GENERAL COMMISSION ON ARCHIVES AND HISTORY
¶ 1712
g) Whoever has the custody of any general agency records shall, at the expiration of the term of office, deliver to the successor, custodian, or, if there be none, to the commission all records, books, writings, letters, and documents kept or received in the transaction of official general agency business. This will also apply to the papers of temporary and special general Church committees. h) The bishops, General Conference officers, and the general boards, commissions, committees, and agencies of The United Methodist Church are urged to counsel with the central archivist concerning the preservation of all materials. i) Jurisdictional, central, and annual conference secretaries shall deposit, without charge, two paper copies of their respective conference journals quadrennially or annually, as the case may be, with the General Commission on Archives and History and in the archives of the central, jurisdictional, and annual conference as appropriate. One copy of a digital version of the journal will be sent to the General Commission on Archives and History, if available. j) Secretaries of jurisdictional and annual conference boards, commissions, committees, and agencies shall deposit annually, or as often as they meet, copies of their minutes (as distinguished from reports that are printed separately or in the jurisdictional and annual conference journals) in the central archives or in the appropriate regional archives. k) Bishops, General Conference officers, general agency staff personnel, missionaries, and those ordained ministers and laypersons in positions of leadership and influence at any level of the Church are urged to deposit or bequeath their personal papers to the archives of the general commission. l) Organizations and individuals may negotiate appropriate restrictions on the use of materials that they deposit in the archives. m) Upon recommendation of its executive committee, the commission may authorize the transfer of materials to an organization, agency, or family. n) All materials in the archives shall be available for research and exhibition, subject to such restrictions as may be placed on them. ¶ 1712. Historic Sites and Heritage Landmarks—1. a) Historic Sites—Historic sites are buildings, locations, or structures that 695
9781426718120_010.indd 695
11/1/12 2:21 PM