The student is required to make acceptable arrangements with his/her academic advisor within 10 working days. Acceptable arrangements constitute the student's written explanation for having not maintained SAP and then out-lining a plan of action to achieve it. An agreed upon time-line will be made. The student is required to provide the Financial Aid Office with copies of these documents. Federal Work Study If the student does not respond or make acceptable arrangements within 10 working days, s/he will be terminated from the work-study position and the award rescinded. Denial A student will lose their Title IV eligibility if any of the following occurs: The student does not make the progress necessary to be removed from Satisfactory Academic Progress Probation or The student reaches the maximum time frame for completion of his/her program of studies. Consequences of Denial After the probationary period, students who do not maintain Satisfactory Academic Progress lose eligibility for financial aid. Re-establishing Eligibility A student seeking to reestablish eligibility of financial aid may do so by: Appealing the financial aid decision. Being removed from Satisfactory Academic Progress Probation. Appeal Process Any student denied financial aid who can prove special circumstances pertaining to his/her case, may appeal the decision denying aid to the Financial Aid Appeals Committee. A student’s appeal must be filed within 30 days of notification that aid eligibility has been lost, and it must be made in writing to the Director of Financial Aid. The appeal may not be based upon a student’s need for the assistance or lack of knowledge that the assistance was in jeopardy. An appeal would normally be based upon some unusual situation or condition which prevented the student from earning credit in one or more of his/her courses, or which necessitated that the student withdraw from classes. Students will be notified in writing of the Committee’s decision of their appeal within 30 days of receipt of their appeal. The decision of the Financial Aid Appeals Committee is final. Under no
circumstances will financial aid money be held in reserve for students who have had an award suspended. Waiver for Special Circumstances Waiver of the above penalties may be granted in special circumstances. A student may petition the Program Chair to have the Satisfactory Academic Progress requirements waived. The Program Chair will make the appeal decision in consultation with the student’s Advisor and the Financial Aid Office. This waiver may be granted for cases in which a student has experienced undue hardship from circumstances such as illness, severe injury, death of a relative, or other special circumstances. The Program Chair will inform the student’s Advisor, the Financial Aid Office, and the Office of the Registrar of any waivers granted, including the deadline for all missing coursework to be completed. Notification of failure to achieve Satisfactory Academic Progress and waivers with the appropriate documentation shall be placed in the student’s file.
Review of Student Work Every student’s academic progress is reviewed quarterly by their Program. The Advisor reads the student’s evaluations to assess the student’s academic performance. The entire record is taken into account; a single poor but passing evaluation is not in itself a matter of serious concern. If the student appears to be having difficulty with writing, for example, the Advisor may recommend or require that a writing course be taken. If a great deal of work is Incomplete or if evaluator assessments indicate a pattern of problems, the Advisor meets with the student and communicates the concerns and actions to be taken. Recommendations may be made informally, or the student officially may be placed on Academic Probation. (See degree program sections of this catalog for additional information about each program’s review of student work.)
Academic Probation Academic Probation is determined by the program faculty and/or the Provost & VPAA based on the assessment of the student’s work subject to the following standards and with the following consequences: 6 units (BA), 2 units (MACP) of No Credit evaluations in any learning activities over any period of time; failure to follow a course of learning deemed necessary by the Advisor;
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