Able Trust Board Grant Committee Meeting - February 2023

GRANT Committee Meeting Agenda – February 14, 2023 – 9:00 – 10:00 AM

Virtual Meeting

Zoom Link

Meeting Call-In Number: 929 205 6099 US, Meeting ID: 876 2073 3477 Passcode: 765283

Directors are reminded that all Able Trust Board and Committee meeting are open and publicly noticed. Under Florida Sunshine Law, any meeting of 2 or more Able Trust Directors must be publicly noticed. Directors are prohibited from discussing Able Trust business outside of official meetings of the organization.

Directors are reminded of conflict of interest provisions. In declaring a conflict, please refrain from voting or discussion and declare the following information: 1) Your name and position on the Board, 2) The nature of the conflict, and 3) Who will gain or lose as a result of the conflict.

Document

I. Call to Order and Roll Call

II. Grant Committee Consent Agenda - Action

a. Meeting Agenda

b. November Committee Minutes

III. Grant Committee Regular Business

a. Review of OIG Audit

b. Review of prior Able Trust grant program (FYs 20, 21, 22)

IV. Unfinished Business New Business

a. Approval of Grant Review Process Action

b. Approval of Collective Impact, Impact Project-Action Matters from the Board Matter from the President/CEO Matters from our Partners Public Comment

Next Grant Committee Meeting: May 16, 2023 39:00 -10:00 AM Adjourn

Mavara Agrawal, Committee Chair

Mavara Agrawal, Committee Chair

Mavara Agrawal, Committee Chair

Allison Chase, President and CEO

Joey D’Souza, VP

Mavara Agrawal, Committee Chair

Joey D’Souza, VP

Please Note: Agenda subject to revisions and additions per the discretion of the Chair of the Board of Directors. Notification will be sent of any such revisions or changes.

Members of the Public: Please notify Arnaldo Ramos at Arnaldo@abletrust.org if you wish to make public comment on particular agenda items no later than 1-hour prior to beginning of the meeting.

Florida Endowment Foundation for Vocational Rehabilitation, dba The Able Trust

DRAFT Grant Committee Meeting Minutes

Grant Committee Meeting – November 15, 2022 3:30pm Virtual Meeting

Members in Attendance

Mavara Agrawal, Brent McNeal, Lori Fahey

Members Absent Alexis Dempsey

Staff in Attendance

Item

Call to Order and Roll Call

Approval of Agenda

Approval of Minutes

Grant Committee Regular Business

a. FY23 Family Endowment Funds Disbursement

b. Update on Impact Project to date (Spring Impact)

c. Selection of next Impact Project

Joey D’Souza, Arnaldo Ramos Consultants: Amy Ragsdale, Meredith Lobel

Action/Discussion

Chair Agrawal called committee to order at 3:32pm

Upon motion by Director Fahey seconded by Director McNeal the agenda was unanimously approved for the meeting with one item added to NEW BUSINESS, Able Network Impact Project.

Upon motion by Director Fahey seconded by Director McNeal the agenda was unanimously approved for the meeting as presented

Chair Agarwal referred the members to the meeting materials. She reminded the members that they approved the disbursements of the Pettengill private endowment last quarter. The approval of disbursements at this meet are for four additional private endowments: McKeon, LeRoy, Ward, Hibbard. The funds have guidelines for the types of organizations the funds can be utilized for. The Able Trust utilizes the funds from these private endowments to support the High School High Tech program. The total disbursement totals $99,010. Motion made by Director Fahey and seconded by Director McNeal. Unanimously approved.

Amy Ragsdale and Meredith Lobel provided an update to the members on the current status of the work they have been doing with staff on implementation of the Spring Impact model into the work of The Able Trust. They gave provided an overview of the experiments staff has been conducting for the Able Network and with businesses.

Director Fahey had questions on value of Network membership to providers.

Director Fahey questioned the pricing of memberships.

Chair Agrawal questioned what enticements staff should be using for additional engagement with providers.

Director McNeal stated the fee structure should be reviewed by DVR legal for any issues.

Chair Agrawal provided an overview of two possible options for the next impact project of the organization. Option 1 is an app to assist people with disabilities and their families with navigating the disability employment system. The idea for this project came from trends identified in the listening sessions held by The Able Trust

Option 2 is for professional standards/credentials for disability employment service providers in Florida. The idea for this project came from trends identified in the listening sessions held by The Able Trust.

No consensus was determined. Director McNeal made a motion to table discussion for a soon to be determined meet of the Grant Committee to be scheduled in early December. Motion was seconded by Director Fahey Unanimous approval. FYI

UNFINISHED BUSINESS

NEW BUSINESS

a. Approval of Able Network Impact Project

MATTERS FROM THE BOARD

MATTERS FROM THE PRESIDENT/CEO

MATTERS FROM OUR PARTNERS

PUBLIC COMMENT

NEXT MEETING DATE

ADJOURN

Respectfully submitted,

There was none.

Item was tabled for a soon to be determined Grants Committee meeting in early December.

There was no discussion.

There was no discussion.

There was no discussion.

There was no comment.

February 14, 2023, 9:00a.m.-10:00a.m.

There being no further business the meeting adjourned at 4:57PM Director McNeal made the motion and Director Fahey seconded.

Dr. Mavara Agrawal, Committee Chair

Grant Review Process

Quarter One

• Staff executes new/continuation grant contracts as approved by Committee and Board.

DRAFT

Staff process for grant execution:

• Mail checks

• MOA executed and posted to website.

• Reporting forms established in grant database

Quarterly/Ongoing

• Staff recommends to committee new grants including HSHT, impact projects, and board directed grants.

• Update on status of current grants provided to committee members.

• Approval of new grants by Committee and sent to Board for full approval.

• Approval of new grant offerings provided by The Able Trust; to be sent to Board of full approval.

• New grants approved by Committee; approved by full Board.

• Staff executes grant process (as needed).

o May Include:

▪ RFP Release

▪ Data Point & Deliverable creation

▪ Online reporting form creation

▪ MOU

• New grant offerings approved by Committee; approved by full Board.

• New grant opportunities posted to website or solicited.

Quarter Four

• Staff provides analysis of grant performance to committee.

• Committee approves continuation, performance improvement, or discontinuation of grants

• Board approves committee recommendations.

• Staff executes as approved

The Able Trust grant programs

Three Year Review: FY 20, FY 21, FY 22

Grant Opportunities FY20,

21, 22

• Employment Grants

– One-year, nonrenewable grants up to $65,000 for general support of disability employment programs

• Strategic Employment Grants

– Three-year, nonrenewable grants up to $250,000 to support the creation or expansion of employment programs for people with disabilities to enter employment or internships

• Family Endowments

– Annual grants of variable amounts that meet the requirements or intent of the specific endowment. Award amounts are variable due to market conditions. (Pettengill, Thomas, Gallimore, McKeon)

• High School High Tech

– One-year, renewable grants of $22,000 to support the High School High Tech Program

Grant Outcomes: FY20, 21, 22

*Goals for FY20 & FY21 were adjusted due to Covid

Grants Excluding HSHT:

The Able Trust Grant Awards

Fy 20, 21, 22

• Employment Grants (only FY20)

– Arc Broward FY20 (Broward)

– Arc Gateway FY20 (Pensacola)

– Lighthouse Central Florida FY20 (Orlando)

– Key Clubhouse FY20 (Miami Dade)

• Strategic Employment Grants (only FY 20, 21)

– Best Buddies International FY20 (Tampa)

– MacDonald Training Center FY20 (Tampa)

– Miami Dade College FY19 (Miami)

• High School High Tech

– Miami Dade (Lighthouse)

– Broward (CIL)

– Palm Beach (Goodwill)

– Collier (Public Schools)

– Hardee (Public Schools)

– Desoto (Public Schools)

– Sarasota (The Haven)

– Manatee (The Haven)

– Hillsborough (Service Source)

– Pinellas (Service Source)

– Pasco (Service Source)

– Polk (School District)

– Nassau (School District)

– Madison (School District)

– Leon (CIL)

– Gadsden (CIL)

– Wakulla (CIL)

– Orange (Ed Foundation)

– Osceola (Foster Care)

– Brevard (Ed Foundation)

– Seminole (Foster Care)

– Volusia (Volusia Public Schools)

– Lake (Ed Foundation)

– Flagler (Ed Foundation)

– Marion (CIL NCFL)

– Putnam (CIL NCFL)

– Alachua (CIL NCFL)

– Levy (CIL NCFL)

– Clay (Arc of Jax)

– St Johns (Arc of Jax)

– Duval (Arc of Jax)

– Columbia (Career Source)

– Gilchrist (Career Source)

– Dixie (Career Source)

– Union (Career Source)

– Gulf (Dyslexia Research Inst)

– Bay (Chautauqua Learning)

– Okaloosa (DJJ Facility)

– Escambia (DJJ Facility)

– Bradford (CIL NCFL)**

– Charlotte (Goodwill)**

– Hendry/Glades (Goodwill)**

** indicate a HSHT contract that was canceled during the time period

Grant Review Process Prior to FY23

• Staff review grant submissions to ensure quality applications for Grant Committee review

• Grant Committee reviews grant applications and selects which to award

• Grant Committee sends recommendations to full Board for approval

• Full Board approves grant awards

• Staff executes contract and oversees reporting requirements

Ref statute-

Grant Review Process FY23+

Timeline Activity Action Item

Quarter One

• Staff executes new/continuation grant contracts as approved by Committee and Board. Staff process for grant execution:

• Mail checks.

• MOA executed and posted to website.

• Reporting forms established in grant database

Quarterly/Ongoing

• Staff recommends to committee new grants including HSHT, impact projects, and board directed grants.

• Update on status of current grants provided to committee members.

• Approval of new grants by Committee and sent to Board for full approval.

• Approval of new grant offerings provided by The Able Trust; to be sent to Board of full approval.

• New grants approved by Committee; approved by full Board.

• Staff executes grant process (as needed).

• New grant offerings approved by Committee; approved by full Board.

• New grant opportunities posted to website or solicited.

Quarter Four

• Staff provides analysis of grant performance to committee.

• Committee approves continuation, performance improvement, or discontinuation of grants.

• Board approves committee recommendations.

• Staff executes as approved.

New Grant Opportunities

• Collective Impact Grants

• Employer Incentive Grants

• Capacity Building Grants (Provider, DVR Staff)

• Story Collection Grants

• Other Board Directed

Request For Proposal: Impact Grants

The Able Trust

DRAFT

The mission of The Able Trust is to be a key leader in providing opportunities for successful employment for Floridians with disabilities.

The organization was created by the state legislature in 1990 as the Florida Endowment for Vocational Rehabilitation, as a direct supporter of vocational rehabilitation efforts by state agencies and community organizations. Operating under the dba of The Able Trust, the organization has helped to put thousands of individuals with disabilities to work, and has supported employment-related efforts in all counties of Florida.

In 2022 The Able Trust launched its latest strategic plan, the aim of which is to make real impact through support of Florida’s Vocational Rehabilitation system. The Able Trust realizes that a true collaboration and a solid working relationship between disability employment service providers and Florida Division of Vocational Rehabilitation is necessary for successful employment outcomes.

Grant Program Mission and Scope

Most of our partners know The Able Trust for our history of grantmaking for direct services. Although this work has been extremely valuable, our vision has shifted to investing in capacity building. We believe that one of the most important things we can do is encourage and support disability employment service providers. Moving forward, we envision our grant making as a vehicle to grow the capacity of employment service providers through facilitating collaboration, professional development, and education opportunities. Our investments in supporting local collaborative efforts will be central to our mission of supporting the Vocational Rehabilitation system.

Grant Opportunity: Impact Grant

Applicant and partner organizations for Impact Grants must be approved, recognized vendors of the Florida Division of Vocational Rehabilitation.

The Impact Grant is a $25,000 opportunity to support the development of a collaborative effort between disability service providers and Division of Vocational Rehabilitation (DVR) staff to respond to the needs of employers in their community. Additionally, the grant also includes scholarships and travel reimbursements for staff members to participate in a two-day professional development for employment services staff (job developers, job coaches, employment services, etc). Representatives from partners listed in grant application will be required to attend the professional development.

The intent of the grant is to provide capacity building support that supports the development of a working group among disability employment providers and DVR staff address the issue of disability employment in their community through collective impact

The goal of this grant in not employment outcomes, but rather the construction of relationships that supports employment of people with disability over the long-term. It is expected that best practices and hurdles be identified so the model can be replicated in other communities in Florida.

The grant provides funding and training to support the organizations participating. These trainings will be facilitated by The Able Trust or it’s designees during the time period of the grant. Representatives from all partner organizations listed in the grant must attend all training.

Important Dates and Deadlines:

Full Proposal Due TBD

Notification TBD

Ineligible Expenses

Expenses related to the start-up of a small business Expenses for capital outlay, including vehicles, buildings or land

Grant Deliverables and Outcomes

Listed below are the anticipated deliverables and outcomes for the Impact Grant:

• Identify best practices for employment service providers working collaboratively to support employer needs.

• Identify best practices for employment service providers working collaboratively with DVR staff to support employer needs and successful employment outcomes of individuals with disabilities.

• Identify potential barriers or issues with employment service providers working collaboratively.

• Establish best practices for making collective impact of employment of people with disabilities.