app.box.com/s/l9yvf0nei3v9ji8wl5tny3gs50fzc88j
Health Reimbursement Account
HRA CSL Track
● The Health Reimbursement Account is funded by CSS. Employees will be reimbursed from this HRA up to the full amount of their deductible: $2,500 for employee-only coverage; $5,000 for all other coverage.
● Plan year is from January 1 to December 31 as per IRS regulations.
● After the deductibles are met, the copays indicated in the table above take effect.
● Any employee who is eligible for our health insurance plan, whether they elect the health insurance coverage or not, is eligible to participate in the Flexible Spending Account (FSA) Plan.
Flexible Spending Accounts (FSA), Commuter and Transit
Flex Spending Track
The FSA and Commuter Plans allow participating employees the ability to pay for qualifying expenses with pre-tax dollars by making payroll contributions to FSA and Commuter plans from which eligible expenses can be reimbursed.
Employees can select to make payroll contributions for:
● Dependent care account: up to $5000 a year
● Healthcare account: up to $2,850
○ Employees can carryover up to $570
● Transit: Up to $280 per month
● Commuter: Up to $280 per month
● Plan year is from January 1 to December 31 as per IRS regulations.
Dental Insurance - Guardian
● Not a high deductible plan
● Employees only pay a $50 annual deductible maximum 3 per family
● Plan is not eligible for HRA reimbursement.
● Plan year is from June 1 to May 30.
Vision Insurance - United Healthcare● Not a high deductible plan.
● No annual deductible.
● Plan is not eligible for HRA reimbursement.
● Plan year is from July 1 to June 30.
Retirement Plan - Vanguard (box link): Vanguard Track
● All staff members must be continuously employed with CSS for at least one year and must enroll in the Vanguard 403(b) retirement plan to be eligible for a CSS match.
● An additional year of service will be required before the match fully “vests.” If a staff member leaves CSS before the vesting period is over, they will lose the match. If they meet the requirement, the match is 100% theirs.
● CSS, barring any unforeseen financial hardship, offers a matching retirement plan.
● CSS will match 50% of what the employee’s contribution is, up to 6% of the employee’s base salary (for a maximum of 3% of the employee’s salary for the employer match).
Employee Assistance Program
For more updated documents, visit the box folder: https://app.box.com/s/ykbtb80bc5h8jy9yqyb7g0viaxthgkqc
● WorkLifeMatters Employee Assistance Program can provide support and guidance with health, family, legal and financial issues
● The call is not intended to be a full therapy session. The call is approximately 15 minutes to identify your needs and to refer you to someone else.
● If you are referred to a counselor for a face-to-face meeting, you can see that counselor up to three visits per year at no cost.
● If you want to extend the therapy beyond the three free sessions, you will need to find out if the therapist is in your health insurance network before knowing if or how much Horizon health insurance benefits will cover.
CSS Internal Professional Development Proposal (Nov 2020)
